BOARD MEETING
Santa Rosa City Schools
June 26, 2024
4:00 p.m. – Closed Session
6:00 p.m. – Open Session
Hybrid: Zoom / Santa Rosa City Hall Council Chambers (100 Santa Rosa Ave, Santa Rosa, CA 95404)
*** streamed ***
A live link will be posted on the SRCS website (link).
Board of Education / Video Board Meetings
Please take time to review the following abbreviated version of the agenda. Click here to see the entire agenda. It has live links on many items with more information. If you want to comment to the board about any upcoming items, email agendacomments@srcs.k12.ca.us. Please CC wearesrta@gmail.com on your email.
Closed Session Items:
A.1. Public Comment On Closed Session Agenda Items To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.
B.1. Public Employee Appointment/Employment (Position to be filled: Executive Director; Superintendent)
SRTA members would appreciate the board’s perspective on choosing our new superintendent. There is some apprehension given the review of recent news articles.
B. 2. Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators)
B. 3. Conference with Labor Negotiator (Dr. Vicki Zands ; SRTA/CSEA)
B.4. Conference With Legal Counsel – Anticipated Litigation (Number of potential cases: 2)
B.5. Student Expulsions (Case Nos.: 2023/24-27, 2023/24-28)
C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)
D. REPORTS
D.6. Safety Report
Recently, public comments have been welcome during this item.
E. Public Comment on Non Agenda Items
SRTA members are invited to complete ‘blue cards.’ Online comments have been suspended. Please be prepared to observe the three minute time limit or the imposition of a possible two or even one minute limit. Only items NOT on the agenda are addressed at this time.
Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices.
Please commit to watching or attending at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are limited to those in person. Comments are most impactful when they are well spoken, composed and reasonable.
F. DISCUSSION / ACTION ITEMS
F.1.-F.5. (Action) Approval of Santa Rosa City Schools LCAP, and Charter LCAPs
In 2013, California adopted a new formula for determining how much money each school district will receive called the Local Control Funding Formula (LCFF). The LCFF states that stakeholder engagement should be ongoing and meaningful, and should include parents, students, educators, and other stakeholders.
These action items follow the public hearings held last meeting. These plans direct the spending of supplemental and concentration funds to help unduplicated students succeed.
Elementary School District Supplemental & Concentration = $8,371,522
High School District Supplemental = $10,809,682
With the constant turnover at the administrative level, creating an ongoing and meaningful collaborative process to monitor and create this district plan is still in development.
F.6. (Action) Adoption of SRCS Budget for the 2024-25 School Year
This action item follows the public hearing held last meeting.
F.7. (Action) Resolution to Form the School Consolidation Advisory Committee
The proposed Fiscal Stabilization Plan components include reductions which align with right-sized district facilities and staffing. While these are difficult discussions and decisions, the Administration is committed to soliciting community involvement and input. The application submission deadline: Friday, August 2, 2024, 4:30 p.m for Board approval on August 14, 2024.
It is paramount that these discussions are conducted in an empathetic and open manner. SRCS has contracted with School Services of California to facilitate and assist in the process of coming to a consensus for recommendation to the Board for consideration.
It is expected that the Committee will be in place by August 15, 2024, and will complete its work by February 3, 2025.
- August 19, 2024 – First meeting (organizational meeting)
- September 9, 2024 – Second meeting
- October 7, 2024 – Third meeting
- October 28, 2024 – Fourth meeting
- November 18, 2024 – Fifth meeting
- December 16, 2024 – Sixth meeting
- January 27, 2025 – Final meeting
- February 3, 2025 – Alternate meeting date (if necessary)
It is anticipated that the Committee’s report will be provided to the Board at its February 12, 2025, meeting.
SRTA is unclear on how large this committee will be, how a balanced committee will be formed, and who will be making committee membership decisions. SRTA would like to work cooperatively with administration to review and approve applications from teachers, and appoint SRTA members to this committee.
F.8. (Action) Approval of Final Decision of Reclassifications for CSEA Chapter 75
The Board will consider the Superintendent’s final decision on the reclassification of the following current CSEA 75 classifications:
- Student Information System Coordinator Range 43 to Range 46
- District Testing Coordinator Range 31 to Range 33
- Warehouse/Keeper Driver (at CNS) Range 23 to Range 24
- Human Resources Technician II (denied)
If approved, the reclassification recommendations to these positions will be placed on the CSEA 75 Salary Schedule for 2024-2025 effective July 1, 2024.
The approximate cost would be $ 18,500.
SRTA supports CSEA 75 in acknowledging the increased workload that deserves increased compensation.
