SRCS Board Meeting Agenda Analysis – 9/8/2021

BOARD MEETING

Santa Rosa City Schools

September 8, 2021

4:00 p.m. – Closed Session 

6:00 p.m. – Open Session

*** streamed ***

A live link will be posted on the SRCS website (link).

https://bit.ly/SRCSvideoboardmeetings

Please take time to review the following abbreviated version of the agenda.  Click here to see the entire agenda. It has live links on many items with more information.  If you want to comment to the board about any upcoming items, email  agendacomments@srcs.k12.ca.us. Please CC wearesrta@gmail.com on your comments.

Closed Session Items: 

A.1. Public Comment On Closed Session Agenda Items. To comment, email Adina Flores at ayflores@srcs.k12.ca.us.

B.1 Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Deputy Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals,Assistant Principals, Directors, Coordinators)

B.2 Conference With Labor Negotiator (SRTA)

B.3 Conference With Legal Counsel – Anticipated Litigation (Number of Potential Cases: 1)

C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

C.7. Public Comment on Non Agenda Items

SRTA members are invited to raise their hands and provide voice only comments during the meeting. Please observe the standard three minute time limit (and be prepared for a last minute change to a two minute limit). Only items not on the agenda are addressed at this time. 

Comments are requested at the board meeting to bring a member’s perspective to the messages contained in this analysis and share real experiences of the impact of district policies and practices.  Please commit to watching at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable.

E. DISCUSSION / ACTION ITEMS

E.1. (Discussion) Return to In-Person Learning Fall 2021

Summary

  • Full time, in-person learning five days a week.  
    • Visiting school sites 
    • Back to School Night (BTSN)
      • Elementary school BTSN took place virtually on 9/2/21
      • High school BTSN will take place virtually on 9/9/21
      • Middle school BTSN will take place virtually on 9/23/21 
      • School sites will send details to families for how to participate.
  • Special Board Meeting on September 15 starting at 5pm focused on COVID safety plans, processes, and procedures.
  • COVID Safety Plan Update
    • Building Recommendations for Board Action on September 15th
    • Increasing Testing for Employees:  Mon & Wed
    • Increasing Testing for Students: Tues & Thurs
    • Keeping “Modified Quarantined” elementary students in school with site swabbing.
    • Created re-defined Student Protocols for Teachers and clarity around who’s on Quarantine.
    • SRCS COVID site planned to go live on Tuesday, September 7th, with Weekly Confirmed Positive Students and Staff data.
    • Pending approval of temporary staff, preparing teams to support students and families with phone queries, and site testing

Human Resources

  • Staffing for 21-22
    • Substitutes (accepting applications)
  • Negotiations
    • SRTA
      • Return To School Safety Guidelines MOU
      • AB 130 Independent Study MOU
    • CSEA
      • Isolation Room MOU
  • Employee Vaccination Status Reporting Data (as of 9/3/21)
    • 55% completed which is 846 out of 1545 forms sent
    • 9 decline to answer
    • 25 not vaccinated
    • 5 had 1 vaccine and 2nd is scheduled
    • 1 had 1 vaccine and won’t get second
    • 806 are fully vaccinated

Educational Services

  • Enrollment report by site and demographics as of 9/2/21
  • Assembly Bill 130 Independent Study data by demographics 
  • Assembly 104
    • Pass/No Pass grade changes by demographics
    • Data on students identified to benefit from the graduation requirement adjustments and student retention requests will be shared at the September 22 Board meeting.

Business Services

  • Facilities
    • School sites and District Office locations continued to be monitored to ensure working air filtration. 
    • Custodial Process and Procedures continue to be refined to ensure efficiency and effectiveness. 
  • Aeries Implementation upcoming training opportunities for staff and parents (English/Spanish)
  • Food Services continue to be utilized at higher rates when compared to pre-pandemic school years. 
  • WCTA is reviewing bus routes and stops and looking for ways to alleviate issues due to lack of drivers. 

SRCS COVID-19 Safety Plan (CSP) 2020-2021

Enrollment, AB130 & AB104

Teachers, parents and students will have been in school for over a month before comprehensive safety plans, processes, and procedures are unveiled at the special Sept. 15 board meeting

How are air systems being monitored continuously to ensure working filtration? 

E.2. (Action) Recognize Latinx Heritage Month

Resolution

E.3. (Discussion) Summer School 2021

2021 Summer School Demographics

Board Presentation

It is difficult to differentiate between students being successful with summer school vs being enrolled. What were the expenses for summer school, particularly in regards to the cost for successful completions? 

The enrollment system for summer school requires some reworking before next summer. Counselors must ensure students are appropriately placed in courses to meet graduation requirements before courses begin.

What are the metrics that will be used to evaluate the use of an online platform as compared to a teacher-delivered curriculum?

When will the comprehensive data from summer school and the specified monitoring data be reviewed? How will that data be collected and shared? When will recommendations for next summer be provided based on the data review? 

