BOARD MEETING
Santa Rosa City Schools
October 25, 2023
4:00 p.m. – Closed Session
6:00 p.m. – Open Session
Hybrid: Zoom/Santa Rosa City Hall Council Chambers (100 Santa Rosa Ave.)
*** streamed ***
A live link will be posted on the SRCS website (link).
Please take time to review the following abbreviated version of the agenda. Click here to see the entire agenda. It has live links on many items with more information. If you want to comment to the board about any upcoming items, email agendacomments@srcs.k12.ca.us. Please CC wearesrta@gmail.com on your comments.
Closed Session Items:
A.1. Public Comment On Closed Session Agenda Items To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.
B.1. Public Employee Appointment/Employment (Position to be filled: Principal )
B.2. Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators)
B.3. Conference With Legal Counsel – Anticipated Litigation (Number of potential cases: 2)
B.4. Student Readmission (Case No: 22/23-03 )
B.4. Student Expulsions (Case Nos: 2023/24-05, 2023/24-08 )
C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)
C.7. Special Presentations for Student of the Month and Certificated/Classified Employees of the Month
Abraham Lincoln Elementary School
- Finn Keane, Student of the Month
- Patty Cruz, Classified of the Month
- Brett Kovacs, Certificated Employee of the Month
Herbert Slater Middle School
- Evelyn Robinson, Student of the Month
- Zack Ross, Classified Employee of the Month
- Adrianna Howarth, Certificated Employee of the Month
SRTA members at HLES and HSMS are extended a special invitation to attend this board meeting to celebrate their own.
D. REPORTS
D.6. Safety Report
From the prior reports from Superintendent Trunnell, it is expected that the report will including updates on hiring and touch on:
- A Safety Advisory Round Table (SART) update
- Mental Health and Counseling
- Safety and Security
- Facilities
- Communication & Transparency
E. Public Comment on Non Agenda Items
SRTA members are invited to complete ‘blue cards’ in person. Online comments have been suspended. Please be prepared to observe the recent practice of a two minute limit. Only items not on the agenda are addressed at this time.
Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices. There is an invitation for comments on specific items during each item, so they need to be held until then.
Please commit to watching or attending at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable.
F. DISCUSSION / ACTION ITEMS
F.1. (Action) Resolution Recognizing the Week of November 6-10 2023 as the Week of the School Psychologist
Adrianna Howarth, Angela Bonner, Benjamin Saxe, Celene Rodriquez-Alfaro, Connie Freeman, Darcy Analora, Deanna Fontanes-Halliday, Diane Redalia, Edward Vulpe, Elizabeth Parady, Emily Jacobsen, Erin Burlson, Jennifer Magnesi, Jonathan Kendall, Jorge Mata, Kim Craven, Lena Bragg, Marianne Ballatore, Matthew Park, Mina Duffy, Nancy Castillo, Oriana Reis, Rachael Prather, Robert Johns, Sharon Whisman, Taryn Reynolds and Theresa McCormick
SRTA appreciates the work of our school psychologists.
F.2. (Discussion) Restorative Practices Presentation
The purpose of tonight’s presentation is to share information about SRCS restorative services. Restorative Practices are defined by Santa Rosa City Schools as a process guided by principles that build and sustain a culture of respect, responsibility and accountability, which nurtures and heals trusting relationships within a safe, positive, community.
SRTA members were informed of Restorative Justice practices, where after consequences have been begun, participants are invited to try something different, putting the remaining consequences on hold. And if the restorative process is complete, the remaining consequences are dropped. That is not the process witnessed on our campuses. Students can avoid all consequences with a session with a Restorative Practitioner.
F.3. (Discussion) City of Santa Rosa Draft General Plan 2050
The City of Santa Rosa is engaging with community stakeholders on feedback of the Draft Santa Rosa General Plan 2050. This is an opportunity for the school board to provide feedback.
F.4.and 5. (Action) Approval of Provisional Internship Permit Application (PIP) for Barbara Shelton for RSP at MCHS, Anita Riveros Santiago for SDC/ESN at BHES
F.6. (Action) Approval of a Variable Term Waiver for Administrative Services Credential for Angelica Montalvan
The application states this is for a Pupil Personnel Service Credential- School Counselor, for the position of an MTSS Intervention Counselor.
F.7. (Action) Call for Nomination for Representative to the Sonoma County Committee on School District Organization
Summary
The Santa Rosa City Schools Board of Education will review the Call for Nominations for representatives to the Sonoma County Committee On School District Organization and consider nominations thereto.