F.9. (Action) Approval of a Three Year Collective Bargaining Agreement Between SRCS and SRTA for July 2024-June 2027
Safety Highlights:
- District agrees their responsibility is to provide safe working and learning conditions.
- District agrees to getting walkie talkies to all teachers to increase communication in emergency situations (this will be a phased roll out).
- District will provide a procedure for reporting unsafe conditions
- District agreed to include ed. code language around suspensions in the contract
- District agreed to new language regarding Safety Committee
- Unit members will be a part of the committee
- Committee will provide guidance on school safety plans, including gathering and analyzing data related to student misconduct, positive behavior interventions and discipline.
- Committee will monitor and evaluate the effectiveness of school safety.
- District will provide training for staff around alternative means of correction and voluntary training on de-escalation and conflict intervention.
- Definitions around assault and battery
- If absence or disability arises from assault or battery or from witnessing a traumatic event, members shall suffer no loss of wages, benefits or leaves for 5 days after the event.
- List of available resources regarding mental, emotional, or physical well-being, will be provided by the district
- District will provide safe air quality, pest-free and asbestos-free environment
SRTA appreciates the progress made in this new contract. Our members have ratified this, and we support the board ratifying it.
F.10. (Action) Approval of Proposed Revisions to the Certificated Guest Teacher and Classified Substitute Salary Schedule Rates
The proposal is for rates to remain the same with one exception: the elimination of the longevity bonus.
SRTA members remain concerned about the ability to attract and retain qualified substitutes. Professional Development plans are waylaid when staff can not leave their students due to lack of coverage.
F.11. (Action) First Read, and Possible Waiver of Second Read, of Board Bylaw 9250
Currently, each SRCS Board Member receives $510.51 per month for a total of $6,126.12 annually. Combined total compensation for all Board members is $42,882.84.
If approved, the 5% stipend increase raises the monthly stipend to $536.04 for an annual total of $6,432.48 for each Board member. Combined total compensation for all Board members would be $45,027.36.
SRTA supports this action. Having a functional board is vital to the operation of SRCS. Increasing the stipend widens the opportunity for more members of our community to consider serving.
Board members in office may also receive healthcare benefits from SRCS for themselves and their spouse/registered domestic partner and to their eligible dependent children at the same extent that the district pays for district employees.
F.12. (Discussion/Action) Update on Current Prop 28 and Approval of the Annual Report
Proposition 28 is expected to have a large impact on the educational impact of our schools. The funds must be used for additional or new arts programs and may not be used to supplant existing staff funding. Funds may be pooled between sites, and may be spent over three years. No programs were funded by Prop 28 in the 2023/24 fiscal year.
F.13.- F.16. (Action) Oral Recommendation Regarding Salary and Fringe Benefits; Discussion and Board Vote on Employment Agreements for Assistant Superintendent of Educational Services, Assistant Superintendent of Human Resources, Associate Superintendent of Business Services/CBO and Superintendent.
These contracts reflect a $4,750 increase reflecting the increase to certificated employees.
Dr. Roderick Castro as Assistant Superintendent of Educational Services, salary $192,446.63 Contract
Dr. Vicki Zands as Assistant Superintendent of Human Resources, salary $192,446.63 Contract
Lisa August as Associate Superintendent of Business Services/CBO, salary $222,110 Contract
Dr. Daisy Morales as Superintendent, salary $261,537 Contract
G. CONSENT ITEMS
G.2. Approval of Personnel Transactions
EdJoin shows a total of 105 current postings for 171 job vacancies for SRCS. There are 26 certificated openings (seven less than the last meeting.) There is one certificated management opening (one more than the last meeting.) There are 139 current classified postings (five less than the last meeting), and no classified management positions. Fifty-one of these openings are for assistants and paraprofessionals (twenty-eight less than the last meeting.)
SRTA welcomes Jodi Peterson (MCHS.)
SRTA bids farewell to Jennifer Cadden (HSMS) who has resigned and Deanna Fontanes-Halliday (SPSV) who has retired. They leave taking 5 years of knowledge and service with them. Thank you for all you did for our students.
SRTA appreciates the approval of unpaid leaves of absence.
Two more certificated staff are transferring to new positions.
Administrative movement includes the following new hires: Melissa Jones (CCLA Asst. Principal) and Luz Perez, Exec. Director of Ed Services (Zalanardo’s old post.) Monique Luke MCHS Principal has resigned.
Changes to classified staff include three probationary releases, two promotions, six resignations with twelve years of service and one retirement with 22.5 years of service. This is a net loss of ten employees.
