BOARD MEETING
Santa Rosa City Schools
June 12, 2024
4:00 p.m. – Closed Session
6:00 p.m. – Open Session
Hybrid: Zoom / Santa Rosa City Hall Council Chambers (100 Santa Rosa Ave, Santa Rosa, CA 95404)
*** streamed ***
A live link will be posted on the SRCS website (link).
Board of Education / Video Board Meetings
Please take time to review the following abbreviated version of the agenda. Click here to see the entire agenda. It has live links on many items with more information. If you want to comment to the board about any upcoming items, email agendacomments@srcs.k12.ca.us. Please CC wearesrta@gmail.com on your email.
Closed Session Items:
A.1. Public Comment On Closed Session Agenda Items To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.
B.1. Public Employee Appointment/Employment (Position to be filled: Principal; Superintendent)
B. 2. Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators)
B. 3. Public Employee Discipline/Dismissal/Release
B. 4. Conference with Labor Negotiator (Dr. Vicki Zands ; SRTA/CSEA)
B.5. Conference With Legal Counsel – Existing Litigation (Case name: OAH Case Nos. 2024050644; 24CV-00520; 23CV-00397)
B.5. Student Expulsions (Case Nos.: 2023/24-24, 2023/24-25, 2023/24-26, 2023/24-29)
C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)
C.7. Special Presentation for 2023 – 2024 Santa Rosa City Schools Retirees
This year’s retirees represent classified, certificated, and administrative staff. Altogether, our 37 retirees represent 776 years of service to our students, staff, and community.
Certificated Retirees:
| First Name | Last Name | Current Position | Site/Department |
| Annie | Scully | EL Specialist | EDSERV |
| Diane | Redalia | Psychologist | SPSV |
| Ledlie | Allen | Teacher, Elementary | MONR |
| Guy | Cottle | Teacher, Elementary | BURB |
| Susan | Fries | Teacher, Elementary | BIEL |
| Rose | Morgan | Teacher, Elementary | Burb |
| Isabel | Oandason | Teacher, Elementary | ABLN |
| Julie | Segura | Teacher, Elementary | HLEH |
| Cynthia | Spigarelli | Teacher, Elementary | BURB |
| Douglas | Gibson | Teacher, High | ELAL |
| Danita | Haynes | Teacher, Home & Hosp | H&H |
| Christine | Woodbury | Teacher, Middle School | RVMS |
| Barbara | Gay | Teacher, RSP, Elementary | HLEH |
| Duane | Johnston | Teacher, RSP, Elementary | BIEL |
| Holly | Toomians | Teacher, SDC, Elementary | ABLN |
| Patricia | Campbell | Teacher, SDC, Middle School | SLAT |
| Timothy | Christenson | Teacher,High School | PINR |
| John | Cortopassi | Teacher,High School | SRHS |
| Arthur | Horner | Teacher,High School | SRHS |
| Nicolas | Mancillas | Teacher,High School | SRHS |
| Farrell | Miller | Teacher,High School | SRHS |
| Erick | Roldan | Teacher,High School | MHS |
| Matthew | McClelland | Teacher,Middle School | SLAT |
| Kathleen | Shanklin | Teacher,Middle School | COMS |
SRTA extends appreciation to all of this year’s retirees! You will be missed!
C.8. Student Board Member Loyalty Oath of Office
President Medina will administer the Oath of Office to Student Board Member, Omé Zúñiga.
D. REPORTS
D.6. Safety Report
Recently, public comments have been welcome during this item.
E. Public Comment on Non Agenda Items
SRTA members are invited to complete ‘blue cards.’ Online comments have been suspended. Please be prepared to observe the three minute time limit or the imposition of a possible two or even one minute limit. Only items NOT on the agenda are addressed at this time.
Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices.
Please commit to watching or attending at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are limited to those in person. Comments are most impactful when they are well spoken, composed and reasonable.
SRTA is celebrating a Tentative Agreement with SRCS. SRTA Members have ratified the agreement. It awaits SRCS board approval. There is appreciation for everyone who helped facilitate this agreement.
F. DISCUSSION / ACTION ITEMS
F.1. Public Hearing for Santa Rosa City Schools LCAP
LCAP Goals
1. SRCS will provide student-centered teaching and learning opportunities by increasing programs and services that maximize student growth toward meeting or exceeding standards with an emphasis in the areas of English Language Arts and Math.
