REGULAR BOARD MEETING
Santa Rosa City Schools
May 13, 2026
Hybrid: Santa Rosa City Hall Council Chambers
4:00 p.m. – Closed Session
6:00 p.m. – Open Session
Hybrid: Zoom / Santa Rosa City Hall
*** streamed ***
Video Board Meetings through a link on this district webpage. (It is often changed right before the meeting.)
Please take time to review the following abbreviated version of the agenda. Click here to see the entire agenda. It has live links on many items with more information. If you want to comment to the board about any upcoming items, email agendacomments@srcs.k12.ca.us. Please CC wearesrta@gmail.com on your email.
Members attending online are encouraged to add SRTA to the front of their Zoom client name.
Closed Session Items:
A.1. Public Comment On Closed Session Agenda Items To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.
This is an opportunity for members of the public to speak to the board on Closed Session items only.
Without specifics on closed session agenda items, it is impossible for the public to know when to provide insights for items being reviewed.
B.1. Student Readmissions (Case Nos: 2025/26-05)
B.2. Student Expulsions (Case Nos: 2025/26-12 and 2025/26-14)
B.3. Public Employee Appointment/Employment (Position to be filled: Assistant Superintendent and Leave of Absence Request )
B.4. Public Employee Discipline/Dismissal/Release
B.5. Conference With Labor Negotiator Name of designated rep attending: Dr. Vicki Zands (SRCS); name of organization: Santa Rosa Teachers Association, CSEA Santa Rosa 75, Teamsters Union 665)
SRTA members are facing what is likely to be a year of unprecedented stress and instability. In recent years, the needs of students have changed dramatically. Educators are not only working to address increasing academic challenges, but are also being asked to meet growing social-emotional and mental health needs every day in their classrooms. Staff remain deeply committed to supporting students and feel a strong responsibility to meet those needs.
At the same time, budget cuts are stripping away multiple layers of student support while class sizes are being pushed to their maximums. Educators will be expected to do more for more students with fewer resources and less support.
SRTA is eager to bargain the impacts of the program cuts so that we can offer our students the education and support they deserve. SRTA finally received a response to our information requests that were made in February. This two month delay means staff have no real understanding of implementation for next school year, and no way to plan.
It is also important to recognize that cabinet-level reductions impacted supplemental income, not base salary. Staff do not receive districtwide supplemental income that can simply be reduced in the same way. Meanwhile, SRCS continues to publicly state that the district has stabilized its finances and is positioned to move forward, including initiating plans to expand and reestablish programs.
B.6. Conference With Legal Counsel – Existing Litigation (Case Nos. 2025-09, 2025-069)
These appear to be internal case numbers, not actual case numbers.
B.7. Conference With Legal Counsel – Anticipated Litigation (Case name: OAH 2026040974)
This is a case for a student with disabilities.
B.8. Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators)
SRCS communications and lack of transparency with staff and the community have been a point of contention for years. The recent SRCS communication of an unratified instructional calendar to stakeholders as being approved was premature, broke trust with classified and certificated staff, and contributed to SRTA members’ no vote on the calendar.
The lack of attached documents in the posted board agenda is up to six items for this meeting. This does not allow reasonable time for review prior to the meeting.
C. RECONVENE TO OPEN SESSION (6 pm)
C.7. Special Presentation for Outgoing Trustee McNally
SRTA thanks Roxanne McNally for her service to SRCS. Serving on the Board while also teaching full time is a challenge that few would attempt. Ms McNally’s perspective and knowledge of the classroom and teaching is missed.
D. REPORTS (Bargaining Units, Sup, and Board)
E. Public Comment on Non Agenda and Consent Items
SRTA Members are invited to complete ‘blue cards’ at the board meeting in order to make public comments. Online comments have been suspended. Comments will be limited to 60 seconds. Only items NOT on the agenda are addressed at this time, with the exception of consent items (See section G.)
Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices on students and staff.
Speakers are limited to just those in person (unless a board member attends online without prior notice.)
Comments are most impactful when they are well spoken, composed and reasonable.
- Complete the analysis of the 5000s and reduce outside contracts. Spending on outside contracts is 50% of spending on teacher salaries. Spending on outside contracts has increased by 20 million dollars over the last 5 years. That money should be invested in our own staff and classrooms.
