Correction to board agenda: Last June the board approved Asst Sup salaries of $172,706. In October a 4% increase was approved. (This was missed in the salary research done.) The current recommendation is for an additional 4.5%. These match the negotiated certificated raises.
BOARD MEETING
Santa Rosa City Schools
June 28, 2023
4:00 p.m. – Closed Session
6:00 p.m. – Open Session
Hybrid: Zoom/Santa Rosa City Hall Council Chambers (100 Santa Rosa Ave.)
*** streamed ***
A live link will be posted on the SRCS website (link).
Please take time to review the following abbreviated version of the agenda. Click here to see the entire agenda. It has live links on many items with more information. If you want to comment to the board about any upcoming items, email agendacomments@srcs.k12.ca.us. Please CC wearesrta@gmail.com on your comments.
Closed Session Items:
A.1. Public Comment On Closed Session Agenda Items To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.
B.1. Public Employee Appointment/Employment (Position to be filled: Assistant Superintendent, Executive Director, Coordinator, Principal )
B.2. Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators)
B.3. Public Employee Discipline/Dismissal/Release
B.4. Conference With Labor Negotiator (Name of designated rep attending: Michael Shepherd (SRCS); name of organization: SRTA/CSEA)
B.5. Conference With Legal Counsel – Anticipated Litigation (Number of potential cases: 2 )
B.5. Conference With Legal Counsel – Anticipated Litigation (Number of potential cases: 2)
B.6. Conference With Property Negotiator (Temporary Location for District Office)
SRTA recognizes that some of the portables intended for district office use are uninhabitable, and others are on their last legs. There has been no prior discussion item about the intentions for improving the conditions of the district office. This seems to be a matter that should be addressed in the Facility Master Plan, or at the very least, in open session.
B.7. Student Expulsions (Case Nos: 22/23-39, 22/23-47)
C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)
C.7. Special Presentation for Outgoing Board Member Laurie Fong
SRTA appreciates the service of Laurie Fong to our district as a board member. Our members look forward to her continued voice incorporating her recent experience as Interim Principal.
C.8. Public Comment on Non Agenda Items
SRTA members are invited to complete ‘blue cards’ in person or raise their hands and provide voice only comments if attending online. Please put SRTA at the start of your online name. Please be prepared to observe the recent practice of a two minute limit. Only items not on the agenda are addressed at this time, so safety items would be addressed here.
Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices. There is an invitation for comments on specific items during each item, so they need to be held until then.
Please commit to watching or attending at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable.
SRTA member responses to a recent survey show a strong sentiment toward taking collective action to demand safe sites.
The district’s A-G policy came up during the last board meeting. There were three main changes that have occurred.
- Students are required to take college prep courses, so all ‘regular’ courses have been eliminated. These ‘regular’ courses focused on the same core content, but with more scaffolding and less rigor. Successful students were prepared for lower level courses like English 101 at SRJC. College prep courses have standards which are approved by the UC Office of the President. Passing these courses with a C or better means the student is well prepared to take a college level course like English 1A at SRJC.
- Students must take Math 1, Math 2, and then a third year of math. This is a drastic change. The old policy allowed struggling students to take Pre-Algebra and Math 1 to meet the graduation requirements. Students that are not sufficiently prepared for Math 1 currently have no other placement option. (The Math 1A/1B pilot is not allowing Math 1A students this fall.)
- Students must now pass two years of the same World language instead of one.
- Students are being moved on to the next level with grades as low as a D-. These students often lack a sufficient foundation for the next level course, especially in math and world language. They are left in a quandary. They really need the skills from the prior class which they technically have passed, but are not being successful in the second year course. Teachers are encouraged not to fail any students, which exacerbates the problem.
Placing all students into on level a-g courses is equality, not equity.
When the board considered this change, there was an outcry from teachers that a robust academic MTSS was needed to ensure students were ready for these courses. This has still not happened.
Having a student feel overwhelmed with the content of a course, and not able to do well, dramatically impacts their social-emotional well being. When the shift was made, it was stated by the board president that a D in an a-g class was better than an A in a ‘reg’ class. Students and staff beg to differ. Students in a ‘reg’ class are met at their current academic level, allowing them the opportunity to experience success and have pride over their accomplishments. When they are enrolled in an a-g course for which they are not prepared, they feel run over, and hopeless which often leads to attendance and behavior issues.
Obtaining a diploma still matters. The state requirements are far less stringent, so SRCS students are currently being denied a diploma they could have qualified for if SRCS would have continued to offer the ‘reg’ courses. These courses that were available before this shift in policy began all met the state requirements.
It is time to review our results. When the switch was made the board president at that time promised that graduation rates and college attendance rates would increase. Is that what has happened? What are the current numbers of students on track to graduate for each current class? What has happened to the dropout rate? How has the attendance rate changed? How many students has this policy helped to qualify for admission to UC/CSU Colleges? How many students have not qualified for a diploma with these higher expectations? How were the results impacted by the IGPs? How many students utilized Cyber High or other alternatives to meet these requirements? Has the Panorama survey provided any information about how the stress of this requirement has affected our students’ emotional and mental well being?
E. DISCUSSION / ACTION ITEMS
E.1. (Action) Resolution Reaffirming Support for LGBTQIA+ Community
Summary
The District supports policies, practices, and curricula that honor and respect LGBTQIA+ students, staff, and their families, and ensures that our schools are safe and affirming spaces for all members of the community. Santa Rosa City Schools District shall engage in ongoing partnerships with LGBTQIA+ organizations and community leaders to provide educational workshops, resources, and mentoring opportunities for LGBTQIA+ students, fostering their personal growth and leadership skills.
