BOARD MEETING
Santa Rosa City Schools
November 9, 2022
4:45 p.m. – Closed Session
6:00 p.m. – Open Session
Hybrid: Zoom / Santa Rosa City Hall Council Chambers (100 Santa Rosa Ave, Santa Rosa, CA 95404) Limited seating.
*** streamed ***
A live link will be posted on the SRCS website (link).
Please take time to review the following abbreviated version of the agenda. Click here to see the entire agenda. It has live links on many items with more information. If you want to comment to the board about any upcoming items, email agendacomments@srcs.k12.ca.us. Please CC wearesrta@gmail.com on your comments.
Closed Session Items:
A.1. Public Comment On Closed Session Agenda Items. To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.
B.1 Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators)
B.2 Conference with Labor Negotiator (Name of designated rep attending: Michael Shepherd (SRCS); name of organization: SRTA/CSEA)
B.3 Conference With Legal Counsel – Anticipated Litigation (Number of potential cases: 1)
C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)
C7. Special Presentations for Student of the Month and Certificated/Classified Employees of the Month for Rincon Valley Middle School)
Rincon Valley Middle School
- Momo Zingg, Student of the Month
- Dana Brede, Classified Employee of the Month
- Lindsey Qualls, Certificated Employee of the Month
SRTA members at Rincon Valley Middle are extended a special invitation to attend (in person or online) to acknowledge those being honored at your site.
C.9. Public Comment on Non Agenda Items
SRTA members are invited to raise their hands and provide voice only comments during the meeting. Please observe the standard three minute time limit (and be prepared for a last minute change to a two minute limit). Only items not on the agenda are addressed at this time.
Comments are requested at the board meeting to bring a member’s perspective to the messages contained in this analysis and share real experiences of the impact of district policies and practices. There is an invitation for comments on specific items during each item.
Please commit to watching or attending at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable.
D.7. Migrant Ed Report
E. DISCUSSION / ACTION ITEMS
E.1. (Action) Resolution Recognizing November 14, 2022 as Ruby Bridges Walk to School Day
Summary
Ruby Bridges is currently the chair of the Ruby Bridges Foundation, which she formed in 1999 to promote “the values of tolerance, respect, and appreciation of all differences.” She has asserted that, “Racism is a grown-up disease and we must stop using our children to spread it.” Deborah Carlino’s fifth-grade class from Martin Elementary School in the South San Francisco Unified School District learned about Ruby Bridges and were advocates for the adoption of a “Ruby Bridges Walk to School Day” as a way to honor Ruby’s role in the Civil Rights Movement. The Senate of the State of California passed Senate Resolution 59, proclaiming “November 14 … as Ruby Bridges Walk to School Day.”
SRTA encourages teachers to take advantage of this opportunity to help students learn about Ruby Bridges.
Ruby Bridges Walk to School Day – Resources
E.2. (Action) Measure I and L Annual and Audit Reports
Summary
| Secondary Site | for | 2019 Budgeted | Updated Budgeted | Cumulative Spent through 2021 |
| Cook | Security, Fees, Portables, Portable Restroom, HVAC, Roofing, Site Improvements, Modernization | $5,914,190 | $7,156,763 | $6,643,512 |
| Slater | Security, Hazardous Waste, Signage, Fees, Roofing, Technology | $6,913,568 | $7,056,986 | $6,916,298 |
| Comstock | Security, Hazardous Waste, Portables, Site Improvements, Modernization, Roofing | $5,267,236 | $5,292,294 | $5,292,294 |
| Rincon | Security, Hazardous Waste, Portables, Roofing, Site Improvements, HVAC, Modernization | $421,219 | $466,662 | $466,662 |
| SRMS | Security, Hazardous Waste, Roofing, Site Improvements | $8,167,886 | $8,391,468 | $7,213,643 |
| Lewis | HVAC, Site Improvements | $27,487 | $27,487 | $27,487 |
| MHS | Athletic Fields, Track, Security, Hazardous Waste, Fees, Restroom Reconditioning, New Building, Roofing, Site Improvements, Technology Infrastructure, Technology | $22,933,587 | $23,731,486 | $22,252,367 |