With 174 staff leaving over the course of this year due to resignations and retirements, one thousand five hundred fifteen (1,515) years of experience leaves us. This puts a strain on those with seniority that remain. There are not sufficient supported systems for orienting and passing on historical and practical knowledge to the over two hundred fifty new hires. SRCS relies on donations for this vital work.
G.5. Approval of Contracts
Summary
| # | Provider | Cost | Description |
| District | |||
| 1 | School Services of California | $7,584 | Legislative services for information pertinent to school finance legislation |
| 2 | Kathleen Farrell | $5,000 | This is a second addendum to increase the cost by $5,000.00 due to the need to increase the service hours to meet the needs of the students being served through June 2024. |
| 3 | Indoor Environment Solutions (IES) | $4,160 | service to 27 district sites maintenance and support of 800 pieces of HVAC control equipment. |
| 4 | Syserco Energy Solutions | $4,930 | Completion of the data-submission requirements for the State of California building energy benchmark program |
| 7 | North Coast School of Education | $375,000 | Support of teacher candidates and interns to meet CTE credential requirements. |
| 10 | Butte County Office of Education | No Direct Cost | provide reimbursable breakfast and lunch meals to the Butte County Office of Education’s Adelante summer program at SRJC |
| 14 | LiftForward | $4,326 | This license allows SRCS to use the free online MS Office applications and to download and use the full desktop MS Office suite on up to 5 devices and new Office 365 A3 license for 100 staff to allow them to use the desktop MS Office suite. |
| 15 | Renaissance | $77,160 | DnA platform for administering assessments and providing teachers with learning data analytics. This is expected to be the last year for contracting with this vendor. |
| 16 | Santa Rosa Junior College District | No Direct Cost | SRJC will conduct ESL, College Skills, and Adult ESL classes at JMES and CCLA. |
| 18 | Fagen, Friedman & Fulfrost (F3) | $890,000 | business and legal counsel |
| 20 | California Association of School Business Officials (CASBO) | $5,250 | One year subscription to California Association of School Business Officials (CASBO) |
| 21 | Droplet | $5,000 | Droplet will revolutionize the Field Trip Request process by replacing the current paper or PDF forms with a dynamic, district-wide submission system. |
| 23 | Humboldt State University | No Direct Cost | provide teaching/counseling interns |
| 24 | Concordia University Irvine | No Direct Cost | provide viable teaching/counseling interns |
| 26 | Be A Mentor, Inc. | $30,000 | a web-based management system for clearance of volunteers and contractors for $25 per new volunteer |
| Elementary | |||
| 17 | Sonoma County Office of Education | No Direct Cost | For SCOE to continue to provide PD to ABES staff on UDL, includes cost for subs. |
| 19 | All City Management | $598,704 | Crossing guard services for the 2024/25 school year at fifteen (15) elementary and middle school sites |
| Elementary | |||
| 4 | Community Action Partnership (CAP) Sonoma | $150,000 | 12 Abriendo Puertos and Pasitos Parent-Child Education Programs for about 120 families at about $1,250/family. |
| 12 | Code to the Future (CSI) | $33,000 | Computer Science program for Biella (was put on hold during and after Covid.) |
| Secondary | |||
| 5 | California College Guidance Initiative | No Direct Cost | Sharing of student information with the California College Guidance Initiative for college guidance, college application,and career exploration services. |
| 6 | Steve Smith | $10,200 | Continue with development and implementation of the SPARQ Observatory and SRG (SPARQ Research Group). This year had 12 students completing projects at PHS. |
| 8 | Alongside | $4,800 | Provides 500 licenses for SRMS providing clinician-powered AI for research-based support for adolescents. 111 hours were utilized last year. |
| 9 | Rosetta Stone LLC | $23,000 | online platform used to support secondary Newcomer students |
| 11 | Sonoma County Office of Education | No Direct Cost | Allows SRCS so curate and/or develop ethnic studies resources for the SCOE HUB |
| 12 | Minga | $29,487 | Provides full access to Minga, a Campus Management Platform for tall HS to enhance the efficiency, security, and accountability of day-to-day operations. |
| 13 | Cardea Services | $7,000 | Provide staff training to implement SexEd in PE 1 to meet CHYA. |
| 22 | FCMAT | $2,500 | FCMAT will conduct a 3.5 hour associated student body finance workshop |
| 25 | Santa Rosa Community Health Center | No Direct Cost | provide services at EAHS clinic |
Total value of contracts = $2,084,101
Field Trips provide real world experience and inspiration for students. Help is needed to support those brave enough to try and organize these experiences for students. Revision is needed to ease the hoop jumping required to secure volunteers for field trips and on campus activities. The process for getting field trips approved is ready for evaluation and streamlining with this new vendor. What is the bare minimum really required? Currently the paperwork requirements vary widely by different sites.