How will campuses be made aware of the opportunities for our LGBTQIA+ students and allies springing forth from the ongoing partnerships the district will establish?
E.2. (Action) Approval of Santa Rosa City Schools LCAP
Summary
This is the tenth year of the Local Control Accountability Plan (LCAP).
Some Highlights of the revised LCAP including cost adjustments of more than $100,000.
- 1.19 TOSAs (+$155,000 to $1,300,000)
- 1.22 Increased FTE for Multi-Tiered Systems of Supports (MTSS) Intervention Counselors to include .50 FTE at each middle school (+$174,000 to $448,000)
- 1.27 Data and reporting systems and tools Grades 7-12 – Includes continuing secondary MAP Testing ($442,000)
- 1.30 New School Model/ Dual Immersion Program Expansion- 8 FTE to support EAHS and CCLA (+$175,000 to $800,000)
- 1.34 Multilingual Learners classroom support with new Multilingual Services Coordinator and continuing EL Specialists (+$150,000 to $651,000)
- 1.37 Supports for Increased Inclusive practices (maintaining ratios in Co-Taught classes (-$238,000 to $250,000)
- 2.3 Increased FTE for Family Engagement Facilitators to staff each school (+$140,000 to $1,364,000)
- 2.5 Maintain 9 Elementary Counselors (+$135,000 to $1,140,000)
- 2.7 Increased FTE for school based therapists to staff each secondary school (+$60,000 to $1,000,000 from COVID funds)
- 2.9 Social Emotional Learning supplies, curriculum and Professional Development (+$123,000 to $138,000)
- 2.10 Maintain two 0.80 + 1 new FTE SAFE Coordinators/Directors at District Office (+$200,000 to $343,000)
- 2.14 Increased FTE for Restorative Response Specialists to 1.0 FTE at each school, and an additional 1.0 FTE for comprehensive high schools (+$600,000 to $2,112,000)
- 2.15 Maintain 7 FTE Elementary Student Engagement Activity Workers (+$225,000 to $599,000)
- 2.16 Continuation of two Keeping Kids in School (KKIS) mentors and 2 family engagement facilitators to support continued improved student engagement, attendance and truancy concerns (+$145,000 to $245,000)
- 2.19 Increased FTE by two additional Campus Supervisors on each high school, one new campus supervisor position at each middle school, and one additional campus supervisor at Ridgway (+$840,856 – new)
- 2.20 Athletic/Sport Intervention – removed for 2022-2023
- 3.12 Ethnic Studies & Culturally Responsive Sustaining & Humanizing (CRSH) Education (-$146,000 to $250,000)
- 3.18 Alternative Education Leadership (-$259,000 to $108,000)
- 3.21 Provide training and professional development for Credentialed Staff includes a Tech Lead at each site with a $3,000 stipend. (+$100,000 – new)
Other funds are covering: summer programs, TOSAs, some data reporting systems, school-based therapists, Math redesign and early literacy PD.
Eliminated or reduced efforts include: Athletic Support/Intervention , Rooster Fellowship, PD, PreSAT, and 7-12 Collaborative Curriculum Design.
Key Metrics: ➢ expulsions and suspensions ➢ SEL survey data results ➢ ELA and math SBAC ➢ CTE pathway completion ➢ A-G criteria ➢ ELPAC ➢ Reclassification rates ➢ Ethnic Studies offerings and enrollment ➢ attendance rates ➢ family participation in district and site committees ➢ staff satisfaction with relevant and supportive professional development
Provided Summary of Metrics: SBAC, grades, attendance, off-track data, graduation rate.
Elementary School District = $7,538,293
High School District = $10,394,568
LCAP Every Student Succeeds Act (ESSA) Addendum
LCAP Every Student Succeeds Act (ESSA) Addendum (Spanish)
SRTA members await an update to the missing metrics that can be provided in the fall.
The LCAP has 37 metrics and 77 actions which seems overwhelming to implement in a year.
| Goal | 1 | 2 | 3 | Total |
| Metrics | 23 | 10 | 4 | 37 |
| Actions | 37 | 20 | 20 | 77 |
| Total | 60 | 30 | 24 | 114 |
The hiring for a significant number of additional positions in time to train before the school year begins seems difficult given the high number of unfilled positions. What is the back up plan?
SRTA members await the unveiling of a new systemic approach to reviewing, rewriting and vetting the next LCAP.
E.3.- E.6. (Action) SRCS Charter LCAPS
CCLA 2023-24 LCAP Supplemental and Concentration Grant funding in the LCAP -$1,947,804.00
Title 1 funding-$168,150.86
Total = $2,115,954.80
SRACS 2023-24 LCAP Supplemental and Concentration Grant Funding in the LCAP year – $28,455.00
SRCSArts 2023-24 LCAP Supplemental and Concentration Grant Funding in the LCAP Year – $264,518
FACS 2022-23 LCAP Supplemental and Concentration Grant Funding in the LCAP year $256,322
SRTA members at these sites are encouraged to familiarize themselves with these plans.
E.7. (Action) Adoption of Santa Rosa City Schools Budget for 2023-24
SRTA supports the need for significant changes to the pay of our CSEA brothers. The upcoming negotiations must make meaningful movement towards liveable wages. This must be prioritized in our budget.
As always, the three year forecast is disastrous, requiring $20 million in ongoing cuts to have an ending balance of $20 million.
Since SRCS has not yet created a plan for spending the Arts, Music, and Instructional Materials Discretionary Block Grant, how have these funds been incorporated into the budget? What happens to the money allocated for 2022-2023 that was not spent?
