BOARD MEETING
Santa Rosa City Schools
Aug 25, 2021
4:00 p.m. – Closed Session
6:00 p.m. – Open Session
*** streamed ***
A live link will be posted on the SRCS website (link).
https://bit.ly/SRCSvideoboardmeetings
Please take time to review the following abbreviated version of the agenda. Click here to see the entire agenda. It has live links on many items with more information. If you want to comment to the board about any upcoming items, email agendacomments@srcs.k12.ca.us. Please CC wearesrta@gmail.com on your comments.
Closed Session Items:
A.1. Public Comment On Closed Session Agenda Items. To comment, email Adina Flores at ayflores@srcs.k12.ca.us.
B.1. Public Employee Appointment/Employment (Director)
B.2 Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Deputy Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals,Assistant Principals, Directors, Coordinators)
B.3 Conference With Labor Negotiator (SRTA)
B.4 Conference With Legal Counsel – Existing Litigation (OAH 2021-070715)
B.5 Conference With Legal Counsel – Anticipated Litigation (Number of Potential Cases: 1)
C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)
C.7. Public Comment on Non Agenda Items
SRTA members are invited to raise their hands and provide voice only comments during the meeting. Please observe the standard three minute time limit (and be prepared for a last minute change to a two minute limit). Only items not on the agenda are addressed at this time.
Comments are requested at the board meeting to bring a member’s perspective to the messages contained in this analysis and share real experiences of the impact of district policies and practices. Please commit to watching at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable.
E. DISCUSSION / ACTION ITEMS
E.1. (Discussion) Return to In-Person Learning Fall 2021
Summary
Superintendent Anna Trunnell and Cabinet will give an update on the progress of Return to In-Person Learning Fall 2021.
Return to In-Person Learning Fall 2021
- Full time, in-person learning five days a week.
- Working with county and state representatives regarding safety guidelines and updates to legislation
Human Resources
- Draft School Reopening Guidelines
- Staffing for 21-22
- Classroom Coverage
- COVID-19 Safety Plan Update
- Continuing to work with labor partners around safety guidelines
Educational Services
- Class Size
- Enrollment
- Assembly Bill 104
- Change of Grades
- Retention
- Graduation Requirements
- Assembly Bill 130 – Independent Study
Business Services
- Facilities
- Technology
- Aeries Implementation – Parent Access
- Food Services
SRCS COVID-19 Prevention Program (CPP) – January 27, 2021
SRCS COVID-19 Safety Plan (CSP) – January 21, 2021
The attached Covid Safety Program and Plan are not being followed. When will updates be provided?
SRTA members are desperate for the implementation of policies and procedures to keep our students safe.
Contact Tracing: Who is doing this? When are they doing it? How are they doing it? What is expected of teachers to assist with this? When site administrators are covering unstaffed classrooms, what back up support is available to support the timely completion of site level Covid duties?
Notifications: Who is responsible for notifications? What triggers each level of notification? What are the timelines for notifications? Families have the right to expedient notification so they can make informed decisions about their student.
Cleaning and Sanitizing: What is the protocol in place following a Covid positive person in the space? What assurance is there that the daily signatures in each classroom represent daily sanitization when our custodial staff is run ragged?
Students with symptoms: Are we testing or requiring testing or professional follow up when a student leaves campus with symptoms? What communication protocols are in place? Can students return when they want, without providing any documentation, avoiding any contact tracing and notification to their close contacts? What is the procedure for siblings of symptomatic students?
Outbreaks: What qualifies as an outbreak in a classroom, building, or site? What is the protocol when there are multiple positive cases? At what point is a room, building, site, or the entire district quarantined?
Air Quality: Knowing that Delta is airborne, how are we monitoring our air quality to ensure there is proper ventilation? What is being done to expedite repair to HVAC systems that are not functioning to their stated capacity (if at all)? With the recent smoke requiring the closure of windows and doors, CO2 monitors are necessary to monitor the ventilation in all classrooms. What is the best practice for each color in the spectrum of Air Quality measures in this time of Covid?
Isolation tents: Are these being used at all sites? Who is manning them? What is the back up plan, if the established person isn’t available?
Systemic Testing: Because of asymptomatic cases, we can only know the true positivity rate on our campuses with systemic testing.
Continuity: Many scenarios need to be flushed out. Every health-tech, school nurse, administrator, isolation tent monitor as well as their back up across the district should be trained with the same crystal clear procedures and protocols, district wide.
