REGULAR BOARD MEETING
Santa Rosa City Schools
June 24, 2026
Hybrid: Santa Rosa City Hall Council Chambers
4:00 p.m. – Closed Session
5:00 p.m. – Study Session
6:00 p.m. – Open Session
Hybrid: Zoom / Santa Rosa City Hall
*** streamed ***
Video Board Meetings through a link on this district webpage. (It is often changed right before the meeting.)
Please take time to review the following abbreviated version of the agenda. Click here to see the entire agenda. It has live links on many items with more information. If you want to comment to the board about any upcoming items, email agendacomments@srcs.k12.ca.us. Please CC wearesrta@gmail.com on your email.
Members attending online are encouraged to add SRTA to the front of their Zoom client name.
Closed Session Items:
A.1. Public Comment On Closed Session Agenda Items To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.
This is an opportunity for members of the public to speak to the board on Closed Session items only.
Without specifics on closed session agenda items, it is impossible for the public to know when to provide insights for items being reviewed.
B.1. Student Expulsions (Case Nos: 2025/26-18, 2025/26-20)
B.2. Public Employee Appointment/Employment (Position to be filled: Executive Director)
SRTA members recognize the need for a highly qualified Director of Special Services. As SRCS reorganizes this department, creates systems and procedures, and works toward becoming a SELPA, the person leading this department needs a deep knowledge of Special Services, a magnetic personality, deep empathy, and the ability to inspire the department to build systems to employ an inspiring new vision. With the expedited SEPLA timeline, there is no time to build the leader SRCS needs. SRCS must ensure that we are hiring the right person for this critical job. A open position is better than one filled with the wrong person.
B.3. Public Employee Discipline/Dismissal/Release
B.4. Conference With Legal Counsel – Anticipated Litigation ((Case name: 2026-110 / 26CV3377 )
Lawsuit Alleging District‑Wide Failures in Piner High School Sexual Abuse Case
B.5. Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators)
C. RECONVENE TO OPEN STUDY SESSION: COMMUNICATIONS UPDATE (5:00 P.M.)
C.1. Public Comment on the Study Session Calendar
C.2. (Strategic Priority: Communication
The Superintendent’s Partners In Education (PIE) Committee identified these communication strengths, challenges, and suggestions back in the spring of 2023.
Strengths / Priorities Identified
- Increase communication with families regarding discipline, attendance, and academic expectations (including A-G requirements).
- Amplify student voices and involve students in promoting positive school culture.
- Provide more family forums and opportunities for direct engagement.
- Develop comprehensive communication plans for both routine and emergency situations.
- Consistently train staff, students, and substitutes on communication tools and systems.
- Improve access to important student information and accommodations.
- Explore student-created videos and other creative approaches to community messaging.
Challenges and Areas for Improvement
- Communications are sometimes released with incorrect or incomplete details or unclear procedures.
- Overreliance on electronic notifications and a single platform (ParentSquare) does not reach all families.
- Messages are often not tailored to different audiences.
- Excessive communications can overwhelm families and staff.
- Inconsistent information-sharing between district, school sites, and staff creates confusion.
- Site administrators face significant communication demands while managing emergencies and daily operations.
- Concerns about balancing student privacy and limiting inappropriate sharing of student information while keeping stakeholders appropriately informed.
Recommendations
- Survey families to determine preferred communication methods based on urgency and purpose.
- Use focus groups and stakeholder feedback to evaluate communication effectiveness.
- Ensure staff receive communications sent to families and students to improve consistency and ability to share information and answer questions.
- Utilize multiple communication channels, including ParentSquare, district websites, SMORE, videos, and other outreach tools.
- Consider dedicated communications/customer service support at school sites or grade spans.
- Continue researching and implementing more user-friendly websites and communication platforms.
- Provide ongoing education about tools such as ParentSquare and StopIt, including their purpose and benefits.
- Strengthen communication systems for truant students and emergency situations through coordinated, multi-channel outreach.
The attached presentation does not include an actual communication plan, such as this example (from Portland Public Schools.)
It is disappointing that SRCS continues to acknowledge the same communication challenges year after year without implementing a clear and measurable plan to resolve them. The Board has an obligation to ensure accountability by requiring a published District Communication Plan with specific objectives, timelines, responsible parties, and progress reporting so that these longstanding communication failures are no longer allowed to persist.
D. RECONVENE TO OPEN SESSION (6 pm)
E. REPORTS (Bargaining Units, Sup, and Board)
F. Public Comment on Non Agenda and Consent Items
SRTA Members are invited to complete ‘blue cards’ at the board meeting in order to make public comments. Online comments have been suspended. Comments will be limited to 60 seconds. Only items NOT on the agenda are addressed at this time, with the exception of consent items (See section G.)
Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices on students and staff.
Speakers are limited to just those in person (unless a board member attends online without prior notice.)
Comments are most impactful when they are well spoken, composed and reasonable.
- There remains great concern about the looming cost of overages for next year due to the lack of allocated sections. Teachers are not willing to take on last minute 0.2 FTE because SRCS was insistent on releasing employees beyond what is needed for next year.
- Too many summer school students with IEPs and 504s are not having their needs met in gen ed placements. Supports like aides are NOT being provided during summer school. This was not effectively communicated to families.
G. CONSENT ITEMS
All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.
G.1. Approval of Personnel Transactions
EdJoin shows a total of seventy-four current postings for two hundred four jobs in SRCS. There are twenty-one certificated opening postings (six more than the last meeting). There are fifty-four current classified postings for one hundred seventy-eight job openings (four more than the last meeting.) There are three certificated and two classified management positions posted.
