BOARD MEETING
Santa Rosa City Schools
October 9, 2024
4:00 p.m. – Closed Session
6:00 p.m. – Open Session
Hybrid: Zoom / Santa Rosa City Hall Council Chambers (100 Santa Rosa Ave, Santa Rosa, CA 95404)
*** streamed ***
A live link will be posted on the SRCS website.
Board of Education / Video Board Meetings
Please take time to review the following abbreviated version of the agenda. Click here to see the entire agenda. It has live links on many items with more information. If you want to comment to the board about any upcoming items, email agendacomments@srcs.k12.ca.us. Please CC wearesrta@gmail.com on your email.
Closed Session Items:
A.1. Public Comment On Closed Session Agenda Items To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.
B.1. Student Expulsions (3 Cases: 2024/25-03, 2024/25-07)
B. 2. Conference With Legal Counsel – Existing Litigation (Case Nos: 24CV-00520, 23CV-00397, SCV-272273)
OAH Cases are related to Special Education. CV references Civil Cases.
B.3. Conference With Legal Counsel – Anticipated Litigation (Number of potential cases: 1)
C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)
C.7. Special Presentations for Student of the Month and Certificated/Classified Employees of the Month (Albert Biella Elementary School and Santa Rosa French American Charter School)
Albert Biella Elementary School
- Annaly Flores, Student of the Month
- Laura Savage, Classified Employee of the Month
- Caitlin Bandiera, Certificated Employee of the Month
Santa Rosa French American Charter School
- Etienne Smith, Student of the Month
- Cheryl Miller, Classified Employee of the Month
- JP Ehrhold, Certificated Employee of the Month
SRTA extends a special invitation to the ABES and FACS staff to attend this meeting to celebrate your own.
D. REPORTS
E. Public Comment on Non Agenda Items
SRTA Members are invited to complete ‘blue cards.’ Online comments have been suspended. Please be prepared to observe the three minute time limit or the imposition of a possible two or even one minute limit. Only items NOT on the agenda are addressed at this time.
Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices.
Please commit to watching or attending at least one board meeting this year, and speaking to agenda items that impact you or your students. Speakers are limited to those in person. Comments are most impactful when they are well spoken, composed and reasonable.
F. DISCUSSION / ACTION ITEMS
F.1. (Action) Approval of Resolution Recognizing October as Coaches Appreciation Month
- This resolution highlights the invaluable role coaches play in the development of our students. Coaches go beyond athletics, often volunteering their time and energy to foster leadership, resilience, and character in students.
- Resolution
F.2. (Action) Approval of Resolution Recognizing the Week of the School Administrator October 14 through 18, 2024
Administrators are among the hardest working, yet often least recognized individuals in education. Administrators set the academic tone for their schools, departments, and divisions, and it is their vision, dedication, and determination that provide the mobilizing force for students having equitable access to educational programs and achieving success. Santa Rosa City Schools and the Board of Education seeks to honor these unsung heroes for their tireless efforts in pursuit of excellence in education for ALL students.
SRCS is recognizing 51 district and 45 site administrators.
SRTA encourages members to express appreciation to their worthy administrators.
F.3. (Action) Approval of Resolution Proclaiming October as LGBTQIA+ History Month
The District supports policies, practices, and curricula that honor and respect LGBTQIA+ students, staff, and their families, and ensures that our schools are safe and affirming spaces for all members of the community.
SRTA recognizes the volunteer staff facilitators that provide safe spaces for affinity groups.
F.4. (Action) Approval of Resolution Proclaiming October as Filipino American History Month
This resolution is in recognition of the contribution, culture and heritage that Filipino Americans brought to the United States from the Philippines. California is home to over half of the Filipino population in the USA .
In an effort to more effectively include these students in our district it is valuable to know more information. According to Data Quest, SRCS has 145 Filipino students. The most recent 2023 Dashboard SRCS Filipino students are performing at or above all students.
| Student Group | Chronic Absenteeism | Suspension Rate | English Language Arts | Mathematics |
| All Students | Yellow | Red | Yellow | Orange |
| Filipino | Yellow | Orange | Blue | Yellow |
F.5. (Action) Resolution in Support of Proposition 2: State Bond for School Construction
SRCS has identified approximately $50 million in potential state fund matches through reimbursement from state school bonds. SRCS has current projects in the queue for these funds, if approved by voters in November.
