Planning Stage and Upcoming Projects:

EdJoin shows a total of 61 current postings for 129 jobs in SRCS. There are ten certificated opening postings (one less than last month) for seven teaching positions and three other certificated positions. There are forty-eight current classified postings for one-hundred sixteen job openings (four more than the last meeting.) There are two certificated and one classified management position posted.

The position of SRJ/SHS Principal is posted as is the District Accountant.

SRTA heartily welcomes Janet DeSena (HLES) and Jacqueline Bautista (EDSERV.) We welcome back Elizabeth Gaines (PHS.)

We bid farewell to Alexandra Evans (HLES) who resigned taking four months of experience with them.

Changes to classified staff includes five new hires, one rehire and five resignations. They leave taking with them over thirty-three years of knowledge and service to our staff and students..

F.5. Approval of Contracts over $15,000

#	Provider	Cost	Description
Elementary
1	Westminster Woods	$15,800	Outdoor Ed for Steele Lane

Total value of contracts = $15,800.

F.6. Approval of Contracts – Bond

The new last column lists the total cost of the project.

#	Contractor	Site	Service	Cost	Project Total Cost
Elementary
1	PBK	DO	PBK will provide space planning coordination and test fitting of furniture layouts	$84,140.00	$78,000,000

Measure C = $63,946.40

Measure G = $20,193.60

Total = $84,140.00

This is more than a year’s salary for most SRCS employees for furniture design for the new DO. SRCS will order and purchase furniture independently.

F.7. Approval of the California Environmental Quality Act (CEQA) Notice of Exemption (NOE) for the Elsie Allen High School Roof Replacement and HVAC Project

Total project cost estimate: $21 Million

CQEA NOE EAHS

F.8. Approval of Updated Resolution for Surplus Property 7-11 Committee

Appointment to the Surplus Property Advisory (7-11) Committee:

Jennifer Bruneman (Former SRCS employee, Director of Facilities West County USD)

Robert Chandler (MCHS Teacher)

Ryan Partika (PHS VP)

Patricia Cisco (Marriage & Family Therapist)

Shayna Kirk (Community Health Worker)

Hugh Futrell (Real Estate Developer)

Jeffrey Tibbetts (Deputy Director of Recreation with SR City)

Efren Carrillo (Director Gallaher Community Housing)

Jenni Klose (Former SRCS Board President, Director Generation Housing)

Construction 1 Course Proposal

F.9. Approval of Updated Salary Schedules due to reduction of work days: Schedule Management, Supervisory & Unrepresented Employees, Confidential Employees and Working Professional

These updates reflect previously approved reductions in workdays adopted as compensation concessions to address the District’s fiscal shortfall.

Management Salary Schedule (Current) (Revised)

Supervisory & Unrepresented Salary Schedule (Current) (Revised)

Confidential Employees Salary Schedule (Current) (Revised)

Working Professional Salary Schedule (Current) (Revised)

F. 10. Approval on New Course Proposal

Construction 2 Course Proposal

Careers in Education Course Proposal

Public Health in Action Course Proposal

Robotics 1 Course Proposal

Intro to Agriculture – Discovery II Course Proposal

F.11. Approval of Agreement Between SRCS and 3D Strategies, Inc.

This proposal is for services pertaining to the property value appraisals and evaluation of potential development options of Lewis Early Learning Education Center, Brook Hill Elementary School and Santa Rosa French American Charter School (aka Doyle Park).

Cost: $19,500

Each individual title report is $750 for a total of $2,250 added in contingency cost.

Current Custodial Manager Job Description

F.12. District-Wide Copier Fleet Refresh Lease and Services (Equipment & Maintenance) Proposal with KBA Document Solutions, LLC

The Board will consider a proposal with KBA Document Solutions, LLC for a District-Wide copier fleet refresh lease and services agreement.

131 units on sites: 125 color copiers 35 sheets per minute, 6 b and w copiers, 70 sheets per minute

5 Copiers for duplicating

Restrict color printing to authorized users

HP toner estimated cost included

Remove all HP desktop printers to drive volume to cost-effective Kyocera devices.

Color cost-per-copy program at $0.03 per copy.

Eliminate HP toner costs for significant additional savings.

Cost: $31,782.84 per month (22% savings) This is a four year lease.

Proposal

SRTA celebrates the decision to leave district duplicating in place.

SRTA members are concerned about the impact on student learning from the elimination of desktop printers. When a single student needs a single copy of something, it is not possible to leave the class to retrieve the copy from the larger printer, which are often placed where students do not have access.

Also, limiting color copies to authorized users is like limiting access to colored paper. Requiring professionals to seek permission to be able to complete mundane tasks is unreasonable.

F.13. Approval of Proposed Job Description for Maintenance, Operations, and Transportation Manager

Maintenance, Operations, and Transportation Manager Job Description

F.14. Approval of Proposed Job Description for Assistant Maintenance and Operations Manager

Current Assistant Custodial Job Description

Assistant Maintenance, Operations, and Transportation Job Description

F.15. Approval of Proposed Increase of Minimum Wage

The Finance Subcommittee recommended setting the minimum wage for the attached Extra Duty Hourly/Miscellaneous Salary Schedule to align with the local minimum wage, effective January 1, 2026, this rate is $18.21. The item was presented at a prior meeting and was denied.

The part time positions impacted are:

Accompanist
After School Athletic Program, Elementary
Auditorium Supervisor
Ticket Taker/Timekeeper/Scorekeeper
Student Workers

The revision of the Extra Duty Hourly/Miscellaneous Salary Schedule reflects an increase to the local minimum wage and minor corrections to the language.

Extra Duty Hourly Miscellaneous Salary Schedule (Current) (Updated)

SRTA members support meeting at least the local minimum wage for all employees of the district.

G. Discussion/Action Items

G.1. (Action) Approval of Revised Resolution No. 2025/26-49 Criteria to Determine Certificated Personnel Who Shall be Exempt From the Order of Layoff by Virtue of Their Credentials, Assignment, or Certification (“Skipping Criteria”)

In preparation for a potential Reduction in Force (RIF), the Board will consider adoption of revised Resolution 2025/26-49, applying specific skipping criteria that allow deviation from seniority-based termination of certificated employees. Revisions include updating the Transitional Kindergarten (TK) criterion to require California TK eligibility and adding International Baccalaureate (IB) certification as a qualifying specialization.

Previous Resolution

Revised Resolution

SRTA members insist that it is unfair to grant skipping to teachers who have been given an opportunity not available to other teachers. IB training has only been offered to a select group of teachers from a single site.

Is this measure in support of the strategic goal for Academics and Enrichment? If so, all training in support of academic excellence should be treated equally, such as Advanced Learner Programs, Advanced Placement, and International Baccalaureate training.

G.2. (Action) Second Read and Approval of Board Policy 5141.5: Mental Health

Policy

Updating Guidelines

SRTA members insist on being included in the development and implementation plan for the training required by this policy.

G.3 Educational Items

G.3a. (Action) Educational Items – Approval of the Annual School Accountability Report Cards (SARCs)

Elementary (ALES) (CCLA) (LBES) (JMES) (HLES) (HVES) (PTES) (SLES) (SRAC) (SRCSA) (SRFAC)

Middle (HCMS) (MMS) (RVMS) (SRMS)

High (EAHS) (MCHS) (MHS) (PHS) (RHS) (SRHS)

Is there a system in place to ensure these are posted on each sites’ website?

The class sizes in elementary are completely misleading. The SDC classes with 2-5 students in a particular grade level and combo classes with 15-18 per grade are being counted as full classes, artificially lowering the average class sizes listed.

G.3b. (Action) Educational Items – Approval of Proposed Job Description for Director of Secondary Education

The revision reflects an updated title and scope of responsibilities to align with the restructured department and the duties.

Job Description

G.3c. (Action) Educational Items – Approval of Proposed Job Description for Director of Elementary Education

Job Description

Current

G.4a.Finance – Public Comment

G.4b. (Discussion) Finance – The 2026-27 Governor’s Budget Proposal

The proposal focuses on continued implementation of previous investments, not new programs. The Governor’s 2026–27 Budget proposes full funding of the LCFF, including a 2.41% statutory COLA, applied to LCFF and several categorical programs. Additional proposals include one-time discretionary block grant funding (estimated at $5.6 million for the district), increased Special Education funding with both COLA and base-rate equalization, restoration of deferred Learning Recovery Emergency Block Grant funds, and continued investment in Community Schools and other existing education programs. The budget also includes targeted investments in transportation, teacher preparation, literacy screening, and education governance reform. The financial impact of these proposals will be analyzed and reported in the district’s 2025–26 Second Interim Financial Report as the state budget process continues through June.

Summary of the Governor’s Proposed 2026-27 Budget

G.4c. (Action) Finance – Acceptance of the 2024-2025 Independent Audit Report and Corrective Action

SRCS is called out for not having appropriate reserves and not being in compliance with Ed Code 41372. SRCS was required to spend at least 55% of total expense after subtracting overrides on classroom teacher salaries. However, the District incurred only 52.28%. This resulted in a deficiency of $5,885,227. (Best guesses are that the proposals in G.4d will further lower this to under 48%.)

Audit Report

Certification and Corrective Action

SRTA members have expressed concern about the potential impact on students resulting from further reductions to direct classroom expenditures.

G.4d. (Discussion) Finance – Fiscal Crisis Management Assistance Team (FCMAT) Fiscal Health Risk Analysis

FCMAT was created by the California Legislature to help California’s TK-12 local educational agencies (LEAs) avoid fiscal insolvency. When FCMAT is asked for help with management assistance or a fiscal crisis, FCMAT management and staff work closely with the requesting LEA to meet their needs. Often this means conducting a formal study using a FCMAT study team that coordinates with the LEA for on-site fieldwork to evaluate specified operational areas and subsequently produces a written report with findings and recommendations for improvement. For more immediate needs in a specific area, FCMAT offers short-term technical assistance from a FCMAT staff member with the required expertise.

Overall District Fiscal Risk Level: High, 57%. Any Rating above 40% is considered “High Risk.”

June 25 Moody downgraded SRCS ratings.

Highlights of the FCMAT Findings:

Leadership Identified as an Issue

“The district’s deficit spending has grown substantially over the past two fiscal years.”

“The district disregarded its own financial projections and took action that worsened its fiscal condition.”

Inability to fully utilize restricted funds.

Failure to make necessary reductions.

Lacking responsibility assignments with accountability

SPED encroaching on the General Fund grew from $41M (23-24) to $51M (25-26).

Lack of Transparency

Fiscal details

Budget development

Assumption details

Estimates vs actuals

Financial implications of mergers

Cash flow measures

Plan to meet financial agreements

Provide board information to make informed decisions

One time fund balances and utilization plans

Staffing Ratios

New and revised policies

Lack of Formal Processes

Position Control (despite being a stated priority)

Fund transfers from unrestricted to restricted

Budget development

Acceptance and evaluation of grants

Internal Controls

Comprehensive fiscal stability plan

Repayment plan for emergency transfers of funds

Spending restricted funds first

Access and authorization controls

FCMAT Recommendations for Moving Forward

Recognize the problem

Do not mask the problem.

Take advantage of financial expertise that is available.

Work collaboratively with oversight agencies.

Be part of the solution

Final Report

Second Round Budget Solutions

SRTA appreciates SCOE requiring this report from FCMAT. It is a scathing assessment of SRCS. It defends SRTA’s long standing chorus of lacking leadership, lack of transparency and lack of systems. These deficits have led to our communities lack trust in SRCS.

SRTA’s repeated requests for an org chart that specifies who is responsible for what and how to contact them has fallen on deaf ears. We have been ignored when we have continuously asked for implementation plans with metrics that are used to evaluate initiatives. SRTA has been shunned for asking for improved, transparent communication. SRCS denied SRTA’s request to partner with experts from CTA and FCMAT to solve this financial fiasco.

SRTA Member insight on this report:

Lack of Leadership

The district’s fiscal and operational crisis is the direct result of repeated leadership failures, not classroom or student spending. Leadership repeatedly ignored financial projections, delayed necessary structural decisions, and failed to implement sustainable special education systems, allowing SPED costs to balloon from $41.1M to $51.1M in two years. Acting Superintendent and District Office decisions reflect a continuation of this mismanagement, with no accountability for repeated mistakes. Staff highlight poor SPED oversight, inadequate support for teachers, and weak program management as drivers of escalating costs, legal vulnerability, and classroom dysfunction. Without meaningful change in leadership, accountability, and board composition, any recovery plan will fail, and cutting student-facing services will punish educators and students for failures entirely outside their control. A vote of no confidence in district leadership is strongly warranted.

Lack of Transparency

The district’s chronic lack of transparency—delayed or withheld fiscal data, unclear assumptions, and incomplete reporting—has prevented meaningful oversight, enabled mismanagement, and directly contributed to the financial crisis and potential state takeover. Board members have repeatedly rubber-stamped administrative actions without demanding accountability or receiving timely information, undermining governance and perpetuating dysfunction. Without full disclosure, accurate data, and responsive leadership, any proposed cuts or structural changes risk repeating the same mistakes.

Lack of Formal Processes

The district’s crisis stems from a chronic absence of formal fiscal processes—deficient position control, weak internal controls, uncontrolled fund transfers, and poor budget and grant oversight—allowing mismanagement to flourish. Leadership, particularly Acting Superintendent Lisa August, has overseen these failures while being tasked with resolving them, essentially perpetuating the same practices that caused the instability. The Board’s failure to demand accountability or structural reform has entrenched dysfunction, making state intervention inevitable and highlighting the urgent need for outside oversight.

FCMAT Recommendations for Moving Forward

FCMAT’s recommendations are clear, but the district has failed to act, and trust in current leadership is gone. The crisis was caused by leadership decisions—not teacher salaries—and will not be solved without removing dysfunctional leaders, stabilizing the Board with experienced educators, and engaging outside oversight. Transparency, accountability, and structural change are essential; until these actions are taken, the district is on a path to state intervention rather than recovery.

SRTA’s message is clear: the crisis at SRCS is not about teachers, students, or classrooms—it is about failed leadership, opaque decision-making, and a broken system at the top. Years of ignoring accountability, delaying hard choices, and protecting administrative comfort over student needs have eroded trust, inflated costs, and put our schools on the brink. Meaningful recovery will require real leadership change, full transparency, and structural reform—not more cuts to the very people who educate and support our students. Until the Board acts decisively, the district is on a path to continued dysfunction, financial collapse, and inevitable state intervention.

G.4e. (Discussion) Finance – Financial Stabilization Plan and Recommendations to the Board

Realm	Proposal	FTE	Rate	Total	Savings
Admin	DO Reduction	9	$213,075	$1,917,677
	Site Admin	4	$188,490	$753,958	$2,671,635

Classified	New College and Career positions	3	$65,685	$197,054
	Eliminate 1 Secretary Ed Serv	1	$91,680	$91,680
	Restorative	8	$114,361	$914,891
	Instructional Aides- elem mild/mod	7	$58,275	$407,925	$1,217,442

Certificated	RSP Teachers- eliminate co-teach	10	$164,949	$1,649,487
Classroom	Elementary Mild/Mod/SDC	4	$127,973	$511,891
	HS Sections (free seat adjust)	5.5	$111,483	$613,158
	Gen Ed (SpEd Adjust)	18.4	$112,300	$2,070,812
	Raise Elem ratios	14	$112,300	$1,572,200
	Elem PE (change prep)	4.5	$112,300	$505,350	$6,922,898

Certificated	Elim College and Career positions	3	$131,369	$394,108
Non Classroom	Psychs	3	$182,034	$546,102
	MTSS	5	$168,413	$842,063
	Elem Counselors	7.4	$133,443	$987,475	$2,769,748

Misc	Copier Contract			$110,071
	SBT	16.5	$124,239	$2,049,950
	Induction Support		$2,500	$106,500	$2,266,521
	TOTAL FTE LOSS	120.3		TOTAL	$15,848,244

Additional Considered

It is disheartening that SRCS budgets 24% for Services and Other Operating Expenditures while a typical district is less than half that at 9-12%. With that disparity, it is alarming that there are no proposed cuts in this area.

SRCS has an annual budget of nearly $20M in non-bond contracts. Exactly one of these contracts is proposed to be renegotiated to save $110,000.

SRTA has long advocated keeping cuts as far away from the students as possible. That is not the case here. California Ed Code 41372 requires SRCS to spend at least 55% of total expense after subtracting overrides on classroom teacher salaries on compensation in the classroom. The District incurred only 52.28% last year. This resulted in a deficiency of $5,885,227. Best guesses are that the proposals in this item will further lower this percentage to under 48%.

With a lack of transparency, there is no understanding of where the current year cuts ($2.8M?) are coming from. Further, by not including any of this information in the stabilization plan, it is assumed that these are not ongoing cuts. Shouldn’t they be ongoing?

SRTA offers the following summary of member insights to the cuts proposed in this agenda item:

Administration Cuts

Stakeholders express strong concern that the proposed administrative cuts are insufficient at the District Office (DO) level and disproportionately impact school sites. While 9 DO FTEs are proposed for reduction compared to 4 site administrators (VPs), many believe deeper DO reductions are possible and necessary to protect site-level operations and student safety. There is particular opposition to cutting VPs, who are viewed as essential and already overburdened with legal compliance and district-driven micromanagement. LAUSD, a district with a 700:1 VP ratio, has multiple certificated Deans at each site to handle discipline.

Repeated concerns were raised about the necessity, effectiveness, and transparency of certain DO roles and departments, including Public Information, and the Wellness department, and whether these functions could be consolidated or eliminated in favor of restoring attendance-focused structures (e.g., SARB) that directly support ADA and student outcomes.

Additional suggestions included eliminating the separate DO facility to realize cost savings, negotiating salary reductions for remaining DO administrators, and requiring clearer accountability or role clarification for district administrators. Overall, there is broad sentiment that the fiscal crisis stems from long-standing failures to reduce central office staffing and that further DO cuts—rather than site-level reductions—are necessary to preserve classroom resources, avoid a state takeover, and maintain local control.

Classified Cuts

Stakeholders strongly oppose proposed classified staff reductions, emphasizing that these positions—particularly instructional aides, restorative staff, counselors, and specialized program supports—have a direct and critical impact on student safety, learning, and well-being. Teachers report that aides, especially those supporting students with autism and other high needs, are essential for student access to curriculum, behavioral regulation, and family communication. While there is appreciation for restorative practices, some question their cost effectiveness, yet still express concern about the consequences of eliminating restorative supports altogether.

Many commenters describe the cuts as harmful and short-sighted, warning they will lead to increased behavioral crises, reduced mental health support, unsafe school environments, and significant instructional disruption. There is also concern that eliminating specialized programs (such as mild/moderate services) yields minimal fiscal savings while disproportionately harming vulnerable students. Overall, the sentiment is that removing student-facing supports undermines educational stability, accelerates enrollment loss, and ultimately worsens the district’s financial and operational challenges rather than resolving them.

Certificated-Classroom Cuts

Stakeholders strongly oppose proposed certificated classroom reductions, particularly the elimination of Mild/Moderate, SDC, RSP, and ALD programs, and any increase to K–3 class size ratios. These cuts are viewed as highly damaging to early literacy, classroom management, and student social-emotional development, especially during critical formative years. Increasing K–3 ratios is seen as educationally unsound, potentially noncompliant with funding and accountability requirements, and likely to accelerate enrollment loss as families seek smaller class environments.

There is significant concern that eliminating special education programs and co-teaching models while also reducing instructional aides will deny students with disabilities legally required services, expose the district to compliance and litigation risks, and place unsustainable demands on general education teachers. Commenters emphasize that SDC and Mild/Moderate programs are essential placements, not optional supports, and that proposed savings are minimal compared to the educational harm.

Additional concerns include the elimination of elementary PE positions, which would reduce instructional time, violate contractual preparation time, and place additional burdens on classroom teachers. Overall, the sentiment is that these proposals will increase teacher burnout, disrupt school operations, compromise student safety and learning, and ultimately worsen the district’s financial outlook through enrollment declines rather than achieve long-term fiscal stability.

