REGULAR BOARD MEETING
Santa Rosa City Schools
September 9, 2026
Hybrid: Santa Rosa City Hall Council Chambers
4:00 p.m. – Closed Session
5:00 p.m. – Study Session (Special Programs)
6:00 p.m. – Open Session
Hybrid: Zoom / Santa Rosa City Hall
*** streamed ***
Video Board Meetings through a link on this district webpage. (It is often changed right before the meeting.)
Please take time to review the following abbreviated version of the agenda. Click here to see the entire agenda. It has live links on many items with more information. If you want to comment to the board about any upcoming items, email agendacomments@srcs.k12.ca.us. Please CC wearesrta@gmail.com on your email.
Members attending online are encouraged to add SRTA to the front of their Zoom client name.
Closed Session Items:
A.1. Public Comment On Closed Session Agenda Items To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.
This is an opportunity for members of the public to speak to the board on Closed Session items only.
B.1. Student Readmissions (Case Nos: 2024/25-29, 2026/27-05, 2024/25-26 )
B.2. Public Employee Discipline/Dismissal/Release
B.3. Conference With Property Negotiator
B.4. Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Directors, Coordinators)
C. RECONVENE TO STUDY SESSION (5:00 P.M.)
C.1. Public Comment Only on the Study Session
C.2. Study Session: Signature Programs
- Define the term SRCS will use to refer to signature/specialized programs;
Definitions of Signature, Specialized, Alternative, and CTE.
AR 5116.1 lists “specialized programs” Art Quest, (SRHS, 1994), Early College Magnet (PHS, 2006, University Center (EAHS,2005 ), and International Baccalaureate Program (MHS, 1995).
SRCS Specialized Programs List Includes “AVID – All Secondary Schools” and all of the above programs. SRCS Website Programs Page includes alternative ed. and curriculum disciplines.
- Grapple with some opportunities and dilemmas associated with signature/specialized programs; and consider policy implications.
Opportunities: Keep students at their neighborhood schools; offer attractive citywide options; attract students from other districts; and expand differentiated programs and alternative pathways.
Dilemmas: Small-enrollment programs; citywide enrollment impacts; specialized staffing and resource costs; facilities and feasibility findings.
Resources for Sustainability: Leadership support; aligned staffing; program coordination; community partnerships; training and faculty buy-in; specialized credentials; facilities and transportation; site-level investment.
- Provide necessary context on the definition, opportunities and dilemmas of specialized programs to assist the board in future policy development.
Enrollment
| Independent Study | Resident | In District | Out of District | Total |
| 2026-2027 | 61 | 17 | 1 | 79 |
| 2025-2026 | 84 | 35 | 1 | 120 |
| 2024-2025 | 53 | 15 | 2 | 70 |
| Art Quest (SRHS) | Resident | In District | Out of District | Total |
| 2026-2027 | 124 | 202 | 35 | 361 |
| 2025-2026 | 102 ? | 219 | 34 | 355 |
| 2024-2025 | 71 | 164 | 22 | 257 |
| Early College Magnet (EAHS) | Resident | In District | Out of District | Total |
| 2026-2027 | 348 | 115 | 1 | 464 |
| 2025-2026 | 332 | 100 | 2 | 434 |
| 2024-2025 | 242 | 70 | 2 | 314 |
| University Program (PHS) | Resident | In District | Out of District | Total |
| 2026-2027 | 58 | 20 | 1 | 79 |
| 2025-2026 | 67 | 27 | 1 | 95 |
| 2024-2025 | 49 | 12 | 2 | 63 |
| International Baccalaureate (MHS) | Resident | In District | Out of District | Total |
| 2026-2027 | 167 | 48 | 3 | 218 |
| 2025-2026 | 140 | 41 | 5 | 186 |
| 2024-2025 | 101 | 40 | 3 | 144 |
In March this agendized presentation included the following information piece which is NOT updated for inclusion in this item:
There is NO specific financial information provided in this presentation.
There was information provided in March for staffing to support these programs, which is NOT included in the current presentation information:
EAHS University Center 84 Students, 0.4 FTE TOSA (42 students per section)
MHS International Baccalaureate 361 Students, 0.8 FTE TOSA (90.3 students per section)
PHS Early College Magnet 431 Students, 1.0 FTE TOSA (86.2 students per section)
SRHS Art Quest 363 Students, 0.4 FTE TOSA (181.5 students per section)
Not a Signature/Specialized Program: MCHS Advanced Placement 468 Students, 0.2 FTE TOSA (468 (468 students per section) (The rest of the district has 353 AP Students.)