F.6. & 7.Public Hearing and Action: SRCS District “Sunshine” Proposals for Originating Contract Negotiations with the Local Teamsters Union 665
- The Board will conduct a legally-required Public Hearing on the proposed Santa Rosa City Schools District “Sunshine” proposal for the Originating Contract Negotiations with the Local Teamsters Union 665.
SRTA celebrates the new representation of our Head Custodians. We support the creation of a fair contract to protect their rights and ability to negotiate their compensation and working conditions.
F.8. (Action) Approval of a Variable Term Waiver for Administrative Services Credential for Taryn Reynolds
- This Variable Term Waiver will allow the district to fill a Program Manager position in Special Services for the 2024-2025 school year. Taryn Reynolds has passed the written portion of the administrative Credential exam, and was scheduled to take the performance portion on Thursday, September 26.
- VTA Request (Form) (T. Reynolds)
F.9. (Action) First Read and Possible Waive of Second Read of BP 6115 and Sharing of AR 6115
- The Board will review and potentially approve the revised Board Policy (BP) 6115. The Superintendent is sharing the Administrative Regulation (AR) 6115. If no changes are required, the Board may take action to approve the BP.
- BP 6115 (Redline) (Clean) The board can choose which holidays to observe when with school closure, except for Veterans Day which must be observed on November 11. This also allows the board to authorize the display of symbolic flags or banners in support of specific awareness months.
- AR 6115 (Redline) (Clean) This lists all observed holidays. It explicitly states that all sites will conduct patriotic exercises daily which may include the Pledge of Allegiance to the Flag. It also states that the Progress Pride Flag shall be displayed at all district schools and the district office as a permanent symbol of inclusivity and the district’s unwavering commitment to creating safe spaces for all students, staff, and community members.
SRTA members support the inclusivity of the Progress Pride Flag. Will these flags require additional flag poles? Will the district office be providing these flags to the sites?
F.10. (Action) First Read and Possible Waive of Second Read of Board Bylaw 9322
- BB 9322 (Redline) (Clean) This clarifies the process for setting board agendas, and disseminating information for board meetings as well as clarifying when public comments can be skipped.
If there is an intention to change any past practices, it would be appreciated if that were clearly stated during this item.
F.11. (Action) Second Read of Board Bylaw 9150
- BB 9150 (Redline) (Clean) Allows two students board members to rotate between all high school sites. (Does not set the rotation schedule.) Allows for training and reimbursement of mileage. There is no compensation included for these positions.
G.2. Approval of Personnel Transactions
EdJoin shows a total of 97 current postings for 180 jobs in SRCS. There are fifty-three certificated openings (thirty-two more than the last meeting.) There are two certificated management openings posted. There are seventy-four current classified postings for one hundred twenty-five job openings. Eighty-seven of these openings are for assistants and paraprofessionals. There are no classified management positions open.
SRTA welcomes Shasheen Hoaglen (PHS) and Thao Dang (EAHS). Welcome back to Kathryn Starr (ALES). Six more certificated staff are adding additional FTE.
SRTA bids farewell to Ann Hopkin (SPSV) who has retired after seventeen years.
Administrative movements include: hiring Carla Hamilton-Yates as EAHS VP, and the resignation of District Accountant Helen Miller.
Changes to classified staff include five new hires.
Of note, fifty-nine coaches were hired.
There are no changes to supervisory positions.
