BOARD MEETING
Santa Rosa City Schools
March 8, 2023
4:00 p.m. – Closed Session
6:00 p.m. – Open Session
Hybrid: Zoom/Santa Rosa City Hall Council Chambers (100 Santa Rosa Ave.)
*** streamed ***
A live link will be posted on the SRCS website (link).
Please take time to review the following abbreviated version of the agenda. Click here to see the entire agenda. It has live links on many items with more information. If you want to comment to the board about any upcoming items, email agendacomments@srcs.k12.ca.us. Please CC wearesrta@gmail.com on your comments.
Closed Session Items:
A.1. Public Comment On Closed Session Agenda Items. To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.
B.1. Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators)
B.2. Public Employee Discipline/Dismissal/Release
B.3. Conference With Legal Counsel – Anticipated Litigation (Number of potential cases: 1)
B.4. Student Expulsions (Case Nos: 22/23-15, 22/23-16)
C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)
C.7. Public Comment on Non Agenda Items
SRTA members are invited to complete ‘blue cards’ in person or raise their hands and provide voice only comments if attending online. Please put SRTA at the start of your online name. Please observe the standard three minute time limit (and be prepared for a last minute change to a two minute limit). Only items not on the agenda are addressed at this time, so safety items would be addressed here.
Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices. There is an invitation for comments on specific items during each item, so they need to be held until then.
Please commit to watching or attending at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable.
D.7 District English Learner Advisory Committee (DELAC) Report
E. DISCUSSION / ACTION ITEMS
E.1. (Discussion) Survey Results and Updates: YouthTruth Culture and Climate Survey and Panorama Social-Emotional Survey
Summary
The Panorama Education Survey provides student and staff perception of their social-emotional learning (SEL) and well-being. Student answers are linked to individuals allowing MTSS follow up as needed. This year will be the first to utilize a fall and spring version of this survey. The anonymous YouthTruth Culture and Climate Survey provides data on students, families, and staff. Surveys help SRCS get valuable stakeholder voices that help us plan, evaluate and implement initiatives.
Some of the questions are difficult to discern the meaning of. This makes interpreting results nearly impossible. Also, differing student expectations create different levels of satisfaction.
When surveys are intended to be census, and not all community members are included, the results can be skewed due to any commonalities among those not taking the surveys.
Some students have realized that if they answer strongly they can be subject to a longer survey wanting to dive down into their responses, so they report answering mediocre just for expedition.
How have answers impacted the district plans, evaluations and implementations of initiatives?
“Any Staff can view & sort anonymous data” on the Youth Truth and Panorama surveys? How is access to this data provided to staff?
How many staff have accessed this data? How many staff attended PD on viewing the data?
Is there statistical significance to a one or two point change in results?
E.2.& 3. Approval of City of Santa Rosa Elementary and High School District Resolutions Authorizing the Issuance and Sale of General Obligation Refunding Bonds of the District and Related Actions
Elementary issue $32 of $125 million approved
Secondary issue $104 of $398 million approved
There is no concrete plan for the spending of this new bond money. The Facilities Master Plan FMP is in the process of being revised. There is no process for prioritizing identified projects.
Tonight’s agenda item to delve into the facilities issues of Montgomery High School has been delayed. There is no argument that the need for facilities improvements is enormous. The expectation of SRTA members is that wisdom will be used to exhaust the old bonds funds, eliminating the most exasperating issues of facilities neglect.
E.4. (Action) Approval of 2022-23 Second Interim Fiscal Report with Positive Certification
Summary
The Board will consider approval of the 2022-23 Second Interim Report with positive certification
SRTA celebrates that this report is “Positive” meaning that SRCS expects to meet its expenses for this year and the next two years, showing an ending balance of over $22 million.
This year SRCS is set to underspend by $10 million, but the next two years are currently budgeted to overspend by $10 million. The Budget Advisory Committee has been asked to think outside the box to consider where several million in cuts could come from. From the initial budget to this second interim report, SRCS has added $15 million in expenses to the budget. Two million of this has been added since the first interim report. How are the decisions to increase expenses made?
- Where is the line between Charter School and District decision making and funding?
- What is the financial impact of our open positions? How much are we paying in overtime, overages, and consultant fees to cover these positions?