| PHS | Athletic Fields, Track, Ath. Lighting, Security, Site Improvements, Hazardous Waste, School Signage, Restroom Reconditioning, Fees, Roofing, Site Improvements, Technology infrastructure, Technology | $8,545,008 | $19,794,739 | $16,868,252 |
| SRHS | Athletic Fields, Track, Security, Traffic Flow, Restroom Reconditioning, Site Improvements, HVAC, Roofing, Technology | $19,423,558 | $19,794,739 | $16,868,252 |
| EAHS | Athletic Fields, Track, Security, School Signage, Restroom Reconditioning, HVAC, Roofing, Technology, Site Improvements | $10,079,041 | $8,933,375 | $8,933,375 |
| MCHS | Athletic Fields, Track, Security, Site Improvements, Roofing, Site Improvements, Technology, Traffic Flow, Restroom Reconditioning | $11,103,153 | $11,100,256 | $11,064,451 |
| RHS | Restroom Reconditioning, Protables, Site Improvements, Modernization, Tech Infrastructure, Technology | $162,374 | $224,124 | $224,124 |
| Management + Misc | Operations Services, Management, Asst. Sup, Tech, Business Site Improvements | $558,429 | $516,983 | $483,674 |
| District Wide | Athletic Fields, Security, Hazardous Waste, Fees, Portables, HVAC, Roofing, Tech Infrastructure, Phone System, Technology, Site Improvements, Master plan Infrastructure, Undistributed, Bond Costs | $31,087,899 | $34,664,850 | $33,372,057 |
| Grand Total | $146,864,255 | $134,256,619 |
Measure I Citizens Oversight Committee as of June 2021:
| Site | for | 2019 Budgeted | Updated Budgeted | Cumulative Spent through 2021 |
| Brookhill | Security, Signage | $99,650 | $748,300 | $99,650 |
| Burbank | Security, Signage | $105,295 | $105,295 | $205,295 |
| Charter Arts | Debt Service, Security, Hazardous Waste, Expansion, Fees, Site Improvements, Furniture/Equipment, Modernization, Tech Infrastructure | $3,144,333 | $3,930,106 | $3,774,509 |
| Lehman | Security, Signage | $100,067 | $100,067 | $100,067 |
| Biella | Security, Signage, Portables, Roofing, Site Improvements | $1,532,343 | $1,532,343 | $1,532,343 |
| Lincoln | Security, Signage, Hazardous Waste, Portable Relocation, Roofing, Technology, Site Improvements | $3,708,025 | $3,499,298 | $3,499,298 |
| Monroe | Security, Signage, Fees, HVAC, Roofing, Technology Infrastructure, Site Improvements | $3,521,491 | $3,246,740 | $3,246,740 |
| Proctor | Security, Portables, HVAC, Portable Restroom | $874,470 | $656,446 | $810,899 |
| Steele Lane | Security, Signage, Hazardous Waste, HVAC, Site Improvements | $711,217 | $7,666,855 | $4,844,717 |
| Hidden Valley | Security, Hazardous Waste, Fees, Portables, Roofing | $1,365,319 | $1,411,230 | $1,411,230 |
| FACS | Security, Site Improvements | $79,770 | $71,911 | $76,213 |
| CCLA | Site Improvements, Permanent Bldgs, HVAC | $890,664 | $898,288 | $897,685 |
| Hope Academy Charter | unspecified | $66,075 | $66,075 | $66,075 |
| District Wide | Undistributed, Election Cost, Issuance Cost, Security, Hazardous Waste, Fees, HVAC, Roofing, Site Improvements, Tech Infrastructure, Phone Intercom, Master Plan Infrastructure | $11,094,863 | $13,186,471 | $12,472,646 |
| District Wide | Management, Director, Asst. Supt., Business site improvements | $217,734 | $202,785 | $192,593 |
| Grand Total | $37,747,883 | $33,293,618 |
Measure L Citizens Oversight Committee as of June 2021:
Annual Reports (Measure I) (Measure L)
2020-21 Bond Audits (Measure I) (Measure L)
SRTA appreciates the improvements to our teaching and our students’ learning environments provided for by the bond measures. Our members are hopeful that the new bond measure spending will be done with more inclusive and transparent decision making, getting the maximum impact from the funds.
E.3. (Action) Establishment of the Annual Organizational Meeting of the Board of Education
Summary
The Board is asked to establish the annual organizational meeting of the Board of Education on Wednesday, December 14, 2022, at 6:00 p.m. at the regularly scheduled board meeting.
E.4. (Action) Public Board Meetings Via Teleconference per AB 361
F. CONSENT ITEMS
F.2. Approval of Personnel Transactions
EdJoin shows a total of 134 current postings for 209 job vacancies for SRCS. There are 43 certificated openings (three more than the last meeting), and 5 certificated management openings (two more than last meeting). There are 160 current classified openings (twelve less than the last meeting), and one classified management position (the same as the last meeting.)