How do unfilled positions impact the budget? How much is paid in overtime to perform these jobs? How much is spent on contracts to perform these duties? What is the net financial effect of not being able to attract and retain the needed workforce?
There is a need for transparency around Charter School funding. Are all charters treated the same way? How are the transfers of indirect costs calculated? The Charter Schools Reserve Fund summary appears to have under calculated the total of these contributions by $1,750,440. What are charters expected to self fund? How are the costs of Special Education funded for our charters? What qualifies a charter for funding from the district LCAP? Would it make sense for the Arts Charter to become a magnet school instead of a charter?
| 2023–2024 | FACS | CCLA | Arts | Acc Charter | Total |
| Total Revenues | $5,204,000 | $11,271,872 | $4,349,996 | $1,306,470 | $22,132,338 |
| Total Expenses | $5,399,128 | $12,007,813 | $4,636,838 | $1,296,741 | $23,340,520 |
| Services + | $339,875 | $840,163 | $235,134 | $117,374 | $1,532,546 |
| Transfer of Indirect Costs | $392,046 | $1,190,427 | $0 | $167,967 | $1,750,440 |
| % of expenses forIndirect costs | 7.3% | 9.9% | 0.0% | 13.0% | 7.5% |
| Net Change (2023-24) | -$195,128 | -$735,941 | -$286,842 | $9,729 | -$1,208,182 |
| End balance (2025-26) | $209,689 | $183,828 | -$320,615 | $62,120 | $135,022 |
E.8. (Discussion) Parcel Tax Survey Results
Summary
A parcel tax is one tool that can help address funding shortfalls by providing financial resources to support programs and services such as academic programs and support, Career Technical Education (CTE), maintaining small class sizes, and offering competitive compensation to attract and retain the best teachers and staff. The presentation will be shared during the Board meeting and uploaded to the minutes.
SRTA understands that a Parcel Tax is considered ‘ongoing funds’ and can be used for ongoing expenses such as compensation. The survey is expected to guide the language of the measure, which is expected to be on a 2024 ballot.
An agreement about the impact of the Parcel Tax on SRCS salaries would go a long way to igniting a groundswell of support from the SRCS workforce. CSEA 75 negotiations are currently underway. The general expectation is that this will not result in liveable wages for these workers, and that our students will continue to suffer because of unfilled positions.
E.9. (Action) Revision of the English Learner Master Plan
Summary
This plan provides guidance and tools for educators, families, and community members to ensure a consistent and supportive educational experience for the academic success of all Multilingual Learners within the district.
SRTA celebrates that SRCS is finally ready to implement an EL Master Plan addressing the many needs of our MultiLanguage learners with dedicated funding and a department to support the efforts. The following points are included in this plan.
- 23-24 develop and submit an a-g ELD course for Long Term English Learners
- Additional mental health services for Newcomers with trauma
- World House Program for Newcomers housed at CCLA and EAHS
- Students must meet district reclassification criteria as outlined in Administrative Regulations 6164.8 which is NOT posted on Simbli.
- Site LARC teams will monitor RFEP student progress two (elementary) or three (secondary) times a year, addressing support needs for students though MTSS.
- Site ELAC and district DELAC members will be trained.
- Efforts will be made for increased parental communication.
- ELD instructional schedules are due during the first three weeks of school.
- PD is prioritized.
- There will be annual program assessments.
- The plan will be updated annually.
It appears that accepting this plan changes the reclassification requirements of the district.
E.10. (Action) Educator Effectiveness Block Grant for 2021-2026
Summary
The SRCS Educator Effectiveness Funds (EEF) Block Grant allocated $3,443,208 for the 2021-2026 school years. $260,833 of this is for SRCS Charter Schools.
The areas of focus for the remaining 3 years of the grant (2023-24 through 2025-26) are:
- Teacher, counselor, and administrator support, including intern credential program and administrator induction
- Professional learning through workshops, conferences, seminars, and district professional development days
- Mathematics, TK-12
- MTSS, Restorative Practices, PBIS, Social Emotional Learning & Well-Being
- Literacy across content areas
- English Language Acquisition and Development for Emergent Bilinguals
New items for 2023-24 include
- explore Thinking Classrooms in Mathematics for enhanced learning, 4-12
- Specially Designed Academic Instruction in English (SDAIE) training
- provide training to staff in Restorative Practices and Positive Behavioral Interventions (PBIS)
Eliminated support from these funds for:
- NSCOE Induction
- Ethnic Studies Cohorts
SRTA is disappointed that SRCS is not utilizing part of these funds to re-establish the Peer Assistance and Review (PAR) program which is Article 10 of the Collective Bargaining Agreement between SRTA and SRCS. With the difficulty attracting and retaining highly qualified staff, these funds could provide support to assist educator improvement instead of releasing them.
E.11. (Action) Acceptance of the Safety Advisory Round Table (SART) Strategic Plan
Summary
Some estimated costs of action recommendations from the Strategic Plan include, but are not limited to:
- $138,075.00 – Social Emotional Learning Curriculum (Toolbox for elementary, Wayfinder for secondary), training, and extra duty compensation
- $686,700.00 – Increased FTE by two additional Campus Supervisors at each high school, one new campus supervisor position at each middle school, and one additional campus supervisor at Ridgway
- $190,894.00- Increased FTE for school-based therapists to staff each secondary school
- $1,363,632.06 – Increased FTE for Family Engagement Facilitators to staff each school
- $621,892.35 – Increased FTE for Multi-Tiered Systems of Supports (MTSS) Intervention Counselors to include .50 FTE at each middle school
- $2,112,000.00 – Increased FTE for Restorative Response Specialists to 1.0 FTE at each school, and an additional 1.0 FTE for comprehensive high schools
- $140,000.00 – Risk Assessment for Facilities
- $1,300,000.00 – Remodel of some high school bathrooms
E.12. (Action) First Read, and Possible Waiver of Second Read, of Board Bylaw 9250
Summary
This annual item is to revise Board Bylaw 9250 increasing the stipend for board members by 5% to $510.51 per month for an annual total of $6,126.12 for each Board member. Combined total compensation for all Board members would be $42,882.84.
