REGULAR BOARD MEETING
Santa Rosa City Schools
January 14, 2025
Hybrid: Santa Rosa City Hall Council Chambers
4:00 p.m. – Closed Session
6:00 p.m. – Open Session
Hybrid: Zoom / Santa Rosa City Hall
*** streamed ***
Video Board Meetings through this link.
Please take time to review the following abbreviated version of the agenda. Click here to see the entire agenda. It has live links on many items with more information. If you want to comment to the board about any upcoming items, email agendacomments@srcs.k12.ca.us. Please CC wearesrta@gmail.com on your email.
Members attending online are encouraged to add SRTA to the front of their Zoom client name.
Closed Session Items:
A.1. Public Comment On Closed Session Agenda Items To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.
This is an opportunity for members of the public to speak to the board on Closed Session items only.
Without specifics on closed session agenda items, it is impossible for the public to know when to provide insights for items being reviewed.
B.1. One Student Readmissions (Case No: 202425-19)
B.2. Two Student Expulsion (Case Nos: 2025/26-08, 2025/26-09)
B.3. Public Employee Discipline/Dismissal/Release
B.4. Conference With Labor Negotiator – Name of designated rep attending: Dr. Vicki Zands (SRCS); name of organizations: SRTA, CSEA Santa Rosa 75, Teamsters Union 665
B.5. Conference With Legal Counsel – Existing Litigation (Case Nos.: 24CV00520/23CV00397) Pulido v. Santa Rosa City Schools, Pienta Vs. Trunnell (et al)
B.6. Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators)
C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)
D. Reports (Presidents of Labor Organizations, Superintendent and Board Members)
A letter of resignation is attached to the end of the agenda from RHS Student Board Member Olivera.
E. Public Comment on Non Agenda and Consent Items
SRTA Members are invited to complete ‘blue cards’ at the board meeting in order to make public comments. Online comments have been suspended unless a board member is attending remotely. Please be prepared to observe the three minute time limit or the imposition of a possible last minute reduction in the time limit. Comments have been limited to as little as 60 seconds, with a limit on the total time spent on public comments. Only items NOT on the agenda are addressed at this time, with the exception of consent items (See section F.)
Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices on students and staff.
Speakers are limited to just those in person (unless a board member attends online.)
Comments are most impactful when they are well spoken, composed and reasonable.
F. CONSENT ITEMS
All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.
F.2. Approval of Personnel Transactions
EdJoin shows a total of 62 current postings for 170 jobs in SRCS. There are eleven certificated opening postings (one less than last month) for seven teaching positions and four other certificated positions. There are forty-nine current classified postings for one-hundred fourteen job openings (forty-four less than the last meeting.) There is one certificated and one classified management position posted.
SRTA heartily welcomes Francisco Sanchez Ruiz (EAHS.)
We bid farewell to Meghan McDonnell (SLES), Gabrielle Licata (EAHS) and Aimee Ouellette (EAHS) who have all resigned taking over twelve years of experience with them.
Changes to classified staff includes ten new hires, two rehires and two resignations. They leave taking with them over 4 years of knowledge and service to our staff and students.
There are three supervisorial resignations announced, two Program Managers and a School Based Therapist, taking six years of service with them.
F.5. Approval of Contracts over $15,000
| # | Provider | Cost | Description |
| Charter | |||
| 1 | Code Rev Kids, Inc. | $41,000 | Coding and Robotics for FACS students, doubling the contract from August. |
Total value of contracts = $41,000.
F.6. Approval of Contracts – Bond
The new last column lists the total cost of the project.
| # | Contractor | Site | Service | Cost | Project Total Cost |
| Elementary | |||||
| 1 | RGH Consultants | ABES | Geotechnical and Special Inspection Services | $30,800 | $5,000,000 |
| 2 | Grassetti Environmental Consulting | JMES | Fencing CEQA Notice ofExemption | $370 | $14,500,000 |
Measure C = $0
Measure G = $31,170
Total = $31,170
Measure C and G Implementation Plan
F.7. Elsie Allen High School Re-Roof and HVAC Project Material Procurement
Measure C: $4,356,823.74
SRTA members appreciate that there will be reroofing at EAHS. Will this project reroof the entire site?