2. SRCS, in partnership with our community, commits to developing safe, inclusive, culturally responsive learning environments to promote social-emotional wellness and address the physical needs of students, families, and staff.
3. SRCS commits to providing high-quality, relevant staff development that promotes professional growth and collaboration to increase student achievement.
Eliminated
● K-12 Supplemental Curriculum & Instructional Materials (1.4)
● K-12 Visual and Performing Arts Education VAPA TOSA (1.10)
● AVID growth (1.13) (sites will be required to cover the site cost beginning with the 2025-2026 SY)
● Multilingual Learners Supporting Our Language Learners Counselors (1.14)
● Elementary prevention and intervention systems/models (1.17)
● Teachers on Special assignment (TOSA) (1.19)
● Advanced Learner Program & Services Plan (1.23)
● Structured Literacy Tier 1&2 Intervention curriculum (1.29)
● Target support for elementary school students (1.35)
● Programs at Secondary schools (1.36)
● Offer of voluntary high level, confidential response to conflict between staff (3.14)
● Alternative Education Leadership (3.18)
● Provide training and professional development for credentialed staff (3.21)
Significant Reductions
● Collaborative curriculum design TK-6 (1.3)
● Ethnic Studies and Culturally Responsive, Sustaining and Humanizing (CRSH) Education (1.7)*
● Career Technical Education (1.9)*
● Extended learning opportunities (1.11)*
● Math Redesign (1.12)*
● Licensed Child Care/Preschool (1.26)*
● Data Reporting Systems and tools grade 7-12 (1.27) (Eliminate MAP Testing)
● Provide professional development for classified staff (3.2)*
● Orton-Gillingham Training and the Science of Reading; Tier 1, 2, & 3 supports (3.10/3.20)
● Ethnic Studies & Culturally Responsive, Sustaining & Humanizing Education (3.12)*
● Secondary Department Collaboration (3.17)*
● Elementary grade level collaboration (3.19)
New/Continuing
● Assessment System Secondary
● 1-6 Music Program
● Behavior Specialist
● Bilingual Psychologist
● College & Career Readiness Coordinator
● College & Career Readiness, Integrated Pathways, work based learning, early college credit, and student supports
● College & Career Readiness Senior Secretary
● Teacher Training and Collaboration to develop and implement effective strategies for differentiating instruction and align mathematical practices.
● Administrative Trainings
● Safety protocols and strategies
● Alternative Education Development
● Alternative Education Professional Development
Metrics with baseline and three year goals provided for each goal include
➢ English Language Proficiency Assessment data
➢ Reclassification rates of English Learners
➢ Seal of Biliteracy completion
➢ Ethnic Studies offerings, enrollment, and completion
➢ CAASSP ELA and math achievement data
➢ A-G completion data
➢ Dual enrollment data
➢ CTE pathway completion
➢ Successful completion of A-G requirements
➢ Graduation rates
➢ Staff participation in relevant and supportive professional development
➢ Self reported teacher efficacy rate
➢ Social Emotional Learning survey data results, especially in climate, wellness, and safety
➢ Expulsions and out of school suspensions rates
➢ Chronic absenteeism rates
SRCS shared their LCAP with SRTA two weeks ago during a collaboration meeting. SRTA took time to read the draft, and then met again last week to ask clarifying questions, understanding that the LCAP was complete. SRCS is working on their internal LCAP process, improving it each year. It is hoped that SRTA can be invited in as actual partners of the mid-year review and participate in the the decision making process for the next revision of the LCAP.
There is data collection and review built into this plan, however systemic academic support in response to the needs the data reveals remains undefined.
SRTA celebrates the inclusion of clear metrics with both baselines and goals, as well as the elimination of NWEA MAP testing.
Sites will be provided additional new funds for athletics that can be used as the site decides to help cover athletic officiating, intramurals or whatever else is needed.
F.2.-F.5 Public Hearing for SRCS Charter School LCAPs
F.6. Public Hearing: 2024-25 Budget
F.7. (Discussion) Update on Memorandum of Understanding (MOU) 2024/25 #2 reached with Santa Rosa City Schools and the California School Employee Association Chapter 75 (CSEA 75) Regarding the Student Safety Advisor Job Description
The SRCS board approved these as item F6 on March 27, 2024.
