REGULAR BOARD MEETING
Santa Rosa City Schools
May 14, 2025
Hybrid: Santa Rosa City Hall Council Chambers
4:00 p.m. – Closed Session
6:00 p.m. – Open Session
Hybrid: Zoom / Santa Rosa City Hall
*** streamed ***
A live link will be posted on the SRCS website.
Board of Education / Video Board Meetings
Please take time to review the following abbreviated version of the agenda. Click here to see the entire agenda. It has live links on many items with more information. If you want to comment to the board about any upcoming items, email agendacomments@srcs.k12.ca.us. Please CC wearesrta@gmail.com on your email.
Members attending online are encouraged to add SRTA to the front of their Zoom client name.
Closed Session Items:
A.1. Public Comment On Closed Session Agenda Items To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.
This is an opportunity for members of the public to speak to the board on Closed Session items only.
Without any specifics on closed session agenda items, it is impossible for the public to know when to provide insights for items being reviewed.
SRTA supports the board utilizing hard evidence to make decisions.
B.1. Public Employee Discipline/Dismissal/Release
B. 2. Conference With Labor Negotiator (Name of designated rep attending: Dr. Vicki Zands (SRCS); name of organization: Santa Rosa Teachers Association, CSEA 75, Teamsters Union 665)
B.3. Conference With Legal Counsel – Anticipated Litigation (Number of potential cases: 1)
B.4. Student Expulsions (6 Cases: 24/25-22, 24/25-28, 24/25-29, 24/25-30, 24/25-31, 24/25-32 )
B.5. Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators)
RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)
C.7. Special Presentations for Student of the Month and Certificated/Classified Employees of the Month
Steele Lane Elementary School
- Estefani Castro Hercules, Student of the Month
- Maria Luna, Classified Employee of the Month
- Kara Andersen, Certificated Employee of the Month
Santa Rosa Charter School for the Arts
- Ethan Renner, Student of the Month
- Nadia Talbot, Classified Employee of the Month
- Tina Peretz, Certificated Employee of the Month
SRTA members are encouraged to celebrate their own by attending this meeting!
D. Reports
D. 7. School Consolidation / Transition Update
Nothing is attached to this agenda item.
Where is information shared from the meetings with the SCOE advisory team?
Where are the metrics for evaluating this transition in progress being shared? How are they being evaluated?
What are the updates on enrollments? Are families choosing to participate in the 7-12 model? What happens if there is severe under enrollment?
Where are the updated financials on these changes? How much is being spent to make these transitions? What are the expected savings? What savings actually gained from simply closing sites and moving classrooms? There is perceived value in vacating sites so they can be prepped for other programs. It would be helpful to know that the needs of students currently on these sites are not less valued than the expected future students.
For the consolidated sites, can explicit information about what classes will be where, publicly shared to alleviate the concern that there is not enough space for programs, especially those serving students with disabilities?
Similarly, for the impacted elementary sites that are gaining students, can specific plans for facilities use be provided?
E. Public Comment on Non Agenda Items
SRTA Members are invited to complete ‘blue cards.’ Online comments have been suspended unless a board member is attending remotely. Please be prepared to observe the three minute time limit or the imposition of a possible last minute reduction in the time limit. Recently comments have been limited to as little as 60 seconds, with a limit on the total time spent on public comments. Only items NOT on the agenda are addressed at this time, with the exception of consent items.
Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices on students and staff.
Please commit to speaking to agenda items that impact you or your students. Speakers are limited to just those in person. Comments are most impactful when they are well spoken, composed and reasonable.
F. CONSENT ITEMS
All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.
F.2. Approval of Personnel Transactions
EdJoin shows a total of 87 current postings for 147 jobs in SRCS. There are sixteen certificated opening postings for twenty-five positions (two less than last meeting.) There are sixty-eight current classified postings for one hundred nineteen job openings (eleven more than the last meeting). There are two certificated and one classified management positions open.
SRTA bids farewell to John Sappington (SRHS), Celeste DiLullo (RHS), Alyssa Esposito (LBES), and Wendy Eberly (EAHS) who have announced their resignations, and to Jan Freifeld (EAHS) and Dinah Costello (RHS) who have announced their retirements as of the end of the year. They take ninety years of experience and service with them.
Changes to classified staff includes one new hire, four resignations and one retirement. They leave taking with them twenty-four years of knowledge and service to our staff and students.
There are two supervisory resignations of School Based Therapists, with a total of 4 years of service.
In admin moves, we bid farewell to the resigning Director Eduwiges Llamas and Proctor Principal Anna Moore who leave after a combined nine years of service.