G.5. Approval of Contracts
Summary
| # | Provider | Cost | Description |
| District | |||
| 2 | Solution Tree | $20,000 | ALES, HSMS and MHS staff members will do PD on data analysis to improve school culture and climate. |
| 3 | JetBrains | $458 | DataGrip will allow Information and Evaluation Services to access databases, prepare reports, and to complete other data intensive tasks. |
| 4 | Ad-Vantage Marketing Inc. | $30,000 | Preparation and printing services for all elementary and secondary report cards. |
| 8 | CDG-W Google Workspace | $48,807 | (formally G Suite Enterprise for Education) provides a suite of communication and collaboration tools along with advanced security features to enhance security, teacher instruction, and student learning. |
| 15 | Napa Valley Unified School District | No Direct Cost | North Bay Bilingual Teacher Residency Program (NBBTRP) will recruit and retaining high-quality local teacher candidates pursuing an added bilingual authorization who reflect the demographics of the SRCS students. |
| 17 | Soliant Health | $196,300 | Contractor will provide SLP assessment and services as required by special education law and students’ IEPs. Contractor will also write assessment reports and IEP documents, case manage student IEPs and participate in IEP meetings. |
| 17 | Healthy Petaluma District | No Direct Cost | The Youth and Young Adult Cardiac Screening Event provides access to essential cardiac screenings for all students. |
| Elementary | |||
| 12 | Sonoma County Office of Education (Literacy Fellowship) | No Direct Cost | A county wide fellowship for a few teachers to gain a deeper understanding of structured, systematic, multi-sensory literacy instruction that is grounded in the Science of Reading. Four teachers will receive a stipend. |
| 14 | Community Matters | No Direct Cost | Two days of Safe School Ambassador Training at HVES. (SCOE funded) |
| Secondary | |||
| 6 | International Baccalaureate | $12,660 | International Baccalaureate Annual Fee / Membership Fee for MHS who offers 24 IB courses and has an 85% pass rate on IB tests. |
| 7 | Sonoma County Office of Education (Appa Health) | No Direct Cost | 12-week online mentorship program through a secure messaging service, live stream video and voice over internet calls via Appa’s platform. |
| 13 | California Agricultural Teachers’ Induction Program (CATIP) | $2,550 | The CATIP program will provide induction support, mentoring, coaching and technical assistance to one agricultural teachers in their first or second year of teaching set forth by the Commission on Teacher Credentialing (CTC). |
| Charter | |||
| 1 | NatureBridge | No Direct Cost | Environmental Science Program 10/21-23 providing hands-on outdoor education for FACS funded by donations. |
| 5 | Let’s Go Learn | $512 | Comprehensive Diagnostics: ADAM and DORA Combo for SRArtsCS 5th graders. |
| 9 | SeeSaw Learning | $2,625 | Engaging FACS students with multimodal learning tools that allow students to show what they know (photo, video, audio, drawing, and more). |
| 10 | SeeSaw Learning | $3,413 | Same as above for CCLA students. |
| 11 | Sonoma Land Trust | No Direct Cost | Transportation cost for a field trip to the San Pablo Bay National Wildlife Refuge in order to promote a sense of place and land ethic while learning about conservation, restoration, and climate resilience for FACS students. |
| 16 | Membean | No Direct Cost | A vocabulary program that builds word consciousness for SRAccCS |
Total value of contracts = $317,324.70
G.6. Approval of Contracts – Bond
| # | Contractor | Site | Service | Cost |
| Elementary | ||||
| 1 | Central Valley Environmental | HVES | MPR Flooring Abatement | $24,850 |
| Secondary | ||||
| 2 | Crawford and Assoc. | MHS | New Building testing and inspection | $25,000 |
| 3 | Brelje & Race | SRHS | Topographic and underground survey for portable removal | $21,500 |
| 4 | Golden State Electric | SRHS | Electrical disconnect of portable | $58,950 |
Measure C = $105,450.00
Measure G = $24,850.00
Total = $130,300.00
G.7. Approval to Award the Contract for Emergency Fencing at SRMS
The Lowest Responsive Bidder was deemed to be Golden Bay Fence Plus Iron Works Inc. with a bid amount of $255,769.10. With the approval of this project, Golden Bay Fence Plus Iron Works Inc. will be approved to begin installation of no-climb fencing that is less than 8 feet high.
The fencing will provide additional security at the core of the campus, in order to improve the safety and security of students and staff by limiting access to vagrants that have been entering the site after school hours.
G.8. Approval of Parent Engagement Policies
The governing board of each school district and county office of education shall establish and adopt a written parent and family engagement policy and program for each school in the district that receives funds under Title I, Part A of the ESEA, as amended by the ESSA. Each school served under this part shall jointly develop with, and distribute to, parents and family members of participating children a written parent and family engagement policy, agreed upon by such parents, and updated periodically to meet the changing needs of parents and the school.”
G.9. Approval of MCHS’s Cheerleading Program to travel to Orlando, FL
February 5-10, 2025. Cost: $32,670.00
The cost of the trip will be covered through Fundraising, Bake Sales, Concessions, and Donations.