G.6. Approval of Contracts – Bond
| # | Contractor | Site/Project | Cost | Service |
| District | ||||
| 3 | CPI | DO Move Phase 4 | $4,860 | Deliver and install workstations |
| 5 | CPI | DO Move Phase 4 | $15,368 | moving services |
| 7 | DGI | District Layer 2 network refresh | $10,143,736 | install, 5 year lease and services |
| 8 | DGI | District Power supply refresh | $1,538,872 | install, 5 year lease and services |
| 13 | Golden Stats Electric | DO Move Phase 4 | $14,000 | Install cubicle power poles |
| 15 | HY Architects | DO CR Warehouse | $39,010 | Landscaping Revisions required by CA Green Code |
| 17 | DGI | DO Data Center | $18,000 | Design Services |
| Elementary | ||||
| 2 | Norbay Consulting | PTES Roofing/HVAC | $4,565 | Hazardous Testing |
| 14 | Axia Architects | PTES Roofing/HVAC | $240,000 | Architectural services for upgrades required by DSA |
| 16 | Miller Pacific | PTES, HVES, BHES | $5,000 | Geotechnical Engineering and Investigation |
| Secondary | ||||
| 1 | Norbay Consulting | EAHS Roofing/HVAC and Exterior Painting | $8,715 | Hazardous Testing |
| 4 | Perkins Eastman | SRHS Classroom Mod Pilot | $36,000 | Architectural Design 2 rooms |
| 6 | Weeks Drilling | RVMS Well Improvement | $141,230 | Replace failed well |
| 9 | T&R Communications | SRMS Relocate IDF Cabinet | $8,804 | Construction Services |
| 10 | Golden Stats Electric | SRMS Portables | $59,232 | Disconnect Electricity from 5 portables |
| 11 | SMC | SRMS Portables | $2,500 | Disconnect fire alarms from 5 portables |
| 12 | Chaudhary & Associates | SRMS Parking Lot | $26,000 | Topographic Survey |
| 18 | Crawford & Associates | RVMS Roofing/HVAC | $5,000 | Testing and Inspection Services |
Measure C = $9,235,562.56
Measure G = $3,075,274.97
Total = $12,310,837.53
G.7. Approval of New Courses Proposal for Alternative Diploma Pathway
Last year the Board added “Small Group Instruction” (SGI) courses throughout the SRCS course catalog in order to provide options to the IEP teams to provide accommodated state content areas and still meet the local SRCS 220 credit graduation diploma. The Board will consider for action new courses for the alternate pathway to a high school diploma for students with significant cognitive disabilities to obtain a 130 credit diploma. Curriculum for these courses will immediately be modified from current SGI courses, not requiring additional textbooks at this time. The ESN program will be piloting two on-line programs that provide modification of state standards available for students with such disabilities. The costs of these programs are estimated with a one time purchase of about $13,000 with ongoing licensing costs of about $7,000. The results of the curriculum pilot teams will bring their recommendations forward for future approval.
SRTA celebrates the change of heart in offering non-A to G courses to students, acknowledging that one size does not fit all students and SRTA would like to continue to advocate for our general education students to have access to non A-G classes as well.
Scheduling at our secondary schools is being delayed for our ESN students as we wait for these courses to be approved.
G.8. Approval of Proposed Job Description for Instructional Technology, Data & Assessment Specialist
SRTA members are relieved to see this job description. The elimination of the technology TOSA was a source of great concern as members raved over Linda Kastanis’s prompt responses and willingness to help with the exact “Just in Time” PD or support needed.
G.9. Approval of Unified Physical Education Course Proposal
With these courses, SRCS will have a more inclusive option within Physical Education courses that will allow students of all ability levels to have opportunities to successfully complete the district graduation requirement. Students with needs in the areas of Adapted Physical Education and moderate to severe disabilities will be served in these collaborative (co-taught) and inclusive courses.
Financial Implications: Approximately $1,000 per secondary site that schedules these courses to acquire necessary Physical Education materials and equipment to implement inclusive activities.
SRTA calls out that per the collective bargaining agreement Co-Teaching is voluntary for both the general education teacher as well as the educational specialists because willing partners make for the best implementation.
The late addition of this course makes scheduling difficult. There was much discussion around adding this course and what supports the district would provide, as well as the amount of work on the parts of the adaptive PE and general Ed PE teachers to make this course happen, only to have the district waiver on committing to it. It is an important opportunity and valuable course that requires district support, equipment, class sections, staffing, training and stipends in order for it to be successful.