Certificated changes include six resignations after forty-two years of service. We bid a fond farewell to Robin Wilkins (RVMS), Rose Mertens (PHS), Mary Bedient (HVES), Jessica Dickson (SRHS), Melissa Baker (MCHS) and Megan Ornelas (EAHS). We wish you all the best in your future endeavors.
This brings this year’s certificated resignation totals to seventy-one folks who amazingly gave over three-hundred sixteen years of service to the students and families of SRCS before they resigned. The gap they leave will be noticed.
SRTA recognizes the retiring Cassie Kubiak (RVMS) who is retiring after thirty years of service. Enjoy not having a pile of papers to grade!
A total of thirty-one certificated folks amazingly gave over seven hundred thirty-one years of service to the students and families of SRCS as they retired this year.
Changes to classified staff includes four hires, four probationary releases, four resignations and five retirements. They leave taking with them one-hundred forty-four years of knowledge and service to our staff and students. You will be missed!
SRCS bids a fond farewell to Tammy Affonso who is retiring after thirty-eight and a half years of service to SRCS, including serving as CSEA’s President and Chief Negotiator.
SRTA members are especially distraught witnessing talented staff choosing to leave SRCS for better working conditions.
Announced administrative placements include Monica Fong as Director of Special Services, Francisco Manriquez Torres new Principal of CCLA, Timothy McCarty as Asst. Sup. of Student Services, Phillip Gedeon Director of Secondary Education, and Tyler Ahlborn Principal of MHS.
G.3. Approval of Contracts over $15,000
The total cost of contracts is $2,322,678.80
| # | Provider | Cost | Description |
| District | |||
| 9 | Be A Mentor | $30,000.00 | Cumbersome volunteer management system |
| 10 | Informed K12 | $75,723.00 | Digital internal office forms for HR |
| 11 | Sonoma County Schools Connect Consortium (SCOE) | $71,035.00 | Telecommunications services |
| Elementary | |||
| 1 | Boys and Girls Club Sonoma-Marin | $750,000.00 | Annual rate for afterschool care for MJH, SRJH, and RVMS, through 6/2028, includes dedicated space, available for use during the school day. |
| 2 | North Bay Children’s Center | $994,800.00 | All day pre-K for 48 students at JMES @ $20,725 per student. |
| 3 | SRJC (ASL Instruction) | $120,000.00 | Up to 35 hours per week of ASL instruction for students, staff and families at HVES. |
| 4 | Kathleen Farrell | $34,000.00 | Physical Therapy at $143/hour for L/SRCS ELA students. |
| 5 | Kimberly Imsdahl | $20,000.00 | Occupational Therapy at $143/hour for L/SRCS ELA students. |
| 6 | Community Child Care Council (4C’s) | $93,420.00 | 3 seats each at Willow Creek and Paulin Creek Preschools @ $15,570. |
| 7 | North Bay Children’s Center | $111,701.00 | 8 seats at JMES preschool @$13,963. SRCS must provide aides. |
| Secondary | |||
| 8 | Validate Me! | $22,000.00 | Foreign transcript evaluation service @ $200-$350 each |
SRTA members raise concerns about the need for chaperones for field trips. When sites can not utilize volunteers for chaperones, site support staff are used to chaperone field trips in order to ensure they are able to occur. Many of the staff positions utilized for this purpose were eliminated for next school year. A dedicated campaign is required from SRCS to make Be A Mentor and fingerprinting more accessible as well as systemically ensuring equity to field trip experiences.
G.4. Approval of Contracts – Bond
| # | Provider | Site | Description | Cost | Total Cost |
| Charter | |||||
| 12 | Redwood Moving & Storage Inc. | SRFACS | Moving Supplies (in addition to services) | $7,920 | $200,000 |
| Secondary | |||||
| 9 | Redwood Moving & Storage Inc. | HCMS | Moving Supplies (in addition to services) | $4,752 | $200,000 |
| 13 | Redwood Moving & Storage Inc. | SRHS | Moving Supplies (in addition to services) | $6,336 | $200,000 |
| 14 | Motive Studio Inc. | SRHS | Amendment to include reroof of theater and Desoto restrooms | $342,176 | $8,000,000 |
| District | |||||
| 1 | Crawford & Associates, Inc. | DO | Testing and Inspection Services | $325,000 | $78,000,000 |
| 2 | Miller Pacific Engineering Group | DO | Geotechnical Inspection Services | $125,280 | $78,000,000 |
| 3 | Van Pelt Construction Services | DO | Management for Summer Campus Moves | $50,000 | $200,000 |
| 6 | Redwood Moving & Storage Inc. | DO | Additional Moving Supplies for Summer Moves | $13,246 | $200,000 |
| 7 | Stanton Inspection Services, Inc. | DO | Inspection Services | $635,000 | $78,000,000 |
| 8 | Greystone West Co. | DO | Construction Management for Access Phase 3 | $735,461 | $7,450,000 |
| 16 | Greystone West Co. | DO | Construction Management for fencing at 4 sites | $382,115 | $5,750,000 |
| 17 | Motive Studio Inc. | DO | DSA Fees for HS Turf Field Projects | $55,707 | $7,500,000 |
| 18 | One Workplace | DO | Design work for new DO and Ed Center | $15,000 | $78,000,000 |
| 20 | Stormwater Specialists, Inc. | DO | Stormwater Pollution Prevention Plan | $40,920 | $78,000,000 |
| Elementary | |||||
| 4 | Van Pelt Construction Services | LBES | Construction Management for Portable Project | $39,081 | $2,800,000 |
| 5 | Motive Studio Inc. | LBES | DSA Fees for Portable Project | $7,200 | $2,800,000 |
| 10 | Redwood Moving & Storage Inc. | LELA | Moving Supplies (in addition to services) | $6,336 | $200,000 |
| 11 | Redwood Moving & Storage Inc. | SLES | Moving Supplies (in addition to services) | $7,920 | $200,000 |
| 15 | RGH Consultants | ABES | additional Inspection Services | $5,000 | $5,000,000 |
| 19 | Wright Contracting | ALES | Perimeter Fencing | $74,000 | $125,000 |
The total cost of contracts by measure:
Measure C = $2,317,260.66
Measure G = $661,190.77
Total = $2,978,451.43
G.5. Approval of Amendment No. 1 to the Lease-Leaseback Agreement with CWS Construction Group, Inc. for PHS, MCHS, LBES, and EAHS Perimeter Fencing and Gates Project.