E4. (Discussion) Individualized Graduation Plan (IGP) Report for 20/21

Summary

School SiteTotal Eligiblefor IGP% of Senior ClassGraduated with IGP% of Eligible that Graduated
EAHS5423%3972%
MHS9024%5864%
MCHS4515%2964%
PHS10533%4341%
RHS9954%4242%
SRHS11329%7163%
District Total:50628%28256%

BP 0470

20-21 IGP Overview

20-21 IGP Eligible Students

20-21 IGP Students Who Pursued

20-21 IGP Graduated Students

The 130 unit minimum graduation requirements from the state of California include 3 year long English classes, 2 Math (including Math 1), 3 Social Studies, 2 Science, 2 PE and 1 Foreign Language/Art or CTE. 

Beginning with the class of 2022, SRCS requires a 220 unit diploma going above the state requirements with an additional year of English, an additional year of Math (with Math 1, Math 2, and Math 3 or equivalent required), 2 years of a single Foriegn Language, a year of art, a recommended CTE course as well as 4 other elective courses. 

A 180 unit diploma is available by arrangement at Ridgway High School. 

28% of our seniors qualified for the IPG last year, the overwhelming majority of which were for a 130 unit diploma. The increased graduation requirements were put in place without systemic support. It is expected that many more students will require an IGP to graduate this year, as the graduation requirements have risen. 

This agenda item seems to be a review of the prior IGP. What is the timeline looking like for approving IGP 2.0? What is the implementation plan for rolling this out? 

Can IGP 3.0 be rolled out simultaneously, so that scheduling for next year can be done appropriately this upcoming winter?

Is there anything offered to students who did not graduate last year?

E5. (Action) Approval of Revisions to the Adopted SRCS LCAP

Summary

The Local Control and Accountability Plan (LCAP) is being revised to add seven additional tasks to goal three.

09/08/21 SRCS LCAP Revised

06/23/21 LCAP Presentation

06/09/21 LCAP Draft

06/09/21 LCAP Budget Hearing

E6. (Action) 2020-21 Unaudited Actuals

SRCS had $14.3 million more in income than estimated, and spent $1 million less than the deficit budget projected. This leaves a $5 million surplus from the year.

Financial Report

Presentation

The Budget Advisory Committee has not met this year. 

The process for allocating Covid Funds was said to be set up in a collaborative way. When and how will that work?

F. CONSENT ITEMS 

F.2. Approval of Personnel Transactions

Personnel Transactions

EdJoin shows a total of 110 current postings for 193 job vacancies for SRCS which is twenty-eight less than last month. There are 21 certificated openings (twenty less than last month), and three certificated management openings (the same as last month). There are 169 current classified openings (eight less than last month), and no classified management positions (the same as last month.) 

Welcome to SRTA new hires! 

LBES: Khen Hirshberg

EAHS: Gabriela Gutierrez Sibaja, Charlotte Nehm

FACS: Berengere Demailly, Marie Horwitz, Guillaume Sauvourel

HLES: Fletcher Morris

MCHS: Brittany Engelke-Affronti

MHS: Larissa Connors, Morganne Schmitt, Joanna Hakala

JMES: Kathryn Morton

RHS: Brian Friedman, Neil Sheikh

Congratulations to the retiring Mavis Jukes (HLES). Farewell to the resigning Michelle Hammond (BHES). We thank you for your combined 30 years of service to our students.

There are ten classified resignations and 2 retirements taking 28 years of institutional knowledge with them. Thank you for your service to our students and staff. 

F.5. Approval of Contracts 

Summary

The Board will consider approval of the contracts submitted.

#ProviderCostDescription
District Wide
1University of San Francisco (USF)$0Interns
2Genesis Botello$5,000Photography
4ClassLink$38,302Single Sign in platform for many educational apps and Aeries.
5n2y$2,894Supplemental curriculum for students with disabilities
6Nelson Staffing$32,000Additional staffing to assist sites with Covid tracking and reporting
8Maxim Healthcare Staffing$375,000Up to 15 staff to provide covid testing at $45/hour
Charter
3Humanidad Therapy Educational Services (HTES)$128,000Provide daily therapy services that address student mental health needs
Secondary
7Sonoma County Office of Education (SCOE)$0Students, interested Teachers, Restorative Specialists & Assistant Principals from GRACE (PHS), EAHS & HCMS attend monthly PD and weekly Rooster meetings and receive coaching

Total value of contracts = $581,196.60

Summary of Contracts

Contracts

The process used to choose vendors and evaluate contracts is not transparent.

G.1. APPROVAL OF MINUTES 

08/25/21 Minutes

I.1. Future Board Discussion Items

SRTA Members are encouraged to prepare for the upcoming agenda items.

  • Bond Update: Facilities and Technology 
  • Opening of School Report 2021-2022 School Year
  • IGP for 21/22 
  • Board Self Evaluation Results 
  • Sufficiency of Textbooks or Instructional Materials, Grades K-6 and 7-12
  • Update on EL Master Plan and Ellevate 
  • Naming of Cook/CCLA School 

SRTA looks to the future scheduling of the following items:

  • West County Transportation Update
  • Measure I and L COC Annual Reports
  • State and Federal COVID Expenditure Plans and Update
  • Open Enrollment Policy Update 
  • Granting a permanent easement to City of SR at MHS
  • Youth Truth Data 
  • MiSR Educational Foundation Update
  • Lease / Leaseback Montgomery High School
  • Parcel Tax Update
  • Student Voice Policy
  • Dress Code Policy
  • BEST Plus Update
  • PE update

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