SRCS Board Meeting Agenda Analysis – 10/12/2022


Santa Rosa City Schools

October 12, 2022

4:45 p.m. – Closed Session 

6:00 p.m. – Open Session

Hybrid: Zoom / Santa Rosa City Hall Council Chambers (100 Santa Rosa Ave, Santa Rosa, CA 95404) Limited seating.


*** streamed ***

A live link will be posted on the SRCS website (link).

Please take time to review the following abbreviated version of the agenda. Click here to see the entire agenda. It has live links on many items with more information. If you want to comment to the board about any upcoming items, email Please CC on your comments.

Closed Session Items: 

A.1. Public Comment On Closed Session Agenda Items. To comment, email Melanie Martin at

B.1 Public Employee Appointment/Employment (Position to be filled: Associate Superintendent of Business Services/Chief Business Official) 

B.2 Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators) 

B.3 Conference with Labor Negotiator (Name of designated rep attending: Mike Shepherd (SRCS); name of organization: SRTA/CSEA

B.4 Conference With Legal Counsel – Existing Litigation (Case Name: OAH 2022090598)


C.7. Public Comment on Non Agenda Items

SRTA members are invited to raise their hands and provide voice only comments during the meeting. Please observe the standard three minute time limit (and be prepared for a last minute change to a two minute limit). Only items not on the agenda are addressed at this time. 

Comments are requested at the board meeting to bring a member’s perspective to the messages contained in this analysis and share real experiences of the impact of district policies and practices. There is an invitation for comments on specific items during each item. 

Please commit to watching or attending at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable.


E.1. (Action) Approval of Resolution No. 2022/23-27 Proclaiming October as Filipino American History Month


Teachers are encouraged to utilize this month to highlight contributions of Filipinos.

Educational Resources & Activities – FANHS

E.2. (Discussion) Measure I & L Bond Facilities Update


The Board will receive information about the progress of the Measure I and L Program. 

Measure I & L Update

Summary Table of Major Facilities/Tech (Measure I) (Measure L)

Budget Reports (Measure I) (Measure L)

Summary Expenditure Report (Measure I) (Measure L)

Cashflow Snapshot Summary

SRTA appreciates this information on bond spending. 

E.3. (Action) Approval of Provisional Internship Permit Applications (PIP) for Megan Hulett and Kurt Chapman

Hulett PIP

Chapman PIP

Ms. Hulett was on a prior agenda. Mr. Chapman makes PIP #10 this year.

E.4-8. (Action) Oral Recommendation Regarding Revised Salary for Assistant Superintendent of Human Resources, Assistant Superintendent of Technology & Information Services, and Assistant Superintendent of Educational Services; Discussion and Board Vote on Assistant Superintendent Revised Employment Agreement; Associate Superintendent of Business Services/CBO and Superintendent


The Board will consider approval of the revised contract for Michael Shepherd as Assistant Superintendent of Human Resources effective July 1, 2022.

The Board will consider approval of the revised contract for Rand Van Dyke as Assistant Superintendent of Technology & Information Services effective July 1, 2022.

The Board will consider approval of the revised contract for Dr. Roderick Castro as Assistant Superintendent of Educational Services effective July 1, 2022.

The Board will consider approval of the contract for Lisa Cavin as Associate Superintendent of Business Services/CBO effective November 14, 2022.

The Board will consider approval of the revised contract for Anna Trunnell as Superintendent effective July 1, 2022.


Human Resources Technology & Information Educational Services Business Services Superintendent

As our school sites are burdened with the continued unmet need for more adults on campus these measures appear as valuing the district first. 

There was a significant ‘right sizing’ of district admin salaries in June of 2019. 

Providing the same percentage raise escalates the income gap within the district. Cabinet salaries are significantly above the state average, while teachers have just reached the state average. (See F-8 for schedule.)

Prior SalaryCurrent SalaryState Average 2022% Difference
Assoc. Sup/CBO$202,234$208,000$69,078201%
Asst. Sup$172,706$179,614$80,127124%
Teacher (ave)$81,997$85,414$85,856-1%

Sources for state average are, Zip Recruiter, and Transparent California.

Benefits and car expenses are not included in these calculations.

E.9. (Action) Public Board Meetings Via Teleconference per AB 361


F.2. Approval of Personnel Transactions

Personnel Transactions

EdJoin shows a total of 138 current postings for 222 job vacancies for SRCS. There are 40 certificated openings (2 fewer than last meeting), and 3 certificated management openings (1 fewer than last meeting). There are 179 current classified openings (4 fewer than last meeting), and no classified management positions (the same as last meeting.) 

SRTA bids a fond farewell to the resigning Kathryn Starr (RHS). We are losing 1 year of wisdom and experience with your departure. Thank you for your service to our students! 

This month changes to classified staff include four new hires. There are three resignations and no retirements. We thank these folks for their combined 9 years of service and wish them the best with their future endeavors. 

F.5. Approval of Contracts 


3Fresno State No CostProvides pre-service school nurse to work under school nurses like students teachers. There is no remuneration mentioned for mentor nurse(s.)
1Sonoma State University (SSU) No CostProvide support to University Center at EAHS 
2Museum of Sonoma CountyNo CostProvide transportation and art in the museum experience with two follow up classroom visits. This is for 520 fifth grade students at Title One sites. This is generously underwritten by the museum.