Total estimated project budget $6,125,000
Fund 21, Measure C: $4,810,941.57
Fund 22, Measure G: $647,847.41
| PHS Hard Cost | $1,063,230 |
| MCHS Hard Cost | $1,368,978 |
| EAHS Hard Cost | $1,811,078 |
| LBES Hard Cost | $547,509 |
| Total | $4,790,795 |
| Build Up Costs | $667,994 |
| Guaranteed Maximum Price | $5,458,789 |
SRTA members are confused on two items. First, the amendment has two different prices for the Hard Cost at EAHS, $1,642,918 and $1,811,078. Secondly, the GMP is stated to be $5,458,789 while the agenda documentation states $6,125,000 which is an additional 12%.
G.6. Approval of City of Santa Rosa High School District Resolution No. 2025/26-79 Authorizing The Issuance And Sale Of General Obligation Bonds, 2022 Election, 2025 Series C, In An Aggregate Principal Amount Not To Exceed $50,000,000 And Approving Related Documents And Actions for Secondary Sites.
SRTA members would appreciate a clear communication about which projects this is expected to fund, including a timeline.
G.7. Approval of the 2026-2027 MOUs between North Coast School of Education (NCSOE) and Santa Rosa City Schools
- Teacher Induction Program: $2,500 per year (per candidate)
- Be A Teacher Program: $2,500 per year (per candidate)
- Career Technical Education (CTE) Program:
- New credential holder $2,500 per year
- Existing credential holder: $1,250 per year
“Be A Teacher” Intern Program MOU Cover Letter
Career Technical Education (CTE) Program MOU Cover Letter
Teacher Induction Program MOU Cover Letter
SRTA members would like clear annual communication about the expectations and support available for these candidates as well as their mentors from SRCS.
G.8. Approval of Resolution of Early College Program for Full ADA for students attending 180 minutes vs 240 minutes
For the University Center program at Elsie Allen High School, to operate under the instructional time and attendance accounting provisions applicable to Early College High School to support the district’s ability to claim full Average Daily Attendance for these participating students.
G.9. Approval of Joint Use MOU’s for School Site Facility Use
Santa Rosa American Little League 3 fields at James Monroe Elementary School for $1 per year.
Westside Little League 3 fields at CCLA for $1 per year.
G.10. Approval of Piner High School’s Leadership Members to Travel to Washington, DC
Piner High School chapter of Family, Career, and Community Leaders of America (FCCLA) to attend the 2026 National Leadership Conference (NLC) in Washington, DC, from July 5th to July 11th, 2026.
The $10,054 cost will be covered with the CTEIG grant and ASB account.
G.11. Adoption of Resolution No. 2025/26-90 Authorizing and Approving the Transfer of Real Property to Santa Rosa Elementary School District
Transfer SRMS/FACS property from the HS district to the elementary district. This action is necessary for the district to be eligible for the reimbursement allocated under the Charter Facilities Grant program. Anticipated reimbursement is $3,640,906.
Accommodation Recording Agreement
G.12. Approval of Sunburst Workforce Advisors
Sunburst Workforce Advisors is a Managed Service Provider (MSP). With the MSP model, the district has one contract with Sunburst for no added cost. Sunburst then contracts with our vendors for unfilled positions, including instructional aides, Speech Language Pathologists, Occupational Therapists, and Behaviorists. Sunburst is paid by charging a 5% fee to participating vendors.
Cost: $4,200,000
Hiring district staff for these incredibly necessary, important positions is far preferable to hiring outside agency staff. Consistently outside agency staff have high turn over rates and inconsistent attendance. SRCS lost several behaviorists this past year due to unsustainable job expectations. For the last several years, SRCS has been consistently unable to hire all the speech pathologists needed. SRCS struggles with having enough occupational therapists as well. Special ed restructuring must analyze SRCS’s difficulties to attract, onboard and retain staff. Cutting mileage reimbursement for these positions at the end of last year could not have helped, but general feedback is that the positions require more work with fewer resources and staff don’t feel they can serve the students at the level they feel is professionally acceptable. Staff would rather relocate to a district that provides the resources necessary to give students what they need. Continuing to outsource these jobs means more money spent outside of our district, more money wasted on supporting these agencies and less money directly spent on students. A new director will face considerable pressure in tackling these long-standing challenges.