G. CONSENT ITEMS
G.2. Approval of Personnel Transactions
EdJoin shows a total of 136 current postings for 234 job vacancies for SRCS. Twenty-four jobs have been posted since the prior meeting. There are 32 certificated openings (four less than the last meeting), and 2 certificated management openings (one is a new post since the last meeting.) There are 200 current classified openings (eighteen less than the last meeting), and no classified management positions (the same as last month.) There are 92 open positions listed under “Teacher Assistant / Aide / Paraprof.”
EdJoin has changed their layout for postings.
The second click shows the hiring bonus, and then a third click gets to the job description which requires using the included table to find the salary.
SRTA welcomes four new certificated hires: Emilie Carret Machillot (FACS), Connor Pierce (MHS), Clinton Magdaleno Sweek (EAHS), and Shawna Barlow (EAHS). We hope you have a long and fruitful career with SRCS. This brings this year’s certificated hires to 118. That is more than 11% of our workforce.
Welcome back to Dan Evans (PTES). Thanks for coming out of retirement to serve our students.
Farewell to the resigning Sarena Bailey (SPSV). We wish you well.
The first retirement has been announced for June, Patricia Campbell (HSMS.) SRTA hopes you enjoy preparing for your retirement after 24 years of serving students of SRCS.
This month’s changes to classified staff include three promotions, ten new hires, three resignations and 1 retirement. They take thirty-five years of wisdom and service with them. There is a net gain of four classified folks, while advertising for an additional two hundred eighteen classified positions.
There is one supervisory hire, and one resignation.
G.5. Approval of Contracts
Summary
| # | Provider | Cost | Description |
| District | |||
| 1 | Brelje & Race Consulting | $3,800 | Topography mapping of HLES |
| Secondary | |||
| 2 | Brelje & Race Consulting | $3,800 | Topography mapping of RVMS |
| Elementary/Charter | |||
| 3 | Boys and Girls Club Sonoma-Marin | $199,000 | Add daycare for 90 students at Arts Charter and Spring Break all day enrichment for 320 students of SRCS. |
Total value of contracts = $206,600
G.6 . Award of Proposal for District-Wide Copier Fleet Lease and Services (Equipment & Maintenance)
KBA Document Solutions proposal is about $25,000 more than the existing contract. The proposal consists of the replacement of 134 copiers with full-service maintenance agreements for all of the District’s schools and the Duplicating Department in accordance with the terms, conditions, and specifications of the RFP. The proposal includes copiers with faster speeds, fax boards, at least one color copier at each site, color copiers in the Duplicating Department, web submission software (for electronic submission of duplicating requests), secure printing, a fleet/print management tool and the ability to conduct administrative functions remotely. All service, supplies, toner and staples are included for 90 million black and white and 9 million color copies. Three (3) years with two optional one-year extensions for $412,968 for the first year.
SRTA members celebrate the promised arrival of new copier equipment. Although not included in this item, there is an expectation that these machines will be more evenly distributed than the machines they are replacing.
G.7 . Proposal for City Mechanical for Plumbing Related Shut-off Services at the Portables at 211 Ridgway
Fund 40- $25,300
Proposal
This brings the current contractual cost for the district office to at least $1,914,861. What is the total budgeted cost for relocating and building a new district office?
G.8 Proposal for Golden StateElectric for Removal of Electrical at the Portables at 211 Ridgway
Fund 40- $58,995
This brings the current contractual cost for the district office to at least $1,973,856. What is the total budgeted cost for relocating and building a new district office?
G.9. Approval of the Proposal from TLCD Architects to Redesign the Restrooms for the New Montgomery HS Building
Summary
Contract for TLCD Architecture to redesign the restrooms in the proposed new two-story building at Montgomery HS (MHS) into all-access restrooms and to create a stormwater pollution protection plan as required by the state.
Fund 21- $53,050
SRTA members hope this means the district intends to build the long awaited building at MHS.
G.10. Approval of Seidlitz Education Service Contract
Summary
This professional development series will address the needs of Multilingual Learner students as well as support the needs of our teaching staff. This assets-based professional development series will be available to teachers TK-12 addressing how to serve the needs of multilingual students of various proficiency levels in all classrooms.
District Goal Setting will be December 5, and then teacher training will be Dec 19 – 21.
Cost $4000 per day for 4 days of PD and $30 each for 65 copies of materials. Total Title II $18,100.25
The Multilingual Department is working hard to implement changes to positively impact our multilingual learners.
How many secondary teachers are expected to utilize this PD during finals week?
G.11. Approval of Contract with The Steven Barclay Agency, Inc.