F.5. Approval of Contracts
Summary
| # | Provider | Cost | Description |
| Charter | |||
| 4 | Sonoma County Office of Education | $27,375.00 | Five (5) Certificated SRCS District employees from Cesar Chavez Language Academy will attend the Footsteps to Freedom tour from July 22 to 29, 2025 |
| 8 | Dr. Jose Medina Educational Solutions | No Additional Cost | professional development that will provide actionable outcomes that support the instructional needs of Emergent Bilingual Students in our Spanish Dual Language Program at CCLA and EAHS. |
| Elementary | |||
| 11 | Westminster Woods | $3,000.00 | Outdoor Ed for LBES 6th graders. |
| 13 | Mystery Science | $18,645.00 | online, engaging science lessons for teachers to use with students in grades Kindergarten – 5th grade. |
| 16 | NatureBridge | $22,160.00 | Outdoor Ed for FACS |
| 18 | Westminster Woods | No Direct Cost | Outdoor Ed for ABES |
| District | |||
| 1 | CDW Education | $3,118.50 | a tool that helps SRCS manage and audit Google Chrome policies in Google Workspace. |
| 2 | Hewlett Packard Enterprise | $4,362.48 | HPE Tech Care Basic service support for HP Servers. |
| 10 | Notable Inc. (KAMI) | $31,875.00 | allow students to easily access, engage with and complete PDF assignments in Google Classroom, allowing students to annotate and markup a PDF, they can also make use of the text-to-speech tool. |
| 12 | North Bay Vision Therapy Center | $4,205.00 | provide vision therapy assessments and services |
| 15 | GP Environmental Solutions | $2,095.00 | Annual removal and disposal of hazardous medical waste accumulated at all SRCS locations. |
| Secondary | |||
| 3 | Sonoma County Office of Education | No Direct Cost | establishes a process for Information Sharing for Tier 2 Threat Assessment, in which Santa Rosa City Schools staff works with City Services, Sonoma County Office of Education, juvenile justice, and other local agencies to ensure a thorough investigation into student threat assessment |
| 5 | ImPACT Applications, Inc. | $5,000.00 | The computerized platform provides to assess and manage concussions. |
| 6 | SportNet Inc. | $11,500.00 | SRCS Athletes and Coaches eligibility management platform. |
| 7 | Healthy Roster | $3,307.50 | electronic health records (EHR) platform for tracking student athletic injuries. |
| 9 | Sonoma County Office of Education | No Direct Cost | increase mental health services for students, and district access to high quality mental health providers, at no cost to SRCS. |
| 14 | American Red Cross | No Direct Cost | SRHS blood drive on May 9th to support the American Red Cross. |
| 17 | Sonoma County Office of Education | No Direct Cost | SRCS will hire up to 10 Wellness Coaches who will work as Wellness Technicians supporting student physical and behavioral health covered by SCOE until offset by CYBHI fees |
| 19 | ATL Events | $6,857.20 | Sound system for Piner High School Graduation. |
Total value of contracts = $143,500.68.
F.6. Approval of Contracts – Bond
| # | Contractor | Site | Service | Cost |
| Charter | ||||
| 4 | Dell technologies | CCLA | Replace Network Security Video Recorder | $13,527 |
| 5 | CDW-G | CCLA | License for new Network Security Video Recorder | $241 |
| Secondary | ||||
| 3 | Brelje & Race | PHS | Topographic and underground survey | $10,300 |
| 6 | Redwood Moving and Storage | HSMS | Boxes for HSMS move to MHS | $4,620 |
| 7 | Redwood Moving and Storage | SRMS | Boxes for SRMS move to SRHS | $3,850 |
| 8 | Quattrocchi Kwok Architects | PHS | Design new lighting for theater | $116,300 |
| 9 | Bay Cities Fire Protection, Inc. | RHS | Fire Flow Test | $3,500 |
| 10 | Redwood Moving and Storage | HSMS | Moving services due to consolidation | $42,220 |
| 11 | Redwood Moving and Storage | MHS | Moving services due to consolidation | $5,330 |
| 12 | Redwood Moving and Storage | SRHS | Moving services due to consolidation | $20,101 |
| 13 | Redwood Moving and Storage | SRMS | Moving services due to consolidation | $22,230 |
| 18 | School Outfitters | SRHS | Sinks for SRMS @ DeSoto | $6,312 |
| District | ||||
| 1 | CPI | DO | Furniture disposal | $1,220 |
| 2 | John Stockdale | DO | Change Order- Additional Inspection | $14,840 |
| Elementary | ||||
| 14 | Brelje & Race | ALES | Topographic and underground survey | $9,400 |
| 15 | Brelje & Race | HLES | Topographic and underground survey | $15,300 |
| 16 | Brelje & Race | JMES | Topographic and underground survey | $27,500 |
| 17 | Placeworks | HCMS/SRMS | Consult on California Environmental Quality Act requirements for site changes | $136,521 |
Measure C = $364,401.63
Measure G = $88,819.53
Total = $453,221.16
F.7. Approval of Contract for the JMES Parking Lot Drainage Project
Fund 21, Measure G: $629,338.70
F.8. Approval of Resolution 2024/25-114 Amending the District-Wide Electronic Access Control Contract
Design for Phase One of the District-Wide Electronic Access Control Project has been completed. This phase encompasses Rincon Valley Middle School, Maria Carrillo High School, Montgomery High School, and Santa Rosa High School. Amendment No. 1 to the existing Design-Build Agreement, which incorporates the finalized GMPs is now being presented to the Board of Education for approval. This project provides these large sites with new electronic access hardware, all software and hardware needed for all systems, repair and replacement of failed door closures, and repair or replacement of failed doors and frames.
