SPECIAL BOARD MEETING
Santa Rosa City Schools
July 19, 2023
5:30 p.m. – Open Session
D.3. – Closed Session
Zoom Hybrid (Santa Rosa High School 1235 Mendocino Ave. Santa Rosa, CA 95401)The last board meeting was in the large room on the northern end of the main building. It is accessible from the parking lot next to SRJC.
For members joining online, please insert “SRTA” at the start of your screen name.
*** streamed ***A live link will be posted on the SRCS website (link).https://bit.ly/SRCSvideoboardmeetings
Please take time to review the following abbreviated version of the agenda. Click here to see the entire agenda. It has live links on many items with more information. If you want to comment to the board about any upcoming items, email firstname.lastname@example.org. Please CC email@example.com on your comments.
A.2. Public Comment On Open Session and Closed Session Agenda Items, Only
SRTA members are invited to complete ‘blue cards’ in person or raise their hands and provide voice only comments if attending online.
Only items on the agenda are addressed at this time.
Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices.
Please be prepared to observe the recent practice of the three minute time limit being reduced to a two minute limit.
B.1. (Discussion) Santa Rosa City Schools Facilities Master Plan (FMP) UpdateSummaryThe board is being updated on progress and asked for input on decisions required for the FMP.
- Declining projections for 2029-30 and capacity calculations have led to reducing capacity by 4,650 (1143 at elementary, 142 at charter, 1180 at middle and 2184 at high school)
- District office redesign has three options which include Ridgway High School. All options include a new warehouse, a new multipurpose room at RHS, and a new Early Childhood Education building.
1: eliminate all current structures except Central Kitchen, create 5 new structures $108M2: eliminate all current structures except main district building and Central Kitchen, create 3 new structures and add 22 portables $60M3: eliminate all current structures except main district building and Central Kitchen, create 5 new structures $91M
- SRFACS facilities are identified as not meeting program needs. A fault running through the site limits construction possibilities. Evaluating potential options for relocation are recommended.
- Site meetings will continue in the fall before the plan is finalized
SRTA recognizes that some of the portables intended for district office use are uninhabitable, and others are on their last legs. Bungalows in similar condition are on sites. A consistent plan for dealing with these would be appreciated.
The fall seems like a short timeline to inclusively make any decisions on reclocating SRFACS. Please review the historical debacles of locating charter schools in our district, to avoid any further chaos and ill will with future moves.
B.2. (Action) Approval of a Resolution 2023/24-01 for Declaring an Emergency and Authorizing Emergency Remediation Work at Piner High School (PHS)SummaryThe water damage at PHS has created mold issues. This resolution declares an emergency and approves emergency repairs at the Piner HS Performing Arts Center and Weight Room. See C.3. for the contract. Cost:$134,031.53
SRTA appreciates the prompt resolution of this matter.This work is left over from prior issues. Are processes being improved that provide better inspection of current projects?
C. CONSENT ITEMS C.1. Approval of Award of Bid for the Rincon Valley MS HVACSummary This is for replacing two rooftop units and a boiler. Cost: $270,284RVMS HVACBack Up Docs
C.2. Approval of the Change Orders for the Montgomery HS Restroom RemodelsSummary The proposed change orders are to move the plumbing in the Montgomery HS restrooms as part of the restroom remodeling project. Cost: $22,833.34Proposal 1Proposal 2
C.3. Approval of Contract for Emergency Repairs at Piner HighSummary This is to address penetrations in the exterior canopies outside the Performing Arts Center and the weight room that need to be remedied to avoid future water intrusion. Approval of this proposal will help to ensure that the work is completed in a timely manner to allow students and staff to use these areas for the start of the upcoming school year. Cost: $134,031.53RVMS HVAC
D.1. Conference With Legal Counsel – Anticipated Litigation (Number of potential cases: 1 )Summary This is to address penetrations in the exterior canopies outside the Performing Arts Center and the weight room that need to be remedied to avoid future water intrusion. Approval of this proposal will help to ensure that the work is completed in a timely manner to allow students and staff to use these areas for the start of the upcoming school year. Cost: $134,031.53RVMS HVAC
E.1. Report of Actions Taken in Closed Session