Transparency: Where is the public display of how many known cases, both school and community based, are on each site? How often is that updated?
If the CDC, CDPH and SCDPH are not providing the necessary guidance to SRCS, and SRCS is only doing what is “required” are our sites not as safe as they should be for our students?
SRCS staff may reasonably require support to properly address these issues. What is being done to acquire that help? Oakland Unified received staff assistance from the state of California. Can SRCS petition the state for help too?
E.2. (Action) Resolution for September Attendance Awareness Month
Resolution (Sonoma County Office of Education resolution)
Attendance Awareness Month (SRCS resolution)
According to Attendance Works, half the students who miss 2-4 days in the first month of school go on to miss nearly a month of the school year. Absenteeism and its ill effects start early. One in 10 kindergarten and first grade students are chronically absent. Poor attendance can influence whether children read proficiently by the end of third grade.
Attendance should be addressed before it becomes problematic. What structures are currently in place to support student attendance during this first month of school? How are we held accountable to these plans?
E.3. (Action) Resolution for September Suicide Prevention Month
SRTA applauds SRCS efforts to meet the emotional needs of students. Is there a clear protocol shared for each site providing staff and parents clear directions on who to contact to connect students with these services?
E4. (Discussion) 2021/22 Deferred Maintenance and Capital Improvements Update
Summary
Deferred Maintenance covers the repairs to infrastructure and assets that get delayed and backlogged due to budget limitations and lack of funding.
The life of Interior Finishes, carpet and Painting is 15 years. Electrical and Plumbing Equipment and roofing can be expected to need to be replaced after 25 years. HVAC Equipment is expected to last 30 years.
| Site | Project(s) | Total Cost | |
| Completed Projects | |||
| SLES | Move Lunch Area | $65,000 | |
| HLES | New Gutters- All Portables, MPR Replacement Tables | $60,000 | |
| LBES | Underground Drains at Teacher Lot, MPR Replacement Tables | $40,000 | |
| HCMS | Pole Gates at Main Entry | $19,000 | |
| CCLA | Cabinets in Kindergarten Portables | $35,000 | |
| SRMS | Quad LED Lights, New Doors & Hardware Room 42 | $25,500 | |
| PHS | Paint Exterior Buildings A, B, C & E | $35,000 | |
| EAHS | LED Conversion in Gym, Auditorium & light Poles | $72,000 | |
| MHS | LED Lights – Main Gym, Repair Metal Shop Awning | $75,000 | |
| Total | $426,500 | ||
| Summer 2021 | |||
| SLES | New Playground Box and Equipment | $65,500 | |
| HLES | New MPR Floor | $25,000 | |
| LBES | New Carpet Room 22 | $8,500 | |
| HCMS | Repair/Paint Siding Rooms 92 &* 93, Replace Floor Room 85 | $28,000 | |
| CCLA | New Pole Gates at Parking Lots | $7,250 | |
| SRMS | 20’s Hall Flooring in two Staff Restrooms, New Carpet/Flooring in Rooms 24, 26, 28 | $23,000 | |
| PHS | Pole Gates at Student Parking Lot | $16,000 | |
| EAHS | Replace Rotted Downspout around Gym & Lunch Area | $12,000 | |
| MHS | Repair Theater Lobby- Water Damage | $45,000 | |
| Total | $230,250 | ||
| 2021/22 Anticipated Projects | |||
| ABES | Replace Flooring in Nurse’s Room | $5,000 | |
| ALES | Replace Flooring in Room B5 | $8,500 | |
| BHES | Replace Cafeteria Tables in MPR | $49,000 | |
| CCLA | New Flooring in the Main Boys & Girls Restrooms | $20,000 | |
| FACS | Replace Gutters and Eaves at Library | $17,000 | |
| HCMS | Replace Carpet in Rooms 65 & 35B, Replace Portable Siding at Rooms 92 & 93 | $23,000 | |