Items on the list of contracts include a total project amount. That is not included in this item.
F.8. Approval of Proposed Increase of Minimum Wage
Effective January 1, 2026, the local minimum wage will be increased to $18.21 from $17.87. The board Finance Subcommittee recommends adjusting SRCS wages to align with the local minimum wage.
Part time positions impacted by this change:
- Accompanist
- After School Athletic Program, Elementary
- Auditorium Supervisor
- Ticket Taker/Timekeeper/Scorekeeper
- Student Workers
Total estimated annual cost: $6,095.19.
SRTA members appreciate the board honoring the labor of these employees.
H.9. Approval of Developer Fees Annual Report
In the 2024-25 fiscal year, in the Fund 25 Developer Fees, the District collected fees and interest of $1,428,511.61 and incurred $1,513,511.03 of expenses and had an ending fund balance of $8,758,577.16.
H. 10. Approval of Amended 2025-2026 Classified Employee Calendar
This will align with the previously approved SRTA 25–26 MOU #1, which adjusted the 2025–2026 Instructional Calendar.
The amended Classified Employee Calendar reflects the following changes consistent with the revised Instructional Calendar:
- January 12, 2026 – Originally scheduled as a Professional Development Day, this date will be converted to an Emergency Closure Day (non-workday for teachers and school-year employees; non-student day if not needed).
- April 24, 2026 – Originally scheduled as an Emergency Closure Day, this date will be converted to a Professional Development Day (non-student day).
H.11. Approval of Updated Salary Schedules due to reduction of work days: Schedule Management, Supervisory & Unrepresented Employees, Confidential Employees and Working Professional
The updated salary schedules reflect the reduction of two workdays and ensure that compensation accurately aligns with the revised work calendars for the 2025–2026 school year.
Financial savings: not included.
H.12. Approval of Separate 2024–2025 Teamsters Local 665 Salary Schedule
This item separates Teamsters-represented positions into their own distinct salary schedule for the 2024–2025 school year to accurately reflect their bargaining unit status. No changes are being made to current salary rates, steps, or ranges as part of this action.
G. BOARD POLICY UPDATES / FIRST READ
G.1. Board Policy 5141.5: Mental Health
State law requires all California LEAs to adopt a policy on referral protocols for addressing pupil behavioral health concerns by January 31, 2026. The updated CSBA sample policy incorporates these requirements and formalizes the behavioral health support systems already in place through our wellness centers, school-based therapists, and MTSS framework. Following adoption, staff will develop Administrative Regulations detailing specific procedures and referral pathways in consultation with stakeholders.
Policy 5141.5 The Superintendent or designee shall provide school staff and students with information and training to recognize the early signs and symptoms…
SRTA members are curious about the process that will be used for stakeholder consultation on Administrative Regulations.
H. DISCUSSION / ACTION ITEMS
H.1. (Action) Approval of Resolutions for Semester Two
- Resolution Recognizing Week of School Counselor Feb 2–6
- Resolution Recognizing February CTE Month
- Resolution for February as African-American History Month
- Resolution for Arts Education Month Resources
- Resolution for May as Asian American and Pacific Islander Heritage Month
- Resolution Designating April as School Library Month
- Resolution for March as Women’s History Month
- Resolution in Support of April as National Sexual Assault Awareness Month
- Resolution Reaffirming Support for LGBTQIA+ Community
Santa Rosa City Schools District shall celebrate LGBTQ+ diversity by proclaiming and recognizing June as LGBTQ+ Pride Month, October as LGBTQ+ History Month, October 11th as National Coming Out Day, November 20th as Transgender Day of Remembrance, March 31st as Transgender Day of Visibility, April 12th as Day of Silence, and other relevant occasions to honor the contributions of the LGBTQ+ community, fostering a sense of belonging and visibility for LGBTQ+ students and staff; and
- Resolution for Mental Health Awareness 1-pager
- Resolution Celebrating CNS Professionals Week of April 27-May 1st
- Resolution Recognizing Jan 27 as Holocaust Remembrance Day
- Resolution Recognizing Recognizing Guest Teacher Appreciation in May 2026
- Resolution Recognizing Teacher Appreciation Week May 4-8, 2026
- Resolution Recognizing Classified School Employee Week May 18-22, 2026
- Resolution for School Nurse Day May 6
- Resolution Recognizing May as the National Speech-Language-Hearing Month
H.2. (Discussion) Strategic Planning: Priority 2: Safety and Security
40 Minutes Estimated Time
- Purpose, and Session Norms (5 minutes)
- Framing Priority 2: Safety and Security (10 minutes)
- Key Outcomes and Goal Considerations (15 minutes)
- Synthesis and Next Steps (8 minutes)
- Closing Reflections (2 minutes)
SRTA members are concerned that the elimination of mental health supports will have a negative impact on the level of safety on our campuses. Counselors, School Based Therapists and Restorative Specialists all offer students assistance with decision making, communication, coping mechanisms and self regulation.