How many TOSA FTEs are allocated to these programs this year?
SRTA members want a clear definition of a specialized program and greater transparency in how programs are selected, transfers are approved, and funding allocated. This presentation leaves so many worthy questions unanswered.
Where is the line between board/district decisions and site decisions? Section allocations directly impact programs, yet there is little transparency around how sections and staffing are determined or revised.
Are these programs achieving their educational goals? Beyond attendance numbers, what indicators show that students in these programs are achieving better academic, college-readiness, or career outcomes than their peers?
How are we measuring success? What specific metrics or milestones will be used to evaluate whether a specialized program should continue, be expanded, or be phased out? Beyond total enrollment counts, what specific academic, college-readiness, or career outcomes are we using to evaluate if a specialized program is successful?
Why was Maria Carrillo excluded from having a specialized program under AR 5116.1, and how has that lack of a designated program impacted their site?
What is the true cost-per-student to maintain each specialized program when accounting for release time, certifications, program coordinators, and facility upgrades?
At what point does maintaining a low-enrollment specialized program become financially unsustainable or unfair to the general education budget of other sites? And when is it reasonable to allow a low-enrolled class to build a program, or allow students to finish a program?
D. RECONVENE TO OPEN SESSION (6:00 p.m.)
E. REPORTS (Bargaining Units, Sup, and Board)
F. Public Comment on Non Agenda and Consent Items
SRTA members are invited to complete ‘blue cards’ at the board meeting in order to make public comments. Online comments have been suspended. Comments will often be limited to 60 seconds. Only items NOT on the agenda are addressed at this time, with the exception of consent items.
Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices on students and staff.
Speakers are limited to just those in person (unless a board member attends online without prior notice.)
Comments are most impactful when they are well spoken, composed and reasonable.
G. CONSENT ITEMS
All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.
G.1. Approval of Personnel Transactions
EdJoin shows a total of one hundred twenty-three current postings for two hundred sixty-eight jobs in SRCS. There are thirty-eight certificated opening postings (one less than the last meeting). There are eighty-nine current classified postings for two hundred twenty-seven job openings (six less than the last meeting.) There are three certificated and no classified management positions posted.
Welcome to these 11.9 FTE: Angela Barrett (SRHS/MHS), Michel Gasquy (FACS), Kassandra Morales (JMES), Grace Heffington (HLES), Karla Kringen (PTES) , Paulina Vaclav (MHS), Gabriel Kut (PTES) , Anthony Ramirez (SRHS), Yasmine Feham (FACS), Aurelie Tasserie (FACS), Severine Mori Baron (FACS), Vanessa Ramirez Garcia (JMES), Alexandra Descano (HLES), Oriana Schlaepfer (ALES), Lance Ohnmeiss (MCHS) and Crystal Chang (PTES).
Welcome back to Ryan Branche (EAHS), Tina Boaz (Sp Serv) and Tamara Baganz (Sp Serv).
Good bye to the resigning Logan Kaper (MHS.)
Classified has ten new hires, one rehire, and three resignations.
Please send Patricia Carpenter in Duplicating your appreciation with your next order as she has announced her retirement at the end of December after 23 years of taking care of our requests.
G.3. Approval of Donations and Gifts
Donations (final 2025/26)
June 4, 2026, through June 30, 2026 = $60,596.39
District-wide donations (Total 25/26 Fiscal Year): July 1, 2025, through June 30, 2026 = $560,806.78
Donations Cash Revenue Summary_2025-26
Donations (Current)
August 4, 2026, through August 25, 2026 = $247,684.44
District-wide donations (Total 26/27 Fiscal Year): July 1, 2026, through August 25, 2026 = $247,684.44
Donations Cash Revenue Summary_2026-27
Gratitude goes out to Schools Plus for their substantial donation of $235,000!