G.10. Approval of School Plan for Student Achievement (Site SPSAs)
In 2013, California adopted a new formula for determining how much money each school district will receive called the Local Control Funding Formula (LCFF). The LCFF states that stakeholder engagement should be ongoing and meaningful, and should include parents, students, educators, and other stakeholders. Creating this process is still in its infancy at the site level.
| ELEMENTARY SCHOOL PLANS FOR STUDENT ACHIEVEMENT 2024-25 | |||||
| Elementary School SPSA | Title I Cohort | 24-25 Title 1 Allocation$635,278.92 | 24-25 LCFF Allocation | Total Title I and LCFF combined allocation | Change from 23-24 |
| Abraham Lincoln | SWP | $75,941.17 | $115,618.34 | $191,559.51 | -$41,874.11 |
| Albert F. Biella | SWP | $52,638.66 | $80,502.64 | $133,141.30 | $342.68 |
| Brook Hill | SWP | $69,423.40 | $108,003.10 | $177,426.50 | -$28,119.86 |
| Helen Lehman | SWP | $89,983.30 | $146,322.18 | $236,305.48 | -$8,417.73 |
| Hidden Valley | NE | $0.00 | $72,266.76 | $72,266.76 | $11,516.47 |
| James Monroe | SWP | $79,584.60 | $126,693.77 | $206,278.37 | -$15,687.33 |
| Luther Burbank | SWP | $67,529.47 | $112,509.31 | $180,038.78 | -$11,681.98 |
| Proctor Terrace | NE | $0.00 | $57,752.92 | $57,752.92 | $1,977.57 |
| Steele Lane | SWP | $101,164.50 | $165,647.24 | $269,811.74 | $3,517.99 |
| SECONDARY SCHOOL PLANS FOR STUDENT ACHIEVEMENT 2024-25 | |||||
| SecondarySchool SPSA | Title I Cohort | 24-25 Title 1 Allocation$726,686.77 | 24-25 LCFF Allocation | Total Title I and LCFF combined allocation | Change from 23-24 |
| Elsie Allen High | SWP | $98,468.03 | $177,441.67 | $275,909.70 | -$14,962.69 |
| Herbert Slater Middle | SWP | $69,912.04 | $112,558.19 | $182,470.23 | -$9,053.08 |
| Hilliard Comstock Middle | SWP | $49,824.03 | $83,069.43 | $132,893.46 | $1,273.44 |
| Maria Carrillo High | NE | $0.00 | $125,185.70 | $125,185.70 | $15,291.39 |
| Montgomery High | SWP | $124,264.02 | $196,455.93 | $320,719.05 | -$16,745.20 |
| Piner High | SWP | $147,354.28 | $240,666.31 | $388,020.59 | $21,981.61 |
| Ridgway High | SWP | $18,465.26 | $33,024.65 | $51,489.91 | -$15,413.23 |
| Rincon Valley Middle | NE | $0.00 | $64,608.08 | $64,608.08 | -$4,312.92 |
| Santa Rosa High | SWP | $126,876.73 | $197,163.40 | $324,040.13 | -$58,437.81 |
| Santa Rosa Middle | SWP | $55,188.03 | $85,278.35 | $140,466.38 | -$25,191.06 |
SPSA Plans and Allocations for 2024-25
SRTA members are encouraged to review the SPSA for their site.
School Site Council members are encouraged to insist on a process of including staff in decisions as well as evaluating the metrics of the efforts to improve student achievement.
Seven Recommended Steps for Developing the Single Plan for Student Achievement:
1 Analyze Student Achievement Data
2 Measure Effectiveness of Current Improvement Strategies Using State Tools to
Determine Critical Causes of Student Underachievement
3 Identify Achievement Goals and Key Improvement Strategies that Align with the
District Local Educational Agency Plan General Rule for Integrating Plans
4 Define Timelines, Personnel Responsible, Proposed Expenditures, and Funding
Sources to Implement the Plan
5 Recommend the Single Plan for Student Achievement to the Local Governing
Board
6 Implement the Plan
7 Monitor Implementation Mid-year Changes to the Single Plan for Student
Achievement
Continue the Cycle
G.11. Approval of Development Group, Inc. (DGI) CMAS and PEPPM contracts supporting Classroom Technology Upgrades – Phase III Rollout
Phase III Rollout:
Santa Rosa Charter School for the Arts (Interactive Flat Panels and voice amplification systems),
Santa Rosa French American Charter School (voice amplification systems) and
Hidden Valley Elementary School (Interactive Flat Panels).