Fund 21 Measure C: $9,005,175.00
F.9. Approval for the SRMS/HCMS TK Classroom Buildings Alternate Design Build Project for Flint Design Build LLC
In order to re-purpose the sites after their closure, it was determined that TK classrooms and playgrounds would need to be built at the sites to be ready for the 2026-2027 school year.
Fund 21 Measure G: $5,620,000
F.10. Approval of the Contract to KBI Painting, Inc. for the Abraham Lincoln Elementary School Exterior Paint Project
Fund 21 Measure G: $145,200.00
F.11. Approval of the contract to George E. Masker, Inc. for the Rincon Valley Middle School Exterior Paint Project
Fund 21 Measure C: $203,500.00
F.12. Approval of the contract to KBI Painting, Inc. for the Elsie Allen High School Exterior Paint Project
Fund 21 Measure C: $772,200.00
F.13. Correction of Car Allowance for District’s Confidential Administrative Assistants
With the original retroactive effective date of January 21, 2025, the Business Services Administrative Assistant would not receive the vehicle allowance for the time served in that role. The revised correction ensures that both positions are properly accounted for and compensated.
The $200 auto allowance for the 12 months is approximately $2,620.13 per employee.
F.14. Approval of Course Proposals
- IB Language and Literature SL1 and SL2
- IB Language and Literature HL1 and HL 2
- AP Seminar
- AP Research
- Patient Care
Financial Impact TBD
F.15. Approval of Resolution Authorizing Personnel to Sign Orders on District Funds Accounts
This resolution authorizes removal of Dr. Daisy Morales, as an authorized signer on district accounts. Resolution
F.16. Approval of Reclassification Assessment i-Ready
The Board will consider the approval of i-Ready as a local assessment to determine reclassification eligibility for multilingual learners in grades K-6. Approval will allow i-Ready language arts benchmark scores to be used as evidence of meeting the basic skills requirement for reclassification to Fluent English Proficient (RFEP) status.
G. DISCUSSION / ACTION ITEMS
G.1. (Action) Organization of the Board: Election of Open Positions
Board Vice President Maneri’s position needs to be filled by appointment.
G.2. (Action) Filling Vacant Committee Positions: Sonoma County Office of Education (SCOE) AdHoc and Board Policy Subcommittee
Due to the resignation of former Trustee Manieri, vacancies exist on each of these committees.
SCOE Six by Six Ad Hoc Partnership:
An ad hoc committee of the SRCS board meets periodically to stay informed on six key projects led by SCOE. The committee provides feedback to the County Superintendent and SCOE staff, helping shape potential solutions and keeping the full SRCS board updated on the partnership’s progress.
Board Policy Update Subcommittee:
This subcommittee reviews and updates board policies to ensure legal compliance and alignment with district goals. It aims to enhance clarity and consistency in policy language and supports effective
G.3. (Action) Resolution Recognizing National School Nurse Day
We thank and appreciate our SRCS School Nurse Team:
Nicholo Atup, Amanda Arend, Cheryl Closser, Heather Ginnever, Elizabeth Munns, Alison O’Herlihy, Jennifer Rodriguez, Sharmagne Sterbens, Sangmo Witzman
Eliminating a nurse in the midst of increasing the number of students requiring their services makes this resolution ring hollow. The ratio for students to nurses for next year will be approximately 2000/1. Organizations like the National Association of School Nurses (NASN) and the American Academy of Pediatrics (AAP) recommend significantly lower ratios, as pointed out in a report from the California State PTA. The NASN suggests a ratio of 1:750 for general student populations, while the AAP recommends 1:225 for students with daily health needs. With the addition of 2-3 ESN/MAP classes at Elsie Allen, the reopening of the MAP light medical class at Comstock, and additional RISE, CEP, & new PACES classes the demand on nurses will be greatly increased.