Currently, there are 18 of 24 Campus Supervisor positions filled. Of those, 14 have filled out the form and all 14 want to reclassify. There are 11 Student Advisor positions. Of those, 10 filled out the form. Of the 10, 9 want to reclassify and 1 wants to stay as a Student Advisor.
Student Safety Job Description
Campus Supervisor Job Description
Student Advisor Job Description
SRTA supports the agreement between SRCS and CSEA 75 to make this job more attractive.
F.8. (Action) Approval of MOU 2022-23 #8 reached with SRCS and CSEA 75 Regarding the Revisions of Job Descriptions
- District Attendance Specialist
- Human Resources Technician-Recruiting Technician
- Human Resources Technician III
- Lead Groundsworker
- Lead Maintenance Technician (not attached)
- Maintenance Technician
- Maintenance Technician Locksmith
- Programmer Analyst
SRTA supports the approval of these negotiated job descriptions.
F.9. (Action) Approval of a Memorandum of Understanding between SRCS and SRTA Regarding Counselor Workload due to Waivers
The District shall provide High School Counselors with five (5) per diem days each, retroactively, for processing Math and LOTE Waivers.
If graduation requirements are added or amended during the 2024/25 school year that require additional meetings and workload to process, counselors will be compensated at the same rate.
SRTA appreciates this MOU and wants to remind the Board that no matter what the timeline that new policy is approved, the workload added to counselors the last five years to track graduation and offer/meet/ collect one or more of three approved waivers or complete a custom grad plan for students with an IEP is not a realistic or sustainable policy. It would be helpful if implementation timelines were considered as part of a collaborative process to allow the changes to be incorporated in the normal run of things. Students choose classes in January/February when all students meet with counselors. Any changes to course offerings or graduation requirements or waivers after that date require additional student meetings.
F.10. (Action) Approval of a Memorandum of Understanding between SRCS and SRTA Regarding Extended Pay Rate for School Psychologists
Similar to extended day for teachers, extended day for School Psychologists work will be calculated as .0007975 of Level 1, Step 4
SRTA supports this negotiated MOU.
F.11. (Action) Approval of a Subsequent Variable Term Waiver for a Pupil Personnel Services Credential for Angelica Montalvan
VTW #1 for 2024-25
F.12. (Action) Approval of the Specification of the Election Order Resolution for November 2024 Election
SRTA hopes there are folks willing to step up and serve by running for our school board.
G. CONSENT ITEMS
G.2. Approval of Personnel Transactions
EdJoin shows a total of 110 current postings for 177 job vacancies for SRCS. There are 33 certificated openings (ten more than the last meeting.) There are no certificated management openings (one less than the last meeting.) There are 144 current classified postings, and no classified management positions (fifty-two more than the last meeting.) Seventy-nine of these openings are for assistants and paraprofessionals (the same as the last meeting.)
There is still an issue with EdJoin showing Santa Rosa Catholic Diocese openings within the SRCS search this month that are actually for St. Vincent DePaul School.
SRTA welcomes Ryan Branche (EAHS) and welcomes back Michael Milbrath (SRCSA.)
SRTA bids farewell to folks who are resigning at the end of this year. Kathryn Faircloth (MCHS), Breanne Cassells (SRHS), Terrence Bell (PHS), Nicole Albini (SLES), Lauren Liotta (EAHS), Christopher LaBerge (CCLA), Christie Rose (MCHS), Samantha Kim (SLES), Yosan Zeweldi (EAHS), Mina Duffy (SPSV) and Jonathan Kendall (SPSV.) They leave taking 68 years of knowledge and service with them. Thank you for all you did for our students. Know you will be missed.
Danita Haynes (H&H), Rose Morgan (LBES) and Doug Gibson (EAHS) have retired after sixty-four years of service to our students. Know your impact and dedication are appreciated. SRTA wishes them the best in retirement.
SRTA appreciates the approval of reduced workloads and requests for leave.
Twenty certificated staff are transferring to new positions.
Administrative movement includes the following new hires: Elizabeth Stevenson RVMS AP and Hector Soto Brook Hill Principal.