This phase also backfills a few classrooms that came into use after the Initial and Phase II rollouts.
As a final phase, SRCS will compile a district-wide list of unique classrooms where the cart setup is not suitable. SRCS will conduct a study with architects to determine specific installation specifications for these spaces within the larger bond project of classroom reconditioning.
Fund 21 – $355,063.37
Phase III Equipment Distribution
DGI IFP & Classroom Audio Phase III Statement of Work
Classroom Technology BOE Tech Slides
ViewSonic Interactive Flat Panel Specifications
ViewSonic K-12 Education Solutions
G.12. Adopt Resolution No. 2023/24-82, Approving Lease-Leaseback Contracts with Wright Contracting, LLC
This is for the Elsie Allen High School Roofing, HVAC & Exterior Painting Project.
G.13. Adopt Resolution No. 2023/24-83 Approving Lease-Leaseback Contracts with BHM Construction, LLC – Proctor Terrace Elementary School
This is for the Proctor Terrace ES (PTES) Roofing and HVAC Project.
G.14. Adopt Resolution No. 2023/24-85, approval to proceed with the District Office & Education Center Design-Build Request for Qualification/Proposal (RFQ/P)
The first part of the design-build process was the project selection and feasibility. Next was the bridging documents and cost estimation portion of the process. Now is the stage of going out to find a design/contractor team to design the entire District Office Educational Complex.
G.15. Approval of Lease Agreements with Enterprise Fleet Management for Vehicle Replacement for the District Warehouse
The District owns three (3) vehicles utilized by Warehouse staff. The average age of the vehicles is seventeen (17) years with two of the vehicles being non-operational. This proposal is for 60 month leases for two vehicles.
2024 Ford Transit-250 Cargo Van Lease Agreement 2024 Ford Transit-250 Cargo Van at $1,326.03 per month, for a total of $15,912.36 annually or $79,562 over the term of the lease for a vehicle which would cost $58,400 to purchase.
2024 Isuzu NQR Lease Agreement 2024 Isuzu NQR Box Truck at $2,005.37 per month, for a total of $24,064.44 annually or $120,322 over the term of the lease for a vehicle which would cost $98,960 to purchase.
SRTA members support replacing the decrepit vehicles, but question the wisdom of five year leases that each cost $20,000 more than purchasing the vehicles and leave the district empty handed at the end of the five years.
G.16. Approval of Resolution 2023/24-84 for the Declaration of Obsolete Items/Equipment and Authorization to Sell, Dispose, and/or Donate
This resolution declares approximately 5,940 non-operable/unsupported electronics and miscellaneous items/equipment as obsolete and of insufficient value and authorizes staff to sell, dispose, and/or donate the equipment. All eWaste and shop equipment declared insufficient or of limited value will be picked up by an electronics/machinery recycling company at no cost. The Auto Shop vehicles will be picked up by a local salvage yard at no cost.
Those items that have been identified to have a potential resale value will be sold through public auction.
Over 5000 Chromebooks are being disposed of. It is time for SRCS to update the policies, procedures and processes utilized in providing technology. The expected useful life of a Chromebook is five years while the most recent releases are expected to last for ten years.
G.17. Notice and Approval of the Removal/Recycling of Unusable, Outdated, and/or Damage Instructional Materials and Textbooks
The Board will consider approval of the removal/recycling of approximately 7,660 unusable, outdated and/or damaged instructional materials and textbooks that have been removed from sites and stored in the Warehouse in accordance with District policy and State law. The instructional material that is not donated will be picked up and recycled by a company that specializes in textbook recycling at a cost of $250 per load.
G.18. Approval of the Use of Piggyback Bids/Contracts (CMAS, NASPO, Co-Ops) for the 2024-25 School Year
the Board may determine that it is best to piggyback onto the contract of another public agency or corporation for the lease or purchase of furniture, equipment or supplies to the extent authorized by law. Utilizing piggyback bids, CMAS and NASPO contracts, and Co-Ops will allow the District to secure better pricing and will save time when making purchases that exceed bid limits.
G.19. Approval of Arntz Builders, Inc. Phase One Guaranteed Maximum Price (GMP) for the District Office & Education Center: Central Receiving Warehouse
To help expedite the schedule and reduce the overall cost of construction of a new warehouse building, a pre-manufactured warehouse building was selected to be purchased as part of this contract. At this time, we are bringing forth the first amendment to Exhibit A to the approved facilities lease for the project. This amendment is for $1,024,913.44 for the delivery of the pre-manufactured warehouse to the site.