SRTA supports this annual improvement which makes running for Trustee a possibility for more people.
E.13. & 14. (Action) Oral Recommendation Regarding Assistant Superintendents of Educational Services and Human Resources Salary and Fringe Benefits
Summary
The salary for these Assistant Sups are being augmented from $172,706 to $187,697 representing an 8.68% raise, while the certificated staff negotiated a 4.5% raise.
This includes appointing Dr. Vicki Zands to Asst. Sup. of HR.
Asst. Sup. Ed Services Contract
This percentage disparity does not show equity in practice. On the contrary, it represents SRCS supporting a growing wage gap.
When the top administrator salaries for SRCS were significantly raised a few years back the board promised significant gains for everyone else. Is a significant raise on the table to work towards righting the CSEA salary schedule so we can retain and attract these folks crucial to serving our students?
F. CONSENT ITEMS
F.2. Approval of Personnel Transactions
EdJoin shows a total of 133 current postings for 258 job vacancies for SRCS.
There are 59 certificated openings (ten less than the last meeting), and 5 certificated management openings (two less than the last meeting). There are 194 current classified openings (fifty-two more than the last meeting), and no classified management positions (the same as the last meeting.)
SRTA bids farewell to these additional nine members resigning taking thirty-eight years of service and experience between them: Laura Aramendia (SLES), Kelsey Krehbiel (EAHS), Kristen O’Connor (CCLA), Nikki Hernandez (ABES), Lana McNamara (RHS), Diane Chira (HLES), Alysia Utroske (HLES), Tom Gutsch (SRHS) and Athena Karavolos (MCHS). We wish you well with your future endeavors. To date there are 63 certificated resignations.
Congratulations to Michelle McKay (JMES) who is retiring after eighteen years of service to our students. To date there are 36 certificated retirements.
SRTA welcomes eighteen folks aboard for next year: Danielle Griffin (PHS), Sharon Whisman (SPSV), Guillaume Burel (SPSV), Erin Burleson (SPSV), Constance Freeman (SPSV), Benjamin Saxe (SPSV), Damien Mason (EDSERV), Racheel Spector (EDSERV), Elizabeth Turner (SLES), Dora-Aldina Chavarria Valdivia (CCLA), Matthew Bowker (MCHS), Tara Hochstadt (EDSERV), Sarah Scrivano (MCHS), Meryl Blomseth (JMES), Megan Hulett (ALES), Susan Linder (ALES), Katherine Turtle (SPSV) and Gretchen Werner (RVMS).
SRTA members bid a fond farewell to Executive Director Kelley Dillon. We also acknowledge the resignations of Dr. Principal Kimberly Clissold (SRHS), Asst. Principal Randy Burbank (MCHS), and Asst. Principal Patricia Delzell (HCMS). Sixty-eight years of service and accumulated wisdom leave SRCS with these departures.
Administrative moves of note include the promotions of Dr. Vicki Zands to Asst. Sup of HR and Donna Candelaria to Principal (RHS). Welcome to Facilities Project Manager Catherine Gotfrid and AP Lindsey Apkarian (MCHS). Nicolas Ruiz is a new supervisory hire (SBTherapist/Social Worker.)
SRTA members are concerned about the continued turnover rates of administrative staff. Forward progress is diminished while new folks figure out the lay of the land.
This month’s changes to classified staff include three promotions, one new hire, five resignations, and one retirement. There is a net loss of five folks while advertising for an additional fifty-two, bringing the number of open classified positions to 194. This exemplifies the problem we have in attracting and retaining our classified workers.
Our Special Ed Aides are paid $19.20 per hour to start. We are unable to attract applicants to this crucial job. However, an interested party can go to a subcontractor hired by SRCS and fill that same position for $28 per hour. The expense for outside contractors is far greater than that. How many such inefficiencies are systemic to SRCS practices?