There is no transparency around section allocations, and it has proven impossible to make sense of the FTE cuts to secondary with the provided descriptions. Eliminating co-teaching looks to reduce Education Specialist Teachers by 10 FTE and General Ed Teachers by 18.4 FTE. Who will those students be with?

The elimination of our needed counselors, special education teachers, restorative staff and special ed support creates an enormous safety concern for our students. It can not be reasonably expected that teachers will be able take on all of these extra responsibilities while managing increased class sizes.

Certificated-Non Classroom Cuts

Stakeholders strongly oppose the elimination of counselors, psychologists, MTSS staff, and other student support positions, emphasizing that these roles are essential to student mental health, early intervention, special education compliance, and school safety. Commenters stress that counselors and psychologists provide irreplaceable support for students experiencing trauma, behavioral challenges, and learning barriers, and that their removal would leave schools without the capacity to identify, assess, or address student needs before they escalate into crises.

There is significant concern that cutting MTSS/504 and counseling positions will expose the district to renewed legal and compliance risks, including 504 violations and potential lawsuits, while shifting unmanageable responsibilities onto already stretched site administrators and teachers. Many view these cuts as short-sighted, prioritizing central administration over student well-being, and warn they will destabilize classrooms, increase behavioral incidents, accelerate enrollment loss, and deepen the district’s financial and operational challenges.

Miscellaneous Cuts

Where is the cost analysis of our Student-Based Therapists (SBT) program? How much of this expense is repaid through the new state billing program? Why isn’t personal health insurance information collected as part of the enrollment process so all services can be appropriately billed?

If there is another plan for meeting the mental health needs of our students, please share it. Current staff are not equipped to take on this work.

There is strong opposition to cutting Induction Support, with concerns that shifting costs to new teachers would create financial and recruitment barriers. SRCS should appropriately utilize Educator Effectiveness funds to cover this expense.

Suggested Areas to Review for Cuts

Focus on cutting district-level administration first—directors, coordinators, and nonessential positions like Wellness, Instructional Support Specialists, and unnecessary travel or stipends—before touching classrooms or student services. Site-based professional development should replace costly district PD. Major savings could also come from closing underutilized schools, consolidating offices into existing campuses, reducing reliance on outside consultants and agencies for aides or special programs, and reviewing all DO expenditures line by line. The emphasis is on structural, strategic cuts at the top rather than spreading cuts across schools, preserving classroom quality, special education, and student supports while eliminating wasteful spending.

In summary

SRTA members are deeply concerned that the proposed budget cuts prioritize preserving central administration over protecting the supports that directly impact student safety, learning, and well-being. Across all areas—District Office staffing, classified positions, certificated classroom and non-classroom roles, and miscellaneous programs—there is a consistent theme: the proposed reductions are insufficiently targeted, poorly justified, and disproportionately harmful to students and site-level staff.

Without meaningful District Office reductions, elimination of essential student-facing supports, or clear transparency around existing cuts and contract expenditures, these proposals risk destabilizing classrooms, overburdening teachers, and exposing the district to compliance and safety risks. The minimal savings projected from these cuts cannot outweigh the educational, social-emotional, and legal consequences for our students.

SRTA urges the Board to reconsider these proposals, focus reductions on truly non-essential administrative expenses, maintain critical site-level and student support positions, and ensure transparent, data-driven decision-making. Protecting classroom resources, student supports, and site-based operations is the only responsible path to preserving student learning, school safety, and the district’s long-term stability.

Final Thoughts

Staff express deep frustration, heartbreak, and fear over the district’s mismanagement, lack of accountability, and the human cost of proposed cuts. Teachers are concerned about student safety, rising class sizes, loss of counselors and special education supports, and the impossibility of managing high-needs students without adequate resources. There is strong distrust of central leadership, fear of retaliation for speaking up, and skepticism that the Board will act responsibly. Staff urge more cuts at the District Office, better management of SDC and special education programs, and protection of front-line supports. Many emphasize that recovery requires real leadership change, transparency, prioritizing students, and not sacrificing educators or student safety. There is appreciation for SRTA’s advocacy and a call for continued union support, even if state takeover occurs.

G.5. (Discussion/Action) Board Subcommittees for 2026: Board Policy

To provide better governance, the Board of Trustees would like to establish the Board Policy Subcommittee, on which no more than three Trustees will serve.

Board Policy Update Subcommittee Purpose and Proposal

Ensure Alignment & Compliance – Work with administration to review and recommend updates to board policies to ensure they align with current state and federal laws, as well as district goals and priorities.
Improve Clarity & Consistency – Streamline and refine policies for clarity
Support Effective Governance – Provide the Board of Trustees with well-researched policy recommendations that promote equity, transparency, and effective decision-making.

How will the wisdom of non administrative staff be utilized by this committee?

G.6. Public Hearing and Action Regarding CSEA Chapter 75 “Sunshine” Proposals for Contract Openers with SRCS for 2026-2027

Article 13: Compensation

– Fair and equitable salary increase

– 2026-27 Calendar

Reopeners

SRTA supports the right for our classified staff to have a living wage so they can afford to live in Santa Rosa.

H. DISCUSSION / ACTION ITEMS

H1. APPROVAL OF MINUTES

Dec 17, 2025 Minutes and Supporting Documents

Jan 7, 2026 Minutes

Jan 14, 2026 Minutes and Supporting Documents

J. INFORMATION ITEMS

J.1. Future Board Discussion Items

Future Agenda Items:

LCAP Mid-Year Report

What is the process for this annual evaluation? Is it part of an ongoing system to revise and update the LCAP? Why is this not done in collaboration with stakeholders?

Action on Fiscal Stabilization Plan — Round 2
CCLA Charter Renewal Public Hearing
SRACS Charter Renewal Public Hearing

Will this include a material revision request, extending to fourth grade was under consideration? Will all communication with RVUSD be shared in this item?

Cell Phone Policy Presentation (delayed from Sept 2025)

Staff was given the opportunity to complete a survey about cell phones. All questions were required to be answered, while options for answering did not always allow for an accurate response. Because of these faults, valuable input is not included in the results.

Still Pending Information Requested by Board members

Medina- AP instruction data with number of years of experience of Teachers

-Clarification about board policy adoption requiring a majority of board membership versus a majority of those present/voting

– consider E-sports clubs or teams

Caston- Site funding finance report with various amounts and sources

-strategy of athletics program across the district

-update 3510 policy around reducing waste as a discussion item

– how different sports programs are supported with rallies, etc.

Prak – Turf fields maintenance level report

– update on sports at MS level

Kirby – add an assistant wrestling coach for women?

DeLaTorre- facility fee, possible reductions?

Jenkins – Update on transportation for middle school sports

SRTA looks to the future scheduling of the following items:

Multi-Tiered System of Support (MTSS) Update (Dec 2025)
Panorama and Youth Truth Survey Data (August 2025)
Restorative Practices Data (March 2025)
VAPA Program Highlights (Feb 2025)
Plan and timeline for implementation of Dr. Gillespie’s recommendations around Special Services (January 2025), New FCMAT Study on SRCS SpEd Program
First Draft of the District Safety Plan (delayed from September 2024)
Sharing the Library Master Plan with implementation expectations
Officially Closing Learning House, and other sites
Plan for Staff Housing support program from the proceeds of Fir Ridge

Until the district makes a decision, the proceeds from the sale of the Fir Ridge property are just sitting and losing value as the cost of housing continues to rise. Getting a program started could help SRCS attract and retain CSEA staff. The potential impact of the funds continues to diminish as time passes.

Student Voice Policy

J.2. Sonoma County Office of Education Letter_First Interim

Date: January 15, 2026 Certification Status: Negative

SRCS cannot meet current or next year’s financial obligations.
Structural deficits, declining enrollment, and unsustainable spending threaten cash flow in 2026–27.

Key Financials

Metric	2025–26	2026–27	2027–28
Unrestricted General Fund Deficit	-$13.4M	-$13.0M	-$14.9M
Projected Negative Ending Balance	$21.4M	$34.4M	$49.3M
Minimum Reserve (3%)	Not met	Not met	Not met
Fund Balance Decline (2024–25 → 2027–28)	$41.2M	—	—

Drivers:

Overspending at district level, delayed structural decisions, inadequate SPED systems.
Enrollment decline not matched with staffing reductions.

Actions Taken / Planned

Special Education Task Force review.
Oversight of Nonpublic Agency/School contracts.
Fiscal Stabilization Plan 1 presented ($1.9M cuts – insufficient).
Fiscal Stabilization Plan 2 scheduled for Jan 28, 2026.
FCMAT Fiscal Health Risk Analysis underway.
Multi-district SELPA evaluation initiated

Mandatory SCOE Requirements

Fiscal Stabilization Plan – Adopt & implement by Feb 16, 2026. Must include measurable cuts, address deficits, and meet reserve.
24-Month Cash Flow Projection – Submit by Feb 16, 2026; must show positive monthly balances through June 2027.
Second Interim Report – Submit by Mar 17, 2026; update multiyear projections and incorporate Governor’s Budget.
Collective Bargaining Compliance – Disclose proposals 10 days prior to board action; demonstrate financial impacts.
Fiscal Studies & Reports – Provide SCOE with all audits, evaluations, or FCMAT studies promptly.

Charter Schools Oversight

Monitor Accelerated Charter, Arts Charter, Cesar Chavez, French American, and Kid Street.
Ensure budgets and enrollment do not threaten General Fund.
Submit all required reports on time.

Debt & Spending Restrictions

Negative certification prohibits non-voter-approved debt (COPs, BANs, revenue bonds) without SCOE approval.
Must comply with SB1029, AB2274, AB2551, and EC transparency rules.

Critical Takeaways

Immediate action required to avoid worsening deficits and potential state intervention.
Structural reductions at district level are essential; classroom cuts must be last resort.
Enrollment-aligned staffing, clear transparency, and accountability are non-negotiable.
SCOE oversight and fiscal advisor involvement will continue until positive certification is achieved.

Letter

J.3. Dates of Future Special Board Meetings and Study Sessions

Saturday, February 7, 2026 Board Strategic Priorities Study Session
Thursday, March 5, 2026 Facilities Master Plan (FMP) Update Study Session
Wednesday, April 1, 2026 Special Board Meeting, Superintendent Search
Saturday, April 11, 2026 Special Board Meeting, Superintendent Search

SRTA members are appreciative of this transparency.

J.5. Board Finance Subcommittee Meeting Dates

Monday, February 2, 2026
Monday, March 2, 2026
Monday, April 6, 2026
Monday, May 4, 2026
Monday, June 1, 2026

J.6. Facilities Projects Update

Report

General Items: Facilities Master Plan meetings concluding, input will be reviewed in February

Planning Stage and Upcoming Projects:

District Office & Education Center pending DSA approval, Data Center relocated

Santa Rosa High School DeSoto Hall Modernization and Theater Roofing pending DSA approval, cost for contract in process

Elsie Allen Roofing and HVAC cost for contract in process, materials procurement underway, plan for summer 2026.

2026 Temporary Housing: Hidden Valley ES, Proctor Terrace ES, Luther Burbank ES Design under way, expect to submit drawings to DSA in March. Lease-Leaseback bids expected shortly, with the winning bid board approved in Feb.

SRFACS @ SRMS TK Classrooms Alternative Design-Build The design team addressed the additional comments from DSA. Expect approval in Feb.

Current Construction Projects:

Piner High School 2-Story Classroom Alternative Design-Build DSA approved phase 3, for site work and landscaping, structural steel framing and stair towers are up, 2nd floor progressing, roof beams in place, concrete pour in Feb.

James Monroe ES TK Classrooms Alternative Design-Build progressing quickly structural steel up, and metal roofs coming soon. Mechanical, electrical and data are being roughed in, wall framing is complete. Exterior sheathing is almost complete.

Helen Lehman ES TK Classrooms Alternative Design-Build Awaiting DSA approval for phase 2.

Santa Rosa HS Parking Lot Improvements and Fencing DSA-required modifications to the ArtQuest student restroom complete and re-opened. Front metal fencing installed but Gates are still in production. Security fencing around the stadium is complete. The new parking lot and roadway is open. Storage sheds are under construction.

District-Wide Electronic Access Controls Phase 1 projects are ongoing at Santa Rosa HS, Montgomery HS, Maria Carrillo HS, and Rincon Valley MS. Production and distribution of the access cards for Santa Rosa HS and Montgomery HS is complete. Coordination of the required programming for staff members is being conducted for the remaining Phase 1 sites, including Maria Carrillo HS and Rincon Valley MS. Construction activities are well underway at Piner HS and Abraham Lincoln ES, as part of the Phase 2 projects.

Piner HS Theater Lighting Modernization Demolition has begun. O’Rourke Electric is placing orders for the long-lead materials to ensure the project is complete for Spring performances.

Projects Closing Out:

Montgomery HS 2-Story Classroom Building Punchlist items continue being resolved. Permanent replacements for the defective stools in the science labs have been installed. Furniture delivery is now complete. DSA Certification is pending.

Montgomery High School New Communication Wire for HVAC Controls Project closeout is in process.

Rincon Valley MS Roofing & HVAC DSA certification is pending.

Central Receiving Warehouse is complete.

SRTA members were inconvenienced and concerned for safety and security with the mishap with keys and fobs. There are concerns about electronic access during emergencies, and about card programming for staff member access.

SRCS Board Meeting Agenda Analysis – 1/14/2026.

REGULAR BOARD MEETING

Santa Rosa City Schools

January 14, 2025

Hybrid: Santa Rosa City Hall Council Chambers

4:00 p.m. – Closed Session

6:00 p.m. – Open Session

Hybrid: Zoom / Santa Rosa City Hall

*** streamed ***

Video Board Meetings through this link.

Members attending online are encouraged to add SRTA to the front of their Zoom client name.

Closed Session Items:

A.1. Public Comment On Closed Session Agenda Items To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.

This is an opportunity for members of the public to speak to the board on Closed Session items only.

Without specifics on closed session agenda items, it is impossible for the public to know when to provide insights for items being reviewed.

B.1. One Student Readmissions (Case No: 202425-19)

B.2. Two Student Expulsion (Case Nos: 2025/26-08, 2025/26-09)

B.3. Public Employee Discipline/Dismissal/Release

B.4. Conference With Labor Negotiator – Name of designated rep attending: Dr. Vicki Zands (SRCS); name of organizations: SRTA, CSEA Santa Rosa 75, Teamsters Union 665

B.5. Conference With Legal Counsel – Existing Litigation (Case Nos.: 24CV00520/23CV00397) Pulido v. Santa Rosa City Schools, Pienta Vs. Trunnell (et al)

B.6. Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators)

C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

D. Reports (Presidents of Labor Organizations, Superintendent and Board Members)

A letter of resignation is attached to the end of the agenda from RHS Student Board Member Olivera.

E. Public Comment on Non Agenda and Consent Items

SRTA Members are invited to complete ‘blue cards’ at the board meeting in order to make public comments. Online comments have been suspended unless a board member is attending remotely. Please be prepared to observe the three minute time limit or the imposition of a possible last minute reduction in the time limit. Comments have been limited to as little as 60 seconds, with a limit on the total time spent on public comments. Only items NOT on the agenda are addressed at this time, with the exception of consent items (See section F.)

Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices on students and staff.

Speakers are limited to just those in person (unless a board member attends online.)

Comments are most impactful when they are well spoken, composed and reasonable.

F. CONSENT ITEMS

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.

F.2. Approval of Personnel Transactions

EdJoin shows a total of 62 current postings for 170 jobs in SRCS. There are eleven certificated opening postings (one less than last month) for seven teaching positions and four other certificated positions. There are forty-nine current classified postings for one-hundred fourteen job openings (forty-four less than the last meeting.) There is one certificated and one classified management position posted.

SRTA heartily welcomes Francisco Sanchez Ruiz (EAHS.)

We bid farewell to Meghan McDonnell (SLES), Gabrielle Licata (EAHS) and Aimee Ouellette (EAHS) who have all resigned taking over twelve years of experience with them.

Changes to classified staff includes ten new hires, two rehires and two resignations. They leave taking with them over 4 years of knowledge and service to our staff and students.

There are three supervisorial resignations announced, two Program Managers and a School Based Therapist, taking six years of service with them.

F.5. Approval of Contracts over $15,000

#	Provider	Cost	Description
Charter
1	Code Rev Kids, Inc.	$41,000	Coding and Robotics for FACS students, doubling the contract from August.

Total value of contracts = $41,000.

F.6. Approval of Contracts – Bond

The new last column lists the total cost of the project.

#	Contractor	Site	Service	Cost	Project Total Cost
Elementary
1	RGH Consultants	ABES	Geotechnical and Special Inspection Services	$30,800	$5,000,000
2	Grassetti Environmental Consulting	JMES	Fencing CEQA Notice ofExemption	$370	$14,500,000

Measure C = $0

Measure G = $31,170

Total = $31,170

F.7. Elsie Allen High School Re-Roof and HVAC Project Material Procurement

Measure C: $4,356,823.74

Proposal

SRTA members appreciate that there will be reroofing at EAHS. Will this project reroof the entire site?

Items on the list of contracts include a total project amount. That is not included in this item.

F.8. Approval of Proposed Increase of Minimum Wage

Effective January 1, 2026, the local minimum wage will be increased to $18.21 from $17.87. The board Finance Subcommittee recommends adjusting SRCS wages to align with the local minimum wage.

Part time positions impacted by this change:

Accompanist
After School Athletic Program, Elementary
Auditorium Supervisor
Ticket Taker/Timekeeper/Scorekeeper
Student Workers

Total estimated annual cost: $6,095.19.

Updated Salary Schedule

SRTA members appreciate the board honoring the labor of these employees.

H.9. Approval of Developer Fees Annual Report

In the 2024-25 fiscal year, in the Fund 25 Developer Fees, the District collected fees and interest of $1,428,511.61 and incurred $1,513,511.03 of expenses and had an ending fund balance of $8,758,577.16.

Justification Report

H. 10. Approval of Amended 2025-2026 Classified Employee Calendar

This will align with the previously approved SRTA 25–26 MOU #1, which adjusted the 2025–2026 Instructional Calendar.

The amended Classified Employee Calendar reflects the following changes consistent with the revised Instructional Calendar:

January 12, 2026 – Originally scheduled as a Professional Development Day, this date will be converted to an Emergency Closure Day (non-workday for teachers and school-year employees; non-student day if not needed).
April 24, 2026 – Originally scheduled as an Emergency Closure Day, this date will be converted to a Professional Development Day (non-student day).

Supervisory/Unrepresented

H.11. Approval of Updated Salary Schedules due to reduction of work days: Schedule Management, Supervisory & Unrepresented Employees, Confidential Employees and Working Professional

The updated salary schedules reflect the reduction of two workdays and ensure that compensation accurately aligns with the revised work calendars for the 2025–2026 school year.

Financial savings: not included.

Scheduled Management

Confidential

Working Professional

H.12. Approval of Separate 2024–2025 Teamsters Local 665 Salary Schedule

This item separates Teamsters-represented positions into their own distinct salary schedule for the 2024–2025 school year to accurately reflect their bargaining unit status. No changes are being made to current salary rates, steps, or ranges as part of this action.

Salary Schedule

G. BOARD POLICY UPDATES / FIRST READ

G.1. Board Policy 5141.5: Mental Health

State law requires all California LEAs to adopt a policy on referral protocols for addressing pupil behavioral health concerns by January 31, 2026. The updated CSBA sample policy incorporates these requirements and formalizes the behavioral health support systems already in place through our wellness centers, school-based therapists, and MTSS framework. Following adoption, staff will develop Administrative Regulations detailing specific procedures and referral pathways in consultation with stakeholders.

Policy 5141.5 The Superintendent or designee shall provide school staff and students with information and training to recognize the early signs and symptoms…

SRTA members are curious about the process that will be used for stakeholder consultation on Administrative Regulations.