G.10. Approval of Perkins V – Comprehensive Local Needs Assessment Members for Career Technical Education
he California Department of Education plan for Carl D. Perkins Career Technical Education legislation requires Lead Education Agencies (LEA) that receive federal Perkins grant funding to hold an annual Comprehensive Local Needs Assessment (CLNA). The CLNA process involves reviewing district CTE student data and approving the goals required for the Perkins grant application due annually on May 1st. Santa Rosa City Schools has an established District Career Technical Education Advisory Committee that serves to advise, assist, support, and strengthen the CTE programs offered throughout the district. The stakeholders on this committee were chosen intentionally to fill the required roles of the CLNA and have participated in the CLNA process in prior years.
In addition to the annual CLNA process, one of the requirements for Perkins grant funding is that the LEA’s Board of Education approve a roster of CLNA members.
G.11. Approval of Perma-Bound Textbooks for International Baccalaureate Class at MHS
The Board will consider the approval of Le Monde En Fracais (Secondary), a print and digital curriculum solution that fully integrates and scaffolds a French-language program that will build intercultural communicative proficiency through a cohesive cultural approach to each unit of study. This curriculum will be used for the French IB courses at Montgomery High School. This textbook was missed when the other French textbooks were adopted in June 2024.
Cost: $1,241
G.12. Adjustments to the already approved 2023-24 Unaudited Actuals Fiscal Report
After September 11th, the district identified fiscal adjustments to be made and this updated report reflects those adjustments. Board approval of this updated 2023-24 Unaudited Actuals fiscal report, will allow the Sonoma COE to send to the CDE the revised report and fulfill the requirements of the CDE.
The Sonoma COE and our County Office Fiscal Advisor concurred with the decision to resubmit the 2023/24 Unaudited Actuals report with these updates and are awaiting this Board approved report that they will send to the CDE prior to their October 15th timeline.
G.13. Amendment of PSA Extension Amendment
SRCS administration and the North Bay Building and Construction Trades council believe an extension of the current agreement with an exception for projects under the CUPCCAA informal bidding limit (currently $200,000) when needed, will benefit both organizations. All other terms of the agreement would remain unchanged.
H.1. Approval of Minutes
Sept 25, 2024 Minutes and Supporting Documents
J.1. Future Board Discussion Items (not included in this agenda)
SRTA Members are encouraged to prepare for the upcoming agenda items.
- West County Transportation Agency Update
- Resolution: Week of the School Psychologists
- Kid Street Charter Renewal
- Public Hearing and Approval of Teamsters Union 665 “Sunshine” Proposal
SRTA looks to the future scheduling of the following items:
- First Draft of the District Safety Plan (delayed from September 2024)
- Board Revision of Strategic Goals (begun June 2024)
- Sharing the support plans for PIP and Variable Term Waiver hires. (Board request 8/14/24)
- Sharing the updated EL Master Plan with implementation expectations
- Sharing the Library Master Plan with implementation expectation
- Officially Closing Learning House
- SRACS Accelerated Charter Material Revision Request (delayed)
- Unification/Redistricting Decision
- Renaming of Sites Update/Decision
- Plan for Staff Housing support program from the proceeds of Fir Ridge
Until the district makes a decision, the proceeds from the sale of the Fir Ridge property are just sitting and losing value as the cost of housing continues to rise. Getting a program started could help SRCS attract and retain CSEA staff. The potential impact of the funds diminishes as time passes.
- Student Voice Policy
- BEST Plus Update
- Does SRCS still self identify as a BEST Plus district?
J.4. Williams Settlement Quarterly Report
Report States there were six facility complaints of which four were resolved.
J.5. Sonoma County Office of Education (SCOE) Williams Settlement Findings for 2024-205 Site Visits
California Education Code (EC) Section 1240 and Assembly Bill 599 specifically require the Sonoma County Office of Education staff to visit county schools identified as Comprehensive Support and Improvement (CSI), Additional Targeted Support and Improvement (ATSI), or schools where 15% or more of the teachers are holders of a permit, certificate, or any other authorization that is a lesser certification than a preliminary or clear California Teaching credential and report the results of the visit.
Report Notes there were four teacher vacancies.
J.6. School Site Reports
- ABES
- FACS
J.7. Sonoma County Office of Education Letter: LCAP and Budget Approval
J.8. Revised 2024/25 LCAP
There is no summary or redline copy provided. It is difficult to conclude what the update entails.
J.9. Superintendent’s Student Council Committee
Each high school has five representatives.