F.5. Approval of Contracts
Summary
| # | Provider | Cost | Description |
| District | |||
| 16 | Fagen, Friedman & Fulfrost (F3) | $780,000 | Legal Services provided for general SRCS business and Bond related issues for about $400/ hour. |
| 17 | Raizes Collective | No Direct Cost | Provides artists to work with Restorative Specialists to build a bridge with students via artisc, cultural and environmentally focused workshops |
| 18 | School Services of California | $7,584 | Provides legislative services. |
| 20 | Mooiman Consulting | $10,000 | Positive Behavioral Interventions & Supports and Restorative Practices through $500 2-hour webinar training and $250/hour coaching for new and veteran staff. |
| 21 | Restorative Resources | $8,000 | Includes training on restorative practices and providing restorative services to staff. |
| 22 | Laco and Associates | $45,000 | HCMS, ABES and MCHS Solar Array Inspections. Contracts contain hourly rates without summative project amounts. |
| 23 | Informed K12 | $38,078 | For the creation of 5 online forms per 2 month period with unlimited access to all forms is included. It is time for automation of the process for collecting overages when there are too many students enrolled in a class. Expecting an overworked teacher to submit detailed paperwork to get paid when all the information is in the SIS is absurd. |
| 28 | Support Our Students | $29,000 | Provide up to 12 Therapy sessions for up to 25 staff at $100 per session. Staff will also pay a sliding scale fee. Provider will support outreach efforts through attending two staff meeting presentations about services, providing program flyers with contact information. (When should sites expect this outreach?) |
| 29 | Nelson Staffing | $185,000 | Temp to hire workers for CNS. 6 of nine workers were hired last year. There is a 65% mark-up above the employee rate for this service, and 25% of the annual salary in a conversion fee for employees that are hired. If someone is hired after 6 months SRCS pays Nelson $24,000. Is this the most efficient way to attract and retain a CNS workforce? |
| Secondary | |||
| 3 | Cyber High | $65,139 | Based on last years numbers, this online Cyber High curriculum costs about $53 per course completed by a student. The budget for this credit recovery program also includes something in the neighborhood of 500 hours of extended day pay for facilitators at each site. Students appreciate the chance to get credits on their transcripts, but do not report learning curriculum with this platform. |
| 10 | Petaluma City Schools – North Bay STEM Teacher Residency Program | $16,111 | This program operates under a $247,000 grant to increase the number of STEM teachers. A system of evaluation and transparent communication is necessary to reduce systemic hiccups in the hiring process for sites. |
| 11 | Sonoma State University – North Bay STEM Teacher Residency Program | $19,988 | see above |
| 19 | Albert.io/Learn by Doing | $12,034 | Provides 852 student licenses for AP support materials @ $14.12 per student. This is for 153 students more than used the program last year. |
| 24 | Vista Higher Learning | $21,080 | 6 year license for AP Spanish curriculum for 80 students at $251 each. |
| 26 | Recycle Change | No Direct Cost | Provides a pilot clothing collection bin |
| 27 | Rosetta Stone LLC | $23,000 | Provides 230 student licenses at $100 each for online platform to support language acquisition for Newcomer students |
| Elementary | |||
| 1 | Code to the Future | $33,000 | Provide 16 days of support to Biella at $2,063 per day for this contract from 2018. |
| 4 | Lexia | $128,200 | Each of 9 site licenses are $13,800 for this reading instruction platform, plus a $4,000 district partnership fee. Can teachers have the option of using this as a singular monitor for student improvement in reading? |
| 5 | McGraw Hill | $87,307 | One year of Everyday Math online access is $22.50 per K-5 student, and $114 per teacher. |
| 8 | Play Marimba! | $42,200 | Instrument rental and curriculum for adding marimba to the music blitz. |
| 9 | Community Action Partnership Sonoma | $150,000 | For Abriendo Puertos and Pasitos Parent-Child Education Programs which 160 families are reported to have attended last year. Those families have been shown to increase the number of times they read to their children per week. This is at a cost of over $900 per family. |
| 14 | Learning A – Z | $79,034 | Raz and Science A-Z licenses for 230 classrooms @ $318 each. 2 PD sessions are included. |
| 25 | Lexia Learning Systems LLC | $136,200 | It is unclear how this contract overlaps with #4 above. This appears to provide 8 site licenses for $14,900 and 130 student licenses at $100, plus a $4,000 district partnership fee for emergent learners language acquisition. |
Total value of contracts = $4,179,805
F.6. Approval of Expanded Learning Opportunities Program (ELOP) Plans
Summary
Provide access for all TK-6 unduplicated students (English Learners, those who qualify for Free/Reduced Lunch and Foster Youth) including migrant students whose parents request comprehensive after-school and intersessional opportunities. This includes inhouse SRCS childcare, Boys and Girls Club, the SRCS Migrant Ed Department, and others.
Cost: $6,289,908
District ELOP for 9 elementary sites
This does not include a definitive list of what is offered where and by whom. See item F-8 for more site specific details.
F.7. Approval of School Plan for Student Achievement
Summary
School Site Councils (SSC) develops the School Plan for Student Achievement (SPSA) along with any applicable school advisory committee. They are expected to evaluate the effectiveness of the planned activities at least annually.
| Elementary School SPSAS | Title I Cohort | 23-24 Title 1 Allocation$635,278.92 | 23-24 LCFFAllocation | Total Title I and LCFF combined allocation | Change from 22-23 |
| Abraham Lincoln | SWP | $92,230.98 | $141,212.64 | $233,443.62 | $59,083.08 |
| Albert F. Biella | SWP | $55,071.82 | $77,726.80 | $132,798.62 | -$20,148.07 |
| Brook Hill | SWP | $83,920.66 | $121,625.70 | $205,546.36 | -$5,341.41 |
| Helen Lehman | SWP | $89,271.22 | $155,451.99 | $244,723.21 | -$17,505.39 |
| Hidden Valley | NE | $0.00 | $60,750.29 | $60,750.29 | -$4,178.73 |
| James Monroe | SWP | $82,983.90 | $138,981.80 | $221,965.70 | -$31,270.07 |
| Luther Burbank | SWP | $74,813.94 | $116,906.82 | $191.720.76 | -$7,745.82 |
| Proctor Terrace | NE | $0.00 | $55,775.35 | $55,775.35 | $6,236.12 |
| Steele Lane | SWP | $104,585.95 | $168,743.78 | $273,329.73 | $49,882.88 |
| Total | $582,878.47 | $1,037,175.17 | $1,428,332.88 | $29,012.59 | |
| Secondary School SPSA | Title I Cohort | 23-24 Title 1 Allocation$726,686.77 | 23-24 LCFFAllocation | Total Title I and LCFF combined allocation | Change from 22-23 |
| Elsie Allen High | SWP | $99,730.07 | $191,142.32 | $290,872.39 | -$47,130.60 |
| Herbert Slater Middle | SWP | $72,546.70 | $118,976.61 | $191,523.31 | $33,268.73 |
| Hillard Comstock Middle | SWP | $48,112.49 | $83,507.53 | $131,620.02 | -$39,268.13 |
| Maria Carrillo High | NE | $0.00 | $109,894.31 | $109,894.31 | $15,981.39 |
| Montgomery High | SWP | $130,168.48 | $207,295.77 | $337,464.25 | $13,876.91 |
| Piner High | SWP | $137,152.58 | $228,886.40 | $366,038.98 | -$25,671.78 |
| Ridgway High | SWP | $25,285.90 | $41,617.24 | $66,903.14 | -$41,067.02 |
| Rincon Valley Middle | NE | $0.00 | $68,921.00 | $68,921.00 | $13,317.55 |
| Santa Rosa High | SWP | $148,880.85 | $233,597.09 | $382,477.94 | $36,137.45 |
| Santa Rosa Middle | SWP | $64,809.70 | $100,847.74 | $165,657.44 | $41,599.01 |
| Total | $726,686.77 | $1,384,686.01 | $2,111,372.78 | $1,043.51 |
SRTA members are encouraged to familiarize themselves with their site plan, linked above.