Summary
The contract is for keynote speaker Luis Rodriguez for the district-wide professional development on November 1, 2023. Two (2) one hour general sessions will be offered so all employees can attend.
Cost LCAP $8,000.00 plus travel costs
SRTA Members notice that we are paying $4000 per hour for this speaker. SRTA members have offered to facilitate 1 hour workshops on Nov. 1. Past practice has been to receive 3 hours of paid preparation time for each hour of facilitation, which comes to about $150 of paid preparation time. This year members were offered less than this. SRTA has asked our members to decline the offer until either past practice is honored or a new practice is negotiated.
H.1. Approval of Minutes
J1. Future Board Discussion Items
SRTA Members are encouraged to prepare for the upcoming agenda items.
- Ruby Bridges Walk to School Day (11/8/23)
- Deferred Maintenance Plan (11/8/23)
- Draft Facilities Master Plan (11/8/23)
- Community Schools Grant update (11/8/23)
- First Interim Budget Report (12/13/23)
SRTA looks to the future scheduling of the following items:
- Schools Plus Report (10/11/23)
- Alternative Education options for students
- Officially closing Learning House
- MAP Testing (Board request 8/23/23)
At one meeting, the fact that a certain percentage of math and English teachers had given this test last year was presented by SRCS as evidence that the test is good, and teachers supported giving it. This is not logical nor accurate. The legitimate concerns teachers have shared about this assessment have been dismissed. The meeting teachers had with a district representative last year about alternative assessment possibilities appears to have been to no effect.
The longitudinal CAASPP data has clearly identified concerns about student performance. Current efforts could be better spent addressing those academic concerns, instead of collecting more data. This is especially frustrating when the MAP assessment isn’t seen as helpful for students or teachers.
Thank you to Directors Medina and De La Cruz for requesting more information on this assessment. SRTA members look forward to this agenda item.
- Parcel Tax
With a flier going out, has the board decided to proceed with a Parcel Tax?
- COVID Updates (
6/14/23 8/9/23)
Many students and staff are currently out with COVID. This round has been very unpleasant, in multiple ways. Many staff feel certain they were infected at school. However RESIG is has denied some staff workman’s comp to cover their days off of school. Staff is being forced to use personal days to cover the minimum 5 day quarantine, after getting infected at work. There has been a lack of clear communication about who is requiring the need for staff to take a PCR test.
Students and staff deserve to continue to have masks, hand sanitizer, and facial tissue available, as well as having serviced HEPA fans in classrooms to filter air. There has not been a clear and consistent message that the district will provide these necessities.
- A-G Program Review (board request 8/10/22, and again on 6/14/23)
What does the data look like about A-G Completion since this policy was adopted? Where is data on students who are not on track to graduate? How helpful were prior IGPs in allowing students to earn diplomas? How many current students are not on track to graduate? How many of these students are meeting the state requirements for a diploma but not the extra requirements of our district?
What systemic measures are in place to offer academic support K-12 to increase A-G success? What metrics are being used to evaluate these efforts?
- Results of Developer Fee exploration
- SRACS Accelerated Charter Material Revision Request (delayed)
- Deferred Maintenance Update and Future Planning (
7/27/22 8/24/22) - Review of Math grades and progress including demographic data (board request)
- SCOE Unification/Redistricting Report (on option #1)
- Plan for Staff Housing support program from the proceeds of Fir Ridge
Until the district makes a decision, the proceeds from the sale are just sitting. Getting a program started could help SRCS attract and retain staff.
- Open Enrollment Policy Update
- Student Voice Policy
- BEST Plus Update
J.4. Facilities Projects Update
FMP- Site Meetings continue
District-Wide Furniture Standards Preparations are underway for five pilot classrooms across the district.
Ridgway Portable Demolition hazardous materials testing has been performed. Documents and plans for bid requests for demolition are being prepared.
Summer 2024 roofing/HVAC meetings with contractors are scheduled
MCHS Theater Lighting completed
SRHS & Desoto Hall Roofing and HVAC Remaining equipment is being scheduled, with completion expected over winter break
BHES Roofing and HVAC possible completion over spring break
CCLA Roofing and HVAC possible completion over winter break
ABES MPR Roofing expected completion early November
HS Bathroom Remodels completed
RVMS Boiler and HVAC at Locker Rooms completion expected in next few weeks
District-wide Solar Array Projects c
- ABES expected PG&E connection expected 10/28
- HCMS demobilization underway
- JMES underway
- EAHS panel installation expected by the end of the month, temporary lighting being installed
CalShape Round 3 grant-funded HVAC and plumbing nearing completion
J.5. School Site Reports