G.13. Approval of Santa Rosa Elementary School District Resolution 2025/26-80 Authorizing The Issuance And Sale Of General Obligation Bonds, 2022 Election, 2026 Series C, In An Aggregate Principal Amount Not To Exceed $15,000,000 And Approving Related Documents And Actions For Elementary Bonds
SRTA members would appreciate a clear communication about which projects this is expected to fund, including a timeline.
G.14. Approval of Amended Citizens’ Bond Oversight Committee Bylaws
Specifically, the bylaws changes include these recommendations by the auditors:
a) Consolidating the separate oversight committees into a single Citizens’ Bond Oversight Committee responsible for monitoring expenditures associated with the High School District and Elementary School District Bond Measures.
b) Annual verification that committee members continue to meet the Proposition 39 membership category requirements under which they were appointed.
c) Updating the bylaws to clearly identify the voter-approved bond measures subject to committee oversight.
G.15. and G.16. Concerns
These items bring up the need for decision making systems and implementation around course development and textbooks.
Department Steering Committees deserve respect to make decisions in the best interest of students, as they have the most information. SRTA is hopeful that this attitude will be integral to SRCS systems moving forward.
Also, clarification is needed when a new edition of a text is available. Does the board need to do an adoption before the text can be ordered, or are new editions automatically approved? The practice has not been consistent.
When is purchasing a new text required? Does a course require a textbook, and must it be available online? Where is this codified?
When a committee was convened to create BP around textbook adoption, it was agreed that each site could adopt the text of their choice. This was because there was an acknowledgement of the differences at each site. District admin wants district wide texts for simplicity of text distribution across sites to be the primary factor. Which priority guides textbook decisions?
G.15. Adoption of Financial Math Textbook
The UC Board of Admissions and Relations with Schools (BOARS) has clarified its expectations for third year math courses requiring Algebra 2 or Math 3 content beginning SY 2026-27. The current Math 3 alternatives offered by SRCS will no longer be accepted. The Statistics courses will continue to be offered as third year courses.
Math with Financial Implications (course title update to Financial Math), was submitted to the UC system and approved as an Algebra 2 course. The book currently approved for this course is no longer in print and unavailable on secondary markets.
Adopting Financial Algebra: Advanced Algebra with Financial Applications, 3rd edition will financially impact the district at the sum of $55,919.70 from restricted lottery funds.
This class was initially approved in May of 2020. If textbook availability is an issue, maybe the initial purchase should be stacked.
SRTA members await the A-G committee recommendations. Many students would like to learn about financial content without the rigor of a Math 3 course.
G.16. Approval of Autentico Spanish I, II and III Textbook Adoption
Cost: $452,756.15 from restricted lottery funds.
Will the availability of 2018 texts cause problems a few years out?
G.17. Approval of Amendment to the Left Coast Scanning Proposal
This amendment is for additional work as boxes had more images than expected. $21.980 + $11, 270 = $33,250
Fund 21 $11,270
$21.980 + $11, 270 = $33,250 (New Contract total)
Please note this is an estimate, quantity/cost could change based on actual count of images at project completion.
Proposal Scanning and organizing at $1.75 per page
H. SECOND READ: BOARD BYLAW UPDATES
Omitting public comments on these items because there has been another option for commenting is wrong. Comments made during sub committee meetings are made before discussion when the changes to policy are disclosed. So actually, there is currently no time to comment on these proposed policies.
Deletions of BP language: Red
Insertion of BP language: Blue
Move of BP language: Grey
Initial link is comparison followed by clean copy. In general, these policies are more streamlined.
H.1. First Read and Possible Waive of the Second Read and Approval of Updated Board Policies
Due to the lack of a quorum within boundaries, the Board Policy Subcommittee informally discussed the CSBA updated Board Policies from May 2026.
BP 1240: Volunteer Assistance Clean
BP 2110: Superintendent Responsibilities Clean Requires biannual ethics training.
BP 4100: Certificated Personnel Clean
BP 4112.9: Employee Notifications Clean The Superintendent or designee shall provide district employees all notifications required by law and any other notifications he/she believes will promote staff knowledge of the district’s policies, programs, activities, and operations.
BP 4212.9: Employee Notifications Clean
BP 4312.9: Employee Notifications Clean
BP 4200: Classified Personnel Clean
BP 4300: Administrative and Supervisory Personnel Clean
BP 5131.4: Student Disturbances Clean The Superintendent or designee and the principal of each school shall establish a student disturbance management plan for the school.
This is part of each site Safety Plan. Why is that not explicit?
BP 5141.7: Sun Safety (Delete)
BP 5141.75: Weather Safety (New)* The Superintendent or designee may monitor the UV Index and modify outdoor school activities with regard to the risk of harm associated with the Index level.
Will more detailed information be provided in an AR about what measures will be monitored and what the expectations will be for different levels of air quality?
BP 5145.6: Parent/Guardian Notifications Clean Whenever an employee learns that a student’s parent/guardian is unable to understand the district’s printed notifications for any reason, the employee shall inform the principal or designee, who shall work with the parent/guardian to establish other appropriate means of communication.
“Printed” seems like an inappropriate word here. SRCS members have insisted that many parents are not accessing Parent Square communications from the district, and expect that the district needs to create multiple modes of communication with parents to ensure messages are reaching their target audience.
BP 5148: Child Care and Development Clean Includes Response to Immigration Enforcement.