F.8. Approval of The Boys and Girls Club of Sonoma – Marin For Expanded Learning Programs
Summary
This is to provide after-school, expanded learning programs to approximately 1,475 students at 11 sites (9 elementary, 1 K-8 and 1 middle) for the 2023-2024 instructional school year.
Cost: $3,677,770
F.9. Approval of Abigail Bates Math Consultant Contract on Building Thinking Classrooms
Summary
Abigail Bates will provide 5 professional learning sessions to middle school and Math 1 teachers and leaders on the 14 Teaching Strategies outlined in Peter Liljehdahl’s research on Building Thinking Classrooms, make connections to the growth mindset work on complex instruction by Dr. Boaler and support them with leadership moves to support implementation of the practices in their classrooms. Cost $9,000
F.10. Approval of Health Sex Ed Advocates for Youth 3Rs Curriculum
Summary
3 Rs: Rights, Respect, Responsibility curriculum for use in delivering the California Healthy Youth Act (CHYA) for middle school science courses and high school PE courses. There is not a contract attached, just an Addendum.
Estimated costs for ongoing teacher training, materials, and printing is $11,000 for the first year and $3,000 yearly for each subsequent year.
California Department of Education CHYA
Health/Sex Education Cardea Training
Additional Training Support
3Rs Curriculum Pilot Teacher’s Feedback
This appears to be in addition to the $17,150 spent this last year on teacher training.
F.11. Approval of Job Description and Memorandum of Understanding Regarding Reclassification to New Position of Lead Technology Assistant
Summary
This new position and job description are because this employee was performing work beyond the scope of their current assignment as Technology Assistant. The district and CSEA 75 membership negotiated and agreed to CSEA 75 22-23 #9 MOU Lead Technology Assistant.
SRTA members support this change, and attest that site library techs deserve similar recognition for the impact that dealing with one-to-one technology has made to their workload.
F.12. Approval of Job Description for Production Chef, Child Nutrition Services
Summary
This is a 12-month, Classified Scheduled Management position with 242 workdays.
The Production Chef will oversee, supervise and review the Central Production Kitchen’s daily operations.
Production Chef Job Description
F.13. and 14. Approval of Job Descriptions
Job Description The Assistant Custodial Manager will provide direct supervision night custodians.
Job Description Coordinator, Safety and Risk Management has been revised from the previous job description of Director of Risk Management and Safety.
F.15. Approval of 2023-2024 Scheduled Management Salary Schedule with 4.5% Increase
Summary
The fiscal impact to the Scheduled Management Salary Schedule with a 4.5% increase matching SRTA) will be $1,904,118.54.
23-24 Scheduled Management Salary Schedule
F.16. Approval of Teamtailor Service Contract
Summary
Teamtailor will enable SRCS to set up a robust career site, customized by Job Category, that will also push out our recruitment advertisements to many platforms frequented by Classified jobseekers. This is an initial 14 months contract at $15,000.
F.17. Approval of Paradigm Healthcare Contract for Medi-Cal Reimbursement
Summary
School districts bill state Medi-Cal for medical treatments provided to students. The current contract reflects administrative fees not to exceed 7% of the interim approved claim value with an annual fee of $7,021.50 for basic EHR features, allowing providers to document screenings, assessments, treatments, and consultations.
F.18. Approval of California Indian Museum and Cultural Center Contract to Help with Professional Development and Curriculum Writing for Teachers in Connection to Ethnic Studies
Summary
The CIMCC will support both elementary and secondary teachers in building a decolonized curriculum. The CIMCC will work 3 days with elementary teachers and 4 days with secondary teachers. This $8,000 to support 7 days of professional development and curriculum writing
F.19. Approval of 2023-2024 Instructional Minutes
Summary
Education Code requires districts to provide an instructional year of 180 days. It further stipulates the minimum number of instructional minutes required each year.