H. DISCUSSION / ACTION ITEMS

H.1. (Action) Approval of Resolutions for Semester Two

Resolution Recognizing Week of School Counselor Feb 2–6
Resolution Recognizing February CTE Month
Resolution for February as African-American History Month
Resolution for Arts Education Month Resources
Resolution for May as Asian American and Pacific Islander Heritage Month
Resolution Designating April as School Library Month
Resolution for March as Women’s History Month
Resolution in Support of April as National Sexual Assault Awareness Month
Resolution Reaffirming Support for LGBTQIA+ Community

Santa Rosa City Schools District shall celebrate LGBTQ+ diversity by proclaiming and recognizing June as LGBTQ+ Pride Month, October as LGBTQ+ History Month, October 11th as National Coming Out Day, November 20th as Transgender Day of Remembrance, March 31st as Transgender Day of Visibility, April 12th as Day of Silence, and other relevant occasions to honor the contributions of the LGBTQ+ community, fostering a sense of belonging and visibility for LGBTQ+ students and staff; and

Resolution for Mental Health Awareness 1-pager
Resolution Celebrating CNS Professionals Week of April 27-May 1st
Resolution Recognizing Jan 27 as Holocaust Remembrance Day
Resolution Recognizing Recognizing Guest Teacher Appreciation in May 2026
Resolution Recognizing Teacher Appreciation Week May 4-8, 2026
Resolution Recognizing Classified School Employee Week May 18-22, 2026
Resolution for School Nurse Day May 6
Resolution Recognizing May as the National Speech-Language-Hearing Month

H.2. (Discussion) Strategic Planning: Priority 2: Safety and Security

40 Minutes Estimated Time

Purpose, and Session Norms (5 minutes)
Framing Priority 2: Safety and Security (10 minutes)
Key Outcomes and Goal Considerations (15 minutes)
Synthesis and Next Steps (8 minutes)
Closing Reflections (2 minutes)

SRTA members are concerned that the elimination of mental health supports will have a negative impact on the level of safety on our campuses. Counselors, School Based Therapists and Restorative Specialists all offer students assistance with decision making, communication, coping mechanisms and self regulation.

I. APPROVAL OF MINUTES

Dec 10 Minutes Supporting Documents

Dec 17 Minutes Supporting Documents

K. INFORMATION ITEMS

K.1. Olivera Letter of Resignation

Will a student be recruited to replace Ms. Olivera, or will that position remain open for the semester?

K.2. Future Board Discussion Items

Will the board commence a transparent practice of announcing anticipated future special board meetings at the prior regular board meeting, allowing stakeholders to plan accordingly?

Future Agenda Items:

2026/27 Governor’s Budget Proposal
Fiscal Stabilization Plan
2024/25 Financial Audit
Second Read and Approval of BP 5141.5
School Accountability Report Card

Still Pending Information Requested by Board members

Medina- AP instruction data with number of years of experience of Teachers

-Clarification about board policy adoption requiring a majority of board membership versus a majority of those present/voting

– consider E-sports clubs or teams

Caston- Site funding finance report with various amounts and sources

-strategy of athletics program across the district

-update 3510 policy around reducing waste as a discussion item

– how different sports programs are supported with rallies, announcing, etc.

Prak – Turf fields maintenance level report

– update on sports at MS level

Kirby – add an assistant wrestling coach for women?

DeLaTorre- facility fee, possible reductions?

Jenkins – transporting as needed for middle school sports?

SRTA looks to the future scheduling of the following items:

Resolution Recognizing April 12th as Day of Silence (Jan 2026)
Resolution Recognizing May 8th as School Communicators Day (Jan 2026)
Multi-Tiered System of Support (MTSS) Update (Dec 2025)
Cell Phone Board Policy Presentation and Update (September 2025)
- Staff was recently given the opportunity to complete a survey about cell phones. All questions were required to be answered, while options for answering did not always allow for an accurate response. Valuable input will not be included in the results from this faulty survey..
Panorama and Youth Truth Survey Data (August 2025)
Restorative Practices Data (March 2025)
VAPA Program Highlights (Feb 2025)
Plan and timeline for implementation of Dr. Gillespie’s recommendations around Special Services (January 2025), New FCMAT Study on SRCS SpEd Program
First Draft of the District Safety Plan (delayed from September 2024)
Sharing the Library Master Plan with implementation expectations
Officially Closing Learning House, and other sites
SRACS Accelerated Charter Material Revision Request (delayed)
Plan for Staff Housing support program from the proceeds of Fir Ridge

Student Voice Policy

L.4. Board Finance Subcommittee Meeting Dates

Monday, February 2, 2026
Monday, March 2, 2026
Monday, April 6, 2026
Monday, May 4, 2026
Monday, June 1, 2026

L.5. Williams Settlement Quarterly Report

During the quarter of October 1st and ending December 31, 2025, the district received 0 Williams Uniform Complaints.

Report

SRTA members are aware of unhealthy conditions on campuses such as rodent infestations and mold. These should be reported as Williams Complaints to ensure they receive the attention they merit.

SRCS Board Meeting Agenda Analysis – 12/17/2025.

REGULAR BOARD MEETING

Santa Rosa City Schools

December 17, 2025

Hybrid: Santa Rosa High School Auditorium

4:00 p.m. – Closed Session

6:00 p.m. – Open Session

Hybrid: Zoom / Santa Rosa City Hall

*** streamed ***

Video Board Meetings through this link.

Members attending online are encouraged to add SRTA to the front of their Zoom client name.

Closed Session Items:

A.1. Public Comment On Closed Session Agenda Items To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.

This is an opportunity for members of the public to speak to the board on Closed Session items only.

Without specifics on closed session agenda items, it is impossible for the public to know when to provide insights for items being reviewed.

B.1. Five Student Readmissions (Case Nos: 2023/24-33, 2023/24-04, 2024/25-10, 2024/25-19, 2025/26-03)

B.2. Student Expulsion (Case No: 2025/26-06)

B.3. Public Employee Discipline/Dismissal/Release

B.4. Conference With Labor Negotiator – Name of designated rep attending: Dr. Vicki Zands (SRCS); name of organizations: SRTA, CSEA Santa Rosa 75, Teamsters Union 665

C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

D. Reports (Presidents of Labor Organizations, Superintendent and Board Members)

D.5. A. Board President Report: Appointment of Members for Santa Rosa City Schools Subcommittees

E. Public Comment on Non Agenda and Consent Items

Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices on students and staff.

Speakers are limited to just those in person (unless a board member attends online.)

Comments are most impactful when they are well spoken, composed and reasonable.

There is a large concern that the fiscal decisions being made will exacerbate enrollment issues for SRCS.

SRCS is committed to four more years of providing Community Schools at AES, HLES, JMES, LBES and SLES.

The details of how this grant is impacted by closing sites has not been shared.

Pillars of this program include

Integrated Student Supports for academic, physical, social-emotional, and mental health needs.
Family and Community Engagement including “home visits, home-school collaboration, [and] culturally responsive community partnerships.”

How will these commitments be met with the elimination of elementary counselors, SBT, and Restorative positions?

F. CONSENT ITEMS

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.

F.2. Approval of Personnel Transactions

EdJoin shows a total of 57 current postings for 170 jobs in SRCS. There are twelve certificated opening postings (two less than last month.) There are forty-five current classified postings for one-hundred fifty-eight job openings (thirteen less than the last meeting.) There are no certificated and no classified management positions posted.

There are two Community School Coordinator positions posted as well as three Wellness Coaches. This raises questions about unclear future intentions for these programs.

SRTA heartily welcomes Kennedy Nti (EAHS), James Sakyi (SRHS), Stephen Acheampong (RVMS), Grace Sarfo (RHS), Christiana Quansah (SRMS), Tracy Hahn (MHS), Kailani Gomez-Alcala (PTES), Maria Crane (ALES) and welcomes back Susan Binckley (CCLA).

We bid farewell to the retiring Christina Gravelle who leaves us after 21 years of service to students.

Changes to classified staff includes eight new hires, one termination, five resignations and one retirement. They leave taking with them over 43 years of knowledge and service to our staff and students.

There are three resignations from Business Services that raise concerns for SRTA members. There is fear that district business will be hampered with the loss of these knowledgeable staff. We wish them success including those with new positions of higher responsibility in neighboring districts.

Simona Hoyos, District Accountant

Christine Trumbly, Budget Technician

Violeta Gonzalez Alvarez, Payroll Technician III

F.3. Approval of Contracts over $15,000

#	Provider	Cost	Description
Elementary
2	NatureBridge	$25,747.70	6th grade Outdoor Ed for SRACS.
3	SpringBoard Collaborative	$249,205.00	ELOP funded K-3 early literacy for 500 students of ALES, JMES, PTES, HLES, and SLES in afterschool programs at $500 each.
District
1	Left Coast Scanning, LLC	$21,980.00	These services will allow staff to view, search, and manage personnel, student, payroll, workers’ compensation, and testing files directly through Left Coast Scanning’s platform.
4	Recology Sonoma Marin	$803,567.64	$633,000 annual contract in 2021 was for 24 sites over three years, with possibility for fourth and fifth years for an additional 2.5% each time. This contract is for fewer sites an an additional 27% in cost.

Total value of contracts = $1,100,500.34.

Can ELOP funds support Outdoor Ed?

What does the evaluation of Springboard include? $500 per student is substantial.

Left Coat Scanning requires an ongoing contract as all the scanned documents are hosted on their platform. This was not transparently part of the original agreement for scanning.

The Recology contract is concerning as the numbers do not seem to align. What additional information explains how diminishing the number of sites being served, and an agreement of an annual increase of 2.5% results in a contract for an additional 26%?

H.4. Approval of Contracts – Bond

The new last column lists the total cost of the project.

#	Contractor	Site	Service	Cost	Project Total Cost
District
4	Development Group, Inc	DO	Move Data Equipment	$25,926	$9,500,000
6	Drapery Concepts	DO	Provide and Install Window Shades	$3,295	$9,500,000
Elementary
5	Precision Excavating and Grading, Inc.	LBES	Locate broken storm drain	$40,000

Secondary
1	Northbay Consulting	SRHS	Asbestos Testing	$727	$3,200,000
2	Grassetti Environmental Consulting	EAHS	CEQA for Re-Roof and HVAC	$1,500	$20,000,000
3	Santa Rosa Fire Equipment Inc	EAHS	Fire Hydrant Inspection Re-Roof and HVAC	$866	$20,000,000

Measure C = $25,302.47

Measure G = $47,013.44

Total = $72,315.91

1. Ethnic Studies World History

SRTA members are glad that students will no longer be impacted by the flooding at LBES. What is the estimated total cost for repairing the storm drain at LBES?

H.5. Approval of New Course Proposals

2. Ethnic Studies Pop Culture

3. Middle School Science Academy Elective

Courses will replace existing sections. No new textbooks or materials required.

H.6. Approval of the Naming of the Piner High School Basketball Court in honor of Coach Mike Erickson

Mike Erickson, long-time Piner High School educator and coach, retired from coaching basketball in 2024 after 33 years serving as the second Head Coach in the school’s history. “Coach”, then retired as an educator at the end of the 2024-25 school year.

SRTA members appreciate the dedication of Mike Erickson, and support honoring him.

H.7. Approval of Memorandum of Understanding (MOU) reached with Santa Rosa City Schools (SRCS) and Santa Rosa Teachers Association (SRTA) regarding SRTA 25-26 #1 MOU Adjustments to 2025-2026 Instructional Calendar

January 12, 2026 – Originally scheduled as a Professional Development Day, this date will be converted to an Emergency Closure Day (non-workday for teachers and school-year employees; non-student day if not needed).
April 24, 2026 – Originally scheduled as an Emergency Closure Day, this date will be converted to a Professional Development Day (non-student day).

This MOU is pending ratification by the SRTA membership.

There is no financial impact from this change.

Calendar Adjustment MOU #1

Adjusted Instructional Calendar

G. DISCUSSION / ACTION ITEMS

G.1. (Action) Resolution of Criteria to Determine Certificated Personnel Who Shall be Exempt From the Order of Layoff by Virtue of Their Credentials, Assignment, or Certification (“Skipping Criteria”)

Skipping Criteria Resolution

Due to inability to recruit new employees, any certificated employee who possesses the special training or experience listed below shall be exempt from the order of layoff.

1) Possession of a Single Subject Spanish credential, Spanish (Bilingual Cross-cultural Language and Academic Development Certificate (“BCLAD”) and/or French (BCLAD);

2) Possession of a Single Subject Math and/or Single Subject Science credential (including but not limited to physics, chemistry, biological science, physical science, life science and geoscience);

3) Possession of a Special Education credential;

4) All teachers who are assigned to the dual immersion program at SRFACS;

5) All teachers who are assigned to teach a course in Spanish as part of the dual immersion program at CCLA and EAHS;

6) All teachers who have successful experience teaching transitional kindergarten within the last 5 years;

7) School Psychologist and Speech Language Pathologists holding a Bilingual Certification.

SRTA members are keenly aware of the continuing increase of stress and chaos in working within SRCS. This motion puts all teachers on the bottom of the seniority list, that do not possess credentials or placements worthy of skipping, on notice that their position may be on the chopping block in February. They are wise to keep their options open to secure employment for next year.

SRTA members deserve regularly updated Seniority Lists, to assess their position. This was an unkept promise last year. SRTA expects systemic improvements that will allow for this to be shared regularly, allowing for corrections to be made before RIF notices.

G.2. Action) Approval of a Memorandum of Understanding (MOU) reached with Santa Rosa City Schools (SRCS) and the Santa Rosa Teachers Association (SRTA) regarding SRTA 25-26 #2 MOU Speech Language Pathologist Overages

The financial savings of this MOU are not specified. $750,000 of contracted SLP services will be replaced by paying SRCS SLPs an hourly rate to work with students beyond caseload capacities.

SRTA 25-26 #2 MOU is pending ratification of the SRTA membership.

The MOU will be attached prior to the 12/17/2025 Board Meeting, and will be shared with SCOE .

SRTA members highlighted the ineffective practice of remotely providing speech services, as well as the enormous expense of the outside contracts. There is an appreciation that SRCS was willing to listen and reconsider their decision.

G.3. (Action) SELPA Recommendation
Changes to the Sonoma County SELPA allocation policy will reduce special education funding for SRCS. Becoming an independent SELPA would allow SRCS to better control costs, manage resources, and continue delivering high-quality special education services. SRCS has already worked to build capacity, reducing dependence on County Office services. Additionally, SRCS expects to support neighboring districts by providing special education programs and services as space permits while charging surrounding districts.

Additional expenditures would include:

● Five students served by Sonoma County Office of Education (SCOE) in the Specialized Health Program

● Forty-five students served by Itinerant Deaf/Hard of Hearing (“DHH”) SCOE staff

● Eleven students served by Itinerant Visually Impaired (“VI”) SCOE program staff

● Potential California Children’ s Services (“CCS”) – hosting a Medical Therapy Unit (currently at Lewis Campus)

SELPA Summary

Increased Revenue: $1,150,000

Increased Costs: $550,000

Net Fiscal Benefit: Approximately $600,000

SRTA members have witnessed too many rounds of changes to special services that, while intended to decrease the budget, have in fact ended up increasing costs. If this independent SELPA does not financially pan out as expected, what options will SRCS have to back out of this plan?

G.4.& 5. Public Hearing and Action on Resolution to Convey Easements to the City of Santa Rosa

SRCS has determined it is in the best interest of the District to convey certain easements over portions of District property at MHS to the City of Santa Rosa to allow access for construction, maintenance, and ongoing operation of the ROck Creek and Matanzas water and sewer main replacement.

There is no ending date for this easement agreement.

Net Payment to the District in the amount of $190,099.

Resolution

G.6. (Public Hearing / Action) Pivot Charter School North Bay Renewal Petition

Pivot Charter School seeks authorization for continued operation within the geographic boundaries of SRCS from July 1, 2026 through June 30, 2031, for grade levels K-12. SRCS has determined that Pivot qualifies for a five-year renewal of its charter term.

SRCS will receive a 1% fee to offset costs associated with oversight.

Finding of Facts

Performance on state and local indicators demonstrates overall that it is performing comparably and/or better than similar schools.
Demonstrated improved student outcomes based on the alternative metrics implemented during the most recent charter term
Generally presents a sound educational program for the students enrolled in the charter school.
Demonstrably likely to successfully implement the program, but the District notes it concerns:
1. Lacks source of growing enrollment numbers
2. No reasoning for maintaining 50% reserve
Contains all of the affirmations of the required conditions.
Provides reasonably comprehensive descriptions of the required elements set forth in Education Code section 47605
Roads Education Organization, the nonprofit public benefit corporation operating Pivot, shall serve as the exclusive public school employer.
Satisfies other key areas related to the operations, facilities, and other potential effects of the charter school.

Pivot Response to Finding of Facts

Exhibit A

Click aquí para la versión en español

SRTA members appreciate approving the petition for Pivot in that they provide necessary alternative settings for students that SRCS doesn’t currently offer.

L.1. Future Board Discussion Items

Can the board accept the transparent practice of announcing anticipated future special board meetings at the prior regular board meeting, allowing stakeholders to plan accordingly?

SRTA members are encouraged to prepare for the upcoming agenda items – Resolutions for semester two.

Resolution Recognizing Jan 27 as Holocaust Remembrance Day
Resolution Designating April as School Library Month
Resolution Recognizing March 31st as Transgender Day of Visibility
Resolution for Classified School Employee Week May 18–24
Resolution Celebrating CNS Professionals Week of April 27-May 1st
Resolution for May as Asian American and Pacific Islander Heritage Month
Resolution for Teacher Appreciation Week May 4–8
Resolution in Support of April as National Sexual Assault Awareness Month
Resolution Recognizing April 12th as Day of Silence
Resolution Recognizing May 8th as School Communicators Day
Resolution Recognizing May as the Month of Speech and Language Pathologist
Resolution Reaffirming Support for LGBTQIA+ Community / Proclaiming June as Pride Month, March 31st as Transgender Day
Resolution for Mental Health Awareness
Resolution for School Nurse Day May 6
Resolution for February as African-American History Month
Resolution Recognizing Week of School Counselor Feb 2–6
Resolution Recognizing February CTE Month
Resolution for March as Women’s History Month
Resolution for Arts Education Month

Still Pending Information Requested by Board members

Medina- AP instruction data with number of years of experience of Teachers

-Clarification about board policy adoption requiring a majority of board membership versus a majority of those present/voting

– consider E-sports clubs or teams

Caston- Site funding finance report with various amounts and sources

-strategy of athletics program across the district

-update 3510 policy around reducing waste as a discussion item

– how different sports programs are supported with rallies, announcing, etc.

Prak – Turf fields maintenance level report

– update on sports at MS level

Kirby – add an assistant wrestling coach for women?

DeLaTorre- facility fee, possible reductions?

Jenkins – transporting as needed for sports?

SRTA looks to the future scheduling of the following items:

7-11 Committee List (Dec 2025)
Multi-Tiered System of Support (MTSS) Update (Dec 2025)
Cell Phone Board Policy Presentation and Update (September 2025)
- Staff was recently given the opportunity to complete a survey about cell phones. All questions were required to be answered, while options for answering did not always allow for an accurate response. Valuable input will not be included in the results from this faulty survey..
Panorama and Youth Truth Survey Data (August 2025)
Restorative Practices Data (March 2025)
VAPA Program Highlights (Feb 2025)
Plan and timeline for implementation of Dr. Gillespie’s recommendations around Special Services (January 2025)
First Draft of the District Safety Plan (delayed from September 2024)
Sharing the Library Master Plan with implementation expectations
Officially Closing Learning House, and other sites
SRACS Accelerated Charter Material Revision Request (delayed)
Plan for Staff Housing support program from the proceeds of Fir Ridge

Student Voice Policy

L.3. Board Finance Subcommittee Meeting Dates

Monday, January 5, 2026
Monday, February 2, 2026
Monday, March 2, 2026
Monday, April 6, 2026
Monday, May 4, 2026
Monday, June 1, 2026

L.4. Facilities Projects Update

Update

Planning Stage and Upcoming Projects:

District Office & Education Center Progress on testing

Helen Lehman ES TK Classrooms Progress with DSA review. Wright Contracting will be mobilizing on site over the winter break, and sitework is anticipated to begin in early 2026.