BP 7110: Facilities Master Plan Clean
H.2. First Read and Possible Waive of the Second Read and Approval of Updated Board Bylaws
BB 9200: Limits of Board Member Authority Clean
“Individual Board members do not have the authority to investigate, resolve, or otherwise actively engage with community members with respect to complaints, personnel or student matters, or legal issues. Any Board member who receives a communication regarding such a topic shall forward the communication to or otherwise inform the Superintendent or Board president, as appropriate, who shall respond or otherwise follow-up, as needed. The Board member shall not respond substantively to the communication beyond acknowledging receipt and explaining the limits of the Board member’s authority.”
“A Board member may observe and/or volunteer in a school or classroom…”
BB 9320.1: Remote Meetings and Attendance Clean
A remote Board member may attend and participate in no more than five Board meetings per year for just cause.
I. DISCUSSION / ACTION ITEMS
I.1. Charter School Calendar
I.1. a. (Public Comment on the Charter School Calendar
Comments will be limited to 60 seconds. Only items on I.1. agenda are addressed at this time.
I.1. b. (Action) Approval of CCLA LCAP
Supplemental and Concentration Grant funding in the LCAP $3,113,116
Prior Board Presentation
I.1.c. (Action) Approval of Santa Rosa Accelerated Charter School LCAP
Supplemental and Concentration Grant funding in the LCAP $61,518.
I.1.d. (Action) Approval of Santa Rosa Charter School for the Arts LCAP
Supplemental and Concentration Grant Funding in the LCAP year – $335,766
I.1.e. (Action) Approval of Santa Rosa French American Charter School LCAP
Supplemental and Concentration Grant Funding in the LCAP year $596,321
I.2. Student Services Calendar
I.2. a. (Public Comment on the Charter School Calendar
Comments will be limited to 60 seconds. Only items on I.2. agenda are addressed at this time.
I.2.b. Public Hearing for Santa Rosa City Schools LCAP
“Incorporates detailed calculations of staff-to-student ratios, offering a clearer picture of staffing equity across sites.” To build trust, these ratios and the number of staff at each site must be transparently shared.
“This required the district to have meaningful conversations with participating educational partners …” This process requires more than conversation. SRCS has again promised an improved system for the LCAP creation and revision, without even meeting the basic requirement of meeting with bargaining units to consult on the changes being incorporated. The consultation meetings listed did not include any specifics. A further meeting for specifics was promised but did not happen.
Elementary School District Supplemental & Concentration = $10,10,746,841
High School District Supplemental & Concentration = $21,817,723
I.2.c. (Action) Approval of New High School Course Proposals
Financial Math (textbook approval in consent agenda)
I.2.d. (Action) Approval of the 2026/27 Elementary, Charter and Secondary Instructional Minutes
Kindergarten: Must be 36,000 minutes or more
Grades 1-3: Must be 50,400 minutes or more
Grades 4-6: Must be 54,000 minutes or more
Middle School: Must be 54,000 minutes or more
High School: Must be 64,800 minutes or more
Continuation schools: Must be 32,400 minutes or more.
Elementary 2026-27 Instructional Minutes
ALES 54,186 HLES 54,245 HVES 55,093 JMES 54,140 LBES 54,700 PTES 54,310
1000 extra minutes is more than an additional 3 days of instructional time.
Charter 2026-27 Instructional Minutes (Elementary)
CCLA 54,749 SRACS 54, 420 SRCSA 54,460 (MS 54,620) SRFACS 54,484
Middle School 2026-27 Instructional Minutes
CCLA 55,674 RVMS 54,340 MJH 55,030 SRJH 54,680 PJH 55,240 EAJH 55,611
1600 extra minutes is nearly 5 additional days of instructional time.
High School 2026-27 Instructional Minutes
EAHS 65,615 MCHS 64,890 MHS 65,154 PHS 64,844 SRHS 64,869 RHS 63,090
SRTA members are aware of the ramifications in meeting deadlines like this one when the instructional calendar is left until late spring.
I.2.e. (Action) Approval of School Plan for Student Achievement
This includes three new schools that now qualify for Title I funding: Hidden Valley Elementary, French-American Charter, and Rincon Valley Middle Schools. (The district proclaimed that MCHS also qualified, but is not included here.)
Each School Site Council (SSC) develops the School Plan for Student Achievement (SPSA) along with any applicable school advisory committee. The SSC’s responsibilities include: approving the plan, monitoring its implementation, and
evaluating the effectiveness of the planned activities at least annually.