- Special service spending has been increasing by six million dollars per year. This must be addressed.
- Current funds received by our district are for current students.
- Instructional Calendar communications to families prior to ratification by bargaining unit members is of concern.
- Students learn better in environments where they feel psychologically safe, emotionally connected, and valued. Students learn best from teachers they trust. Teachers perform better in cultures where they feel valued. If teachers are burned out, unsupported, distrusted, and emotionally exhausted, students ultimately pay the price.
F. CONSENT ITEMS
All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.
F.2. Approval of Personnel Transactions
EdJoin shows a total of seventy-four current postings for one hundred ninety-none jobs in SRCS. There are sixteen certificated opening postings (thirty-three less than last meeting). There are a few positions posted for next year. There are fifty-four current classified postings for one hundred seventy-six job openings (forty-three less than the last meeting.) There are three certificated and one classified management position posted.
We bid farewell to Marie-Pierre Prieur (FACS), April Lombardo (JMES) and Kaitlyn Watts (LBES) who are resigning at the end of the year, taking sixteen years of service and experience with them.
We bid a fond farewell to Gale Ligotti (MCHS), Diane Holly (MCHS), Abby Walls (RVMS) and Kyle Hart (RVMS) who are all retiring at the end of the year, after seventy-eight years of combined service to our students and families. We are grateful for their service, and wish them all the best!
Changes to certificated staff include one rehire while classified staff includes seven new hires, four resignations and one retirement. They leave taking with them fifty-one years of knowledge and service to our staff and students.
F.5. Approval of Contracts over $15,000
The total cost of contracts is $120,256.58
| # | Provider | Cost | Description |
| District | |||
| 1 | Kathleen Farrell | $17,400.00 | Additions to contract for Physical Therapy Services, new total contract $51,400 |
| 2 | Shared Plate Strategies | $18,615.00 | This contract signifies the end of co-operative bidding with regional districts to bid for just SRCS. |
| 4 | Frontline | $32,476.58 | Staff Absence and Substitute Management. This contract is for 7% more than last year. |
| 5 | Left Coast Scanning, LLC | $21,980.00 | These services will allow staff to view, search, and manage files directly through Left Coast Scanning’s platform, reducing dependency on physical files and related storage space. |
| Elementary | |||
| 3 | Walker Creek Ranch | $29,785.00 | HVES Outdoor Ed |
F.6. Approval of Contracts – Bond
| # | Provider | Site | Description | Cost | Total Cost |
| Charter | |||||
| 4 | First American Title | SRMS | Title transfer to elementary district | $500 | $18,000,000 |
| District | |||||
| 5 | AireSpring Inc. | DO | Taxes on construction to relocate phone system | $3,817 | 9,500,000 |
| Elementary | |||||
| 1 | Stanton Inspection Services, Inc. | LBES | Inspections for 5 portables | 19,400 | $2,800,000 |
| 3 | NorBay Consulting | JMES | Haz Mat testing for PK Buildings | $1,415 | $14,000,000 |
| Secondary | |||||
| 2 | Crawford & Associates, Inc. | High Schools | Drainage testing | $37,485 | $7,500,000 |
| 6 | Stocksdale Inspection Services | EAHS | Additional Inspection for roofing | $16,660 | $25,000,000 |
Measure C = $57,048.00
Measure G = $22,231.74
Total = $79,279.74
7. Approval to File a California Environmental Quality Act (CEQA) Notice of Exemption for the Luther Burbank ES Temporary Portables Project
The filing ensures the District remains in compliance with environmental review requirements and reduces the statute of limitations for legal challenges from 180 days to 35 days and preserves the District’s eligibility for state funding both now and in the future.
Fund 21, Measure G: $50.00
8. Approval of Contract for the Summer Temporary Portables project at Luther Burbank ES
In order to provide the time necessary to plan for the appropriate capacity needs at this site, it was determined that placement of temporary portable classrooms would be the most efficient and cost-effective solution.
Fund 22, Measure G – $868,475.00
SRTA members wonder what the facilities plan is including timeline, for housing additional students at the elementary schools. How does $2.8 million for temporary portables for two years at Burbank fit into a doable facilities plan?