- Last year this report included an update on LCAP spending. Where is a report of current spending on this year’s LCAP?
- SRCS Covid Funds.pdf is an update on the spending of Covid funds that expire in Sept of 2024. SRCS students are currently in crisis, and the unbudgeted $9 million could support efforts NOW to aid students and address safety concerns.
E.5.-8. Public Hearings and Approvals: CSEA Chapter 75 and SRCS “Sunshine” Proposals for Contract Reopeners for 2023-2024
Summary
CSEA 75: “Sunshine” Article 13 – fair and equitable compensation as their only reopener.
Santa Rosa City Schools District: “Sunshine” Article 13 – compensation as their only reopener.
SRTA supports productive negotiations for improved compensation. It is time for wage improvements that are substantial enough to create competitive wages that will attract and retain the very necessary CSEA positions required to support our students.
E.9. (Action) Election of 2023 CSBA Delegate Assembly
Summary
The Board will vote on the election for the 2023 CSBA’s Delegate Assembly.
Biographical Sketch and Ballot
F. CONSENT ITEMS
F.2. Approval of Personnel Transactions
EdJoin shows a total of 108 current postings for 178 job vacancies for SRCS.
There are 39 certificated openings (five more than the last meeting), and no certificated management openings (the same as last meeting). There are 139 current classified openings (four more than the last meeting), and no classified management positions (the same as last meeting.)
SRTA bids farewell to those resigning at the end of the year taking eleven years of service between them: David Babington (MCHS), Diane Barr (HSMS), Carrie Bray (ARTS), Philip Nymark (HLES), Carla Peterson (SLES), Michael Runyeon (CCLA), Jessica Tallman (SPSV), and Julie Tollinchi (SLES).
Congratulations to those retiring in June after 78 years of service to our students: Robert Harbaugh (MCHS), Robert Lipman (HVES), Leslie Loopstra (SRAC), and Tamara Baganz (SPSV).
This month changes to classified staff include six new hires and two rehires. There is one resignation and one retirement after a combined 12 years of service to the students and staff of SRCS.
F.5. Approval of Contracts
Summary
| # | Provider | Cost | Description |
| Elementary | |||
| 1 | Jack Schreder & Associates (Elementary) | $6,825 | Research and advise on developer fees (15 days) |
| 6 | Per Plan Per Specs (PPPS) Consultants | $51,315 | Additional Roof and HVAC inspection at SLES. (Total of $94,875) Bond Measure L |
| Secondary | |||
| 2 | Jack Schreder & Associates (Secondary) | $10,275 | Research and advise on developer fees (15 days) |
| 3 | Steve Smith | $2,000 | 20% increase in use of Level 2 and 3 projects for PHS STEM Symposium in May 2022. |
| 4 | Blended Education, LLC | $30,000 | Coach will support 10 -12 teachers with 4 more days of PD for $7,500 per day. Uses site CSI funds. |
| 5 | Per Plan Per Specs (PPPS) Consultants | $92,958 | Additional Roof and HVAC inspection at PHS. (Total of $153,843) Bond Measure I and Insurance Reimbursement |
Total value of contracts = $193,373
Increasing the inspection of construction work done on our sites is a welcome shift, even if it costs $250,000 for two sites.
Developer fees have been stagnant since 2016. It is reasonable to consider the current situation and create justification for any change in fees levied.
How has Blended Learning with Catlin Tucker been going at EAHS? Do the teachers involved feel like the $2,500 – $3,000 per teacher to continue this for the last quarter is merited?
SRTA supports rehabilitation work to our aging facilities. Contracts in this agenda total $1.3 million dollars from Bond Measures I and L. The next board meeting is said to contain an update on closing out these old bond funds.
F.6. Approval to Award Agreement to DFE & Associates, Inc. for DSA Certified Inspector of Record (“IOR”) Services on the CCLA Roof and HVAC Replacement Project
$120,000 from Bond Measures I
F.7. Approval to Award Agreement to I.A. Kuster Construction Inspection for DSA Certified Inspector of Record (“IOR”) Services on the SRHS, DeSoto Hall and BHES Modernization Project
$140,000 from Bond Measures I and L
F.8. Approval of a CMAS Proposal with KYA for the Remodel of the Two Boys and Two Girls Main Restrooms at Montgomery HS
$379,621 from Bond Measure I
F.9. Approval of a CMAS Proposal with KYA for the Remodel of the Boy’s Restroom at Ridgway HS
The Board will consider approving the KYA Group California Multiple Award Schedules (CMAS) Contract for the full Remodel of the Ridgway High School (RHS) Boy’s Main Bathroom.