Santa Rosa DeSoto Hall Modernization and Theater Roofing Design work completed and submitted to DSA. CORE has performed pre-construction site visits and will continue pre-construction activities until DSA approval is obtained

Piner HS Theater Lighting Modernization O’Rourke Electric will begin in January and be complete in April, before spring productions.

Elsie Allen Roofing and HVAC Construction documents completed and submitted to DSA. Onsite investigations have been ongoing to determine existing conditions.

Design work is under way to provide temporary housing portables to accommodate increased student population in Temporary Portables at Luther Burbank, Hidden Valley, and Proctor Terrace.

SRFACS @ SRMS TK Classrooms under review by DSA.

Current Construction Projects:

Piner High School 2-Story Classroom part 3 in review with DSA, underground utilities, grading, the elevator pit has been excavated, building’s concrete foundation rebar grade beams and grade slab were completed. Pour for the building foundation is scheduled to occur on 12/17/25, with steel erection following.

James Monroe ES TK Classrooms Arntz Builders is excavating the site, concrete slab on grade complete and structural steel erection expected to begin 12/15/25.

Santa Rosa HS Parking Lot Improvements and Fencing DSA-required modifications for ArtQuest restroom are almost complete. Decorative metal fencing installation at the front of campus is near completion. Progress on storage sheds.

District-Wide Electronic Access Controls are ongoing at SRHS, MHS, MCHS and RVMS. Construction activities have begun at PHS and ALES, as part of the Phase 2 projects. Project drawings for the Phase 3 sites, which include SRMS, RHS, SRCSfor the Arts, EAHS, HVES, and CCLA are near completion. Site walks to review were conducted during the Thanksgiving break.

Projects Closing Out:

Montgomery HS 2-Story Classroom Building gates have been installed, security panels underway. Punchlist items continue being resolved. Furniture delivery is nearly complete. Permanent replacements for the defective stools in the science labs have been received, and will be installed over the winter break. DSA Certification is pending.

Montgomery High School New Communication Wire for HVAC Controls Project closeout is in process.

Rincon Valley MS Roofing & HVAC DSA certification is pending.

Central Receiving Warehouse IT & Purchasing departments transitioning to the new space.

SRCS Board Meeting Agenda Analysis – 12/10/2025.

REGULAR BOARD MEETING

Santa Rosa City Schools

December 10, 2025

Hybrid: Santa Rosa City Hall Council Chambers

4:00 p.m. – Closed Session

6:00 p.m. – Open Session

Hybrid: Zoom / Santa Rosa City Hall

*** streamed ***

Video Board Meetings through this link.

Members attending online are encouraged to add SRTA to the front of their Zoom client name.

Closed Session Items:

A.1. Public Comment On Closed Session Agenda Items To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.

This is an opportunity for members of the public to speak to the board on Closed Session items only.

Without specifics on closed session agenda items, it is impossible for the public to know when to provide insights for items being reviewed.

B.1. Student Readmissions (Case Nos: 2024/25-06, 2023/24-12, 2024/25-18)

B.2. Student Expulsion (Case No: 2025/26-04)

B.3. Public Employee Discipline/Dismissal/Release

B.4. Conference With Labor Negotiator – Name of designated rep attending: Dr. Vicki Zands (SRCS); name of organizations: SRTA, CSEA Santa Rosa 75, Teamsters Union 665

C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

D. Board President End of Year Report

E. Annual Organization of the Board (Choosing Officers for next year)

SRTA Members are invested in having a well informed and high functioning board.

F. Reports (Presidents of Labor Organizations, Superintendent and Board Members)

G. Public Comment on Non Agenda and Consent Items

Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices on students and staff.

Speakers are limited to just those in person (unless a board member attends online.)

Comments are most impactful when they are well spoken, composed and reasonable.

There is a large concern that the fiscal decisions being made will exacerbate enrollment issues for SRCS.

Chromebooks

SRTA members are concerned about the shift to not purchase replacement chromebooks. There is a concern that there are not enough units to facilitate SBAC testing. The changes in practice, to collect individual units and distribute limited carts to elementary and middle sites are being implemented rapidly.

The impact this has on teaching and learning seems to have not been considered. The new middle school elective course is one of several courses that are heavily chromebook dependent. Teaching research can not be done without chromebooks when our sites have eliminated encyclopedias and dictionaries.

SRCS still does not have a technology plan, and there is no clear policy about who is fiscally responsible for damaged chromebooks. Families are not offered insurance to help cover this potential liability.

General fund dollars must rightly be scrutinized right now, shifting funding sources as needed to meet the financial crisis. Perhaps it is reasonable to temporarily utilize bond funds to eliminate the chaos and loss to education that will ensue with the loss of chromebooks.

Measure-C-City-Santa-Rosa-High-School-District

Measure G – City of Santa Rosa Elementary School District

H. CONSENT ITEMS

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.

This month there is no personnel report on this agenda. This is highly unusual. There have been an average of over 190 personnel items reported in the board agenda each month this year.

There is no regular contract agenda item on this agenda, either. This is highly unusual. There have been an average of 32 contracts per month this year, worth an average of $105,000 each.

There are multiple contracts for eleven elementary portables that are up for approval in the consent agenda before the action item about elementary structure for next year. This order seems inappropriate.

H.3. Approval of Donations and Gifts

Donation Detail

Schools Plus has given a generous $55,000 to SRCS High Schools.

H.4. Approval of Contracts – Bond

#	Contractor	Site	Service	Cost	Project Total Cost
District
1	Integrated Security Controls	DO	Security Cameras for Warehouse	$2,462	$9,500,000
Secondary
6	NorBay Consulting	SRHS	Hazardous Materials Inspection (DeSoto and Theater)	$3,246.00	$8,000,000
7	American Eagle Enterprises	PHS	Gym Bleacher Railing Replacement	$22,680.00
Elementary
2	Mobile Modular	PTES	3 Temporary Portables for 2 years	$169,417	$2,000,000
3	Mobile Modular	LBES	5 Temporary Portables for 2 years	$281,095	$2,800,000
4	Mobile Modular	HVES	3 Temporary Portables for 2 years	$168,657	$2,000,000
5	Greystone West Company	HLES	Construction Management TK Bldg	$955,444	$18,000,000

Measure C = $27,796.87

Measure G = $1,575,203.34

Total = $1,603,000.21

Contracts

Medida C – Distrito Escolar Secundario de Santa Rosa, Ciudad

What is the thinking with the contracts for portables being for two years?

H.5. Approval of Motive Studio Architectural Services Contract for Proctor Terrace Elementary School Temp Housing

Contract

Measure G: $93,675

Project total: $2,000,000

H.6. Approval of the Motive Studio Architectural Services Contract for Luther Burbank Elementary School Temp Housing

Contract

Measure G: $104,745

Project total: $2,800,000

H.7. Approval of Motive Studio Architectural Services Contract for Hidden Valley Elementary School Temp Housing

Contract

Measure G: $93,675.00

Project total: $2,000,000

H.8. Approval of New Course Proposals

The addition of AP Psychology and AP Human Geography align with district and site goals of expanding access to advanced coursework, increasing college and career readiness, and promoting student well-being through mental health education.

Financial Impact

Cost of textbooks:
AP Human Geography — $2,500 at Maria Carrillo HS and Santa Rosa HS
AP Psychology — $18,000 at Maria Carrillo HS and Santa Rosa HS

Hip Hop Dance — NO COST at Montgomery HS
Funding Sources: Lottery and Donations

I. DISCUSSION / ACTION ITEMS

I.1. Budget Items

a. (Action) 2025-26 First Interim Fiscal Report

No presentation is yet attached. This has become a concerning regular occurrence on board agendas.

First Interim Report

(restricted, unrestricted, and combined versions)

The district is expecting a Fiscal Health Risk Analysis (FHRA) from Fiscal Crisis & Management Assistance Team (FCMAT) in January 2026.

There are slight changes from the approved budget numbers to the new projected numbers.

25-26 total income budgeted to be $238M and expenses are $252M, $14M more than income.

This year Services and Other Operating Expenses are still 25% of the budget.

Multi-Year Projection- by budget lines (page 30)

The multi-year projection shows a decline in out year ending balances of $1M this year, -$15M next year, and -$32 M the following year.

b. (Action) Fiscal Stabilization Plan and Recommendations to the Board

The December 8, 2025 Preliminary Solvency and Fiscal Stabilization Plan letter due to SCOE on Dec 8 is not attached.

Potential Solutions

Potential Admin Changes eliminate 9 positions to save $1.9M.

Cabinet to be diminished, including only the three Assistant Superintendents and the Public Information Officer.
The Department of Student Services to be created to envelop Ed Services, Special Services and Wellness and Engagement.
Educational Services: Eliminate 1.0 FTE Executive Director, 1.0 FTE Director, and 3.0 FTE Coordinators.
Special Services: Eliminate 1.0 FTE Special Services Coordinator and 2.0 FTE Program Manager positions. The document states that 1.0 FTE Coordinator from Wellness and Engagement will be transferred to Special Services but this is not reflected in the listed positions.
Wellness and Engagement: Reduce 1.0 FTE Director to 1.0 FTE Coordinator.
Human Resources: Eliminate 1.0 FTE Director.

One time moving $7.9M from unrestricted to restricted spending will help restore the required reserve.

Temporarily transferring $16.6M from other district funds will help with cash flow. There was $3.2M in Medi-Cal reimbursements left in the fund at the end of last year that SRCS is working to appropriately expense.

“To date, we have identified potential solutions totaling 3.5M (2.8M in unrestricted funds and 0.8M in restricted funds). This includes the elimination of co-teaching (stipends), elimination of Restorative Intervention Support, and reduction in School Based Therapists.”

Co-teaching stipends are part of the SRCS/SRTA Contract, article 14.5.3 and would need to be negotiated. This $3,000 stipend was calculated to cover the prep time these teachers forfeit to collaborate with each other.

Non-management positions will be considered for round two, with a presentation for Board discussion in January and action in February 2026.

As a reminder, SCOE requires the following corrective action by SRCS

December 8, 2025 Preliminary Solvency and Fiscal Stabilization Plan due to SCOE

February 16, 2026 submit a board-approved Fiscal Stabilization Plan to SCOE

i. The plan shall include multiyear financial projections for restricted, unrestricted, and combined funds, with detailed assumptions supporting the projections.

ii. The plan shall address implementation of ongoing expenditure reductions sufficient to eliminate the structural deficit and restore fiscal stability.

SCOE will

Decide about assigning a fiscal advisor with stay and rescind authority, paid for by the county superintendent, to advise the district on its financial condition by December 15, 2025

SRTA members appreciate that there are reductions to the district office administrative staff. The new organization chart is more streamlined than all those presented to the board in over a decade.

Is the attached Potential Solutions the “Preliminary Solvency and Fiscal Stabilization Plan” shared with SCOE by Dec 8, 2025?

Where is an analysis of the medical reimbursements for mental health SRCS can collect compared to the expense for offering mental health services?

What is the priority with these proposed cuts? When there is more funding available, how will the decision be made on what to restore first? If trust is to be rebuilt, a restoration plan requires transparency.

I.2. (Action) Update on Board Request on Elementary Consolidation Plan

● Structure of elementary schools for the 2026-2027 school year and beyond

○ Create new TK-3 and 4-6 campuses

○ Keep all sites as TK-6 campuses

Options for distribution of special education classes across school sites

○ Distribute more equitably across all sites

○ Concentrate where space is available

● Approval of boundaries

Financial Impact –

Cost neutral staffing

Cost neutral bus routes or possible $135,000 for one additional bus route for Grade Level TK-6.

Funding for the estimated fiscal impact will come from the Santa Rosa facilities bond, with an amount estimated between $9,000,000 and $21,000,000 over the next five years dependent on the various scenarios being presented.

Comparison

Presentation

All of this change is said to be cost neutral to the general fund. SRTA members would appreciate SRCS Admin and board currently pause this entire discussion, instead spending their limited energies on righting our financial ship, and resolving the issues at sites which have recently consolidated. Leave the elementary sites configuration and boundaries as they currently are, until this financial crisis has been resolved. There is enough chaos in our system right now due to prior decisions and planned elimination of services. Students and staff will be able to withstand changes far better from established communities, than while simultaneously trying to establish new communities.

J.1. Approval of Minutes

November 12, 2025 Minutes and Supporting Documents

Special Board Meeting Held On November 20, 2025 Minutes and Supporting Documents

L.1. Future Board Discussion Items

Can the board accept the transparent practice of announcing anticipated future special board meetings at the prior regular board meeting, allowing stakeholders to plan accordingly?

SRTA members are encouraged to prepare for the upcoming agenda items.

Pivot Charter School Renewal
7-11 Committee List
Multi-Tiered System of Support (MTSS) Update
Special Education Local Plan Area (SELPA) Formation

Still Pending Information Requested by Board members

Medina- AP instruction data with number of years of experience of Teachers

-Clarification about board policy adoption requiring a majority of board membership versus a majority of those present/voting

– consider E-sports clubs or teams

Caston- Site funding finance report with various amounts and sources

-strategy of athletics program across the district

-update 3510 policy around reducing waste as a discussion item

– how different sports programs are supported with rallies, announcing, etc.

Prak – Turf fields maintenance level report

– update on sports at MS level

Kirby – add an assistant wrestling coach for women?

DeLaTorre- facility fee, possible reductions?

Jenkins – transporting as needed for sports?

SRTA looks to the future scheduling of the following items:

Cell Phone Board Policy Presentation and Update (September 2025)
- Staff was recently given the opportunity to complete a survey about cell phones. All questions were required to be answered, while options for answering did not always allow for an accurate response. Valuable input will not be included in the results from this faulty survey..
Appointment of Vacant Committee Position: Board Finance Subcommittee (September 2025)
Panorama and Youth Truth Survey Data (August 2025)
Restorative Practices Data (March 2025)
VAPA Program Highlights (Feb 2025)
Plan and timeline for implementation of Dr. Gillespie’s recommendations around Special Services (January 2025)
First Draft of the District Safety Plan (delayed from September 2024)
Sharing the Library Master Plan with implementation expectation
Officially Closing Learning House, and other sites
SRACS Accelerated Charter Material Revision Request (delayed)
Plan for Staff Housing support program from the proceeds of Fir Ridge

Student Voice Policy

L.3. Board Finance Subcommittee Meeting Dates

Monday, January 5, 2026
Monday, February 2, 2026
Monday, March 2, 2026
Monday, April 6, 2026
Monday, May 4, 2026
Monday, June 1, 2026

REUNIÓN ORDINARIA DE LA JUNTA DIRECTIVA

Escuelas de la ciudad de Santa Rosa

10 de diciembre de 2025

Híbrido: Cámaras del Consejo del Ayuntamiento de Santa Rosa

4:00 pm – Sesión Cerrada

6:00 pm – Sesión Abierta

Híbrido: Zoom / Ayuntamiento de Santa Rosa

*** transmitido ***

Reuniones de la junta directiva por videoa través de este enlace.

Tómese el tiempo para revisar la siguiente versión abreviada de la agenda.Haga clic aquí para ver la agenda completa.Tiene enlaces en vivo sobre muchos temas con más información. Si desea comentar con la junta sobre los próximos temas, envíe un correo electrónico a agendacomments@srcs.k12.ca.us. Por favor, envíe una copia a wearesrta@gmail.com en su correo electrónico.

Se recomienda a los miembros que asisten en línea que agreguen SRTA al frente de su nombre de cliente de Zoom.

Temas de la sesión cerrada:

A.1. Comentarios públicos sobre los temas de la agenda de sesiones cerradas Para comentar, envíe un correo electrónico a Melanie Martin a mmartinsrcs.k12.ca.us.

Esta es una oportunidad para que los miembros del público hablen con la junta únicamente sobre temas de sesión cerrada.

Sin detalles sobre los temas de la agenda de las sesiones cerradas, es imposible que el público sepa cuándo brindar información sobre los temas que se están revisando.

B.1. Readmisión de estudiantes (Números de caso: 2024/25-06, 2023/24-12, 2024/25-18)

B.2. Expulsión de estudiantes (Caso n.° 2025/26-04)

B.3. Disciplina/Despido/Liberación de Empleados Públicos

B.4. Reunión con el negociador laboral – Nombre del representante designado que asistió: Dra. Vicki Zands (SRCS); nombre de las organizaciones: SRTA, CSEA Santa Rosa 75, Sindicato de Teamsters 665

B.6 Evaluación del desempeño de los empleados públicos (Cargo del empleado evaluado: Superintendente, Superintendente Asociado, Superintendente Auxiliar, Directores, Subdirectores, Subdirectores Auxiliares, Coordinadores)

C. VOLVER A CONVOCAR A LA SESIÓN ABIERTA ORDINARIA (6:00 pm)

D. Informe de fin de año del Presidente de la Junta

E. Organización Anual de la Junta (Elección de Autoridades para el próximo año)

Los miembros de SRTA están interesados en tener una junta directiva bien informada y que funcione bien.

F. Informes (Presidentes de Organizaciones Laborales, Superintendente y Miembros de Junta Directiva)

G. Comentarios públicos sobre temas no incluidos en la agenda y temas de consentimiento

Se invita a los miembros de SRTA a completar las tarjetas azules en la reunión de la junta para hacer comentarios públicos. Se han suspendido los comentarios en línea, a menos que un miembro de la junta asista de forma remota. Les rogamos que estén preparados para respetar el límite de tiempo de tres minutos o la posible reducción de último minuto. Los comentarios se han limitado a un máximo de 60 segundos, con un límite en el tiempo total dedicado a los comentarios públicos. En este momento, solo se abordan los puntos que no están en la agenda, con la excepción de los puntos de consentimiento (véase la sección F).

Se solicitan comentarios en la reunión de la junta para aportar la perspectiva de un miembro y compartir experiencias reales del impacto de las políticas y prácticas del distrito en los estudiantes y el personal.

Los oradores se limitan a aquellos en persona (a menos que un miembro de la junta asista en línea).

Los comentarios tienen mayor impacto cuando están bien expresados, compuestos y razonables.

Existe una gran preocupación de que las decisiones fiscales que se están tomando empeorará los problemas de inscripción en SRCS.

Chromebooks

Los miembros de SRTA están preocupados por la decisión de no comprar Chromebooks de reemplazo. Existe la preocupación de que no haya suficientes unidades para facilitar las pruebas SBAC. Los cambios en la práctica, que consisten en recolectar unidades individuales y distribuir carritos limitados a las escuelas primarias y secundarias, se están implementando rápidamente.

El impacto que esto tiene en la enseñanza y el aprendizaje parece no haberse tenido en cuenta. La nueva clase optativa de secundaria es una de las varias clases que dependen en gran medida de los Chromebooks. La investigación en la enseñanza no se puede llevar a cabo sin Chromebooks cuando nuestros centros han eliminado las enciclopedias y los diccionarios.

SRCS aún no cuenta con un plan tecnológico y no existe una política clara sobre quién es responsable fiscalmente de los Chromebooks dañados. A las familias no se les ofrece un seguro que cubra esta posible responsabilidad.

Es necesario analizar con atención los fondos generales ahora mismo, modificando las fuentes de financiación según sea necesario para afrontar la crisis financiera. Quizás sea razonable utilizar temporalmente los fondos de bonos para eliminar el caos y las pérdidas para la educación que se producirán con la pérdida de Chromebooks.

Medida G – Distrito Escolar Primario de la Ciudad de Santa Rosa

H. ELEMENTOS DE CONSENTIMIENTO

Todos los elementos de consentimiento son aprobados por la Junta en una sola moción, a menos que un miembro de la Junta solicite que un elemento se elimine y se discuta por separado.