9. Adoption of Resolution No. 2025/26-75 Supporting Award and Approval of Lease-Leaseback Agreement with CWS Construction Group Inc., for the Piner High School, Maria Carrillo High School, Luther Burbank Elementary School, and Elsie Allen High School Perimeter Fencing and Gates Project
Includes an initial authorization of $7,500.00 for Pre-Construction Services. The GMP will be brought back to the Board for separate approval at a future date.
Fund 21 Measure C: $5,700.00
Fund 21 Measure G: $1,800.00
SRTA members are concerned about access during and after construction. The fiascos with access during the key fob access projects have undermined confidence in the districts’ ability to plan and communicate access issues appropriately.
10. Adoption of Resolution No. 2025/26-74 Supporting Award and Approval of Lease-Leaseback Agreement with Wright Contracting, LLC, for Phase 3 of the Electronic Access Controls Project
Controls_Notice of Intent to Award
Controls_Facilities Lease_Wright
The total project cost preliminary estimate is $9,500,000.
Fund 21, Measure C: $7,600.00
Fund 21, Measure G: $2,400.00
SRTA members notice that Phase 3 is being contracted with a different company.
11. Approval on New Course Proposal: ArtQuest Honors Art Lab
AQ Honors Art Lab is a proposed advanced honors-level visual and performing arts course designed to strengthen Santa Rosa High School’s Art Quest pathway. The course would provide advanced students with opportunities for sustained studio work, performance, critique, portfolio development, and exhibition preparation.
The course is intended to serve as a capstone-style honors option within the Art Quest program, aligned with both A-G Visual and Performing Arts requirements and Career Technical Education pathways. If approved, it would be added to the master schedule based on student demand and available staffing. The proposal was reviewed by site principals and steering committees, and Prop 28 funding could support course sections, materials, supplies, and equipment.
SRTA members support this course. They still await the board’s definition and parameters for signature programs.
G. SECOND READ OF UPDATED BOARD POLICIES
G.1. Second Read and Approval of Updated Board Policies
The Board Policy Subcommittee provided the first reading of Board Policies that are listed below at their meeting on April 23, 2026. During the subcommittee meeting, public comment on the board policies was offered.
The attached comparison documents are of the CSBA sample policy and the current SRCS policy, and the steps for reviewing the comparisons and marking-up colors are explained below:
Deletions of BP language: Red
Insertion of BP language: Blue
Move of BP language: Grey
BP 0450 Comprehensive Safety Plan
BP 0450_Comparison BP 0450_Clean
BP 1340 Access to District Records
BP 1340_Comparison BP 1340_Clean
BP 4156.3 Employee Property Reimbursement
BP 4156.3_Comparison BP 4156.3_Clean
BP 4256.3 Employee Property Reimbursement
BP 4256.3_Comparison BP 4256.3_Clean
BP 4356.3 Employee Property Reimbursement
BP 4356.3_Comparison BP 4356.3_Clean
BP 5125 Student Records *
BP 5125_Comparison BP 5125_Clean
BP 5125.1 Release of Directory Information *
BP 5125.1_Comparison BP 5125.1_Clean
BP 5144.1 Suspension and Expulsion/Due Process*
BP 5144.1_Comparison BP 5144.1_Clean
BP 5145.2 Freedom Of Speech/Expression *
BP 5145.2_Comparison BP 5145.2_Clean
BP 6146.3 Reciprocity of Academic Credit
BP 6146.3_Comparison BP 6146.3_Clean
BP 6146.4 Differential Graduation and Competency Standards for Students with Disabilities
BP 6146.4_Comparison BP 6146.4_Clean
BP 6173 Education for Homeless Children*
BP 6173_Comparison BP 6173_Clean
BP 6173.1 Education for Foster Youth
BP 6173.1_Comparison BP 6173.1_Clean
BP 6173.2 Education of Children of Military Families
BP 6173.2_Comparison BP 6173.2_Clean
BP 6175 Migrant Education Program
BP 6175_Comparison BP 6175_Clean
*Mandated or Conditionally Mandated Board Policies
H. DISCUSSION / ACTION ITEMS
H.1. Charter School Calendar
- As a dependent charter governing board, the Board operates within the system, directly responsible for outcomes and operations.