Changes to classified staff include six new hires, two probationary releases, two promotions, five resignations with 29 years of service and two retirements with 63 years of service. This is a net loss of three employees.
With 172 staff leaving over the course of this year due to resignations and retirements, one thousand five hundred ten years of experience leaves us. This puts a strain on those with seniority that remain. There are not sufficient supported systems for passing on historical and practical knowledge to the two hundred fifty two new hires.
G.5. Approval of Contracts
Summary
SS = Summer School program
| # | Provider | Cost | Description |
| District | |||
| 2 | Fresno Pacific University | No Direct Cost | for a psychologist intern |
| 3 | Aeries Student Information System | $140,456 | SIS. More features of this program are being utilized with changes made by SRCS IT. Options for grading and elementary report cards are less than ideal. |
| 5 | Left Coast Scanning | $12,230 | In addition to the $540,998 contract to digitize and organize files. |
| 14 | Sonoma County Special Education Local Plan Area (SELPA) | No Direct Cost | The income from providing this space to SELPA is |
| 16 | Seidlitz Education | $5,113 | PD for teachers of multi-lingual learners. |
| 18 | Hannah Long Design | $20,000 | Doubles initial contract for updating district website and supporting the redesign and updates to site websites. |
| 20 | Informed K12 | $87,159 | Provides electronic internal office forms and workflow process to automatically collect signatures, route and track electronic forms. This contract was for $38,078 last year. |
| Elementary | |||
| 4 | Community Action Partnership (CAP) Sonoma | $150,000 | 12 Abriendo Puertos and Pasitos Parent-Child Education Programs for about 120 families at about $1,250/family. |
| 12 | Code to the Future (CSI) | $33,000 | Computer Science program for Biella (was put on hold during and after Covid.) |
| Secondary | |||
| 1 | Cutting Edge Education | No Direct Cost | June 17-21 4 days of Ethnic Studies PD reimbursed by SCOE |
| 6 | SportsNet | $11,500 | Athletic eligibility management platform. |
| 7 | Healthy Roster | $3,308 | Electronic health record platform for athletes |
| 8 | ImPACT Applications Inc. | $2,920 | Concussion management platform for athletes |
| 11 | QuickPermit+ (Touchline Software) | $2,520 | Platform for student work permits |
| 13 | Acosta Latino Educational Partnership | $127,500 | Ethnic Studies PD |
| 19 | Sonoma County of Education (Youth Transforming Justice) | No Direct Cost | This includes a two-hour development session for all staff, as well as training and consultation for both students and staff champions. |
| Charter | |||
| 9 | Humanidad Therapy Educational Services (HTES) | $143,000 | Therapy services for CCLA students and staff |
| 10 | Colors of Spanish | $30,372 | Music and movement classes to enhance/teach Spanish language vocabulary and early literacy skills for CCLA students |
| 15 | Code Rev Kids, Inc. | $57,000 | Coding classes and Rev Robotics for FACS students. |
| 17 | Portuguese Futbol Academy | $9,660 | 24 hours of enrichment during lunch for CCLA students |
Total value of contracts = $
In addition to the $540,998 contract to digitize and organize files, the extension of the contract with Left Coast Scanning seems an unusual choice during this time of dramatic cuts.
How was the contract with Acosta evaluated? SRTA was informed that Truss Leadership will be subcontracted through Acosta. That is not stipulated in the contract.
MCHS is picking up a CEP class. With such limited space, could the SELPA contract be moved to another site?
The shift in website providers has had difficulties. A comprehensive plan including remuneration for work done on site websites is needed.
It is agreed that streamlined processes would benefit the SRCS HR system. Informed K12 was said to be phased out as an expanded contract with Frontline would be able to be utilized for this. Have plans changed? This contract is for 229% of last year’s contract, yet it covers 10 new forms just as the last contract did.