$108,802 from Bond Measure I
F.10. Approval of an Omnia Partners Roofing Materials and Services Proposal with Garland/DBS Inc.
This proposal is to make needed repairs to the portable roof at the District office that houses all of the District’s building plans and facilities documentation.
Measure I&L – $20,869
F.11. Approval to Award Agreement to DFE & Associates, Inc. for DSA Certified Inspector of Record (“IOR”) Services on the District-Wide Solar Project
The Board will consider approval to award the attached contract. The consultant will bill monthly at $25,000 per month for a 16-month contract duration beginning May 1, 2023, and completing August 31, 2024.
Measure I & L Bond Funds – $400,000
F.12.- 14.Approval of Proposals to Prepare CEQA Exemption Work
The California Environmental Quality Act (CEQA) generally requires state and local government agencies to inform decision-makers and the public about the potential environmental impacts of proposed projects and to reduce those environmental impacts to the extent feasible
F.12. BHES Roof/HVAC Project
Measure L- Not to exceed $1,100
F.13. CCLA Roof/HVAC Project
Measure I- Not to exceed $1,100
F.14. SRHS Roof/HVAC Project
Measure I- Not to exceed $1,100
F.15. Approval of Appointment for the Citizens’ Oversight Committee (COC) for General Obligation Bond, Measure C and Measure G
The Board will consider approval of the appointment of the Measure I and Measure L Oversight Committees to serve concurrently as the Measure C and the Measure G Citizens’ Oversight Committees.
SRTA appreciates the service of the members on these committees.
F.16. Approval of Contract for Richard Tunheim for E-Rate and Emergency Connectivity Consulting Services
Business and Technology & Information Services requests a contract with Richard Tunheim (doing business as Aarrestad-Gjervik Consulting) to provide E-rate and Emergency Connectivity consulting services to maximize Santa Rosa City Schools’ use of E-rate funds.
$12,500 which will be generously offset by the savings provided with improved efficiencies.
F.17. Approval of Job Description for Reorganization of the Business Services Department
The Board will consider approval of the proposed job description for the reorganization of the Business Services Department. Salary starts at $103,511.
Project Manager – Facilities Job Description Draft
G.1. Approval of Minutes
I1. Future Board Discussion Items
SRTA Members are encouraged to prepare for the upcoming agenda items.
- Student/Staff awards & site reports: Steele Lane Elementary, Ridgway High School (
3/8/23to be rescheduled) - Safe Routes to Schools (
3/8/233/29/23) - Student/Staff awards & site reports: Cesar Chavez Language Academy, Elsie Allen High School (3/29/23)
- Resolution designating April as School Library Month (3/29/23)
- Facilities Projects & Remaining I & L Funds (3/29/23)
SRTA members also expect an upcoming item to explore the rollout of the Ethnic Studies requirement.
SRTA looks to the future scheduling of the following items:
- SRACS Accelerated Charter Material Revision Request (delayed)
- A-G Program Review (board request 8/10/22)
- Deferred Maintenance Update and Future Planning (
7/27/22 8/24/22) - Update on Covid Spending
- Approval of Board Policies (
3/9/22) - Review of Math grades and progress including demographic data (board request)
- SCOE Unification/Redistricting Report (on option #1)
- Open Enrollment Policy Update
- Granting a permanent easement to City of SR at MHS
- Lease / Leaseback Montgomery High School
- Student Voice Policy
- Dress Code Policy
- BEST Plus Update
I.4. Home to School Transportation Plan for Qualification of 60% Reimbursement
The draft transportation plans are available for public review and stakeholder input. The plans meet the requirements to enable the district to receive reimbursement of 60% of home to school transportation costs. The final plans will be presented for consideration on March 29, 2023 and must be approved by April 1, 2023.
Draft Secondary Transportation Plan ($5.6 million eligible for reimbursement of $3.4 million)
Draft Elementary Transportation Plan ($2.4 million eligible for reimbursement of $1.5 million)