| Site | K | 1-3 | 4-6 | 7-8 | 9-12 | |
| Minimum | 36,000 | 50,400 | 54,000 | 54,000 | 64,800 | |
| Lincoln | 44,400 | 54,054 | 54,054 | |||
| Biella | 44,360 | 54,155 | 54,155 | * 1 is 157 fewer minutes | ||
| Brookhill | 42,800 | 54,192 | 54,192 | |||
| Lehman | 44,400 | 54,115 | 54,115 | |||
| Hidden Valley | 43,644 | 54,079 | 54,115 | |||
| Monroe | 45,975 | 54,075 | 54,075 | |||
| Burbank | 44,440 | 54,760 | 54,760 | |||
| Proctor Terrace | 42,960 | 54,010 | 54,010 | |||
| Steele Lane | 42,800 | 54,152 | 54,152 | |||
| SRACS | 54,290 | |||||
| Arts Charter | 46,240 | 52,990 | 54,340 | 54,500 | * 6 is 160 more minutes | |
| FACS | 47,219 | 54,524 | 54,524 | |||
| CCLA | 45,844 | 54,619 | 54,619 | 56,129 | ||
| Slater | 55,520 | |||||
| RVMS | 54,290 | |||||
| SRMS | 54,750 | |||||
| EAHS | 65,125 | |||||
| MCHS | 64,812 | |||||
| MHS | 64,860 | |||||
| PHS | 65,054 | |||||
| RHS | 61,977 | * Actual requirement not stated | ||||
| SRHS | 64,870 |
SRTA members are advised to peruse their site info for bell schedule and minute information.
F.20. Approval of Multiple Site Memorandum of Understandings with Santa Rosa City Schools and Santa Rosa Teachers Association Regarding Bell Schedules, Instructional Minutes and Prep Periods
- SRTA 22-23 #5 MOU for Abraham Lincoln Instructional Minutes 2023-2024
- SRTA 22-23 #6 MOU for Albert Biella Instructional Minutes 2023-2024
- SRTA 22-23 #7 MOU for Helen Lehman Instructional Minutes 2023-2024
- SRTA 22-23 #8 MOU for Hidden Valley Prep Periods 2023-2024
- SRTA 22-23 #9 MOU for Hidden Valley Instructional Minutes 2023-2024
- SRTA 22-23 #10 MOU for James Monroe Instructional Minutes 2023-2024
- SRTA 22-23 #11 MOU for Luther Burbank Instructional Minutes 2023-2024
- SRTA 22-23 #12 MOU for Proctor Terrace Instructional Minutes 2023-2024
- SRTA 22-23 #13 MOU for Rincon Valley MS Prep Periods Flex Time 2023-2024
- SRTA 22-23 #14 MOU for Elsie Allen HS Instructional Block Schedule 2023-2024
- SRTA 22-23 #15 MOU for Maria Carrillo HS Instructional Block Schedule 2023-2024
- SRTA 22-23 #16 MOU for Montgomery HS Instructional Block Schedule 2023-2024
- SRTA 22-23 #17 MOU for Piner HS Instructional Block Schedule 2023-2024
- SRTA 22-23 #18 MOU for Ridgway HS Instructional Block Schedule 2023-2024
- SRTA 22-23 #19 MOU for Cesar Chavez Language Academy Instructional Minutes 2023-2024
- SRTA 22-23 #20 MOU for Santa Rosa French-American Charter Schools Instructional Minutes 2023-2024
- SRTA 22-23 #21 MOU for Santa Rosa Charter School for the Arts Instructional Minutes 2023-2024
SRTA members are advised to be aware of any current MOU for their site.
F.21. Approval of Agricultural Career Technical Education Incentive Grants
Summary
The District has Agriculture programs at Elsie Allen High School and Santa Rosa High School. The Agricultural Career Technical Education Incentive Grant supplies a major source of funding for the two programs. Grant funding has been used to support student participation in Career Technical Student Organization (FFA) leadership activities, professional development for the Agriculture Science teachers and the purchasing of instructional materials.
F.22. Approval of Proposal for Construction Services on the Montgomery HS Sanitary Sewer Project
Summary
This will temporarily fix areas where the sewer line has sunk. If the proposed two-story building moves forward as part of the Facility Master Plan, the permanent repairs to the sewer will be included in plan updates. Cost: $29,588.
F.23. Approval of Proposal for Construction Services on the Montgomery HS Restroom Window Replacement Project
Summary
Four restrooms at Montgomery HS contain old aluminum windows, which the District desires to replace with new windows with obscure glass. Cost: $32,000.
F.24. Approval of Rincon Valley Middle School Architectural Drawings Through Schematic Design
Summary
Approving designs for this project now allow for the completion of the remaining design phases, followed by project construction in the summer of 2024. The scope of work includes schematic design drawings for re-roofing, skylight, and HVAC unit replacement. Portable classrooms are not included in the scope of work. Cost: $254,791.00
How much re-roofing of this site is covered by this contract? Past roofing contracts have actually been very limited, mostly covering the replacement of roof jacks for the new HVAC units.
F.25. Approval of Quattrocchi Kwok Architects proposal for the Burbank Roofing and HVAC Project
Cost $443,210
F.26. Amendment to the Quattrocchi Kwok Master Planning Contract for the Addition of a Security and Threat Assessment for All Campuses
Summary
Guidepost Solutions will perform the additional work as a consultant to QKA, and their work will be incorporated into our Facilities Master Plan. This includes a physical security site assessment of the schools to provide a baseline for recommendations. At each facility, the assessment will include an environmental review of the neighborhood, a Crime Prevention Through Environmental Design (CPTED) assessment, and an on-site physical security assessment of existing infrastructure, including access control, security procedures, video surveillance, communication systems, and other factors. This will include on-site observation of each school from drop-off through pick-up as well as after dark.
Cost $140,000
F.27. Approval of the Proposal from Facility Advisors for the FIT Reports
Summary
Purchasing this software will allow SRCS Staff to prepare this report in-house rather than have a third party come in and complete this report. Initial Cost: $15,491
SRTA appreciates that this will save money. SRCS will benefit from annually evaluating facilities with integrity. All district facilities should be included to keep abreast of any areas of concern.