26-27 Title I & LCAP Counts & Site Allocations
25-26 Title I & LCAP Counts & Site Allocations
Site-LCAP Plans & Allocations Summary – FINAL
| 2026-2027 SPSA/Site LCAP Plans & Allocations Summary | ||||||
| Elementary & K-8 Site Plans 2026-2027 | ||||||
| SPA/Site-LCAP | Title I Allocation | LCFF Allocation | Total Allocation | YoY Change | ||
| ALES | $34,018.08 | $66,688.13 | $100,706.13 | -$79,253.37 | ||
| HLES | $57.436.19 | $116,664.46 | $174,100.65 | -$47,006.83 | ||
| HVES | $31,240.19 | $63,468.92 | $94,709.11 | -$1,552.75 | ||
| JMES | $51,002.49 | $101,107.23 | $152,109.72 | -$53,537.61 | ||
| LBES | $41,668.43 | $85,528.85 | $127,197.28 | -$64,584.16 | ||
| PTES | $28,993.95 | $59,200.54 | $87,329.21 | -$25,628.72 | ||
| SRACS | – | $61,518.00 | $61,518.00 | $14,616.00 | ||
| SRCSA | $20,011.33 | $445,723.00 | $465,734.33 | $118,016.00 | ||
| SRFACS | $22,927.55 | $596,321.00 | $619,248.55 | $170,422.00 | ||
| SRLA (CCLA) | $65,263.08 | $3,113,116.00 | $3,178,349.08 | $700,427.08 | ||
| Secondary Site Plans 2026-2027 | ||||||
| SPA/Site-LCAP | Title I Allocation | LCFF Allocation | Total Allocation | YoY Change | ||
| EAHS | $49,568.26 | $89,,868.94 | $139,437.20 | -$112,804.49 | ||
| MCHS | $40,434.50 | $72,818.10 | $113,252.60 | -$25,135.11 | ||
| MHS | $47,932.50 | $87,213.19 | $135,145.69 | -$16,376.22 | ||
| MJHS | $22,271.67 | $40,380.27 | $62,651.94 | -$43,964.10 | ||
| PHS | $71,988.03 | $132,016.58 | $204,004.61 | -$129,622.16 | ||
| PJHS | $19,068.47 | $35,262.27 | $54,330.74 | -$68,363.21 | ||
| RHS | $9,405.69 | $17,395.19 | $26,800.88 | $6,131.60 | ||
| RVMS | $18,457.49 | $33,553.84 | $52,011.33 | $134.71 | ||
| SRHS | $52,367.91 | $9,555.06 | $148,222.96 | -$139,461.88 | ||
| SRJHS | $23,091.79 | $41,499.88 | $64,591.67 | -$47,699.08 | ||
Financial transparency like these attachments are appreciated. It would be more helpful to have all funds going to the site listed included in a single document.
SRTA members notice that the charter school allocations are raising while nearly every other site is losing funding. What explains this? Would SRCS benefit from every site becoming a charter?
SRTA members encourage the district to develop a system and timeline for the creation and monitoring of site SPSAs (and LCAPS) to ensure that this is a community effort. Without guidance, it can too often be the result of a rushed job by an administrator to create a plan to utilize a last minute budget and then rush it through the approval process.
I.3. Business/Fiscal Services Calendar
I.3. a. Public Comment
Comments will be limited to 60 seconds. Only items on I.3. agenda are addressed at this time
I.3.b. (Action) Adoption of Santa Rosa City Schools Budget for the 2026-27 School Year
There are no major changes from the Public Hearing on June 10, 2026.
Revenue is down 2.8%
Expenses are down 4.8%
Instruction related expenses are down 17.3%
The reserve is up 228.9%
November cashflow is near negative $40 million.
Projected ADA is reduced by 400 students.
SRTA members are still waiting on a report showing if there were any savings from the closures and consolidations of sites. So far the district has not proved that a single dollar was saved by closing school sites. The primary objective of these changes were financial. It is past time for transparent evaluation of the fiscal impact, especially before more closures are enacted.
Closing a School? Don’t Expect to Save Money, a New Study Warns
Enrollment Flight: When a school closes, many families choose to leave the district entirely to attend charter, private, or neighboring public schools. Because public funding is tied directly to enrollment, the district loses money. SRCS lost around 500 students last year and is projecting the loss of another 400 this year. This is not being addressed.
Staff Reassignment: The largest expense in any district is staffing. When a school closes, teachers and faculty are typically absorbed into other schools within the district rather than laid off, resulting in negligible savings on payroll. How much do the savings recovered from a single administrator position and a few classified staff add up to?
Building Maintenance: Empty school buildings require continued funding for upkeep, security, and preparation for potential sale.
I.3.c. (Action) Acceptance of the Measures I, L, C and G Annual and Audit Reports
The committee approves expenses already incurred as allowable to be covered by the bond funds.
7b) 24 25 SRCS Annual Report Measure I&L
7b) 24 25 SRCS Annual Report Measure C&G
FY 2024-25 SRCS Bond Measure I Audit Report_C&ALLP
FY 2024-25 SRCS Bond Measure L Audit Report_C&ALLP
FY 2024-25 SRCS Bond Measure C Audit Report_C&ALLP
FY 2024-25 SRCS Bond Measure G Audit Report_C&ALLP
Board Policy Manual SRCS Regulation 1220_Citizen Advisory Committee
Board Policy Manual SRCS Policy 1220_Citizen Advisory Committee
I.3.d. Action) Special Services Restructure and Preparation for SELPA Formation
Identified gaps are being addressed as follows:
Staff Development Gap Implementation: Dedicates 4.0 Full-Time Equivalent (FTE) positions focused exclusively on building site capacity, coaching, and training staff in compliant IEP writing and evidence-based instructional strategies.
Data & Compliance Gap Implementation: Dedicates 1.0 Full-Time Equivalent (FTE) position housed within the Information and Evaluation Department to manage rigorous state reporting, track compliance markers, and maintain data integrity.
The department is being reorganized into two distinct layers to ensure clear ownership and better implementation:
Executive Leadership: Sets the strategic direction and oversees the entire department.
Functional Leadership: Establishes clear, centralized leaders for high-need areas like compliance, placements, behavior, mental health, and 504 systems, reducing reliance on individual staff knowledge and site-by-site variability.
A summary document will be uploaded detailing the fiscal impact. (When?)
Special Services Reorganization Proposal-June, 2026
SRTA members wonder about the after action efforts around these changes. How were the systemic needs of the Sped Dept effectively addressed? How can what worked be incorporated into other systemic needs? Where are the metrics to evaluate this work and make adjustments moving forward?