Este mes no hay ningún informe de personal en esta agenda.Esto es sumamente inusual. Este año, se han reportado en promedio más de 190 asuntos de personal en la agenda de la junta cada mes.

En esta agenda tampoco hay ningún punto relativo a contratos regulares.Esto es muy inusual. Este año se han producido un promedio de 32 contratos al mes, con un valor promedio de 105.000 dólares cada uno.

Hay varios contratos para once escuelas primarias portátiles que están pendientes de aprobación en la agenda de consentimiento antes del punto de acción sobre la estructura de la escuela primaria para el próximo año.Esta orden parece inapropiada.

H.3. Aprobación de donaciones y regalos

Detalle de la donación

Schools Plus ha donado unos generosos $55,000 a las escuelas secundarias SRCS.

H.4. Aprobación de Contratos – Fianza

#	Contratista	Sitio	Servicio	Costo	Costo total del proyecto
Distrito
1	Integrated Security Controls	DO	Cámaras de seguridad para almacén	$2,462	$9,500,000
Secundario
6	NorBay Consulting	SRHS	Inspección de materiales peligrosos (DeSoto y Theater)	$3,246.00	$8,000,000
7	American Eagle Enterprises	PHS	Reemplazo de barandilla de grada de gimnasio	$22,680.00
Elemental
2	Mobile Modular	PTES	3 portátiles temporales por 2 años	$169,417	$2,000,000
3	Mobile Modular	LBES	5 portátiles temporales por 2 años	$281,095	$2,800,000
4	Mobile Modular	HVES	3 portátiles temporales por 2 años	$168,657	$2,000,000
5	Greystone West Company	HLES	Gestión de la construcción del edificio TK	$955,444	$18,000,000

Medida C = $27,796.87

Medida G = $1,575,203.34

Total = $1,603,000.21

Resumen de contratos

Contratos

Plan de implementación de las Medidas C y G

¿Cuál es la idea de que los contratos para portátiles sean por dos años?

H.5. Aprobación del contrato de Motive Studio Architectural Services para la vivienda temporal de la escuela primaria Proctor Terrace

Contrato

Medida G: $93,675

Total del proyecto: $2,000,000

H.6. Aprobación del contrato de servicios Motive Studio Architectural Services para la vivienda temporal de la escuela primaria Luther Burbank

Contrato

Medida G: $104,745

Total del proyecto: $2,800,000

H.7. Aprobación del contrato de servicios de Motive Studio Architectural Services para la vivienda temporal de la Escuela Primaria Hidden Valley

Contrato

Medida G: $93,675.00

Total del proyecto: $2,000,000

H.8. Aprobación de propuestas de nuevos cursos

La incorporación de Psicología AP y Geografía Humana AP se alinea con los objetivos del distrito y del sitio de ampliar el acceso a cursos avanzados, aumentar la preparación para la universidad y la carrera y promover el bienestar de los estudiantes a través de la educación en salud mental.

Impacto financiero

Costo de los libros de texto:
Geografía Humana AP: $2,500 en Maria Carrillo HS y Santa Rosa HS
Psicología AP: $18,000 en Maria Carrillo HS y Santa Rosa HS

Baile Hip Hop — SIN COSTO en Montgomery HS
Fuentes de financiación: Lotería y donaciones

I. TEMAS DE DISCUSIÓN/ACCIÓN

I.1. Partidas presupuestarias

a. (Acción) Primer Informe Fiscal Interino 2025-26

Aún no se ha adjuntado ninguna presentación. Esto se ha convertido en un preocupante suceso recurrente en las agendas de la junta.

Primer informe provisional

(versiones restringidas, sin restricciones y combinadas)

El distrito espera un Análisis de Riesgo de Salud Fiscal (FHRA) del Equipo de Asistencia de Gestión y Crisis Fiscal (FCMAT) en enero de 2026.

Hay ligeros cambios entre las cifras del presupuesto aprobado y las nuevas cifras proyectadas.

Se presupuestaron ingresos totales para el 25-26 de $238 millones y gastos de $252 millones, $14 millones más que los ingresos.

Este año, los servicios y otros gastos operativos siguen representando el 25 % del presupuesto.

Proyección Plurianual por líneas presupuestarias (página 30)

La proyección plurianual muestra una disminución en los saldos finales de nuestro año de $1 millón este año, -$15 millones el próximo año y -$32 millones el año siguiente.

b. (Acción) Plan de estabilización fiscal y recomendaciones a la Junta

No se adjunta la carta preliminar del Plan de solvencia y estabilización fiscal del 8 de diciembre de 2025 que debe presentarse ante la SCOE el 8 de diciembre.

Soluciones potenciales

Los posibles cambios administrativos eliminan 9 puestos y suponen un ahorro de 1.9 millones de dólares.

El gabinete se reducirá y quedará integrado únicamente por los tres superintendentes adjuntos y el oficial de información pública.
Se creará el Departamento de Servicios Estudiantiles para abarcar los Servicios Educativos, los Servicios Especiales y el Bienestar y la Participación.
Servicios Educativos: Eliminar 1.0 FTE de Director Ejecutivo, 1.0 FTE de Director y 3.0 FTE de Coordinadores.
Servicios Especiales: Eliminar los puestos de Coordinador de Servicios Especiales (1.0 FTE) y Gerente de Programa (2.0 FTE). El documento indica que el Coordinador (1.0 FTE) de Bienestar y Participación se transferirá a Servicios Especiales, pero esto no se refleja en los puestos listados.
Bienestar y compromiso: reducir 1.0 FTE de director a 1.0 FTE de coordinador.
Recursos Humanos: Eliminar 1.0 Director FTE.

Transferir en una sola ocasión US$7.9 millones del gasto no restringido al gasto restringido ayudará a restablecer la reserva necesaria.

La transferencia temporal de $16.6 millones de otros fondos del distrito contribuirá al flujo de caja. Al final del año pasado, quedaban $3.2 millones en reembolsos de Medi-Cal en el fondo, que SRCS está trabajando para contabilizar adecuadamente.

Hasta la fecha, hemos identificado posibles soluciones por un total de 3,5 millones (2,8 millones en fondos no restringidos y 0,8 millones en fondos restringidos). Esto incluye la eliminación de la co enseñanza (estipendios), la eliminación del Apoyo a la Intervención Restaurativa y la reducción de terapeutas escolares.

Los estipendios por co enseñanza forman parte del Contrato SRCS/SRTA, artículo 14.5.3, y deberán negociarse. Este estipendio de $3,000 se calculó para cubrir el tiempo de preparación que estos docentes pierden al colaborar entre sí.

Se considerarán puestos no gerenciales para la segunda ronda, con una presentación para discusión en la Junta en enero y acción en febrero de 2026.

Como recordatorio, SCOE requiere la siguiente acción correctiva por parte de SRCS

8 de diciembre de 2025 Plan Preliminar de Solvencia y Estabilización Fiscal debido a SCOE

16 de febrero de 2026 presentar un Plan de Estabilización Fiscal aprobado por la junta a la SCOE

i. El plan incluirá proyecciones financieras plurianuales para fondos restringidos, no restringidos y combinados, con supuestos detallados que respalden las proyecciones.

ii. El plan abordará la implementación de reducciones continuas del gasto suficientes para eliminar el déficit estructural y restablecer la estabilidad fiscal.

La SCOE lo hará

Decidir sobre la asignación de un asesor fiscal con autoridad para suspender y rescindir, pagado por el superintendente del condado, para asesorar al distrito sobre su situación financiera antes del 15 de diciembre de 2025

Los miembros de SRTA agradecen las reducciones en el personal administrativo de la oficina de distrito. El nuevo organigrama es más ágil que todos los presentados a la junta en más de una década.

¿Las Soluciones Potenciales adjuntas son el “Plan Preliminar de Solvencia y Estabilización Fiscal” que se compartirá con SCOE antes del 8 de diciembre de 2025?

¿Dónde hay un análisis de los reembolsos médicos por salud mental que SRCS puede recaudar en comparación con el gasto por ofrecer servicios de salud mental?

¿Cuál es la prioridad con estos recortes propuestos? Cuando haya más fondos disponibles, ¿cómo se decidirá qué restaurar primero? Para restablecer la confianza, un plan de restauración requiere transparencia.

I.2. (Acción) Actualización sobre la solicitud de la Junta Directiva sobre el Plan de Consolidación de Escuelas Primarias

● Estructura de las escuelas primarias para el año escolar 2026-2027 y posteriores

○ Crear nuevos campus para los grados TK-3 y 4-6

○ Mantener todos los sitios como campus TK-6

Opciones para la distribución de clases de educación especial en los distintos planteles escolares

○ Distribuir de manera más equitativa en todos los sitios

○ Concéntrese donde haya espacio disponible

● Aprobación de límites

Impacto financiero –

Dotación de personal neutral en costes

Rutas de autobús sin costo alguno o posible costo de $135,000 para una ruta de autobús adicional para los grados TK-6.

El financiamiento para el impacto fiscal estimado provendrá del bono de instalaciones de Santa Rosa, con un monto estimado entre $9,000,000 y $21,000,000 durante los próximos cinco años dependiendo de los diversos escenarios que se presenten.

Comparación

Presentación

Se dice que todo este cambio no tendrá ningún costo para el fondo general. Los miembros de SRTA agradecerían que la administración y la junta directiva de SRCS suspendieran esta discusión y, en su lugar, dedicaran sus limitadas energías a enderezar el rumbo financiero y resolver los problemas en las escuelas que se han consolidado recientemente. Se recomienda mantener la configuración y los límites de las escuelas primarias como están hasta que se resuelva esta crisis financiera. Ya hay suficiente caos en nuestro sistema debido a decisiones previas y la eliminación planificada de servicios. Los estudiantes y el personal podrán soportar mejor los cambios desde las comunidades establecidas que si simultáneamente intentan establecer nuevas comunidades.

J.1. Aprobación de actas

12 de noviembre de 2025 Minutos y Documentos de respaldo

Reunión extraordinaria de la Junta Directiva celebrada el 20 de noviembre de 2025 Minutos y Documentos de respaldo

L.1. Temas futuros de discusión de la Junta

¿Puede la junta aceptar la práctica transparente de anunciar las futuras reuniones especiales de la junta en la reunión regular anterior, permitiendo a las partes interesadas planificar en consecuencia?

Se anima a los miembros de SRTA a prepararse para los próximos puntos de la agenda.

Renovación de la escuela autónoma Pivot
Lista del Comité 7-11
Actualización del Sistema de Apoyo de Múltiples Niveles (MTSS)
Formación del Área del Plan Local de Educación Especial (SELPA)

Información aún pendiente solicitada por los miembros de la Junta

Medina- Datos de instrucción AP con número de años de experiencia de los profesores

-Aclaración sobre la adopción de políticas de la junta que requieren una mayoría de los miembros de la junta en lugar de una mayoría de los presentes/votantes.

– considerar clubes o equipos de deportes electrónicos

Caston- Informe financiero de financiación del sitio con diversos montos y fuentes

-estrategia del programa de atletismo en todo el distrito

-Actualizar la política 3510 sobre la reducción de residuos como tema de debate

– cómo se apoyan diferentes programas deportivos con mítines, anuncios, etc.

Prak – Informe del nivel de mantenimiento de campos de césped

– Actualización sobre deportes a nivel MS

Kirby: ¿Agregar un entrenador asistente de lucha libre para mujeres?

DeLaTorre-Tarifa de instalaciones, ¿posibles reducciones?

Jenkins – ¿transporte según sea necesario para los deportes?

SRTA analiza la programación futura de los siguientes elementos:

Presentación y actualización de la política de la Junta de Teléfonos Celulares (septiembre de 2025)
- Recientemente, el personal tuvo la oportunidad de completar una encuesta sobre teléfonos celulares. Todas las preguntas eran obligatorias, y las opciones de respuesta no siempre permitían una respuesta precisa. No se incluirán aportaciones valiosas en los resultados de esta encuesta defectuosa.
Designación de un puesto vacante en el Subcomité de Finanzas de la Junta Directiva (septiembre de 2025)
Datos de la Encuesta Panorama y la Youth Truthl (agosto de 2025)
Datos de prácticas restaurativas (marzo de 2025)
Aspectos destacados del programa VAPA (febrero de 2025)
Plan y cronograma para la implementación de las recomendaciones del Dr. Gillespie sobre Servicios Especiales (enero de 2025)
Primer borrador del Plan de Seguridad del Distrito (retrasado desde septiembre de 2024)
Compartir el Plan Maestro de la Biblioteca con expectativas de implementación
Cierre oficial de Learning House y otros sitios
Solicitud de revisión acelerada del material de la Charter del SRACS (retrasada)
Plan para el programa de apoyo a la vivienda del personal con los ingresos de Fir Ridge

Hasta que el distrito tome una decisión, los fondos provenientes de la venta de la propiedad de Fir Ridge se encuentran estancados y pierden valor a medida que el costo de la vivienda sigue aumentando. La puesta en marcha de un programa podría ayudar a SRCS a atraer y retener al personal de CSEA. El impacto potencial de los fondos disminuye con el tiempo.

Política de Voz Estudiantil

L.3. Fechas de las reuniones del Subcomité de Finanzas de la Junta

Lunes 5 de enero de 2026
Lunes 2 de febrero de 2026
Lunes 2 de marzo de 2026
Lunes 6 de abril de 2026
Lunes 4 de mayo de 2026
Lunes 1 de junio de 2026

SRCS Board Meeting Agenda Analysis – 11/12/2025.

REGULAR BOARD MEETING

Santa Rosa City Schools

November 12, 2025

Hybrid: Santa Rosa High School Auditorium 1235 Mendocino Ave

4:00 p.m. – Closed Session

6:00 p.m. – Open Session

Hybrid: Zoom / Santa Rosa City Hall

*** streamed ***

Video Board Meetings through this link.

Members attending online are encouraged to add SRTA to the front of their Zoom client name.

Closed Session Items:

A.1. Public Comment On Closed Session Agenda Items To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.

This is an opportunity for members of the public to speak to the board on Closed Session items only.

Without specifics on closed session agenda items, it is impossible for the public to know when to provide insights for items being reviewed.

B.1. Student Expulsions (Case Nos: 2025/26-03, 2025/26-05)

B.2. Conference With Legal Counsel – Existing Litigation (Case No.s: 24CV00520, 23CV00397)

B.3. Conference With Legal Counsel – Anticipated Litigation (One potential case)

B.4. Public Employee Discipline/Dismissal/Release

B.5. Conference With Labor Negotiator – Name of designated rep attending: Dr. Vicki Zands (SRCS); name of organizations: SRTA, CSEA Santa Rosa 75, Teamsters Union 665

B.6 Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators)

C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

D. Reports

E. Public Comment on Non Agenda and Consent Items

Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices on students and staff.

Speakers are limited to just those in person

Comments are most impactful when they are well spoken, composed and reasonable.

G-1 is about the fiscal health of the district, so all commenters on this topic should wait until then.

F. CONSENT ITEMS

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.

F.2. Approval of Personnel Transactions

EdJoin shows a total of 67 current postings for 171 jobs in SRCS. There are fourteen certificated opening postings for fourteen positions (one more than the last meeting.) There are fifty-three current classified postings for one-hundred seventy-one job openings (seventeen less than the last meeting.) There are no certificated and no classified management positions posted.

SRTA heartily welcomes Jhon Everth Ortiz Cubidez (MHS), Devyn Gilman (LBES), Elizabeth Brooks (PHS), Alfred Frimpong (MHS/HSMS) and Stephen Drapkin (JMES).

Changes to classified staff includes three new hires and three resignations. They leave taking with them 3 years, 10 months and 8 days of knowledge and service to our staff and students.

F.4. Ratification of Contracts Under $15,000

Summary

#	Provider	Cost	Description
Charter
4	Common Ground Society	$500.00	diversity and equity presentation for SRACS
Secondary
1	Bryan Price	$9,109.50	CPR for SRCS Coaches
2	Career Technical Education Foundation of Sonoma County	No Direct Cost	provide HS student internships through the Path to Purpose Program
3	California Agricultural Teachers’ Induction Program	$8,100.00	Induction support, mentoring, coaching and technical assistance to agricultural teachers in their first or second year of teaching

Total value of contracts = $17,709.50.

F.5. Approval of Contracts over $15,000

#	Provider	Cost	Description
Secondary
1	Illuminated Collective, LLC	$28,000.00	facilitate the development of integrated grade level teams and pathways at EAHS
3	Imagine Learning	$60,330.00	Teachers for remote online instruction of Chem at MHS and Spanish at EAHS.
District
2	Adroit Advanced Technologies	$206,000.00	Transportation services for students with disabilities

The contract for EAHS raises questions about the focus of the site. There has been tremendous energy put into centering the site on CTE. Then last year there was a decision to concentrate on Project Based Learning. This current contract is to support Integrated Pathways. Are these intentions coming from the staff?

How does an additional contract for transportation impact our agreement with West County?

Total value of contracts = $294.330.00

F.6. Approval of Contracts – Bond

#	Contractor	Site	Service	Cost
Elementary
4	Brelje & Race	LBES	Portables Underground Survey	$30,900
Charter
1	Stockdale Inspection Services	CCLA	Baseball Scoreboard inspection	$2,940
2	RGH Consultants	CCLA	Baseball Scoreboard inspection	$11,775
3	Grassetti Environmental Consulting	CCLA	Baseball Scoreboard exemption	$1,000

Measure C = $15,715.00

Measure G = $30,900.00

Total = $46,615.00

SRTA members are still awaiting dates on site meetings for updating the Facilities Master Plan.

F.7. California Environmental Quality Act (CEQA) Notice of Exemption for the Cesar Chavez Language Academy Baseball Field Scoreboard

Notice of Exemption

F.8. Approval of Resolution 2025/26-43 Notice of Intent to Convey Easements to the City of Santa Rosa

The City of Santa Rosa is replacing water mains that run underground at MHS. This agreement will sell two strips of land above new water mains to the city for $190,157.00

Information Booklet

MHS Appraisal

MHS Easement Deed (One) (Two) (Three)

MHS Agreement

F.9. Adoption of Resolution No. 2025/26-44 Supporting Award and Approval of Lease-Leaseback Agreement with Core Construction for the SRHS DeSoto Hall Modernization & Theater Roofing Project

Notice of Intent to Award

Facilities Lease

Site Lease

LLB RFP Response

F.10. Approval of Amendment No. 1 to the Alternate Design-Build Agreement with Wright Contracting for the Helen Lehman Elementary School TK Classroom Buildings Project

Amendment No. 1

F.11. Approval of Maria Carrillo High School’s Cheerleading Program to travel to Orlando, FL

Participate in The ONE Cheer & Dance Finals

Orlando, FL, February 3-9, 2026.

Field Trip Request

Letter of Intent

Schedule

F.12. Approval of Authorized Signatory for California Department of Education, Early Childhood Education Contract

This resolution authorizes the Director of Expanded Learning and State & Federal Programs to be a signatory for the California State Preschool Program (CSPP).

Reclassification Criteria (Current)

F.13. Approval of Updated Reclassification Assessment i-Ready

The Board approved i-Ready as a local assessment to determine reclassification eligibility for multilingual learners in grades K-6 on 5/14/25. The Board will consider adding iReady for grades 7 and 8 to determine reclassification, allowing us the ability to include sites currently using iReady for Grades 7 and 8. Approval will allow for Grade 7 and 8 i-Ready language arts benchmark scores to be added, consistent with the K-6 sites currently using iReady, as evidence for meeting the basic skills requirement for reclassification to Fluent English Proficient (RFEP) status.

Reclassification Criteria (Proposed)

F.14. Authorizing Certificated Teachers to Teach Outside Their Major or Minor Fields

No document is yet attached. This has become a regular occurrence on board agendas.