G.4. (Action) Resolution Recognizing May as the Month of Better Hearing and Speech
We are proud to recognize our SRCS Speech-Language Pathologists:
Mikayla Bell, Tina Boaz, Tessa Bronner, Guillaume Burel, Amanda Call, Macey Lomeli, Peter Lounibos, Anna Lundborg, Jamie Mariscal, Mark McLay, Koa Morgan, Jennifer Nevolo-Alwood, Jill Pettit, Nora Pike, Patrick Pike, Steven Schultz, Angie Thompson, Danielle Ullyott, Taylor VanBebber, Anna Weston
We continue to be understaffed with SLPs. The last few years we have outsourced some of our kids who receive Speech to online Speech services. Many of our SLPs also have the burden of huge caseloads to absorb the extra kids. How can we attract and retain more SLPs?
G.5. (Action) Resolution for Mental Health Awareness Month
SRCS is committed to reducing stigma, increasing mental health awareness, and expanding mental health interventions from a culturally conscious lens. Mental Health professionals are a long-standing component of education in Santa Rosa City Schools. Services are provided by counselors, School-Based Therapists, and School Psychologists. In addition to these specific positions, we recognize that every staff person who engages with students provides positive interactions and promotes positive student wellness.
SRTA appreciates all staff who support the mental health of our students. There is concern that eliminating counselors will result in noticeably less mental health support for students.
G.6. (Action) Resolution No.2024/25-112 Final Recommendation for Reduction or Discontinuance of Certain Particular Kinds of Services for the 2025-26 School Year
SRCS has determined that at this point in time, 31.7 FTE Certificated SRTA staff, 6.4 FTE Site Administrators and 3.0 FTE District Administrators are the final numbers recommended for reduction or discontinuance.
An attachment with up to date cuts is expected to be uploaded to the agenda prior to the board meeting.
Feb. Reduction List (The cost savings, if all 164.4 FTE preliminary notices and reductions were to be finalized, would be approximately $21,852,000.)
SRTA members would appreciate transparent communication sharing the vision for the implementation of these cuts. How will students’ needs be met with 22 less counselors?
G.7. (Action) Resolution No. 2024/25-44 Reduction in Classified WorkForce for the 2025-26 School Year
The cost savings, if all 115.18231FTE preliminary notices were to be finalized, is approximately $8,176,000.
The estimated savings from these reductions will be added to the agenda prior to the 5/14/25 meeting.
G.8. (Action) Approval of California School Employees Association, Chapter 75 24-25 #9 MOU Job Description Changes and Layoff Rescissions
The District along with CSEA 75 have negotiated and updated the attached job descriptions:
- Restorative & Intervention Support, Previously named Restorative Response Specialist, Per MOU #9 the District shall rescind the layoffs of at least the eight (8) most senior Restorative Response Specialists.
- Special Education Technician, Previously named Typist Clerk IV, Per MOU #9 the District shall rescind the layoffs of at least the three (3) most senior Clerk Typist IVs
- Special Education Health Aide, Establishment of new classification, placed at Range 25 of the CSEA 75 Salary Schedule
- Certified Wellness Coach I, Updating to a 10-month work calendar to meet funding source requirements
For this MOU the following renamed job descriptions will remain in the same range:
- Restorative & Intervention Support
- Special Education Technician
- Certified Wellness Coach I.
The attached CSEA 75 24-25 #9 MOU and applicable job description are pending ratification by the CSEA membership.
The total cost is not specified.
Restorative Intervention Support (Starts at $25.95 per hour.)
Special Ed Technician (Starts at $25.32 per hour.)
Special Ed Health Aide (Starts at $25.32 per hour.)
Certified Wellness Coach (Starts at $25.95 per hour.)
G.9. (Action) Resolution Authorizing The Issuance And Sale Of General Obligation Bonds for Elementary Schools,In An Aggregate Principal Amount Not To Exceed $30,000,000
Measure G (2022) allows the District to issue general obligation bonds in the amount of up to $125,000,000. The District has previously issued $32,000,000 of bonds.
Preliminary Official Statement
G.10. (Action) Resolution Authorizing The Issuance And Sale Of General Obligation Bonds for High Schools, In An Aggregate Principal Amount Not To Exceed $100,000,000
Measure C (2022) allows the District to issue general obligation bonds in the amount of up to $398,000,000. The District has previously issued $104,000,000 of bonds.