G.4. Approval of Contracts
The total cost of contracts is $761,495.80.
| # | Provider | Cost | Description |
| District | |||
| 2 | EMS LINQ, Inc. | $41,289.23 | Software for CNS: menu planning, meal counting at school sites, and inventory management. |
| 3 | Soliant Health | $542,000.00 | speech-language assessments and services until SLPs can be hired (Contract continued from 2022, at $208,000 less than last year) |
| 4 | SWING Education Platform | $50,000.00 | Aides and certificated teachers for positions the District cannot fill with its own employees or through primary staffing agencies. |
| 6 | AVID | $18,050.00 | Advancement Via Individual Determination through Writing, Inquiry, Collaboration, Organization, and Reading which are referred to as the WICOR Framework at HLES, EAJ/SHS, MJ/SH for about $4,700 per site plus $4,000 for district |
| 7 | GoGuardian | $33,436.57 | Maintain online safety for ALES, EAHS, HLEM, HVES, JMES, LBES, PJSHS, PTES, SRACS, SRCSA, SRFACS, SRHS, SRJMS for $5.63 per student. |
| Secondary | |||
| 5 | IXL | $19,070.00 | platform for Math, Science, History and English for secondary Sped Students |
| Elementary | |||
| 1 | Play Marimba | $57,650.00 | 48 practice marimbas, 5 full sized marimbas & lessons/resources for up to 240 students in Blitz program |
SRTA members are appreciative of these contracts being consistently uploaded with the agenda.
The district would be wise to provide GoGuardian or something similar to all students using chromebooks. Teachers can not simultaneously monitor 30 plus screens at once to ensure safe usage.
It is concerning that SRCS is hiring another contractor to supply special education aides and teachers.
G.5. Approval of Contracts – Bond
| # | Provider | Site | Description | Cost | Total Cost |
|---|---|---|---|---|---|
| Secondary | |||||
| 2 | Golden State Electrical | HCMS | Disconnect portable | $10,306 | n/a |
| Charter | |||||
| 1 | Golden State Electrical | FACS | Disconnect portable | $7,221 | n/a |
The total cost of contracts is by measure:
Measure C = $17,527.00
Measure G = $0.00
Total = $17,527.00
G.6. Approval of Resolution No. 2026/27-22 Approving the 2025-26 Appropriations Limitation Recalculation and 2026-27 Estimated Appropriations Limitation Calculation (Gann Limit)
This annual item addresses the 1979 GANN spending limit requirements. SRCS Unaudited Actuals for the 2025-26 fiscal years do not exceed the limitations imposed by Proposition 4.
G.7. Approval of Resolution No. 2026/27-23 Authorizing Personnel to Sign Orders on District Funds Accounts
This action updates all district accounts due to personnel changes. All specific accounts with specific signers are enumerated.
H. FIRST READ: BOARD BYLAW UPDATES
New/updated CSBA BP language: Red
Previous/current BP language that is changing: Blue
No changes to BP language: Grey
*Mandated Board Policies
SRTA members are overwhelmed with the quantity of board policy included in this agenda. We have just received district notification of policies for the year, without all these changes. If there are any significant changes, this information overload is not an effective way to communicate it to staff for implementation.
H.1. Approval of First Read of Board Bylaws 9100, 9322, 9323
BB 9100 Organization Comparison
BB 9322 Agenda/Meeting Materials Comparison BB 9322 Draft District Added Language
BB 9323 Meeting Conduct Comparison
I. SECOND READ: BOARD POLICY AND BOARD BYLAW UPDATES
I.1. Second Read and Approval of Updated CSBA Board Policies from August 2026
BP 1312.2: Complaints Concerning Instructional Materials Comparison
BP 3471: Parcel Taxes Comparison
BP 4119.1: Civil and Legal Rights Comparison
BP 4219.1: Civil and Legal Rights Comparison
BP 4319.1: Civil and Legal Rights Comparison
BP 5020: Parent Rights and Responsibilities Comparison
BP 6159: Individualized Education Program Comparison
BP 6159.1: Procedural Safeguards and Complaints for Special Education Comparison
BP 6164.4 Identification and Evaluation of Individuals for Special Education* Comparison
BP 4111: Recruitment and Selection Comparison
BP 4211: Recruitment and Selection Comparison
BP 4311: Recruitment and Selection Comparison
BP 5141.4: Child Abuse Prevention and Reporting Comparison
BP 5148.3: Preschool/Early Childhood Education* Comparison
BP 5131.8: Mobile Communication Devices Comparison This updates 8/1/2026 policy.