Measure C: $778,934.21
Measure G: $245,979.23
Total: $1,024,913.44
G.20. Approval of Resolution No. 2023/24-86 to Establish Temporary Inter-fund Transfers
This is an annual precautionary measure, due to the current circumstances that could impact the receipt of revenues, that allows SRCS to cover any negative cash flow needed for the fiscal year to cover costs until revenues are received.
G.21. Approval of Resolution No 2023/24-87 Requesting Fund Transfer Under Article XVI, Section 6 of the State Constitution to Borrow Funds From The Sonoma County Treasury as Needed During the 2024-25 Fiscal Year
To ensure there is cash on hand to meet financial obligations prior to receiving all revenues, including revenue from property taxes, this line of credit option with the Sonoma County Treasury is a cash flow tool that is presented annually to the Board of Education for approval. The district expects to use this line of credit at a 3% rate of interest until the December property tax is received.
The agenda does not include the anticipated cost for utilizing this line of credit.
G.22. Approval of Imagine Learning Contract
This software provides learning support to students in subjects that they are enrolled in through ISP. With the current financial constraints, this option is being sought after because it comes at a lower cost to a previous program, has more course offerings for students, and will allow first hand experience for both students and teachers in ISP with a new program which could possibly be used if the district moves towards implementing a fully virtual ISP option. This decision was agreed upon with the whole ISP team of teachers, classified, and administration.
The contract states that utilizing additional licenses will incur additional expenses- but the number of student licenses is not specified.
The total cost is $22,571.58 and includes a three hour workshop for ISP teachers, funded through the LCAP.
G.23. Approval of the Epicenter Contract for Elsie Allen and Piner High School Graduation Celebration Night
The concept of a Grad Night, with the primary goal being offered to graduating seniors, is a fun-filled evening in a safe location. The event will take place on June 8, 2024, and will include activities, food and drinks for the students who attend.
$22,893.75 will be covered by site funds and be provided at a fee of $20 per student. At 200 students, this will cost the sites about $19,000.
There is no clarification included about the personnel needed for this event. Historically Parent Associations have run these events, including providing supervision. Does this contract represent a change of practice?
G.24. Approval of Perkins Eastman Master Architectural Agreement
Having firms included in the approved pool allows SRCS the opportunity to apply for state funds such as modernization grants for any qualifying projects designed by these firms.
G.25. Approval of Nomination to the Sonoma County School Attendance Review Board (SARB)
Stacy Desideri, Executive Director, Wellness and Engagement is the proposed candidate to represent SRCS on this board.
G.26. Approval of Vista Higher Learning
The Board will consider the approval of Chemins (Secondary), a print and digital curriculum solution that fully integrates and scaffolds a French-language program that will build intercultural communicative proficiency through a cohesive cultural approach to each unit of study. This curriculum will be used for the French 1P, French 2P, French 2HP, French 3P, French 3HP, and French 4P courses.
The total cost for textbooks for the French courses serving over 860 students is $197,530.52. Lottery funds will be used for this expenditure. This includes textbooks and the online resources component for six years. Consumable workbooks will be additional and will be purchased yearly depending on student enrollment.
G.27. Approval of Agricultural Career Technical Education Incentive Grants
These applications for $46,980 in grant funding for the Elsie Allen and Santa Rosa High School Agriculture Programs are due to the California Department of Education on July 15, 2024. There is a 1:1 matching funds requirement.
Due to budget constraints, schools with agricultural programs are staffing courses at higher teacher/student ratios than required for eligibility for additional grant funding which involves reallocating funds from the CTE consumable supply budgets, as this is more economical than hiring additional staff to meet the lower ratio requirements.
Santa Rosa High Application $24,590, includes $2000 for one small class.
Elsie Allen Application $22,390 includes $3000 for two small classes.
S
G.28. Approval of the 2024/25 Elementary, Charter, and Secondary Instructional Minutes
| Level | K | 1-3 | 4-6 | 7-8 | 9-12 |
| MinimumMinutes | 36,000 | 50,400 | 54,000 | 54,000 | 64,800 |
| Lincoln | 44,408 | 54,000 | 54,000 | ||
| Biella | 44,360 | 54,090 | 54,090 | ||
| Brookhill | 42,800 | 54,192 | 54,192 | ||
| Lehman | 45,340 | 54,050 | 54,050 | ||
| Hidden Valley | 43,644 | 52,282 | 54,002 | ||
| Monroe | 44,250 | 52,290 | 54,010 | ||
| Burbank | 44,440 | 54,820 | 54,820 | ||
| Proctor Terrace | 42,960 | 51,280 | 54,000 | ||
| Steele Lane | 42,800 | 54,152 | 54,152 | ||
| SRACS | 54,320 | ||||
| Arts Charter | 46,240 | 52,940 | 54,280 | 54,440 | |
| FACS | 46,199 | 54,474 | 54,364 | ||
| CCLA | 45,844 | 54,554 | 54,554 | 55,902 | |
| Slater | 55,340 | ||||
| RVMS | 54,240 | ||||
| SRMS | 54,680 | ||||
| EAHS | 65,322 | ||||
| MCHS | 64,800 | ||||
| MHS | 64,800 | ||||
| PHS | 64,973 | ||||
| RHS | 62,644 | ||||
| SRHS | 64,870 |
One site bell schedule includes about six extra days worth of minutes.