- As an authorizer, the Board operates in an oversight capacity, holding charter schools accountable for performance without engaging in day-to-day management.
H.1. a. Public Comment
Comments will be limited to 60 seconds. Only items on H.1. agenda are addressed at this time
H.1. b. (Discussion) Current Charter School Strategies Overview
The presentations provide an opportunity for the Board to better understand site-specific approaches, challenges, and areas of focus.
SRTA members are concerned about the lack of continuity in the leadership of our sites. This is of specific concern with our charter schools. Continuity in school site leadership ensures operational stability, fosters deeper trust with the community, and allows long-term initiatives to thrive rather than being abandoned during transitions. It preserves institutional knowledge, supports consistent student learning, improves staff morale, and strengthens the implementation of academic programs, resulting in higher teacher retention and better student achievement.
H.1.c. Public Hearing: CCLA Charter Renewal
The Board of Education will hold a public hearing to assess support for the CCLA renewal petition among SRCS employees and parents/guardians. A second hearing is scheduled for June 10, 2026, when the Board will vote to approve or deny the renewal request, which includes expanding the charter to serve grades 9–12.
The petition has undergone significant revisions based on feedback, legal updates, and district practice changes, with a final review and document upload expected before the meeting.
SRTA members are concerned about transparent decision making processes for our dependent charters. How is the decision made about offering a comprehensive middle school program at CCLA that is not dual language? It seems that the school community is in strong support of this, yet its existence is threatened. Similarly, how are decisions made about the parameters and implementation of a 9-12 program? What is the role of the governing board in guiding the charter committee through these questions?
H.1.d. Public Hearing: Santa Rosa Accelerated Charter School Charter Renewal
There have been substantial revisions, including incorporating feedback received, an expanded description of the programs, and updates to align with changes in law and district practices.
Due to the extensive updates, a final review is being conducted before the final document upload, which will occur before the meeting.
H.2. Human Resources Calendar
H.2. a. Public Comment
Comments will be limited to 60 seconds. Only items on H.2. agenda are addressed at this time
H.2. b. (Action) Approval of California School Employees Association, Chapter 75 25-26 #2 MOU Job Description Updates
The CSEA 75 25–26 #2 MOU will be attached by the May 13, 2026 Board Meeting. The MOU and applicable job descriptions are pending ratification by the CSEA membership.
Job Descriptions:
Administrative Assistant, Secondary – Middle and Continuation Schools
Program Account Technician III (formerly Senior Secretary – State and Federal)
New – College and Career Technician
H.2.c. ((Action) Approval of SRTA 25-26 #5 MOU Piner Junior High School (Hilliard Comstock) Instructional Minutes Schedule (Bell Schedule)
H.2.d. (Action) Resolution No. 2025/26-70 Final Reduction in Classified Work Force Involving California School Employees Association (CSEA) Chapter 75 for the 2026-27 School Year
The resolution identifies the final reduction of FTE for CSEA classified staff and Classified Management staff.
Supporting documents will be attached by the 5/13/26 Board Meeting.
H.2.e. (Action) Resolution No.2025/26-71 Final Recommendation for Reduction or Discontinuance of Certain Particular Kinds of Services for the 2026-27 School Year
The resolution identifies the final reduction of FTE for Certificated SRTA staff, Site Administrators and District Administrators.
Supporting documents will be attached by the 5/13/26 Board Meeting.
H.3. Student Services Calendar
H.3. a. Public Comment
Comments will be limited to 60 seconds. Only items on H.3. agenda are addressed at this time
H.3.b. (Discussion) Update on Athletics
The considerations focus on balancing athletic facility access while prioritizing student-athlete needs over adult preferences. Junior high programs at 7–12 sites would receive priority gym access on game days and some local practice opportunities, while in-season teams would take precedence over open gyms and non-season activities. Practice schedules would aim to remain consistent, with limits of two hours for high school teams and 1.5 hours for junior high teams.
Significant concerns were raised about limited gym space, especially during winter sports seasons when multiple middle school and high school teams compete for facilities. Middle school programs face challenges related to transportation, storage, access to enclosed practice areas, and late-night practices, while high school programs worry that shared facilities reduce practice quality, preseason preparation, and athlete development. Schools with only one competition gym already struggle to meet scheduling demands, and inadequate facilities could discourage participation or lead families to transfer to schools with stronger athletic programs.