F.15. Approval of the Student Placement and Intern Teacher Preparation MOUs between University of San Francisco and SRCS

Intern Teacher MOU

Student Placement MOU

F.16. Approval of the Student Internship MOU between Pacific Union College and SRCS

Student Internship MOU

G. DISCUSSION / ACTION ITEMS

G.1. (Discussion) High Level Fiscal Solutions – Pre First Interim

Cash Flow Projections (Oct Version as sent to SCOE)

Potential Cash and Budget Solutions (only shared as bullet points)

● Maximize use of restricted resources

● Reduce supplemental pay

● Reduce and restructure district office

● Reduce school site staffing

● Manage special education costs increases

● Reduce discretionary contracts

● Explore intermediate to long-term budget solutions

● Plan for unbudgeted needs

SRCS expects to receive the FCMAT Fiscal Health Risk Analysis Mid January 2026

Pre-First Interim Budget Update (restricted, unrestricted, and combined versions)

There is no change from the approved budget numbers to the projected numbers.

25-26 expenses are budgeted at $14M more than income.

This year Services and Other Operating Expenses are 25% of the budget.

This is updated with current year numbers and projections through the end of next year.

SRCS predicts deficit cash on hand of $40.5M in December ‘25 and $22M in March ‘26. Those can be covered by loans from Sonoma County for expected property taxes. The ending balance is negative $2.8M, so if SRCS can cut $2.8M this year, they will end with a zero balance. Next year SRCS predicts deficit cash on hand for the entire year (except April), with deficits of $62.1M in December ‘26 and $34.3M in March ‘27, with an ending balance of -$16.2M.

Multi-Year Projection- by budget lines

The multi-year projection shows an ending balance of $1M this year, -$11.9M next year, and -$25.4 M the following year.

Sept letter from SCOE

Requires the following corrective action by SRCS

December 8, 2025 Preliminary Solvency and Fiscal Stabilization Plan due to SCOE

February 16, 2026 submit a board-approved Fiscal Stabilization Plan to SCOE

i. The plan shall include multiyear financial projections for restricted, unrestricted, and combined funds, with detailed assumptions supporting the projections.

ii. The plan shall address implementation of ongoing expenditure reductions sufficient to eliminate the structural deficit and restore fiscal stability.

SCOE will

Assign a fiscal advisor with stay and rescind authority, paid for by the county superintendent, to advise the district on its financial condition by December 15, 2025
Assist in developing a financial plan that will enable the district to meet its future obligations
Contract with the Fiscal Crisis and Management Assistance Team to perform a Fiscal Health Risk Analysis.

The entire community wants to avoid state takeover. SRTA members want immediate identification of substantial specific budget solutions to put SRCS on solid financial ground. This seems a nearly insurmountable task, so inviting knowledgeable people to the table to help seems prudent.

The last board agenda listed Updates from the Fiscal Stabilization Advisory Committee as a future agenda item. The committee has met twice this fall and was informed their focus is shifting to increasing revenue. They have reviewed district policy on sponsorships.

G.2. (Discussion) Alternative Education Update

April 2024 Board Presentation

The definition of Alternative school appears to be anything but a comprehensive school experience. It includes the following current list.

● Ridgway Continuation High School

● Independent Study Program (Short and Long Term)

● Grace Program at Piner HS

● University Prep Program at Elsie Allen HS

● Art Quest at Santa Rosa HS

● Early College Magnet Program at Piner HS

● IB Program at Montgomery HS

● Evening Credit Recovery (various HS’s)

● Concurrent Enrollment with SRJC and SSU

● Home and Hospital Program

SRCS had an Alternative Education Committee that met five times during the 23-24 school year. There was a board presentation on their recommendations on April 17, 2024. They identified the shift to Community Schools as meeting the alternative needs for elementary students and focused their efforts on secondary students with the following five prioritized recommendations.

Expand ISP for secondary students, including expanding online credits. That has just been implemented.
Middle School Opportunity Program.
High School Onsite Intervention Programs – up to 85 students in a school within a school model
Model Similar to Big Picture Learning Grades 7-12
Grade 7-12 CTE Magnet Programs

The willingness to sit on a committee when the recommendations are not implemented is diminishing. There is a broad agreement that comprehensive education does not work for all students. It is understandable that families would seek programs outside of SRCS to better meet the needs of their students.

SRCS has not adopted a district vision for alternative settings for students with an implementation plan and timeline. Furthermore, no data is included in this presentation.

Three of the seven ISP teachers have been invited to the table for the board meeting to answer questions directly about the isp program. SRTA appreciates having members included in a presentation to the board.

G.3. (Action) Approval of Variable Term Waiver for Administrative Services Credential for Debra LaPrath

G.4. (Action) Establishment of the Annual Organizational Meeting of the Board of Education

The Board is asked to establish the annual organizational meeting of the Board of Education on Wednesday, December 17, 2025, at 6:00 p.m.

Legal Update

H.1. Approval of Minutes

October 22, 2025 Minutes and Supporting Documents

J.1. Future Board Discussion Items (not included in this agenda)

Can the board accept the transparent practice of announcing future special board meetings at the prior regular board meeting, allowing stakeholders to plan accordingly?

SRTA members are encouraged to prepare for the upcoming agenda items.

Approval of First Interim
Annual Organization of the Board
Fiscal Stabilization Recommendations
Elementary Consolidation Plan

Recently and Still Pending Information from the Board

Medina- AP instruction data with number of years of experience of Teachers

-Clarification about board policy adoption requiring a majority of board membership versus a majority of those present/voting

– consider E-sports clubs or teams

Caston- Site funding finance report with various amounts and sources

-strategy of athletics program across the district

-update 3510 policy around reducing waste as a discussion item

– how different sports programs are supported with rallies, announcing, etc.

Prak – Turf fields maintenance level report

– update on sports at MS level

Kirby – add an assistant wrestling coach for women?

DeLaTorre- facility fee, possible reductions?

Jenkins – transporting as needed for sports?

SRTA looks to the future scheduling of the following items:

Cell Phone Board Policy Presentation and Update (September 2025)
- Staff was recently given the opportunity to complete a survey about cell phones. All questions were required to be answered, while options for answering did not always allow for an accurate response. Valuable input will not be included in the results from this faulty survey..
Appointment of Vacant Committee Position: Board Finance Subcommittee (September 2025)
Panorama and Youth Truth Survey Data (August 2025)
Restorative Practices Data (March 2025)
Alternate Education Update (December 2024, Feb 2025)
- There is a strong need for Alternative placements for secondary students who need more services than our comprehensive schools are able to provide. How can SRCS meet the needs of these students during these tough financial times? Is there data that the ISP program is sufficient to meet this need?
VAPA Program Highlights (Feb 2025)
Plan and timeline for implementation of Dr. Gillespie’s recommendations around Special Services (January 2025)
First Draft of the District Safety Plan (delayed from September 2024)
Sharing the Library Master Plan with implementation expectation
Officially Closing Learning House, and other sites
SRACS Accelerated Charter Material Revision Request (delayed)
Plan for Staff Housing support program from the proceeds of Fir Ridge

Student Voice Policy

J.3. Non-Public School/Non-Public Agency Contract Update

The Special Services Department will provide regular updates to the Board of these contracts. The contracts are adjusted on a regular basis as special education needs change. This will also be discussed during a special services update to the Board.

Non-Public Agency Contracts $14,462,185.41 These contracts are for positions SRCS is unable to hire: Aides, SLP, ALs Interpreters, LVN, and Physical Therapists.

Non-Public School Placement Contracts $10,708,697.54 This is for placement of 152 students at an average cost of $70,451 each.

J.4. Board Finance Subcommittee Meeting Dates

Monday, December 1, 2025

Monday, January 5, 2026
Monday, February 2, 2026
Monday, March 2, 2026
Monday, April 6, 2026
Monday, May 4, 2026
Monday, June 1, 2026

J.5. Updated AR 5117 and AR 5116.1

AR 5116.1 Intradistrict Open Enrollment

AR 5117 Interdistrict Attendance

SRCS Board Meeting Agenda Analysis – 10/22/2025.

REGULAR BOARD MEETING

Santa Rosa City Schools

October 22, 2025

Hybrid: Santa Rosa City Hall Council Chambers (100 Santa Rosa Ave.)

4:00 p.m. – Closed Session

6:00 p.m. – Open Session

Hybrid: Zoom / Santa Rosa City Hall

*** streamed ***

Video Board Meetings through this link.

Members attending online are encouraged to add SRTA to the front of their Zoom client name.

Closed Session Items:

A.1. Public Comment On Closed Session Agenda Items To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.

This is an opportunity for members of the public to speak to the board on Closed Session items only.

Without specifics on closed session agenda items, it is impossible for the public to know when to provide insights for items being reviewed.

B.1. Student Readmissions (Case Nos: 2025/26-03)

B.2. Public Employee Discipline/Dismissal/Release

B.3. Conference With Labor Negotiator – Name of designated rep attending: Dr. Vicki Zands (SRCS); name of organizations: SRTA, CSEA Santa Rosa 75, Teamsters Union 665

B.4. Conference With Legal Counsel – Existing Litigation (Case Name: OAH Case No. 2025090837)

C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

D. Reports

E. Public Comment on Non Agenda and Consent Items

Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices on students and staff.

Speakers are limited to just those in person

Comments are most impactful when they are well spoken, composed and reasonable.

F. CONSENT ITEMS

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.

F.2. Approval of Personnel Transactions

SRTA members are concerned that the federal shut down is preventing the processing of VISAs for our international hires. Where can this information be verified by SRCS? What is the current plan around these open positions?

EdJoin shows a total of 74 current postings for 207 jobs in SRCS. There are thirteen certificated opening postings for thirteen positions (six less than the last meeting.) There are sixty-one current classified postings for one-hundred eighty-eight job openings (the same as the last meeting.) There are no certificated and no classified management positions posted.

SRTA heartily welcomes Matthew DePackh (SLES), Shannon Creighton (SRHS), and Alicia Hicks (LBES.)

SRTA bids farewell to Alison Peoples (HLES.)

Changes to classified staff includes six new hires, two rehires and one resignation. They leave taking with them 9.5 years of knowledge and service to our staff and students.

Welcome to Robin Whittaker, new Program Manager/Behavior Specialist.

F.5. Ratification of Contracts Under $15,000

Summary

#	Provider	Cost	Description
District
8	KBA	Cost Neutral	Replace 4 duplicating copiers with 5 in18 month contract
Charter
1	Curriculum Associates	$2,300.00	6 Hours of PD for CCLA on iReady
Secondary
2	IXL Learning	$559.00	1 year license for 40 PHS students
4	Liftforward	$380.29	Minecraft Cloud Services for media tech students at RVMS.
Elementary
3	Paws for Healing	No Direct Cost	Volunteer Paws for Reading for HVES
5	Mobile Ed	$3,590.00	Production about air and our atmosphere for SLES students
6	BMX Freestylers	$2,144.00	BMX Pro Athlete assembly on safety and anti-bullying.
7	Teachers’ Curriculum Institute	$1,390.00	Resources for one teacher and their 5th grade class.

Total value of contracts = $10,363.29.

F.6. Approval of Contracts over $15,000

#	Provider	Cost	Description
District
1	Development Group, Inc.	$792,384	software licenses and technical support agreements required to maintain uninterrupted operation of the district’s voice and emergency communication systems for five years

Total value of contracts = $792.384.00

F.7. Approval of Contracts – Bond

#	Contractor	Site	Service	Cost
Elementary
4	Greystone West Company	JMES	Construction Management TK	$793,206
6	Stonewater Specialists, Inc.	JMES	Stormwater Monitor and report	$17,685
Secondary
2	BT Mancini Co, Inc	PHS	Gym Divider Curtain	$74,643
3	Greystone West Company	SRMS	Construction Management TK	$1,077,362
5	Greystone West Company	PHS	Construction Management Theater Lighting	$80,139
District
1	Golden State Electric	DO	Cabling for Data	$17,163

Measure C = $1,245,187.03

Measure G = $815,011.00

Total = $2,060,198.03

F.8. New Citizens Oversight Committee (COC) Member

The Board will consider approving and appointing Donna Gomes as a new member to Measures I, L, C, and G bond Citizen’s Oversight Committee representing the Senior Citizen’s Organization.

Application

F.9. Solar Power Purchase Agreement

Approval of the 2nd Amendment to the Solar Power Purchase Agreement with Ridgway Ave DG Solar LLC (Jua Capital). The amendment “Removes Facilities” from the Original Agreement for 20 systems, apparently by mutual agreement as listed below;

1. SRCS District Office, System Size: 291.6 KW

2. Santa Rosa Charter for the Arts, System Size: 96.8 KW

3. Santa Rosa Middle School, System Size: 145.8 KW

4. Cesar Chavez Learning Academy, System Size: 364.5 KW

5. Piner High School, System Size: 607.5 KW

6. Steele Lane Elementary School, System Size: 72.9 KW

7. Helen Lehman Elementary School, System Size: 72.9 KW

8. Brook Hill Elementary School, System Size: 72.9 KW

F.10. Approval of Santa Rosa French-American Charter School’s Chess Students to travel to Cambridge, MA

For ten students to the annual Chess Tournament for the North American Zone in Cambridge, Massachusetts, from November 9 to November 12, 2025. The tournament brings together chess players from accredited French schools throughout the U.S.A. and Canada to compete in chess. Nov. 9–12, 2025. Cost of &7.900 is funded by the Parents Association Foundation.

Form

Letter of Intent

Schedule

F.11. Approval of the Clinical Student Placement MOU between San Jose State University and Santa Rosa City Schools

Placement Agreement

F.12. Approval of the Clinical Student Placement MOU between California State University, Sacramento and Santa Rosa City Schools

Placement Agreement

F.13. Approval of Newcomer English 1: Literacy for English Learners Course Proposal

The Board will consider approval of the following new course for the 2026-27 school year: Newcomer English 1: Literacy for English Learners which is different from the Foundational course which is appropriate for students with formal education in their first language.

Course Proposal

F.14. Approval of Resolution 2025/26-07 for the Declaration of Obsolete & Surplus M&O Vehicles and Authorization to Sell, Dispose, and/or Donate

The Board will consider the approval of Resolution 2025/26-07 to declare five M&O vehicles as obsolete and of insufficient value and authorize staff to sell, dispose, and/or donate the equipment.

Obsolete/Surplus Vehicles List

F.15. Notice and Approval of the Removal/Recycling of Unusable, Outdated, and/or Damaged Instructional Materials and Textbooks

The Board will consider approval of the removal/recycling of approximately 17,600 unusable, outdated and/or damaged instructional materials and textbooks that have been removed from sites and stored in the Warehouse in accordance with District policy and State law.

List

G. DISCUSSION / ACTION ITEMS

G1 and G2

SRTA members are concerned that the current efforts to trim expenses are limited to staff give backs. The total amount expected from these actions is minimal when compared to the sum required to hold off a state takeover.

It is expected that site staff will be asked to make financial concessions, on top of the extraordinary changes to working conditions resulting from the previous $19 million in staffing reductions. Maximized class sizes and severe reductions to student supports on campus have negatively impacted student learning and teaching. Teachers are picking up the tab for increased costs associated with supplies and materials for our classrooms. We are giving away time outside the work day to tend to our students’ educational and emotional needs. Staff morale is at a record low.

Sustainable changes must be sought to change the financial trajectory of the district. Staff concessions are not sustainable.

G.1. (Action) Assistant Superintendent Contracts and Compensation Concessions

Administrators are proposing voluntary compensation and/or benefit concessions to assist in addressing the fiscal shortfall.

More information on the proposed voluntary Administrative Compensation Concessions will be uploaded prior to the October 22, 2025 Board Meeting. (Nothing uploaded yet.)

G.2. (Discussion/Possible Action) Scheduled Management Compensation Concessions

Scheduled Management is proposing voluntary compensation and/or benefit concessions to assist in addressing the fiscal shortfall.

Information on the proposed voluntary Scheduled Management Compensation Concessions will be uploaded. (Nothing uploaded yet.)

G3 and G4

SRTA members are concerned that the district’s precarious situation will cause further hardship in recruiting and retaining students and staff, increasing the need to hire individuals that are not fully credentialed.

G.3. (Action) Approval of Variable Term Waiver for Administrative Services Credential for Taryn Reynolds

This Variable Term Waiver will allow the district to fill a Program Manager position in Special Services for the 2025-2026 school year. Taryn Reynolds has passed the written portion of the administrative Credential exam, and is awaiting the outcome of the performance portion, which was completed on Thursday, September 26.

VTW T. Reynolds

G.4. (Action) Correction to Approved Provisional Internship Permit Application (PIP) Kailani Marie Gomez-Alcala

The Board will consider corrections to the previously Board approved Provisional Internship Application (PIP). The Preliminary Internship Permit (PIP) will allow the district to fill an Elementary Teacher position at Proctor Terrace Elementary (1.00 FTE) for the 2025-2026 school year.

PIP Correction

G.5. Public Hearing: Pivot Charter School North Bay Renewal

Pivot Charter School – North Bay, currently authorized by Oak Grove Union Elementary School District, is a nonclassroom-based K–12 program serving about 430 students, offering flexible attendance options including online learning. Pivot seeks to continue operating under authorization from Santa Rosa City Schools (SRCS).

No decision will be made at the hearing; staff findings and recommendations will be posted by December 2, 2025, and the Board will vote on the renewal on December 17, 2025.

The actual charter renewal is not attached to the agenda for review.

Agreement and Summary of Services

SRCS does not have enough alternative setting choices for students, which is why so many former SRCS students turn to Pivot.

G.6. (Action) Approval of Contract with Leadership and Associates

The Board will consider approval of the contract with Leadership and Associates. SCOE will cover the costs for this service.

Search Proposal

While appreciative of movement toward locating a new Superintendent, this agency has not provided successful candidates in the last few hiring rounds for this position. It is a rare person with the necessary skills and passion that would choose to join SRCS at this precarious time.

G.7. (Action) Second Read and Consideration of BP 5131.9, BP 6154, BP 6162.5

The Board will consider approval of Board Policy updates for 5131.9, 6154, 6162.5.

Updating Board Policy and Formatting Guidelines

BP 5131.9 Redline – Academic Honesty: Promotes integrity by setting standards for ethical student conduct for dishonest practices: cheating/collusion and plagiarism are defined. “Students must know that their teachers will not ignore or condone cheating, collusion, or plagiarism and that anyone discovered cheating, colluding, or plagiarizing will be penalized.” Penalties are not specified.
BP6162.5 Redline – Student Assessment: Guides the use of varied assessments to measure learning, inform instruction, and support continuous improvement. The only substantial change to the prior policy is the specification that records will only be shared with staff directly involved with the student, and that release of records requires the student or parents’ authorization.
BP 6154 Clean (new policy)- Homework/Makeup Work: Establishes expectations for meaningful, manageable homework and ensures students have opportunities to complete missed work for excused absences.

G.8. (Action) Second Read and Consideration of Updated BP 5116.1 and BP 5117

The Board will consider approval of Board Policy updates for 5116.1 and 5117.

Updating Board Policy and Formatting Guidelines

BP 5116.1 (Redline) Intradistrict Open Enrollment includes specifying that acceptance shall not be based on a student’s academic or athletic performance and transportation will not be provided. Students can be transferred if they are victims of bullying, the school or area is dangerous for them, they have a sibling attending, or their parent works at the site. Enrolling students in specialized schools or programs seems to be a separate issue not flushed out in this policy as it is referred to only in that academic records can be used to choose students in that case.

BP 5117(2) (Redline) Interdistrict Attendance transfers require permission of their home district and shall be denied if the student was suspended or expelled the prior year for a list of reasons provided.

For information purposes:

AR 5116.1 – Intradistrict Open Enrollment Priorities – 1) Continuing student, 2) Sibling attends, 3) lives in a priority neighborhood, 4) child of site based employee, 5) displaced from natural disaster, 6) specialized program (this needs definition), 7) other

The current Wellness and Engagement webpage needs some reorganization.