| HLES | Replace Portable Ramps at B1-B4, Replace Sewer Line by Front Office | $35,000 | |
| JMES | Replace Rubber Ground Cover at Play Structure | $15,000 | |
| LBES | Replace Floors in MPR | $25,000 | |
| MCHS | Replace Theater Aisle Lighting | $28,000 | |
| PHS | New Pole Gate at Main Parking Lot Entrance | $16,000 | |
| PTES | Replace Cafeteria Tables in MPR | $25,000 | |
| RHS | Replace Floor in MPR | $35,000 | |
| SRArtsC | Add New Drains near the Playground | $35,000 | |
| Total | $311,500 | ||
| Summer 2022 Anticipated Projects | |||
| SLES | Paint Front of School, Replace Carpet in Library | $63,000 | |
| HLES | Replace Ramps at Portables B1-B4, Main Office Sewer Line | $34,000 | |
| LBES | Replace Student Restroom and MPR Floors | $40,000 | |
| HCMS | Locker Replacement | $15,000 | |
| CCLA | Replace Flooring in Cafeteria and Boys & Girls Restrooms, Roof Eve Repairs | $95,000 | |
| SRMS | New Windows – Gym, Repaint All Portables | $50,000 | |
| PHS | Misc. Paint & Siding Portables I90 – I95, Repair Tennis Court Wall | $55,000 | |
| EAHS | Quad Planters- New Landscape | $10,000 | |
| MHS | Portable Siding Repairs | $25,000 | |
| Total | $387,000 | ||
| Deferred Projects | |||
| SLES | MPR Replacement Tables and floor | $50,000 | |
| HLES | Replace Ladders to Roof Hatches – 4 | $20,000 | |
| LBES | Replace Main Play Structure | $80,000 | |
| HCMS | Portable Siding and Asphalt Around School and Driveway | $935,000 | |
| CCLA | Replace Flooring in Office | $50,000 | |
| SRMS | Replace Stage Curtains | $20,000 | |
| PHS | New Portable Siding, Resurface & Replace Tennis Courts, Replace Concrete Walkways | $350,000 | |
| EAHS | Replace Broken Theater Seats in Auditorium, New Gutters CampusWide | $274,000 | |
| MHS | New Portable Siding, Tennis Court Repairs, New Flooring – Boys & Girls Locker Rooms | $290,000 | |
| Total | $2,069,000 |
SRTA agrees that the number of maintenance issues in our district exceeds available funds.
What is the process used to determine what needs attention? How is the determination made between bonds and deferred maintenance funding for a project? How does this deferred maintenance plan interface with the Facilities Master plan? Is there a SRCS Facilities Committee?
F. CONSENT ITEMS
F.2. Approval of Personnel Transactions
EdJoin shows a total of 131 current postings for 221 job vacancies for SRCS which is nine less than last month. There are 41 certificated openings (four less than last month), and three certificated management openings (two less than last month). There are 177 current classified openings (three less than last month), and no classified management positions (the same as last month.)
Welcome aboard Director Matthew Dunkle (from El Molino). We wish Director Lori Fletcher a rewarding retirement.
Welcome back the following seven certificated rehires: Marcelo Bautista (MHS), Deborah Beecher (FACS), Diana Hines (HLES), John Hughes (RHS), April Santos (MHS) and Page Willson (PHS).
Welcome to new hires!
BRHL: Rachel Luther, Cody Martin
CCLA: Cassandra Slagle
HCMS: Devyn Shaver
EAHS: Patrick Atchison, Trenton Smith, Anna Lee Walters
HLES: Diane Chira, Carla Peterson, Colin Ramsey
HVES: Mary Bedient
MHS: Yessica Moran Valencia
PHS: Donna Fernandez, Daniel Gaines, Elizabeth Gaines, Chelsea Matthew
PTES: Jeffrey Nielson
RHS: Kathryn Starr
SPSV: Macey Roehrick
SRHS: Megan Covey, Alaina Mitchell, Janell Stephens, Michelle Vargas
SRMS: Eric Engh
T&L: Jill Gerloff
Congratulations to the retiring Kelly McMahon(HSMS). Farewell to the resigning Anjuli Martin-Hollman (PHS), Cynthia Miles (SRMS) and Nzinga Woods (SRHS). We thank you for your combined 51 years of service to our students.
There are thirteen new classified hires as well as 1 resignation and 1 retirement.