Additional challenges include supervision, transportation logistics, security, custodial staffing, and the costs of maintaining or renting alternative facilities. Proposed solutions include increasing custodial staffing, upgrading athletic spaces, improving storage options, using shared closed-site gyms, coordinating schedules more effectively, and exploring partnerships with local facilities such as SRJC. While some sites believe workable schedules can be created, winter sports remain the most difficult period due to limited space and league-controlled game schedules.
SRCS made promises with closures and consolidation of sites that middle school athletics would not be negatively impacted. Member concerns were dismissed. This item makes it clear that High school programs leave little time or space for middle school athletics. There are also questions about athletics for the new 7-8 program at Elsie Allen. Is EAHS making plans to integrate these new teams into their facilities usage?
Prior requests for information from board members include:
- sharing of the district strategy of athletics program across the district
- Update on how different sports programs are supported with rallies, etc. across the district
- Turf fields maintenance level report
- Update on transportation for middle school sports
G.4. Business Services Calendar
G.4. a. Public Comment
Comments will be limited to 60 seconds. Only items on G.4. agenda are addressed at this time
G.4.b. (Discussion) Update on Child Nutrition Services (CNS)
The CNS department will provide updates on program achievements, operations, and finances, including recognition of Rosalba Estrada de Martinez as Classified School Employee of the Year in the Food and Nutrition category.
Fund 13 remains financially strong with maximum allowable reserves, and CNS expects to end the 2025/26 school year with a positive balance that will be reinvested into student meal programs.
Updates also include expanded meal service at Santa Rosa and Montgomery Junior Senior High Schools, staff training in scratch cooking and food safety, and approximately $360,000 invested in capital equipment, much of it supporting meal preparation and service at school sites.
CNS highlights nutrition education efforts, sustained local food purchasing, and successful implementation of plastic-free meal programs at two elementary schools, with plans to expand in 2026/27.
How is the CNS program evaluated? What method is used to ensure that sites have enough food for students, to avoid students eager to leave class early to ensure they can be fed? How are student opinions collected to assess satisfaction with menu items?
G.4.c. (Approval) Resolution Regarding the Integrity of Proposition 98 in the Governor’s 2026/27 Budget
This resolution calls upon the Governor and California State Legislature to fully fund Proposition 98 and reject any withholding, deferral, or manipulation of constitutionally guaranteed education funding for public schools.
I. APPROVAL OF MINUTES
April 22, 2026 Minutes and Supporting Documents
J. BOARD MEMBER REQUESTS FOR INFORMATION
K. INFORMATION ITEMS
K1. Recognition of Awards for 2025/2026
a. 2025/26 Students of the Year
Elementary Schools:
- Francisco Ledesma Villanueva, Abraham Lincoln ES
- Alexa Valdivia Avalos, Helen Lehman ES
- Dylan Katz, Hidden Valley ES
- Santiago Rivera, James Monroe ES
- Jose Zurita Vasquez, Lewis Early Learning Academy ES
- Alex Torres, Luther Burbank ES
- Samuel O’Donnell, Proctor Terrace ES
- Deymi Vaca Marin, Steele Lane ES
Charter Schools:
- Yaretzi Rodriguez-Rincon, CCLA
- Sadiya McBride, Santa Rosa Charter for the Arts
- Xio Palacios, Santa Rosa French American Charter School
Middle Schools:
- Santiago Moya Garcia, Hilliard Comstock MS
- Adela Torres, Rincon Valley MS
High Schools:
- Tennayah Williams, Elsie Allen HS
- Kaylin Wen, Maria Carrillo HS
- Fernanda Lopez Lopez, Montgomery HS
- Santiago Cuevas, Montgomery HS
- Brenda Gonzalez Zavala, Piner HS
- Vashti Valmonte, Ridgway HS
- Bianca Reyes Manzo, Santa Rosa HS