G.9. (Action) Resolution 2025/26-42 Authorizing the Formation of a 7-11 Advisory Committee for Surplus Property

The 7-11 Committee will ensure that the District proceeds in a transparent, community-informed, and legally compliant manner as it evaluates the best use of the closed school property. Specifically, they will consider “Doyle Park”, “Lewis Early Learning Academy”, and “Brook Hill Elementary”.

Persons with expertise in environmental impact, legal contracts, building codes, land use planning, zoning, or related fields are particularly desired for this committee.

Email from Carter SCOE to SRCS

G.10. (Action) Secondary Boundary Discussion

The modifications also more accurately reflect housing developments since their last update in the 1990s and to better align with current traffic patterns.

Proposal 10-22 A reverts the secondary attendance boundaries to the 2024-2025 boundaries with three significant updates: (1) all communities located west of Highway 101 and north of W College Avenue are assigned to Piner High School, (2) all communities situated east of Highway 101 and west of Cross Creek Road are assigned to Santa Rosa High School, and (3) all communities south of W College Avenue and north of Highway 12 are assigned to Santa Rosa High School. This proposal primarily aims to distribute residential students evenly across the five secondary school sites, and to align attendance boundaries with bussing zones and the fastest routes to school. This proposal has been developed and recommended by staff as it most closely aligns with development and current traffic patterns.

Proposal 10-22 B expands upon Proposal 10-22 A by further assigning the Alta Vista unincorporated area (behind the Flamingo) from MCHS to MHS. This adjustment impacts approximately 100 students and would facilitate the optimal utilization of the larger facility at Montgomery High School.

Proposal 10-22 C Move the Lincoln Heights and Larkfield Manors neighborhoods from SRHS to MCHS. Staff states this will increase travel time and require an additional bus for 48 residents and 5 students.

No data is provided for enrollment changes from these boundary proposals, and there is no financial impact included except for the statement that each additional bus route is slightly over $100,000 annually.

Boundaries

The goal of changing boundaries looks to be to equalize high school campus enrollments, informed by traditional boundaries and traffic patterns.

G.11. (Discussion) Parcel Tax Consideration and Next Steps

With an uncertain outlook on future education funding due to declining enrollment and lack of adequate state and federal funding, SRCS is exploring additional methods to provide financial resources to increasing safety and security measures on school campuses; attracting and retaining excellent teachers; enhancing science, technology, engineering, and math programs and instruction; providing student counseling for mental health support.

In 2023/24, the district explored the possibility of a parcel tax. Both flat rate and per square foot options were explored. At the time, it was determined that, given the climate, it was not likely worth the cost to further explore feasibility. The Board chose to leave the option open for future discussion. The Board Finance Subcommittee recommends exploration of a parcel tax.

Potential Elections: June or November 2026.

Parcel Tax Discussion

3/29/2023 Contracts

The public perception of SRCS’s fiscal management has declined since the last discussion of a Parcel Tax.

The consulting and surveying of the voting public around a parcel tax by Team CivX cost $168,845 two and a half years ago.

Staff support could be garnered from adding specific language guaranteeing the vast majority of the tax would be used to improve compensation for SRCS bargaining unit members.

G.12. (Discussion) Expanded Learning Update

This year’s summer programs focused on strengthening academic skills and offering enrichment across all grade levels. Elementary and middle school programs emphasized skill-building and academic challenges, while high school programs prioritized credit recovery and enrichment. All programs supported personal and academic growth, aligning with Board Strategic Priorities such as Whole Person Focus, Equity & Excellence, and Family Engagement.

Key highlights included expanded high school credit recovery, continued investment in early literacy, and strong community partnerships—such as those with Sonoma State University, Luther Burbank Center for the Arts, and Santa Rosa Recreation & Parks. Data from Springboard Impact and Student & Family Reports reflected positive outcomes in literacy, academic progress, and overall satisfaction.

Revised Expanded Learning Programs – Summer 2025
Summer 2025 Launch & Support Trainings Spreadsheet of communications and meetings.
Appendix Revised Expanded Learning Programs – Summer 2025 Details on programs.
Luther Burbank Elementary Summer 2025 Impact Report Springboard data for 195 students (PK-4+)of whom 30% moved up a performance band. 86% unreported race/ethnicity.
Student & Family Voice – Summer 2025 Includes survey results from 173/2827 or 6% or participants.

SRCS implemented experiential summer programs under the auspices that if students were more engaged over summer, it would increase their success during the regular school year. This has now been underway for several years. Where is the data to hold up this continued practice?

The choice and evaluation of programs is not transparent.

The A-G requirement for high school diplomas, without academic support systems in place, results in students needing credit recovery. A short summer class, or an online course through Cyber High gets students credits, but is in no way equivalent to the knowledge gained in the traditional classroom setting. Where is the data on follow up for these students? If a student recovers Math 1 credit, what is their probability of passing Math 2 the following year?

H.1. Approval of Minutes

October 8, 2025 Minutes and Supporting Documents

J.1. Future Board Discussion Items (not included in this agenda)

Can the board accept the transparent practice of announcing future special board meetings at the prior regular board meeting, allowing stakeholders to plan accordingly?

SRTA members are encouraged to prepare for the upcoming agenda items.

Updates from Fiscal Stabilization Advisory Committee
Pivot Charter Renewal
Update on Elementary Boundaries and Consolidation Plan

Recently and Still Pending Information from the Board

Medina- AP instruction data with number of years of experience of

Teachers

-Clarification about board policy adoption requiring a majority of board membership versus a majority of those present/voting

– consider E-sports clubs or teams

Caston- Site funding finance report with various amounts and sources

-strategy of athletics program across the district,

-update 3510 policy around reducing waste as a discussion item

– how different sports programs are supported with rallies, announcing, etc.

Prak – Turf fields maintenance level report

– update on sports at MS level

Kirby – Why MCHS not in district showcase?

– Shadow Program- Create new Permission Slips?

– add an assistant wrestling coach for women?

DeLaTorre- facility fee, possible reductions?

Jenkins – transporting as needed for sports?

SRTA looks to the future scheduling of the following items:

Cell Phone Board Policy Presentation and Update (September 2025)
- Staff was recently given the opportunity to complete a survey about cell phones. All questions were required to be answered, while options for answering did not always allow for an accurate response. Valuable input will not be included in the results from this faulty survey..
Appointment of Vacant Committee Position: Board Finance Subcommittee (September 2025)
Panorama and Youth Truth Survey Data (August 2025)
Restorative Practices Data (March 2025)
Alternate Education Update (December 2024, Feb 2025)
- There is a strong need for Alternative placements for secondary students who need more services than our comprehensive schools are able to provide. How can SRCS meet the needs of these students during these tough financial times? Is there data that the ISP program is sufficient to meet this need?
VAPA Program Highlights (Feb 2025)
Plan and timeline for implementation of Dr. Gillespie’s recommendations around Special Services (January 2025)
First Draft of the District Safety Plan (delayed from September 2024)
Sharing the Library Master Plan with implementation expectation
Officially Closing Learning House, and other sites
SRACS Accelerated Charter Material Revision Request (delayed)
Plan for Staff Housing support program from the proceeds of Fir Ridge

Student Voice Policy

J.3. Facilities Projects Update

The Facilities Master Plan update process will begin this fall, to address needed changes due to school consolidations. The schedule for site visits is being developed.

Communication about these visits must commence more than a week before the events if there is a desire to have the community feel like they have a chance to attend. The process being utilized must be transparently communicated at the same time, so the community can decide if it is worth attending a meeting to share their input.

Upcoming Projects

District Office & Education Center Alternative Design-Build (end of design phase)

SRFACS @ SRMS TK Classrooms Alternative Design-Build (@ DSA)

James Monroe ES TK Classrooms Alternative Design-Build (Work beginning)

Helen Lehman ES TK Classrooms Alternative Design-Build (@ DSA)

Santa Rosa HS Parking Lot Improvements and Fencing (Work beginning)

Santa Rosa DeSoto Hall Modernization and Theater Roofing (bidding)

Current Construction Projects

Piner High School 2-Story Classroom Alternative Design-Build (grading)

District-Wide Electronic Access Controls

Phase 1 ongoing: SRHS, MCHS and RVMS

Phase 2 design: PHS, ALES, HLES, JMES and LBES

Phase 3 (Prelim): SRMS,RHS and SRCSA

Projects Closing Out

James Monroe ES Drainage Improvements

Montgomery HS 2-Story Classroom Building

Montgomery HS New Communication Wire for HVAC Controls

Rincon Valley MS Roofing & HVAC

Piner HS Ball Wall and Fencing

Central Receiving Warehouse

Projects

Facilities Master Plan Webpage

J.4. Sonoma County Office of Education Letter: 2025/26 Budget Approval Letter

SRCS Letter to SCOE Promising a pre-First Interim MYP by October 21,2025.

24-month cash flow projection There are two sets. The first one presumably was the initial cash flow projection. The worst month for cash flow is December prior to the influx of property taxes. The first version shows a $48 million deficit on cash on hand in December while the other, updated version, shows a $40,000,000 deficit in December, with income of $1.6 million less, and disbursements predicted to be $1.2 million more. There are updated values added to the balance sheet through October.

Year end cash is shown to be updated from -$5.2 million to -$0.1 million. Not meeting the required 3% reserve.

J5. Board Finance Subcommittee Meeting Dates

Board Finance Meeting Schedule for the Remainder of 2025:

Monday, November 3, 2025
Monday, December 1, 2025

SRCS Board Meeting Agenda Analysis – Finance Subcommittee — Oct 6th, Regular Board Meeting — Oct 8, 2025

Santa Rosa City Schools, Board Finance Sub-Committee Meeting

Date: October 6, 2025
Time: 3:30 PM
Location: District Office / Superintendent’s Conference Room, Santa Rosa City Schools District Office (110 Stony Point Road, Suite 210 Santa Rosa, Ca. 95401)

1. CALL TO ORDER

2. PUBLIC COMMENT ON NON AGENDA AND AGENDA ITEMS

Without any attachments to the long list of Discussion/Action items, it is difficult to comment.

How can “work to analyze and recommend strategic solutions that address our budget and best align resources” be discussed without data?

SRTA members are united in pushing for cuts as far away from the classroom as possible. The budget for classroom employees was below state minimums last year, at 52%. This appears to be the part of the budget that is being focused on for further cuts.

While there is a stated commitment to open communication, there is no information being shared about how the current consolidations are actually saving money, or how the various proposals will save money.

Where is the forensic work to explore where SRCS spent beyond their budget this past year? Where is the examination of those past decisions and the systems in place to control future spending?

SRCS has been historically weak at evaluating decisions and implementations. How are the site consolidations implemented from last spring’s decisions being evaluated?

Where are the actual results from the SCOE survey of folks leaving the district, to guide how SRCS can move forward without further alienating our community? This year’s enrollment is meeting expectations, with hundreds less students. Can SRCS afford a continued exodus of students?

3. DISCUSSION / ACTION

a. (Discussion/Possible Action) 7-11 Committee

Why is SRFACS being moved to SRMS campus instead of being relocated to the Slater campus with a TK-12 Charter. This would open up SRMS Campus for a multitude of uses because it resides in both the elementary and secondary boundaries.

How was the decision for the SRMS campus usage made? What was considered? Where is that information being publicly shared? What are the intentions for other campuses?

b. (Discussion/Possible Action) Parcel Tax Revenue

In May of 2024 the board met with a consultant around a Parcel Tax. The decision at that time was to not pursue a parcel tax, because the community would not sufficiently support it. What data supports that this opinion has shifted?

c. (Discussion) Consolidation

a. (Discussion) 5- Comprehensive 7-12 Junior/Senior High Schools

b. (Discussion) Accelerated Charter 4/5-12’s

d. (Discussion) Fiscal Stabilization Plan Update

4. APPROVAL OF MINUTES

a. Approval of Meeting Minutes of the Board Finance Subcommittee held on September 8, 2025Supporting Docs/Links attached to this item

5. RECESS TO CLOSED SESSION

a. Conference With Labor Negotiator (Name of designated rep attending: Dr. Vicki Zands )

6. RECONVENE TO OPEN SESSION

7. INFORMATIONAL ITEMS

a. School Finance Terms and Budget Process Overview

b. Board Finance Subcommittee Meeting Schedule for the Remainder of 2025

Monday, November 3, 2025
Monday, December 1, 2025

c. Comparison of Salaries Supporting Doc

8. ADJOURNMENT

Click aquí para la versión en español

REGULAR BOARD MEETING

Santa Rosa City Schools

October 8, 2025

Hybrid: Santa Rosa City Hall Council Chambers (100 Santa Rosa Ave.)

4:00 p.m. – Study and Open Session

??? – Closed Session

Hybrid: Zoom / Santa Rosa City Hall

*** streamed ***

Video Board Meetings through this link.

Members attending online are encouraged to add SRTA to the front of their Zoom client name.

A. CALL TO ORDER (4:00 p.m.)

5. Public Comment on Study Session Items, Only

6. Board of Education Study Session

a. (Discussion / Possible Action) Elementary Boundaries and Consolidation

Closure of Schools ● Steele Lane Elementary (Board approved in February 2025) ● Abraham Lincoln Elementary (New board action needed)

Two TK-3 School Sites ● Helen Lehman Primary School ● James Monroe Primary School

One 4 – 6 School ● Upper Elementary School at the current Hilliard Comstock Campus

Proctor Terrace, Burbank and Hidden Valley remain as TK-6.

b. (Discussion / Possible Action) Secondary Boundaries and Consolidation

Concrete timeline for RVMS-MCHS reconfiguration ● 5 Comprehensive 7-12 sites ● Development of an alternative secondary school

Concept for SRACS charter renewal under the high school district

Option 1: Close Charter

Option 2: Move to Elementary District campus

● 1A: Offer 5-6 grades @ 64 students per grade ○ 128 total students

● 1B: Offer 4-6 grades @ 64 students per grade ○ 192 total students

● Shared Site Considerations

Option 3: Stay at RVMS and offer 4-12 grades

Alt Ed Fact Sheet

Where is the financial information that is informing this decision?

This 4-6 campus idea was dismissed last spring. Why is it back for discussion while other decisions from last spring are not open for further discussion?

What role does community feedback play in these decisions?

There has been a twice delayed promise of an Alternate Education Update (December 2024, Feb 2025) agenda item for the board.

There is a strong need for Alternative placements for secondary students who need more services than our comprehensive schools are able to provide. How can SRCS meet the needs of these students during these tough financial times? Is there data that the ISP program is sufficient to meet this need?

B. CONVENE TO REGULAR OPEN SESSION

C. REPORTS

D. PUBLIC COMMENT ON NON AGENDA AND CONSENT ITEMS

Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices on students and staff.

Speakers are limited to just those in person

Comments are most impactful when they are well spoken, composed and reasonable.

Can the board accept the transparent practice of announcing future special board meetings at the prior regular board meeting?

E. CONSENT ITEMS

5. Ratification of Contracts Under $15,000

Contracts Total Cost: $21,977.75

6. Approval of Contracts over $15,000

Summary Contracts Total Cost: $960,000.00

7. Approval of Contracts – Bond

Summary Contracts

The total cost of contracts is by measure:

Measure C = $15,241.16

Measure G = $28,883.10

Total = $44,124.26

8. Approval of Guaranteed Maximum Price (GMP) for the SRMS TK Classroom Buildings Project

Amendment #1 Fund 21 Measure C: $11,075,511.00

9. Approval of James Monroe ES TK Project.

Amendment #1 Fund 21 Measure G: $8,500,724.21

10. Approval of Contract Award for the Piner High School Theater Lighting Repair Project

Bid Package Agreement Fund 21, Measure C: $1,083,560.00

11. Approval of Albert Biella Elementary School Library Modernization Project

Lease-Lease Back Fund 21 Measure G = $3,000.00 for preconstruction services

12. Approval of the Resolution for Participation in the State Charter School Facility Program

Revised Instructional Minutes

13. Approval of Revised Hilliard Comstock Middle School Instructional Minutes for 2025-26

14. Approval of Santa Rosa High School’s Agriculture Program Students to travel to Phoenix, Arizona

Total Cost of Trip: $2,500 funded through CTE grants, student fundraisers and FFA account.

FT Request

F. BOARD POLICY UPDATES / FIRST READ

1. (First Read) First Read of BP 5131.9, BP 6154, BP 6162.5

BP 6154 – Homework/Makeup Work: Establishes expectations for meaningful, manageable homework and ensures students have fair opportunities to complete missed work.
BP 6162.5 – Student Assessment: Guides the use of varied assessments to measure learning, inform instruction, and support continuous improvement.
BP 5131.9 – Academic Honesty: Promotes integrity by setting standards for ethical student conduct and outlining consequences for dishonest practices.

G. DISCUSSION / ACTION ITEMS

1. (Action) Approval of Provisional Internship Permit Application (PIP) Kailanie Marie Gomez Alcala for PTES

Permit

2. and 3. Public Hearing/Action: Naming of the Montgomery High School Baseball Field in honor of retired coach Russ Peterich

Nomination

4. (Discussion / Possible Action) Administrative Compensation Concessions

5. (Action) Acceptance of Governance Handbook

Handbook

6. (Discussion / Possible Action) Discussion and Considerations for Board Bylaw 9250

This item is being brought up again, to pay student board members at the same rate as trustees while also giving students units.

BP 9250

While talking about drastic cuts, is this the moment for this discussion? Student board members do not serve in the same capacity as trustees, without the same time constraints. If there are two five hour public meetings in a month, and the students stay for the entirety of open session, this policy would pay them over $50 per hour.

Students who work on campus receive minimum wage OR units, not both. Teachers attending training either do so on paid time OR get units, not both. Will the board commit to reconsider those policies if they adopt this policy?

7. (Action) Second Read and Consideration of BP 4219.21, BP 4219.24, BP 4319.21, BP 4319.24

Classified:

BP 4219.21– Professional Standards

BP 4219.24 – Maintaining Appropriate Adult – Student Interactions

Administartor:

BP 4319.21– Professional Standards

BP 4319.24– Maintaining Appropriate Adult – Student Interactions

8. (Discussion) Charter Renewal Process

BP 0420.4 BP 0420.43 BP 0420.42

AR 0420.4 Coverpage

Exhibit 0420.41 BP 0420.41

During a prior charter hearing the outside charter was held to standards far above those required for in district charters. SRTA members appreciate efforts to set clear standards, and practice equity.

H. APPROVAL OF MINUTES

1. Approval of Minutes of the Regular Board Meeting Held On September 24, 2025

Minutes Supporting Documents

2. Approval of Minutes of the Regular Board Meeting Held On August 27, 2025

Minutes Supporting Documents Resolutions

3. Approval of Minutes of the Regular Board Meeting Held On September 10, 2025

Minutes Supporting Documents

4. Approval of Minutes of the Special Board Meeting / Strategic Planning Workshop Held On September 2, 2025

Minutes Mission Vission Handbook

I. BOARD MEMBER REQUESTS FOR INFORMATION

J. PUBLIC COMMENT ON CLOSED SESSION AGENDA

K. RECESS TO CLOSED SESSION

1. Public Employee Discipline/Dismissal/Release [Gov. Code § 54957]

2. Conference With Labor Negotiator Name of designated rep attending: Dr. Vicki Zands (SRCS) ; name of organization: Santa Rosa Teachers Association, CSEA Santa Rosa 75, Teamsters Union 665) [Gov. Code § 54957.6]

3. Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators) [Gov. Code § 54957]

L. RECONVENE TO OPEN SESSION

1. Report of Actions Taken in Closed Session

2. Items Considered In Closed Session for Action In Open Session

M. INFORMATION ITEMS

a. Future Board Discussion Items

SRTA members are encouraged to prepare for the upcoming agenda items.