G.29. Approval of iReady Contract
i-Ready Assessment System and Personalized Instruction platform contract is for both English Language Arts and Mathematics through sixth grade. The program will replace Let’s Go Learn Assessment, Lexia Core 5, Lexia Power Up, and Lexia English. Elementary teachers will be offered training during the grade level release days provided during August and September.
Financial Impact:
$489,645.81 for a three-year contract
SRCS is projecting a savings of $488,004.14over the three years by reducing the number of assessment platforms and because supplemental support is now embedded within the personalized plan.
Metrics are said to include reviewing and refining metrics to ensure they accurately reflect student performance and program effectiveness as well as soliciting feedback from educators to improve the i-Ready implementation.
The redesignation requirements will need to be updated to include i-Ready.
SRTA members look forward to the opportunity to review metrics and provide feedback on this new platform. How will this be rolled out?
G.30. Approval of 95% Phonics Core Curriculum Contract
The Board will consider the approval of the 95% Phonics Core Program for Santa Rosa City Schools Tier 1 foundational skills reading curriculum for Kindergarten through fifth grade. The 95% Phonics Core Program is a stand-alone program that will replace McGraw Hill Wonders/Wonder Works (board adopted 2018), which is part of a broader curriculum program not used in Santa Rosa City Schools.
SRTA celebrates the adoption of the curriculum chosen by the teachers that participated in the pilot.
G.31. Approval of CTE Counselor on Special Assignment (COSA) Job Description
The Career Technical Education (CTE) Counselor on Special Assignment (COSA) will assist with the alignment of the CTE program activities and counseling efforts. The COSA will support the implementation of work-based learning opportunities, increased access to early college credit opportunities in CTE, and other college and career readiness initiatives.
G.32. Approval of 2024-2025 Scheduled Management Salary Schedule with $4750 Increase per cell
The Board will consider approving a $4,750 salary increase per cell to the Scheduled Management Salary Schedule for both classified and certificated positions effective July 1, 2024 reflecting the agreement with SRTA.
G.33. Approval of Multiple Site MOUSs with SRCS and SRTA Regarding Bell Schedules, Instructional Minutes and Prep Periods
The Board will consider approving the multiple site Memorandum of Understandings (MOUs) that were generated in collaboration with site principals and staff regarding site bell schedules, instructional minutes, instructional block schedules and prep periods.
HLES (Minutes) (Back to School Night)
G.34. Authorization for the Superintendent of Designee to Approve Construction Contract Change Orders from June 15 through August 9, 2024
Authorization for the Superintendent or Associate Superintendent to Approve Construction Contract Change Orders from June 15 through August 9, 2024.
H.1. Approval of Minutes
June 10, 2024 Minutes (Special Meeting)
June 12, 2024 Minutes (Supporting Docs 1) (Supporting Docs 2)
J1. Future Board Discussion Items
SRTA Members are encouraged to prepare for the upcoming agenda items.
The following are future board update items:
- Revised Organizational Chart (8/14/24)
- 45 Day Budget Revision (8/14/24)
- Unaudited Actuals (9/11/24)
- District and School Site Safety Plans (9/25/24)
SRTA looks to the future scheduling of the following items:
It is appreciated that the following list has been significantly diminished over the prior year.
- Facilities Implementation Plan & Facilities Report (6/26/24)
- Officially Closing Learning House
- SRACS Accelerated Charter Material Revision Request (delayed)
- Unification/Redistricting Decision
- Plan for Staff Housing support program from the proceeds of Fir Ridge
Until the district makes a decision, the proceeds from the sale are just sitting and losing value as the cost of housing continues to rise. Getting a program started could help SRCS attract and retain staff. The potential of the funds diminishes as time passes.
- Student Voice Policy
- BEST Plus Update
- Does SRCS still self identify as a BEST Plus district?
J.4. Facilities Projects Update