- Emma Verdu, Santa Rosa HS
b. 2025/26 Classified Employees of the Year
Elementary Schools
- Claudia Gallegos De Salazar, Abraham Lincoln ES
- Rosalia Ramirez Paredes, Helen Lehman ES
- Kristen Chatterson, Hidden Valley ES
- Patricia Cruz , James Monroe ES
- Yen Luu, Lewis Early Learning Academy
- Emma Coria Salgado, Luther Burbank ES
- Suzanne (Suzy) Norton, Proctor Terrace ES
- Reggie Misa, Steele Lane ES
Charter Schools
- Silvia Morales Vargas, CCLA
- Brianna Wilson, Santa Rosa Charter for the Arts School
- Angel Bigelow, Santa Rosa French American Charter School
Middle Schools
- Renee Clay, Hilliard Comstock MS
- Alicia Morley, Rincon Valley MS
High Schools
- Maria Lopez, Elsie Allen HS
- Fessehai Woldeslassie, Maria Carrillo HS
- Paul Vercammen-Grandjean, Montgomery HS
- Melanie Rosales, Piner HS
- Victor Hernandez Ramirez, Ridgway HS
- Alida Hart, Santa Rosa HS
c. 2025/26 Certificated Employees of the Year
Elementary Schools
- Michelle Meislahn, Abraham Lincoln ES
- Samantha Winters, Helen Lehman ES
- Jessica Biddulph, Hidden Valley ES
- Kat Morton, James Monroe ES
- Phil Snyder, Lewis Early Learning Academy
- Lindsay Reichmuth, Luther Burbank ES
- Tara Lyon, Proctor Terrace ES
- Kristen Ott, Steele Lane ES
Charter Schools
- Nicholas Veveiros, CCLA
- Moriah Grey, Santa Rosa Charter for the Arts School
- Corinne Naro, Santa Rosa French American Charter School
Middle Schools
- Genna Becker, Hilliard Comstock MS
- Lindsey Qualls, Rincon Valley MS
High Schools
- Mitch Jensen, Elsie Allen HS
- Natasha Deakins, Maria Carrillo HS
- Jeremy Hahn, Montgomery HS
- Wendy Provost, Montgomery HS
- Eric Cecil, Piner HS
- Colleen Spires, Ridgway HS
- Dawn Rash, Santa Rosa HS
- Justine Mendoza, Santa Rosa HS
K.2. Information on Revised AR 6146.11: Alternative Credits Toward Graduation
The Administrative Regulation revisions have been made with input from high school counselors to provide clarification on concurrent college and university attendance and credit.
The policy outlines how students may earn high school graduation credit through interscholastic athletics, concurrent college coursework, and correspondence or online courses.
Students in grades 10–12 may earn up to 10 PE credits through participation in CIF-sanctioned varsity or junior varsity sports if they have already completed two semesters of PE and meet requirements related to participation, attendance, eligibility, and documentation. Active participation in practices and competitions is required, and coaches and administrators are responsible for verifying eligibility and attendance.
The policy also allows students in grades 7–12 to earn concurrent high school credit for accredited college and university courses when those courses align with graduation requirements and are planned in coordination with counselors and administrators. Credit is awarded based on college units earned, and students receive the same letter grade as shown on the college transcript.
Additionally, students may earn graduation credit through approved correspondence or online courses offered by accredited institutions. Most students are limited to 50 credits from these courses, and online credit recovery courses generally require a prior failed attempt. Exceptions may be granted for students in alternative education settings or those with unique graduation needs. Pre-approval is required for all correspondence or online coursework, and families are responsible for associated costs unless courses are provided by SRCS.
Regulation 6146.11 – Alternative Credits Toward Graduation
K.3. Information on Revised AR 6146.1: High School Graduation Requirements
The Administrative Regulation revisions have been made to align with Board Policy 6146.1: High School Graduation Requirements, specifically regarding Graduation with an Industry Concentration.
K.4. Information on Draft of Governance Calendar and 2026/27 Board Meeting Calendar
A governance calendar is a planning and accountability tool that organizes the board’s work across the school year.