I.3.e. (Action) Consideration and Approval of Restoration of Previously Reduced Work Days for Administrative, Supervisory, and Unrepresented Employees for the 2026-27 Fiscal Year
Approximately $135,000 for salary and statutory benefits for restoration of calendar work days only.
SRTA members are concerned for our site administrators. We support this restoration. There is apprehension about the unmanageable workload of site administrators with the elimination of positions for next year.
I.3.f. (Action) Approval of Resolution No. 2025/26-85 to Establish Temporary Inter-fund Transfers
This annual item allows for managing cash flow by borrowing from internal sources which avoids interest payments while waiting for December property taxes to refill the coffers.
I.3.g. (Action) Approval of Resolution No. 2025/26-86 Requesting Fund Transfer Under Article XVI, Section 6 of the State Constitution To Borrow Funds From The Sonoma County Treasury As Needed During The 2026-27 Fiscal Year
This is another stop gap measure but it incurs a ~3% interest charge. Loans are limited to 85% of the expected tax income.
I.4. Human Resources Calendar
I.4. a. Public Comment
Comments will be limited to 60 seconds. Only items on I.3. agenda are addressed at this time
I.4.b. (Action) Approval of California School Employees Association, Chapter 75 25-26 #3 MOU regarding Classified Layoff Agreement
1) Frozen Vacation Balance Payout
cost $2,999.
2) Laid-Off Employees Health Coverage through September 30, 2026: cost $52,663.
3) Reduced Hours Employee Health Coverage Benefit Maintenance through September 30, 2026: cost $14,430.
4) Top-Step Placement for Demotions/Laterals: cost $47,893.
5) Uncontested Unemployment Insurance Claims: cost $60,051.
Estimated Total Cost: $178,036
CSEA 75 25-26 #3 Classified Layoff Agreement
SRTA members support this CSEA MOU.
I.4.c. Action) Approval of California School Employees Association, Chapter 75 25-26 #4 MOU 100 Hours Additional Work to New Jr/Sr High School Sites
Allocates 100 additional work hours per new Junior-Senior High School sites. This time will be used to support student registration and related duties due to the transition of students from Comstock Middle School to the newly established Junior-Senior High Schools (Piner and Elsie Allen).
total cost of $4,357
SRTA members support this CSEA MOU.
I.4.d. (Action) Declaration of Need for Fully Qualified Educators
The declaration must be approved at a regularly scheduled public meeting before Limited Term Assignments and Emergency Permits are issued.
Costs: When vacancies remain unfilled, this can cause overages for Class Counts that must be paid as well as the significant loss of quality Tier 1 and Tier 2 learning and interventions to students.
Elementary Declaration Expect 12 elementary interns this year.
Secondary Declaration Expect 12 secondary interns this year.
SRTA members are saddened that qualified teachers were released (or threatened to be released) when openings are expected.
Interns significantly impact resources. It is estimated that each replacement costs an additional $25,000. When the replacement is an intern, that cost is significantly higher. And there is significant energy required at the site level to acclimate and incorporate new staff. The willingness of staff to do this on a volunteer basis is waning.
Learning Policy Institute 2024 Update: What’s the Cost of Teacher Turnover?
I.4.e. (Action) Approval of Santa Rosa Teachers Association (SRTA) 25-26 #8 MOU/Tentative Agreement
Inclusion Model Collaboration Time: Cost $279,174
Push-In Model Gen Ed Teacher Overage cost $39,612
Principal & Safety Advisor Simultaneous Absence (10 days), Report Card Committee Support (8 teachers x 10 meetings (1 per month)) Cost: $18,569.
Counselors assigned 480 students shall receive compensation at 1.2 FTE cost $90,964.
Estimated Total Cost: $ 428,339
SRTA 25-26 MOU #8/Tentative Agreement
SRTA members appreciate the efforts to mitigate these changes.
I.4.f. (Action) Approval of Santa Rosa Teachers Association (SRTA) 25-26 #9 MOU Title I COSA Renewal
Funded through central Title I funds, to provide targeted support (a ratio of 1: 150) to improve student outcomes for at-risk 8th and 9th grade students who have less than 90% attendance, have D or F in 4 or more classes.
The Renewal MOU does not require a ratification by the SRTA membership.
SRTA 25-26 MOU #9 Title I COSA
I.5. Governance Calendar
I.5. a. Public Comment
Comments will be limited to 60 seconds. Only items on I.5. agenda are addressed at this time
I.5.b. (Action) Approval of the Specification of the Election Order Resolution for November 2026 Election
The three (3) Board seats coming up for election will be from Trustee Areas 2, 4, and 6.The terms of Shaun Du Fosse, Omar Medina, and Donna Prak will be expiring this year. This item further clarifies the financial commitment of the district.
Past practice of the Board has been to stipulate the following: The District is responsible for costs incurred in publishing a Statement (to not exceed 200 words) of Qualifications and for the publication in the voter pamphlet portion of the sample ballot.
Also the board must stipulate what happens in case of a tie (hold a run-off election or draw lots.)
Cost: $15,000
I.5.c. (Action) Approval of Resolution 2025/26-91: SOS for Student Achievement: Calling on the State of California to develop a coherent, state-focused plan for supporting local schools in closing achievement gaps
Key priorities include aligning state budgets, policies, and programs around student outcomes; replacing fragmented initiatives with a unified system of support; establishing shared accountability among state, county, and local agencies; evaluating and streamlining programs based on effectiveness; shifting from a compliance-driven approach to one centered on service and support; and removing barriers that limit local innovation and responsiveness to student needs.