Preliminary Official Statement
G.11. (Discussion) Deferred Maintenance Plan/Update and Facilities Update
Beyond the bonds which support facility maintenance through upgrades to utilities, building modernization, and removal of deteriorated portables, a Deferred Maintenance Plan is also in place, outlining regular replacement schedules for key systems. Maintaining upgraded facilities helps the maintenance department work more efficiently and reduces the need for emergency repairs.
Facilities Updates Regarding School Closure and Reconfiguration
• Proposed New 12 Classroom Building at Piner HS
• Proposed New TK/K buildings at Monroe ES
• Proposed New TK/K and Classroom Buildings at Lehman ES
• Secure Fencing at School Site Perimeters
• Additional Lockers in the Girl’s Locker Room at MHS
• TK/K Classrooms on the HCMS and SRMS Sites
• New ECE Interior Restrooms and Play Structures at the Biella Campus
• Trenching Studies for HVES and PTES Campuses
• Architectural Planning for 7th and 8th Grade at the SRHS and MHS Campuses
• Updates to the Facilities Master Plan (FMP)
• Planning for 7th/8th Grade at EAHS
Deferred Maintenance Presentation
How are decisions made for prioritizing bond projects? Specifically, what is expected to be funded with these funds, and what is the expected timeline?
G.12. (Action) Approval of Superintendent Employment Agreement
To approve the proposed 2025 -2026 contract for Interim Superintendent, Lisa August.
The contract is not attached.
H.1-3. Approval of Minutes
April 9, 2025 Minutes and Supporting Documents (Regular Meeting)
April 23, 2025 Minutes and Supporting Documents (Regular Meeting)
May 7, 2025 Minutes (Special Meeting)
J.1. Future Board Discussion Items (not included in this agenda)
SRTA members are encouraged to prepare for the upcoming agenda items.
Resolution Recognizing May as the Month of Better Hearing and Speech
- Resolution Reaffirming Support for LGBTQIA+ Community
- Governor’s May Revision Update
- Site Safety Plans Report
- Will this include recommendations from the District Safety Committee?
Recently Requested Agenda Items from the Board
Maneri – timeline for implementing boys volleyball.
Caston – strategy of athletics program across the district, update 3510 policy around reducing waste as a discussion item
SRTA looks to the future scheduling of the following items:
- Resolution Recognizing March 31st as Transgender Day of Visibility (March 2025)
- Restorative Practices Data (March 2025)
- Alternate Education Update (December 2024, Feb 2025)
- There is a strong need for Alternative placements for secondary students who need more services than our comprehensive schools are able to provide. How can SRCS meet the needs of these students during these tough financial times?
- VAPA Program Highlights (Feb 2025)
- 2025 Ballot for CSBA Delegate Assembly (Feb 2025)
- Is the board not casting a vote?
- Strategic Plan and Equity Survey (Feb 2025)
- CTE Update (January 2025)
- Can this be incorporated with the CTE Tech Ed Resolution in future years? Can this item please include both historical and current enrollment numbers and budgets? Can the various grants be explicitly explained including financial resource utilization? Can there also be clear communication of which programs offer a third year capstone course.
- Updated Governance Handbook (January 2025)
- Plan and timeline for implementation of Dr. Gillespie’s recommendations (January 2025)
- Superintendent Morales’ Listening and Learning Tour Update (November 2024)
- SRTA members would like to understand the expected impact from momentary drop ins, and how this use of time and resources is evaluated.
- Public Hearing and Approval of Teamsters Union 665 “Sunshine” Proposal (delayed from Oct 2024)
- First Draft of the District Safety Plan (delayed from September 2024)
- Board Update of Strategic Goals with input from sites and equity assessment (begun June 2024)
- Sharing the support plans for PIP and Variable Term Waiver hires. (Board request August 24)
- Sharing the Library Master Plan with implementation expectation
- Officially Closing Learning House
- SRACS Accelerated Charter Material Revision Request (delayed)
- Unification/Redistricting Decision
- Renaming of Sites Update/Decision
- Plan for Staff Housing support program from the proceeds of Fir Ridge
Until the district makes a decision, the proceeds from the sale of the Fir Ridge property are just sitting and losing value as the cost of housing continues to rise. Getting a program started could help SRCS attract and retain CSEA staff. The potential impact of the funds diminishes as time passes.
- Student Voice Policy
- BEST Plus Update
- Does SRCS still self identify as a BEST Plus district?
J. 3-4. School Site Reports and Parent Organization Updates
- SLES
- SRCharterArts