The lack of available resources, respect for educators, and competitive salaries compared to other professions has made hiring difficult. Retention limits the need for hiring. Here is seniority data through the first quarter of 2022 as compared to 2018 for retention of certificated staff.
| Length of service in the district (percentage of total certificated staff) | ||
| 5 yrs or less | 10 yrs or less | |
| 2018 | 40% | 54% |
| 2022 | 45% | 64% |
It takes several years for teachers to orient themselves to their job and build confidence in their teaching practice. The healthy functioning of sites requires certificated staff being able to step up outside their classroom. In just five years SRCS’s staff has ten percent fewer experienced teachers available to step up in this capacity.
SRTA acknowledges that without recent salary and benefit package improvements these parameters would be significantly worse. It is imperative that enhancements to working conditions be implemented to improve retention.
There is a NEW Director Position posted: Director of Expanded Learning Programs. There is a NEW Coordinator Position: Coordinator of Extra Curricular Interventions. The board approved these job descriptions at the last meeting.
SRTA welcomes Sara Legesse (MHS), Caitlin Scheib (Ed Services) and Kurt Chapman (SRHS).
This month changes to classified staff include four new hires. There are no resignations and no retirements, so this month there is progress on hiring.
Nineteen posted classified jobs pay less than the city of Santa Rosa’s minimum wage of $17.06. Why would anyone apply for one of these jobs as posted on EdJoin? SRCS has not yet made the $1,000 bonus pay obvious to anyone looking at these job postings on EdJoin as requested.
F.5. Approval of Contracts
Summary
| # | Provider | Cost | Description |
| District-wide | |||
| 4 | Humboldt State University | $0 | Practicum experience for teacher, counselor and administrative candidates. |
| 7 | Mutual of Omaha | $0 | To avoid a rate hike, the district is offering voluntary Critical Illness and Accident Policies to all employee for the year. These are employee funded. |
| Secondary | |||
| 5 | Blended Education, LLC | $39,500 | Coach will support teachers designing lessons, implementation, feedback, and share resources to be successful at EAHS. |
| Elementary | |||
| 1 | CAP/Head Start | $0 | Provides three seats in the preschool program for students with Special Needs. |
| 6 | Community Matters | $0 | BHES 4-6th grade students will have two days of training to reduce bullying on campus. $6,900 covered by grant. |
| Charter | |||
| 2 | Portuguese Futbol Academy | $8,530 | In addition to the contract for Social-Emotional student support, this adds lunchtime activities at CCLA bringing the contract to $17,280. |
| 3 | Humanidad Therapy Educational Services | $12,000 | Extends CCLA contract for counseling to $140,000 |
Total value of contracts = $60,030.00
It would be interesting to hear how EAHS simultaneously utilizes Blended Learning while dramatically increasing and redesigning CTE courses, building a Dual Language immersion program and launching a Newcomer program with their New School Model.
F.6. Authorizing Certificated Teachers to Teach Outside their Major or Minor Fields
Summary
| Site | # of Teachers |
| CCLA | 3 |
| Comstock Middle School | 2 |
| Elsie Allen High School | 4 |
| Herbert Slater Middle School | 4 |
| Maria Carrillo High School | 2 |
| Montgomery High School | 12 |
| Piner High School | 7 |
| Ridgway High School | 4 |
| Rincon Valley Middle School | 2 |
| Santa Rosa High School | 4 |
| Santa Rosa Middle School | 2 |
| Total | 46 |
| Assignment | COUNTA of Assignment |
| AVID (No Credential Available) | 11 |
| ALD | 1 |
| Ceramics | 1 |
| Computers | 1 |
| CTE: Engineering and Architecture | 1 |
| Drama | 2 |
| Early College Magnet Program (No Credential Available) | 1 |
| Earth Science | 1 |
| Earth Science/Chemistry | 1 |
| Earth, Living Sciences: Environmental Systems | 1 |
| Economics | 1 |
| English | 1 |
| Ethnic Studies | 1 |
| Food Service Hospitality | 1 |
| GIS | 1 |
| Health Science Biotech | 1 |
| IB Psychology | 1 |
| Independent Study (No Credential Available) | 3 |
| Leadership | 3 |
| Living Earth/Earth Science | 1 |
| Making Gardens | 1 |
| Physical Education | 1 |
| Physics | 1 |
| Project Make (No Credential Available) | 2 |
| Stagecraft Drama Film Study | 1 |
| Student Government | 2 |
| Upward Bound (No Credential Available) | 1 |
| Video Tech 1 | 1 |
| Wood Industrial Technology | 1 |
| World History | 1 |
| Grand Total | 46 |
F.7. Award Bid for the CCLA Roofing and HVAC Project
The Board will consider the bid award for the Cesar Chavez Language Academy (CCLA) HVAC/Roof/Skylight Replacement Project to Arntz Builders. This project is funded through the Measure I Bond Program. $12,053,054
Can it be clarified how much of the roof will actually be replaced at CCLA? Prior projects made it appear that there would be significant roof replacement, when actually the roof work was primarily limited to just what was needed for the installation of new HVAC jacks.