BP 0410: Nondiscrimination in District Programs and Activities* Comparison
BP 1312.3: Uniform Complaint Procedures* Comparison
BP 4131: Staff Development Comparison
BP 4231: Staff Development Comparison
BP 4331: Staff Development Comparison
BP 5022: Student and Family Privacy Rights Comparison
BP 5125: Student Records Comparison
BP 5145.3: Nondiscrimination/Harassment* Comparison
BP 6141: Curriculum Development and Evaluation Comparison
BP 6159.2: Nonpublic, Nonsectarian School and Agency Services for Special Education* Comparison
BP 6161.1: Selection and Evaluation of Instructional Materials Comparison
BP 6161.11: Supplementary Instructional Materials Comparison
BP 7214: General Obligation Bonds Comparison
I.2. Second Read and Approval of Updated CSBA Board Bylaws
BB 9240: Board Training Comparison
BB 9220: Governing Board Elections Comparison
I.3. Second Read and Approval of Updated Mandated and Conditionally Mandated CSBA Board Policies
Policy 0430- Comprehensive Local Plan for Special Education Comparison
Policy 3470: Debt Issuance And Management Comparison
Policy 3516: Emergencies And Disaster Preparedness Plan Comparison
Policy 3553: Free And Reduced Price Meals Comparison
Policy 4030: Nondiscrimination In Employment Comparison
Policy 4119.11: Sexual Harassment Comparison
BP 4219.11: Sexual Harassment Comparison
BP 4319.11: Sexual Harassment Comparison
Policy 5131.2: Bullying Comparison
Policy 5145.7: Sexual Harassment Comparison
Policy 6143: Courses Of Study Comparison
Policy 6152.1: Placement In Mathematics Courses Comparison
Policy 6164.41: Children With Disabilities Enrolled By Their Parents In Private School Comparison
Policy 6178: Career Technical Education Comparison
Policy 6179: Supplemental Instruction Comparison
Policy 7150: Site Selection And Development Comparison
J. DISCUSSION / ACTION ITEMS
J.1. Business Services Calendar
a. Public Comment on the Business Services Calendar
b. (Action) 2025-26 Unaudited Actuals
SRCS finished 2025–26 in a better financial position than projected, but its ongoing unrestricted resources remain tight and reserves are still below the legally required 3% minimum. The improved balance also relies in part on one-time fiscal actions, so it does not necessarily mean the District has significant new ongoing money available.
- Better-than-expected year-end: General Fund balance increased $3.06M, ending at $18.95M.
- Unrestricted funds improved: Revenue was $1.15M higher and spending $1.42M lower than estimated, increasing the unrestricted balance by $4.82M to $5.59M.
- Restricted funds remain limited: Restricted programs ended with $13.36M, but those funds can only be used for their designated purposes.
- Reserves remain below the legal minimum: Available reserves are 2.37% of expenditures, or $5.83M, which is $1.54M below the required 3%. The Board’s target is 10%.
- Improved result partly reflects one-time actions: The ending balance includes a $1.89M restatement and a $5.4M transfer from Fund 40 to the General Fund as part of the Fiscal Stabilization Plan.
- Certificated salaries accounted for 46.6% and classified salaries for 15.1% of unrestricted spending. Services and operating costs were 15.4%, higher than the statewide comparison.
- Major fund balances: Charter Schools ended with $4.84M, Child Development with $3.62M, Cafeteria with $6.22M, and capital/building funds retain substantial restricted balances.
- The District cautions that the improved year-end result should not be treated as recurring revenue. Enrollment, attendance, staffing, class sizes, sections, special education costs, reserves, and cash flow will continue to require close monitoring.
- The independent auditor will review the results, and the District will use updated financial, enrollment, staffing, and compensation information for the 2026–27 First Interim report.
SRTA members are concerned that the cuts made are significantly impacting students in an unsustainable way. Monitoring the impact of these changes on student enrollment and decline in job satisfaction is necessary. Restructuring systems to be more efficient is an enormous but necessary task.
c. (Discussion) Fiscal Health & Stabilization Update
The Board will review:
- Fiscal health and progress on identified risks; self report a 23% decline in FHRA Risk score
- Enrollment impacts on funding, staffing, and class sizes; Accurate overall projection
- Staffing levels, vacancies, and agency staffing; High Initial Need for Agency Staffing & Administrator Support
- Class balancing through schedule adjustments; and
- The costs and impacts of overages ($15 per day per student) versus adding FTE sections.
These indicators will help the Board assess implementation of the District’s fiscal stabilization plans.
SRTA members are ready for an improved process for assigning section allocations to sites.