Total value of contracts = $0

Summary of Contracts


F.6. Approval of the 2022-23 Consolidated Application for Funding

Federal Program Descriptions

SR Elementary 22-23

SR High 22-23

F.7. Approval of Contract with Headstart for Inclusive PreSchool Education

This contract with Head Start allows for inclusive placement of three exceptional students in a General Education Preschool program, at the recently opened classes at Lewis Early Learning Academy.

SRCS Head Start Seats

F.8. Approval of 2022-2023 Unscheduled Management Salary Schedule for the Superintendent, Associate Superintendent, and Assistant Superintendent Positions

Unscheduled Management Salary Schedule (Pending)

See E.4-8 above.

F.9. Approval of Proposed Job Description for Director, Information & Evaluation

Job Description

F.10. Approval of Revised 2022-2023 Scheduled Management Salary

Revised Scheduled Management Salary

F.11. Approval of Revised Job Description for Data Management Analyst

Job Description (District Data Management Analyst) (Report Writer)

F.12. Approval of Revised Job Description for Certified Athletic Trainer

Job Description

SRCS has three of five positions for Athletic Trainers unfilled. To address this, the agenda item states that SRCS is raising the salary for each of these positions by $33,000 per year. 

F.13. Approval of Revised 2022-2023 Supervisory and Unrepresented Employees Salary Schedule

Supervisory and Unrepresented Salary Schedule

F.14. Approval of MOU with SCOE for Math Support

The purpose of this Agreement is to allow the Sonoma County Office of Education (SCOE) to reimburse SRCS for a portion of costs associated with the Math TOSA’s contract, in an amount not to exceed $100,000.  SRCS agrees to pay for all required costs that exceed this amount.

SCOE – Math Support

This contract appears to be a repeat of an earlier contract from a prior year. How was that evaluated? How will this implementation be improved from the past attempt?

It seems prudent to include Dept Chairs at their Steering Committee meeting of intentions to engage in efforts such as these. The Math Chairs just met on October 3, and there was no information shared about this. 

Will this be an additional TOSA that will need to be hired? Will this pull an experienced Math Teacher out of their classroom, and subject another site of students to an unstaffed math position?

F.15. Approval of Contract with Nelson Staffing for Child Nutrition Service (CNS)

The Board will consider approval of the contract submitted for Nelson Connects to provide temporary workers for Child Nutrition Services.


This contract will pay Nelson 60% beyond the salary for up to five CNS staff, with the intent of hiring these temporary workers. How many temp to hires would make this effort a success?

Has SRCS advertising and recruiting been updated to highlight the bonus benefits approved by the board? Could someone looking at EdJoin miss this?

G.1. Approval of Minutes

September 14, 2022 Minutes

September 28, 2022 Minutes

I1. Future Board Discussion Items

SRTA Members are encouraged to prepare for the upcoming agenda items.

  • Student/Staff awards & site reports:  Herbert Comstock Middle School,  Abraham Lincoln Elementary (10/26/22)
  • Resolution recognizing the Week of School Psychologists (10/26/22)
  • COVID-19 Safety Handbook Updates (10/26/22)
  • Facilities Master Plan Updates (10/26/22)
  • Feedback on Condition of Schools Survey Data (10/26/22)
  • Student/Staff awards & site reports:   Rincon Valley Middle School, SR Accelerated Charter School (11/9/22)

SRTA looks to the future scheduling of the following items:

  • A-G Program Review and Reconsideration (board request 8/10)
  • Deferred Maintenance Update and Future Planning (7/27 8/24)
  • Update on Covid Spending
  • District Data (from canceled 3/18/22 Special Meeting) 
  • Approval of Board Policies (from 3/9/22)
  • Review of Math grades and progress including demographic data (board request)
  • SCOE Unification/Redistricting Report
  • Open Enrollment Policy Update 
  • Granting a permanent easement to City of SR at MHS
  • Lease / Leaseback Montgomery High School 
  • Student Voice Policy
  • Dress Code Policy
  • BEST Plus Update

I.4. School Site Reports


To provide the Board and the community with an update on the school site’s goals, key data points and progress.

SPSA – Brook Hill

SPSA – Proctor Terrace

I.5. Call for Nominations: Sonoma County Committee on School District Organization Elections


I.6. Federal Program Monitoring Update

The schools being reviewed are Cesar Chavez Language Academy, James Monroe Elementary, Luther Burbank Elementary, Helen Lehman Elementary and Lincoln Elementary. All evidence will be uploaded to folders by December 8th. The State & Federal Programs will upload all evidence to the CDE Centralized Monitoring Tool by the end of December. During the visit the reviewers will be looking for findings. School districts have 45 days from the date they have received their notification of findings to make corrections.


I.7. Individual Graduation Plan (IGP) 3.0/AR 0470

AR 0470 – IGP 3.0

I.8. Williams Settlement Quarterly Report

EAHS had two HVAC complaints that are reported as resolved.


I.9. Facilities Master Plan Update


This is a teaser for a full report expected at the next meeting.

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