SRTA members support shifts in practice that eliminate box checking to avoid penalties, instead focusing on actually making improvements. The California Dashboard encourages the continuation of Cyber High to meet graduation requirements on paper, while many students are not actually learning content. Dealing with discipline issues remains an issue, while the dashboard pressures districts to not suspend or expel without financially supporting other transformative practices.
J. APPROVAL OF MINUTES
June 10, 2026 Minutes and Supporting Documents
K. BOARD MEMBER REQUESTS FOR INFORMATION
L. INFORMATION ITEMS
L1. Future Board Discussion Items
The following are future board update items:
- Study Session: Graduation Requirements
The A-G Committee’s purpose is unclear.
- 45 Day Budget Revisions
- Approval of Comprehensive School Safety Plans (CSSP)
- College and Career Readiness Update
- Approval of Prop 28 Annual Reports
SRTA looks to the future scheduling of the following items:
Plan for pivoting from A-G for all.
Medina- AP instruction data with number of years of experience of Teachers
-Clarification about board policy adoption requiring a majority of board membership versus a majority of those present/voting
– consider E-sports clubs or teams
Caston- Site funding finance report with various amounts and sources
-update 3510 policy around reducing waste as a discussion item
– Communication plan.
Prak – Info about a non voting teacher on the board.
Kirby – add an assistant wrestling coach for women?
– Copies of the panorama and youth truth surveys.
DeLaTorre- facility fee, possible reductions?
– Data on waiver’s impact on graduation rates.
– Info on how we identify College and Career readiness.
Jenkins — projected enrollment for next year.
– marketing plan update as committed to last year.
- Multi-Tiered System of Support (MTSS) Update (Dec 2025)
- Panorama and Youth Truth Survey Data (August 2025)
- Restorative Practices Data (March 2025)
- Plan and timeline for implementation of Dr. Gillespie’s recommendations around Special Services (January 2025), Requesting New FCMAT Study on SRCS SpEd Program
- First Draft of the District Safety Plan (delayed from September 2024)
- Sharing the Library Master Plan with implementation expectations
- Officially Closing Learning House, and other sites
- Plan for Staff Housing support program from the proceeds of Fir Ridge
Until the district makes a decision, the proceeds from the sale of the Fir Ridge property are just sitting and losing value as the cost of housing continues to rise. Getting a program started could help SRCS attract and retain CSEA staff. The potential impact of the funds continues to diminish as time passes.
- Student Voice Policy
- Long standing request for site budgets including all sources as well as enrollment and unduplicated numbers.
L.3. Board Subcommittee Meeting Dates
There is so much work to be done to run the district. It is hard to understand how to get everything done without a July board meeting.
- Wednesday, July 22, 2026 (tentative) Special Board Meeting has been dropped from the agenda
- There is so much work to be done to run the district. It is hard to understand how to get everything done without a July board meeting.
- Monday, August 3, 2026 (3:30-5:30) Board Finance Subcommittee
- Wednesday, September 16, 2026 Board Policy Subcommittee
SRTA members are appreciative of this transparency.
L.4. Non-Public School/Non-Public Agency Contract Update
| April | May | June | Latest Change | ||
| NPS | 160 to 150 students | $9,571,368.24 | $10,232,337.73 | $10,103,375.21 | -$128,962.52 |
| NPA | 275 to 247 Staff | $8,370,217.42 | $14,909,562.98 | $13,766,886.98 | -$1,142,676.00 |
| Total | $17,941,585.66 | $25,141,900.71 | $23,870,262.19 | -$1,271,638.52 |
L.5. Facilities Projects Update
2026-06-24 Facilities Project Updates
Planning and Upcoming Projects
- Santa Rosa High School’s DeSoto Hall modernization and theater roofing project is awaiting DSA approval, with contractor mobilization and preparation underway.
- Santa Rosa Charter School for the Arts’ exterior paint project is scheduled to begin in early July.
Major Construction Projects
- Districtwide electronic access control upgrades are underway at multiple sites, with Phase 3 construction beginning this summer.
- New TK classroom projects at Santa Rosa French American Charter School, James Monroe Elementary, and Helen Lehman Elementary are making substantial progress, including completion of playgrounds, building finishes, utilities, and furnishings.
- The new two-story classroom building at Piner High School is nearing completion, with interior finishes, HVAC commissioning, elevator installation, and site improvements progressing.
- The Early Learning Academy at Albert Biella Elementary continues construction on classrooms, playgrounds, pathways, and restroom facilities.
District Office Project
- The District Office and Education Center replacement project has completed design, is awaiting DSA approval, and is undergoing environmental review through the CEQA process.
Infrastructure Improvements
- Major roofing and HVAC replacement work is underway at Elsie Allen High School.
- Temporary portable classrooms are being installed at Luther Burbank Elementary.
- Turf replacement projects have begun or are scheduled at Maria Carrillo, Montgomery, Piner, Santa Rosa, and Elsie Allen high schools.
- Exterior painting projects are progressing at James Monroe and Hidden Valley elementary schools.
Projects Nearing Completion or Closing Out
- Montgomery High School’s two-story classroom building is in final closeout and awaiting DSA certification.
- The Central Receiving Warehouse project is complete.
- Santa Rosa High School parking lot and fencing improvements are complete.
- Piner High School’s theater lighting modernization is substantially complete, with only minor remaining work.
M. Adjournment