This reshuffling of students and staff requires a restart, losing 15 days of instruction. Losing fifteen days of instructional time noticeably shifts student academic achievement, with disadvantaged students experiencing the largest performance differences.
d. (Action) Approval of 7-11 Committee Recommendation for Phase 1 for Districts Surplus Property
The report recommended that the following four properties be designated as Phase 1 properties and declared surplus to the District’s educational needs: Brook Hill Elementary School, Lewis Early Learning Academy, Steele Lane Elementary School, and Santa Rosa French American Charter School/Doyle Park Campus. Housing uses were identified as the priority use and with the objective of maximizing the financial return to the District, and recommended long-term leases (up to ninety-nine (99) years) without an option to purchase, with the intent of generating ongoing revenue for the District.
Resolution 2026-27-24 Real Property Surplus Declaration and Disposition
Report of the Surplus Facilities Advisory ‘7-11’ Committee
7-11 Surplus Property Advisory Committee Board Presentation
SRTA members appreciate the work of this committee, and are delighted to see that the board may honor the work of a committee by passing their proposal.
J.2. Human Resources Calendar
a. Public Comment on the Human Resources Calendar
b. (Action) Approval of Certificated Guest Teacher and Classified Substitute Salary Schedule Rates for 2026- 2027 School Year
This proposal is for increasing rates for guest teachers credentialed in Special Education when covering Special Education teaching assignments to the highest rate within the District’s geographic area. The rate for credentialed guest teachers serving in classified Special Education substitute roles will increase from $75 to $100 for a half day and from $150 to $200 for a full day.
Additionally substitutes will be paid the same if filling a certificated or a classified role.
26-27 Guest Teacher and Classified Sub Rates (DRAFT 1 Pending Board Approval 9-9-26)
SRTA members acknowledge that a certificated sub with credentials appropriate for an assignment are best for student progress.
K. APPROVAL OF MINUTES
August 26, 2026 Minutes and Supporting Documents
L. BOARD MEMBER REQUESTS FOR INFORMATION
M. INFORMATION ITEMS
M.1. Future Board Discussion Items
The following are future board update items:
- Updated Board Policy Recommendations from the Board Subcommittee (September 9, 2026)
- Resolution of District for Capacity of Interdistrict Transfers (
September 9, 2026September 23, 2026) - Public Hearing and Action for Elementary and Secondary Sufficiency of Textbook or Instructional Materials (September 23, 2026)
- West County Transportation Agency Update (September 23, 2026)
SRTA looks to the future scheduling of the following items:
Savings from closures and mergers vs projections.
Own SELPA projection at first interim (October)
FCMAT follow up report at first interim (October)
Review of Graduation Committee Pathway Options (October)
Prop 28 plan for the year (26-27) with details by site
Medina- AP instruction data with number of years of experience of Teachers
-Clarification about board policy adoption requiring a majority of board membership versus a majority of those present/voting
– consider E-sports clubs or teams
Caston- Site funding finance report with various amounts and sources
-update 3510 policy around reducing waste as a discussion item
– Communication plan.
Prak – Info about a non voting teacher on the board.
Kirby – add an assistant wrestling coach for women?
– Copies of the panorama and youth truth survey questions.
DeLaTorre- Info on how we identify College and Career readiness.
Agendize MCHS and RVMS plan. Part of review of implementation of 7-12.
Jenkins – marketing plan update as committed to last year.
- SRCS Sunshine Openers for SRTA (Sept 9, 2026)
- Approval of Joint Use MOU’s for School Site Facility Use (pulled from June 22 agenda)
- Multi-Tiered System of Support (MTSS) Update (Dec 2025)
- Panorama and Youth Truth Survey Data (August 2025)
- Plan and timeline for implementation of Dr. Gillespie’s recommendations around Special Services (January 2025), Requesting of New FCMAT Study on SRCS SpEd Program
- First Draft of the District Safety Plan (delayed from September 2024)
- Sharing the Library Master Plan with implementation expectations and timeline
- Officially Closing Learning House, Herbert Slater Middle School, Santa Rosa Middle School, Brookhill Elementary, Biella Elementary, Steele Lane, and Herbert Comstock Middle School.
- Plan for Staff Housing support program from the proceeds of Fir Ridge
Until the district makes a decision, the proceeds from the sale of the Fir Ridge property are just sitting and losing value as the cost of housing continues to rise. Getting a program started could help SRCS attract and retain CSEA staff. The potential impact of the funds continues to diminish as time passes.
- Student Voice Policy
- Long standing request for site budgets including all sources as well as enrollment and unduplicated numbers.
N. Adjournment