F.28. Award bid for the Albert Biella ES Multi-Purpose Roofing Project
Summary
This roof was not a part of the roofing and HVAC work that was performed in 2017. The scope includes removal and reinstallation of existing HVAC units, and roofing of the MPR and Classroom 3, to occur in Summer 2024.
Bond Funds Measure L- $128,766.00
F.29. Approval of the Proposal for Design Services for the Districts Furniture Standards
Summary
This is to establish Furniture Standards for implementation across the district preparing for a contract for furniture in August of 2023. Cost: $67,750
SRTA members appreciate the addressing of furniture needs. To date the district has expected sites to pick up the cost for replacing items, and there isn’t sufficient funds to meet the needs.
Is the intention that all furniture in the district will be replaced at once? How will SRCS handle replacing items that are damaged in the future?
F.30. Approval of Resolution 2022/23-79 for the Declaration of Obsolete Items/Equipment and Authorization to Sell, Dispose, and/or Donate
Summary
This is to declare approximately 3,850 non-operable/unsupported electronics and miscellaneous items/equipment as obsolete and of insufficient value and authorize staff to sell, dispose, and/or donate the equipment. 2314 Chromebooks are included.
F.31. Notice and Approval of the Removal/Recycle of Unusable, Outdated, and/or Damaged Instructional Materials and Textbooks
Summary
This removes/recycles approximately 9,200 unusable, outdated and/or damaged instructional materials and textbooks.
SRTA members appreciate that this is not an item to censor books!
F.32. Approval of the Use of Piggyback Bids/Contracts (CMAS, NASPO, Co-Ops) for the 2023-24 School Year
Summary
This authorizes staff to use available pre-negotiated contracts for the procurement of eligible items to save cost and time.
F.33. Designation of Authorized Signer for the State Allocation Board/Office of Public School Construction Associate Superintendent Business Services
Summary
Associate Superintendent Business Services Lisa Cavin will replace Richard Edson as a District Representative.
F.34. Resolution 2022/23-80 Acknowledging Five Certifications Required to Submit Funding Applications to the Office of Public School Construction
Summary
The required school board resolution which recognizes that state funds are limited with no guarantee of eligibility.
F.35. Resolution 2022/23-81 Appointing Representative and Alternate to RESIG Executive Board
Summary
Appointment of Lisa Cavin (with Joel Dontos as alternate) to replace Michael Shephard as the SRCS representative on the RESIG Executive Board.
F.36. Authorization for the Superintendent or Designee to Award the Contract for the Rincon Valley MS HVAC Project Prior to the August 9, 2023 Board Meeting in Order to Maintain Schedule
G.1. Approval of Minutes
June 14, 2023 Minutes Pages 12 – 28 is the draft of the SART Strategic Plan
I1. Future Board Discussion Items
SRTA Members are encouraged to prepare for the upcoming agenda items.
- COVID Updates (
6/14/238/9/23) - VAPA Program Highlights (8/9/23)
- 45 Day Budget Revision (8/9/23)
- Recognition of Community Organization Partners (8/9/23)
SRTA looks to the future scheduling of the following items:
- Site Safety Plans
- Resolution Recognizing Administrative Professionals
5/10/23) - Safety (board statement on 3/8/23 that this will be a future item)
The California Constitution states, “All students and staff of public … schools have the inalienable right to attend campuses which are safe, secure, and peaceful.” (Article 1, Section 28(f).
What are the steps for intervening when a student creates a disruptive and/or unsafe situation for other students and staff?
Current practices seem to protect bullies and tolerate intimidation without intervention, leaving the remaining students feeling unsafe and vulnerable. This also sends a clear message to students that this type of alarming behavior is acceptable and will not have consequences.
What is the current discipline policy and process? When are police contacted? How is SRCS keeping track of contacts with the police in order to be able to address the underlying issues?
What are the consequences for cutting a class? Students not experiencing any repercussions are wandering our campuses instead of attending classes. This can lead to unsafe conditions for other students as well as serious learning loss.
An audit of the programs for students with special needs is called for. Have we been able to attract and retain the necessary employees to run these programs effectively?
What anti-bullying efforts are we implementing?
How many students are not coming to campus because they don’t feel safe? It is a hardship on teachers to provide independent study.
- A-G Program Review (board request 8/10/22, and again on 6/14/23)
What does the data look like about A-G Completion since this policy was adopted? Where is data on students that are not on track to graduate? How helpful were prior IGPs in allowing students to earn diplomas? How many current students are not on track to graduate? How many of these students are meeting the state requirements for a diploma but not the extra requirements of our district?
What systemic measures are in place to offer academic support K-12 to increase A-G success? What metrics are being used to evaluate these efforts?
- Results of Developer Fee exploration
- SRACS Accelerated Charter Material Revision Request (delayed)
- Deferred Maintenance Update and Future Planning (
7/27/22 8/24/22) - Review of Math grades and progress including demographic data (board request)
- SCOE Unification/Redistricting Report (on option #1)
- Staff Housing support program from the proceeds of Fir Ridge
- Open Enrollment Policy Update
- Student Voice Policy
- Dress Code Policy
- BEST Plus Update
I.4. Facilities Master Plan (FMP) Update
Summary
This update contains the results of an enrollment projection study showing SRCS losing 2000 students during this decade.
Demographics Analysis and Enrollment Projections Study
SRTA is concerned with the projection of losing 80 students at Ridgway High School. The need for alternative placements to a comprehensive site has consistently surpassed the capacity of the site.