I. APPROVAL OF MINUTES
Dec 10 Minutes Supporting Documents
Dec 17 Minutes Supporting Documents
K. INFORMATION ITEMS
K.1. Olivera Letter of Resignation
Will a student be recruited to replace Ms. Olivera, or will that position remain open for the semester?
K.2. Future Board Discussion Items
Will the board commence a transparent practice of announcing anticipated future special board meetings at the prior regular board meeting, allowing stakeholders to plan accordingly?
Future Agenda Items:
- 2026/27 Governor’s Budget Proposal
- Fiscal Stabilization Plan
- 2024/25 Financial Audit
- Second Read and Approval of BP 5141.5
- School Accountability Report Card
Still Pending Information Requested by Board members
Medina- AP instruction data with number of years of experience of Teachers
-Clarification about board policy adoption requiring a majority of board membership versus a majority of those present/voting
– consider E-sports clubs or teams
Caston- Site funding finance report with various amounts and sources
-strategy of athletics program across the district
-update 3510 policy around reducing waste as a discussion item
– how different sports programs are supported with rallies, announcing, etc.
Prak – Turf fields maintenance level report
– update on sports at MS level
Kirby – add an assistant wrestling coach for women?
DeLaTorre- facility fee, possible reductions?
Jenkins – transporting as needed for middle school sports?
SRTA looks to the future scheduling of the following items:
- Resolution Recognizing April 12th as Day of Silence (Jan 2026)
- Resolution Recognizing May 8th as School Communicators Day (Jan 2026)
- Multi-Tiered System of Support (MTSS) Update (Dec 2025)
- Cell Phone Board Policy Presentation and Update (September 2025)
- Staff was recently given the opportunity to complete a survey about cell phones. All questions were required to be answered, while options for answering did not always allow for an accurate response. Valuable input will not be included in the results from this faulty survey..
- Panorama and Youth Truth Survey Data (August 2025)
- Restorative Practices Data (March 2025)
- VAPA Program Highlights (Feb 2025)
- Plan and timeline for implementation of Dr. Gillespie’s recommendations around Special Services (January 2025), New FCMAT Study on SRCS SpEd Program
- First Draft of the District Safety Plan (delayed from September 2024)
- Sharing the Library Master Plan with implementation expectations
- Officially Closing Learning House, and other sites
- SRACS Accelerated Charter Material Revision Request (delayed)
- Plan for Staff Housing support program from the proceeds of Fir Ridge
Until the district makes a decision, the proceeds from the sale of the Fir Ridge property are just sitting and losing value as the cost of housing continues to rise. Getting a program started could help SRCS attract and retain CSEA staff. The potential impact of the funds continues to diminish as time passes.
- Student Voice Policy
L.4. Board Finance Subcommittee Meeting Dates
- Monday, February 2, 2026
- Monday, March 2, 2026
- Monday, April 6, 2026
- Monday, May 4, 2026
- Monday, June 1, 2026
L.5. Williams Settlement Quarterly Report
During the quarter of October 1st and ending December 31, 2025, the district received 0 Williams Uniform Complaints.
SRTA members are aware of unhealthy conditions on campuses such as rodent infestations and mold. These should be reported as Williams Complaints to ensure they receive the attention they merit.