F.8. Approval of the Proposal for Construction Management Services for the CCLA Roofing and HVAC Project
The Board will consider awarding the bid proposal for Greystone West to provide construction management services for the Cesar Chavez Language Academy (CCLA) roofing and HVAC project. This project is funded through the Measure I Bond Program. Cost is 3.5% of project, totaling $512,944
Greystone has provided some of these services in recommending the above bid award. It is appreciated that this is a local firm.
F.9. Approval of CMAS Contract for the Purchase of HVAC Units for the Upcoming SRHS Phase 3 and Brook Hill ES Roof/HVAC Projects
The Board will consider approving the Siglar (Carrier) California Multiple Award Schedules (CMAS) Contract for HVAC units to stabilize price and ensure availability of units for summer projects.
Brook Hill – $186,607 Measure L
SRHS Phase 3 (minus DeSoto) – $252,895 Measure I
SRTA appreciates the wisdom of securing these units now.
F.10. Approval of New Visual and Performing Arts Standards (VAPA) Course – Digital Audio Recording 1
The Board will consider approval of the new Digital Audio Recording 1 course for Visual and Performing Arts for the 2023-2024 school year.
SRTA supports this course.
The process of creating a new course for SRCS is not consistent. This course was proposed by Ed Services. Some course proposals have been required to come from sites, where there may not be time provided for this work. It is time to review and revise the process so it supports the time needed and can be implemented consistently.
F.11. Approval of CDPH Personnel Support for Antigen Testing Program
The Board will consider the approval of the California Department of Public Health (CDPH) Personnel Support for Antigen Testing Program. The vendor will work with the district/school and be responsible for administering COVID-19 testing onsite by certified personnel at locations and dates/times designated by the district/school. These additional services contracted with Mobile Med are funded separately from pre-existing COVID testing operations, and are provided at no cost to Santa Rosa City Schools.
F.12. Approval of Professional Services: Inspire Behavior Services
This contract will provide support for students with disabilities whose services through an Individual Education Plan require Temporary Adult Services. This contract provides one full time (7 hr/day) assistant at $44 per hour and one hour per week of consultation at $95 for the remainder of the school year, totalling $40,000.
Five part time Instructional Assistants positions are on EdJoin for $17.41 per hour (and one Substitute for $18.73 per hour). $17.41 is $0.36 above minimum wage. Fourteen 0.75 FTE (part time) openings for Special Education Assistants are posted for $17.83 per hour. One Enhanced Special Ed Assistant is posted for $18.28. Two part time Special Education Assistants for ENS are posted for $19.20 per hour. There is no confusion as to why these jobs remain unfilled. This contract is for 250% of the hourly rate for similar work. Providing full time work at $44 per hour demonstrates willingness to fill a position.
G.1. Approval of Minutes
SRTA appreciates that at the end of the minutes are additional slides that were shared during the meeting, including the results of the facility survey.
I1. Future Board Discussion Items
SRTA Members are encouraged to prepare for the upcoming agenda items.
- Student/Staff awards & site reports: Monroe Elementary School, Maria Carrillo High School (12/14)
- First Interim Budget Report (12/14)
- FY 21/22 Audit Report (12/14)
- Reorganization of the Board of Education (12/14)
- CSBA Nomination (12/14)
- Student/Staff awards & site reports: Santa Rosa High School, Helen Lehman Elementary School (1/11/23)
SRTA looks to the future scheduling of the following items:
- Feedback on Condition of Schools Survey Data (10/26/22)
- A-G Program Review and Reconsideration (board request 8/10)
- Deferred Maintenance Update and Future Planning (7/27/22 8/24/22)
- Update on Covid Spending
- District Data (from canceled 3/18/22 Special Meeting)
- Approval of Board Policies (from 3/9/22)
- Review of Math grades and progress including demographic data (board request)
- SCOE Unification/Redistricting Report
- Open Enrollment Policy Update
- Granting a permanent easement to City of SR at MHS
- Lease / Leaseback Montgomery High School
- Student Voice Policy
- Dress Code Policy
- BEST Plus Update
I.4. School Site Reports
Summary
To provide the Board and the community with an update on the school site’s goals, key data points and progress.