G.6. Approval of Contracts – Bond
| # | Contractor | Service | Site/Project | Cost |
| District | ||||
| 12 | CPI | Install/assemble office | DO Move Phase 4, Suite 105 Faux Office Build-Out | $6,480 |
| Elementary | ||||
| 2 | Axia Architects | DSA Plan Check Fees | HLES Courtyard | $4,825 |
| 7 | Greystone West Co. | Construction Mgmt Services | PTES Painting | $12,000 |
| 10 | Greystone West Co. | Construction Mgmt Services | ABES Painting | $10,725 |
| 11 | Ahlborn Fence & Steel Inc. | Install Fencing | SLES Annex-Fence | $35,887 |
| 13 | Brelje & Race | Topo & Underground Surveys | SLES Portables | $16,300 |
| 14 | ULine | Portable Stage in MPR | ALES Portable Stage | $6,436 |
| 15 | Ross Recreation | Playground Structure and Surfacing | ABES Playground | $10,624 |
| Secondary | ||||
| 1 | Axia Architects | Architectural Services | RVMS Courtyard | $30,420 |
| 3 | Greystone West Co. | Construction Mgmt Services | SRHS Painting | $96,146 |
| 4 | Greystone West Co. | Construction Mgmt Services | MCHS Painting | $32,754 |
| 5 | Greystone West Co. | Construction Mgmt Services | HSMS Painting | $16,741 |
| 6 | Greystone West Co. | Construction Mgmt Services | HCMS Painting | $11,250 |
| 8 | Greystone West Co. | Construction Mgmt Services | PHS Painting | $39,000 |
| 9 | Greystone West Co. | Construction Mgmt Services | RHS Painting | $5,000 |
Measure C = $236,235
Measure G = $98,353
Total = $334,588
Contracts It is appreciated that there are dividers in this upload making it easy to find particular contracts within the pdf.
G.7. College and Career Access Pathways (CCAP) Partnership Agreement
The CCAP Partnership Agreement would enable Santa Rosa City Schools’ students to enroll in Santa Rosa Junior College (SRJC) courses offered on a high school campus during school hours. CCAP agreements are dual enrollment opportunities that are explicitly entered into by school districts through BOE action by adopting Memorandums of Understanding between the district and the partner Junior College. This is intended to support Elsie Allen High School to expand early college access and credit opportunities.
SRTA expects to bargain the impact and implementation of this change to working conditions.
G.8. Approval of Amended California Interscholastic Federation Representatives
G.9. Approval of Magnolia Global Academy For Leaders Contract
In an effort to expand work-based learning activities in middle school, this contract supports a pilot career exploration program connected to an existing College and Career Readiness course at Santa Rosa Middle School. The existing course provides middle school students the opportunity to explore potential careers, establish educational and career goals aligned to interests, and strengthens alignment to the Career Technical Education programs offered in high school. The services provided in the contract will enhance and compliment the course curriculum and support work-based learning as an instructional strategy.
G.10. Approval of Otus Proposal
Next year will be the second year of a multiple year initiative in support of Equity Based Grading at Elsie Allen. The OTUS platform will allow teachers to use standards-based rubrics and progressions to assess student work and will integrate with the AERIES system. Currently AERIES does not support these equity based grading approaches.
This contract will be paid by Elsie Allen Site CSI monies.
Total Cost: $10,000.00
H.1. Approval of Minutes
May 22, 2024 Minutes, Supporting Docs 1, Supporting Docs 2
J1. Future Board Discussion Items
SRTA Members are encouraged to prepare for the upcoming agenda items.
- Approval District and Charter LCAPs (6/26/24)
- Approval 2024/2025 District Budget (6/26/24)
- Prop 28 Annual Report & Future Plans (6/26/24)
- Board Bylaw 9250 Board Remuneration (6/26/24)
- Facilities Implementation Plan & Facilities Report (6/26/24)
- SRTA Tentative Agreement (6/26/24)
- School Plans for Student Achievement (SPSA) (6/26/24)
SRTA looks to the future scheduling of the following items:
It is appreciated that the following list has been significantly diminished over the prior year.
- Officially Closing Learning House
- SRACS Accelerated Charter Material Revision Request (delayed)
- Unification/Redistricting Decision
- Plan for Staff Housing support program from the proceeds of Fir Ridge
Until the district makes a decision, the proceeds from the sale are just sitting and losing value as the cost of housing continues to rise. Getting a program started could help SRCS attract and retain staff. The potential of the funds diminishes as time passes.
- Student Voice Policy
- BEST Plus Update
- Many staff members have not been trained, and are not aware of what this looks like in practice.