Key purposes include:
- Ensures legal and policy compliance
Tracks required actions such as budget approvals, audits, policy reviews, evaluations, public hearings, and reporting deadlines. - Supports strategic governance
Aligns board agendas and discussions with district goals, student achievement priorities, and the district’s strategic plan. - Improves meeting efficiency
Helps board members and administrators prepare in advance by scheduling recurring topics and annual actions throughout the year. - Promotes transparency and accountability
Gives board members, staff, and the public a clear understanding of when important decisions and discussions will occur. - Balances workload throughout the year
Prevents major governance tasks from clustering into a few meetings by distributing responsibilities across months or quarters. - Strengthens board-superintendent collaboration
Clarifies expectations and timelines for reports, evaluations, planning sessions, and decision-making processes. - Provides continuity during leadership transitions
Creates institutional consistency even when board membership or administration changes.
Typical items included in a Board of Education governance calendar:
- Budget development and adoption
- Superintendent evaluation
- Student achievement/data reviews
- Policy review cycle
- Collective bargaining updates
- Audit presentation
- Strategic plan progress reports
- Board self-evaluation
- Graduation and recognition events
- Annual organizational meeting
- State and federal reporting deadlines
SRCS Study Session Formats
- Full Day (2 per year)
- Summer/Fall weekday
- Winter/Spring weekend day
- Special Meeting
- 2 – 3 hour stand alone meeting
- Embedded in Regular Meeting
- Closed session scheduled 4pm – 5pm
- Open study session 5pm – 7pm
SRCS Governance Calendar (DRAFT)
2026_27 Board of Education Meeting Calendar (DRAFT)
CSBA Sample Governance Calendar
K.5. Future Board Discussion Items
The following are future board update items:
- Charter Petitions Public Hearings & Action — CCLA and SRACS (
May 13, 2026,June 10) - Third Interim / Governors May Revision Study Session (May 27)
- Public Hearing for Local Control Accountability Plans (June 10)
- Public Hearing for SRCS & Charter Budgets (June 10)
- Adoption of Local Control Accountability Plans (June 10)
- Adoption of SRCS & Charter Budgets for 2026/27 (June 24)
SRTA looks to the future scheduling of the following items:
Medina- AP instruction data with number of years of experience of Teachers
-Clarification about board policy adoption requiring a majority of board membership versus a majority of those present/voting
– consider E-sports clubs or teams
Caston- Site funding finance report with various amounts and sources
-update 3510 policy around reducing waste as a discussion item
– Communication plan.
Prak – Info about a non voting teacher on the board.
Kirby – add an assistant wrestling coach for women?
– Copies of the panorama and youth truth surveys.
DeLaTorre- facility fee, possible reductions?
– Data on waiver’s impact on graduation rates.
– Info on how we identify College and Career readiness.
Jenkins — projected enrollment for next year.
– marketing plan update as committed to last year.
- Deferred Maintenance and Facilities Update (May 27, 2026)
- Approval of Mental Health Coordinator Position (delayed from Feb 2026)
- Multi-Tiered System of Support (MTSS) Update (Dec 2025)
- Panorama and Youth Truth Survey Data (August 2025)
- Restorative Practices Data (March 2025)
- VAPA Program Highlights (Feb 2025)
- Plan and timeline for implementation of Dr. Gillespie’s recommendations around Special Services (January 2025), Requesting New FCMAT Study on SRCS SpEd Program
- First Draft of the District Safety Plan (delayed from September 2024)
- Sharing the Library Master Plan with implementation expectations
- Officially Closing Learning House, and other sites
- Plan for Staff Housing support program from the proceeds of Fir Ridge
Until the district makes a decision, the proceeds from the sale of the Fir Ridge property are just sitting and losing value as the cost of housing continues to rise. Getting a program started could help SRCS attract and retain CSEA staff. The potential impact of the funds continues to diminish as time passes.
- Student Voice Policy
- Long standing request for site budgets including all sources as well as enrollment and unduplicated numbers.
K.6. Board Subcommittee Meeting Schedule
Board Finance Subcommittee Meeting Schedule for 2026:
- Monday, June 1, 2026
Board Policy Subcommittee Schedule for 2026:
- Thursday, June 18, 2026
- 1, 2026
K.7. Dates of Future Special Board Meetings and Study Sessions
- Friday, May 15, 2026 (9 am – 3 pm) Special Board Meeting, Superintendent Search
- Wednesday, July 22, 2026 (Tentative)
SRTA members are appreciative of this transparency.
K. Adjournment