F.5. Approval of Contracts
Summary
The Board will consider approval of the contracts submitted.
| # | Provider | Cost | Description |
| District Wide | |||
| 3 | Van Iwaarden Consulting | $14,000 | An actuarial valuation is required every two years, whilea simplified accounting report is required in the “off years”. Complete financial report valuation of our Other than Pension Post Employment Benefits Liability. |
| 7 | WeVideo | $26,000 | One year of licenses for every student in SRCS. |
| 8 | KTR Facilities Consulting, Inc. | $105,600 | The contract contains no details about what these services entail other than assisting the Director of Facilities. The cost of this contract is $25,600 more than the prior years. |
| 9 | NWEA | $5,000 | The contract is being amended to increase by $5,000 with no explanation of why. |
| 9 | Notable Inc. (Kami) | $29,000 | Allow easy access to engage with PDF assignments in Google Classroom. |
| Elementary | |||
| 1 | North Bay Children’s Center (Steele Lane ES) | $37,678 | NBCC will save 4 seats for identified SRCS students for 4 hours per school day and 4 seats for 20 days for ESY at Steele Lane . |
| 2 | North Bay Children’s Center (James Monroe ES) | $37,678 | NBCC will save 4 seats for identified SRCS students for 4 hours per school day and 4 seats for 20 days for ESY at James Monroe Elementary School. |
| 4 | (PPPS) Consultants – Steele Lane ES | $43,560 | Inspection of all construction materials and installations with the SLES Roofing/HVAC Project, as required by Part 1 Title 24 and DSA codes and regulations. |
| 6 | Momentum in Teaching | $9,490 | Writing workshop to support Lucy Calkins at ALES and ABES. |
| Secondary | |||
| 5 | (PPPS) Consultants – Piner HS | $60,885 | Inspection of all construction materials and installations with the PHS Roofing/HVAC Project, as required by Part 1 Title 24 and DSA codes and regulations. |
Total value of contracts = $339,891
When a contract is concluded (or renewed) the evidence from the referenced metrics should be made easily available to the public.
F.6. Approval of Resolution of District for Capacity of Interdistrict Transfers for Various Grades, Special Classrooms, and Special Programs
This resolution sets caps on interdistrict transfers when site/program capacity reaches 90%, allowing for the ability to serve additional students from within boundaries. The site capacities are not included in this item.
F.7. Approval of New Job Description for Maintenance and Transportation Manager Position
Maintenance and Transportation Manager
SRTA supports the shift in this job description.
F.8. Approval of Provisional Internship Permit Application (PIP) for Brittany Engelke-Affronti
SRTA notes that this is the fifth time this year where extra measures are being adopted to place someone that is not highly qualified into the classroom. We extend our support, but are concerned that the ability to attract and retain highly qualified teachers remains an issue.
F.9. Approval of Mandated Block Grant Applications for 2021-22 for the Elementary School District, High School District, FACS, CCLA, SRCSA, and SRAC
SRTA appreciates these applications for $680,000.
F.10. Approval of Project Wayfinder Services
Summary
This contract is to provide culturally responsive, comprehensive mental health and Social Emotional Learning (SEL) curriculum for all middle and high school students.
Cost: $142,500
SRTA has suggested that SRCS create an implementation plan for new programs to ensure their success. SRTA supports providing SEL curriculum for our students. Holding one training for this new curriculum on the first day of the work year, without prior notice doesn’t seem the best guarantee of success. While the ability to opt in is appreciated, it is doubtful that 9,725 student licenses will be utilized. $12 per student in class funds would make a greater impact than unused licenses.
The SRCS boilerplate contract information is not included in this request. There is no metric for evaluation of this program.
F.11. Approval of Contract with San Joaquin County Office of Education for Data Integration Services
Summary
This contract is for setup and ongoing nightly electronic transmission of data between the Special Education Information System (SEIS) and the Aeries Student Information System (SIS).
Cost $8,762
The ability to have these systems linked is undisputable. It is unfortunate that a third party is required for this.
G.1. APPROVAL OF MINUTES
I.1. Future Board Discussion Items
SRTA Members are encouraged to prepare for the upcoming agenda items.
- Resolution to Celebrate Hispanic Heritage Month
- Unaudited Actuals
- Bond Update: Facilities and Technology
- Summer School Update
- IGP Report for 20/21
SRTA looks to the future scheduling of the following items:
- West County Transportation Update
- Update on EL Master Plan and Ellevate
- Measure I and L COC Annual Reports
- State and Federal COVID Expenditure Plans and Update
- Open Enrollment Policy Update
- Granting a permanent easement to City of SR at MHS
- Youth Truth Data
- MiSR Educational Foundation Update
- Lease / Leaseback Montgomery High School
- Parcel Tax Update
- Student Voice Policy
- Dress Code Policy
- BEST Plus Update
- PE update