Public Hearing for Pivot Charter School
Summer School Update (Sept. 2025)
Cell Phone Board Policy Presentation and Update
- Staff was recently given the opportunity to complete a survey about cell phones. All questions were required to be answered, while options for answering did not always allow for an accurate response. Valuable input will not be included in these results

Recently Requested Agenda Items from the Board

Medina- AP instruction data with number of years of experience of

Teachers

-Clarification about board policy adoption requiring a majority of board membership versus a majority of those present/voting

Caston- Site funding finance report with various amounts and sources

-strategy of athletics program across the district,

-update 3510 policy around reducing waste as a discussion item

SRTA looks to the future scheduling of the following items:

Appointment of Vacant Committee Position: Board Finance Subcommittee (September 2025)
Panorama and Youth Truth Survey Data (August 2025)
Restorative Practices Data (March 2025)
Alternate Education Update (December 2024, Feb 2025)
- There is a strong need for Alternative placements for secondary students who need more services than our comprehensive schools are able to provide. How can SRCS meet the needs of these students during these tough financial times? Is there data that the ISP program is sufficient to meet this need?
VAPA Program Highlights (Feb 2025)
Plan and timeline for implementation of Dr. Gillespie’s recommendations around Special Services (January 2025)
First Draft of the District Safety Plan (delayed from September 2024)
Sharing the Library Master Plan with implementation expectation
Officially Closing Learning House, and other sites
SRACS Accelerated Charter Material Revision Request (delayed)
Plan for Staff Housing support program from the proceeds of Fir Ridge

Student Voice Policy

c. Board Finance Subcommittee Meeting Dates

d. Williams Settlement Quarterly Report

Report 3 facility reports were addressed.

e. SRCS Letter to Sonoma County Office of Education

Letter of Reponse addresses three areas of concern.

SRCS has convened a task force to address the fiscal concerns about the SpEd program.

With SCOEs help, enrollment projections for budgeting purposes have greatly improved.

Compensation has outpaced budget growth. There is a commitment to future compensation at a dollar amount instead of a percentage, citing that even when COLA was 8.22% the actual budget only went up by 3.31%.

SRTA members are not pleased with the tone that fiscal problems are their fault. Santa Rosa is among the most expensive communities to live in and total compensation is below average for the state. This is a challenge that must be met head on, united, to keep the district from going under, as well as ensuring the budget is not balanced on the backs of the teachers or the students.

REUNIÓN ORDINARIA DE LA JUNTA DIRECTIVA

Escuelas de la ciudad de Santa Rosa

8 de octubre de 2025

Híbrido: Sala del Consejo del Ayuntamiento de Santa Rosa (100 Santa Rosa Ave.)

4:00 pm – Sesión de estudio y apertura

??? – Sesión cerrada

Híbrido: Zoom / Ayuntamiento de Santa Rosa

*** transmitido ***

Reuniones de la junta directiva por videoa través de este enlace.

Se recomienda a los miembros que asisten en línea que agreguen SRTA al frente de su nombre de cliente de Zoom.

A. LLAMADA AL ORDEN (4:00 pm)

5. Comentarios públicos sobre los temas de la sesión de estudio, únicamente

6. Sesión de estudio de la Junta de Educación

Presentación

a. (Discusión/Posible acción) Límites elementales y consolidación

Cierre de escuelas ● Escuela primaria Steele Lane (aprobada por la junta en febrero de 2025) ● Escuela primaria Abraham Lincoln (se necesita una nueva acción de la junta)

Dos escuelas TK-3 ● Escuela primaria Helen Lehman ● Escuela primaria James Monroe

Una escuela de 4 a 6 años ● Escuela primaria superior en el campus actual de Hilliard Comstock

Proctor Terrace, Burbank y Hidden Valley permanecen como TK-6.

b. (Discusión/Posible acción) Límites secundarios y consolidación

Cronograma concreto para la reconfiguración de RVMS-MCHS ● 5 sitios integrales de 7.º a 12.º grado ● Desarrollo de una escuela secundaria alternativa

Concepto para la renovación de la charter de SRACS bajo el distrito escolar secundario

Opción 1: Cerrar la Charter

Opción 2: Mudarse al campus del Distrito Primario

● 1A: Ofrece 5-6 grados a 64 estudiantes por grado ○ 128 estudiantes en total

● 1B: Ofrece de 4.º a 6.º grado a 64 estudiantes por grado ○ 192 estudiantes en total

● Consideraciones sobre sitios compartidos

Opción 3: Permanecer en RVMS y ofrecer del 4.º al 12.º grado

Hoja informativa sobre educación alternativa

¿Dónde está la información financiera que fundamenta esta decisión?

Esta idea de un campus de 4 a 6 años se descartó la primavera pasada. ¿Por qué se vuelve a debatir mientras que otras decisiones de la primavera pasada no se han abierto a debate?

¿Qué papel juega la retroalimentación de la comunidad en estas decisiones?

Se ha retrasado dos veces la promesa de incluir en la agenda de la junta un tema de Actualización de Educación Alternativa (diciembre de 2024, febrero de 2025).

Existe una gran necesidad de colocaciones alternativas para estudiantes de secundaria que requieren más servicios de los que nuestras escuelas integrales pueden ofrecer. ¿Cómo puede SRCS satisfacer las necesidades de estos estudiantes durante estos tiempos financieros difíciles? ¿Existen datos que indiquen que el programa ISP es suficiente para cubrir esta necesidad?

B. CONVOCAR A SESIÓN ABIERTA ORDINARIA

C. INFORMES

D. COMENTARIOS PÚBLICOS SOBRE TEMAS NO INCLUIDOS EN LA AGENDA Y CON CONSENTIMIENTO

Los oradores se limitan solo a aquellos en persona.

Los comentarios tienen mayor impacto cuando están bien expresados, compuestos y razonables.

¿Puede la junta directiva aceptar la práctica transparente de anunciar futuras reuniones especiales de la junta directiva en la reunión ordinaria anterior?

E. ELEMENTOS DE CONSENTIMIENTO

5. Ratificación de contratos de menos de $15,000

Contratos Costo total: $21,977.75

6. Aprobación de contratos superiores a $15,000

Resumen de contratos Costo total: $960,000.00

7. Aprobación de Contratos – Fianza

Resumen de contratos

El coste total de los contratos es por medida:

Medida C = $15,241.16

Medida G = $28,883.10

Total = $44,124.26

8. Aprobación del Precio Máximo Garantizado (PMG) para el Proyecto de Aulas de SRMS TK

Enmienda #1Fondo 21 Medida C: $11,075,511.00

9. Aprobación del Proyecto TK de James Monroe ES.

Enmienda #1 Fondo 21 Medida G: $8,500,724.21

10. Aprobación de la adjudicación del contrato para el proyecto de reparación de la iluminación del teatro de la escuela secundaria Piner

Paquete de licitación Acuerdo Fondo 21, Medida C: $1,083,560.00

11. Aprobación del Proyecto de Modernización de la Biblioteca de la Escuela Primaria Albert Biella

Arrendamiento con arrendamiento posterior Fondo 21 Medida G = $3,000.00 para servicios de preconstrucción

12. Aprobación de la Resolución para la Participación en el Programa de Instalaciones de Escuelas Charter Estatales

Resolución

13. Aprobación de las actas de instrucción revisadas de la escuela secundaria Hilliard Comstock para el año escolar 2025-26

Actas de instrucción revisadas

14. Aprobación del Programa de Agricultura de la Escuela Secundaria Santa Rosa. Los estudiantes viajarán a Phoenix, Arizona.

Costo total del viaje: $2,500 financiados a través de subvenciones CTE, recaudaciones de fondos estudiantiles y cuenta FFA.

Solicitud de FT

F. ACTUALIZACIONES DE POLÍTICAS DE LA JUNTA / PRIMERA LECTURA

1. (Primera lectura) Primera lectura de BP 5131.9, BP 6154, BP 6162.5

Presión arterial 6154- Tareas/Trabajos de recuperación: Establece expectativas para tareas significativas y manejables y garantiza que los estudiantes tengan oportunidades justas para completar el trabajo perdido.
Presión arterial 6162.5- Evaluación de estudiantes: Guía el uso de diversas evaluaciones para medir el aprendizaje, informar la instrucción y respaldar la mejora continua.
Presión arterial 5131.9- Honestidad académica: promueve la integridad estableciendo estándares para la conducta ética de los estudiantes y describiendo las consecuencias de las prácticas deshonestas.

G. TEMAS DE DISCUSIÓN/ACCIÓN

1. (Acción) Aprobación de la Solicitud de Permiso Provisional de Pasantía (PIP) Kailanie Marie Gomez Alcala para PTES

Permiso

2. y 3. Audiencia pública/Acción: Nombramiento del campo de béisbol de la escuela secundaria Montgomery en honor al entrenador retirado Russ Peterich

Nominación

4. (Discusión/Posible acción) Concesiones de compensación administrativa

5. (Acción) Aceptación del Manual de Gobernanza

Manual

6. (Discusión/Posible acción) Discusión y consideraciones para el Reglamento de la Junta 9250

Este tema se está planteando nuevamente: pagar a los miembros estudiantiles de la junta directiva la misma tarifa que a los fideicomisarios y al mismo tiempo darles unidades a los estudiantes.

BP 9250

Hablando de recortes drásticos, ¿es este el momento de debatirlo? Los miembros estudiantiles de la junta directiva no ejercen la misma función que los administradores, sin las mismas limitaciones de tiempo. Si hay dos reuniones públicas de cinco horas al mes y los estudiantes asisten a toda la sesión abierta, esta política les pagaría más de $50 por hora.

Los estudiantes que trabajan en el campus reciben el salario mínimo o unidades, no ambos. Los docentes que asisten a capacitaciones lo hacen en horario remunerado o reciben unidades, no ambos. ¿Se comprometerá la junta a reconsiderar estas políticas si adopta esta?

7. (Acción) Segunda lectura y consideración de BP 4219.21, BP 4219.24, BP 4319.21, BP 4319.24

Clasificado:

Presión arteria l4219.21– Estándares profesionales

Presión arterial 4219.24- Mantener interacciones apropiadas entre adultos y estudiantes

Administrador:

Presión arteria l4319.21– Estándares profesionales

Presión arterial 4319.24- Mantener interacciones apropiadas entre adultos y estudiantes

8. (Discusión) Proceso de renovación de la Charter

Presentación

BP 0420.4BP 0420.43BP 0420.42

AR 0420.4Portada

Anexo 0420.41BP 0420.41

Durante una audiencia previa sobre la charter constitutiva, se exigió que la charter externa cumpliera estándares muy superiores a los exigidos para las charters del distrito. Los miembros de la SRTA valoran los esfuerzos por establecer estándares claros y practicar la equidad.

H. APROBACIÓN DE ACTAS

1. Aprobación del Acta de la Reunión Ordinaria de Directorio celebrada el 24 de septiembre de 2025

Minutos Documentos de respaldo

2. Aprobación del Acta de la Reunión Ordinaria de Directorio celebrada el 27 de agosto de 2025

Minutos Documentos de respaldo Resoluciones

3. Aprobación del Acta de la Reunión Ordinaria de Directorio celebrada el 10 de septiembre de 2025

Minutos Documentos de respaldo

4. Aprobación del Acta de la Reunión Extraordinaria de la Junta Directiva/Taller de Planificación Estratégica celebrada el 2 de septiembre de 2025

Minutos Misión VisiónManual

I. SOLICITUDES DE INFORMACIÓN DE LOS MIEMBROS DE LA JUNTA DIRECTIVA

J. COMENTARIOS DEL PÚBLICO SOBRE LA AGENDA DE LA SESIÓN CERRADA

K. RECESO A SESIÓN CERRADA

1. Disciplina/Despido/Liberación de Empleados Públicos [Código de Gobierno § 54957]

2. Reunión con el negociador laboral. Nombre del representante designado que asiste: Dra. Vicki Zands (SRCS); nombre de la organización: Asociación de Maestros de Santa Rosa, CSEA Santa Rosa 75, Sindicato de Camioneros 665 [Código de Gobierno, § 54957.6]

3. Evaluación del desempeño de empleados públicos (Título del empleado evaluado: Superintendente, Superintendente asociado, Superintendente adjunto, Directores, Vice Directores, Subdirectores, Directores de Administración, Coordinadores) [Código de Gobierno § 54957]

L. VOLVER A CONVOCAR A LA SESIÓN ABRIR

1. Informe de las acciones tomadas en sesión cerrada

2. Temas considerados en sesión cerrada para acción en sesión abierta

M. ELEMENTOS DE INFORMACIÓN

a. Temas futuros de discusión de la Junta

Se anima a los miembros de SRTA a prepararse para los próximos puntos de la agenda.

Audiencia pública para la escuela autónoma Pivot
Actualización de la Escuela de Verano (septiembre de 2025)
Presentación y actualización de la política de la Junta de Teléfonos Celulares
- Recientemente, el personal tuvo la oportunidad de completar una encuesta sobre teléfonos celulares. Todas las preguntas eran obligatorias, y las opciones de respuesta no siempre permitían una respuesta precisa. No se incluirán en estos resultados las aportaciones valiosas.

Temas del orden del día solicitados recientemente a la Junta Directiva

Medina- Datos de instrucción AP con número de años de experiencia de

Profesores

-Aclaración sobre la adopción de políticas de la junta que requieren una mayoría de los miembros de la junta en lugar de una mayoría de los presentes/votantes.

Caston- Informe financiero de financiación del sitio con diversos montos y fuentes

-estrategia del programa de atletismo en todo el distrito,

-Actualizar la política 3510 sobre la reducción de residuos como tema de debate

SRTA analiza la programación futura de los siguientes elementos:

Designación de un puesto vacante en el Subcomité de Finanzas de la Junta Directiva (septiembre de 2025)
Datos de la Encuesta Panorama y Youth Truth (agosto de 2025)
Datos de prácticas restaurativas (marzo de 2025)
Actualización de la educación alternativa (diciembre de 2024, febrero de 2025)
- Existe una gran necesidad de colocaciones alternativas para estudiantes de secundaria que requieren más servicios de los que nuestras escuelas integrales pueden ofrecer. ¿Cómo puede SRCS satisfacer las necesidades de estos estudiantes durante estos tiempos financieros difíciles? ¿Existen datos que indiquen que el programa ISP es suficiente para cubrir esta necesidad?
Aspectos destacados del programa VAPA (febrero de 2025)
Plan y cronograma para la implementación de las recomendaciones del Dr. Gillespie sobre Servicios Especiales (enero de 2025)
Primer borrador del Plan de Seguridad del Distrito (retrasado desde septiembre de 2024)
Compartir el Plan Maestro de la Biblioteca con expectativas de implementación
Cierre oficial de Learning House y otros sitios
Solicitud de revisión acelerada del material de la Charter del SRACS (retrasada)
Plan para el programa de apoyo a la vivienda del personal con los ingresos de Fir Ridge

Política de Voz Estudiantil

c. Fechas de las reuniones del Subcomité de Finanzas de la Junta

Informe trimestral del acuerdo de d. Williams

Informe: Se abordaron 3 informes de instalaciones.

e. Carta de SRCS a la Oficina de Educación del Condado de Sonoma

Carta de respuesta aborda tres áreas de preocupación.

SRCS ha convocado un grupo de trabajo para abordar las preocupaciones fiscales sobre el programa SpEd.

Con la ayuda de los SCOE, las proyecciones de inscripción para fines presupuestarios han mejorado enormemente.

La compensación ha superado el crecimiento presupuestario. Existe un compromiso de compensación futura en dólares en lugar de un porcentaje, argumentando que incluso cuando el costo de vida (COLA) era del 8.22 %, el presupuesto real solo aumentó un 3.31 %.

Los miembros de SRTA no están satisfechos con el tono que se aplica a los problemas fiscales como su culpa. Santa Rosa es una de las comunidades más caras para vivir y la compensación total está por debajo del promedio estatal. Este es un desafío que debemos afrontar con decisión y unidad para evitar la quiebra del distrito y asegurar que el presupuesto no se equilibre a costa de los docentes ni de los estudiantes.

SRCS Board Meeting Agenda Analysis – 9/24/2025.

REGULAR BOARD MEETING

Santa Rosa City Schools

September 24, 2025

Hybrid: Santa Rosa City Hall Council Chambers (100 Santa Rosa Ave.)

4:00 p.m. – Closed Session

6:00 p.m. – Open Session

Hybrid: Zoom / Santa Rosa City Hall

*** streamed ***

Video Board Meetings through this link.

Members attending online are encouraged to add SRTA to the front of their Zoom client name.

Closed Session Items:

A.1. Public Comment On Closed Session Agenda Items To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.

This is an opportunity for members of the public to speak to the board on Closed Session items only.

Without specifics on closed session agenda items, it is impossible for the public to know when to provide insights for items being reviewed.

B.1. Student Readmissions (Case Nos: 2024/25-01)

B.2. Student Expulsions (Case Nos: 2025/26-01, 2025/26-02)

B.3. Conference With Labor Negotiator – Name of designated rep attending: Dr. Vicki Zands (SRCS); name of organizations: SRTA, CSEA Santa Rosa 75, Teamsters Union 665

B.4. Public Employee Discipline/Dismissal/Release

RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

D. Reports

E. Public Comment on Non Agenda and Consent Items

Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices on students and staff.

Speakers are limited to just those in person

Comments are most impactful when they are well spoken, composed and reasonable.

Can the board accept the transparent practice of announcing future special board meetings at the prior regular board meeting?

F. CONSENT ITEMS

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.

F.2. Approval of Personnel Transactions

EdJoin shows a total of 88 current postings for 207 jobs in SRCS. There are nineteen certificated opening postings for nineteen positions (three less than the last meeting.) There are sixty-nine current classified postings for one-hundred eighty-eight job openings (one more than the last meeting.) There are no certificated and no classified management positions posted.

This attachment lists department chairs and lead teachers. This internal process must be addressed so that those willing to step up to these responsibilities get their fair payment on the first check of the year, not delayed for weeks as was the case this year.

SRTA heartily welcomes Adrianna Begley (SRHS), Ellen Farwell (SPSV), Daniel Charlip Blumlein (PTES), and Danielle Yount (JMES).

SRTA welcomes back Anita Riveros Santiago (EAHS).

Changes to classified staff includes six new hires, and one resignation. They leave taking with them two years of knowledge and service to our staff and students.

Welcome to Gabriela Mendoza-Torres as Interim Principal of CCLA.

F.5. Approval of Contracts

Summary

#	Provider	Cost	Description
Elementary
4	North Bay Children’s Center	$947,157.00	Preschool at SLES and JMES for 48 students ($19,732 per student)
5	Santa Rosa City Rec & Parks Department	$6,950.00	2 day camp over Thanksgiving Break for 150 students ($46 per student)
6	Springboard Collaborative	$354,955.00	After-school, early-literacy academic program for 675 students (K-3) at 5 sites ($526 per student)
10	Community Matters	No Direct Cost	Safe School Ambassador program for PTES
15	Santa Rosa Junior College	No Direct Cost	ESL, College Skills, and Adult ESL classes at JMES
21	eSpark Inc.	$3,724.99	instruction and practice for reading, writing, and math with PD for up to 20 staff at ALES.
District
2	Document Tracking Services	$5,500.00	application to manage District & Charter LCAPs, the School Site SPSAs, Safety Plans and other documents
9	Restorative Resources	$7,000.00	to support SRCS staff members with restorative practices
11	Soliant Health	$750,000.00	SLP services for students (last year contract was $425,000)
13	Marin County Office of Education / CA Collaborative for Educational Excellence	No Direct Cost	PD to help school staff and community members deepen their knowledge and skills in community engagement
14	King Consulting	$82,000.00	make determination of the District’s State School Facility Program (SFP) New Construction Eligibility and assist SRCS in applying for modernization funding reimbursements from the state.
16	CyberReef	$480.00	Internet filtering for hotspots provided for students.
18	DGI Development Group, Inc. / CISCO	$82,534.31	DO Hyperflex & UCS – Support and Licensing C9500 switches – Support and Licensing Firewalls
Secondary
1	EdPuzzle	$14,259.00	Platform for Burbank Elementary, CCLA, EAHS, MCHS & PHS
3	Swank K12 Films	$2,650.00	movie licensing for MCHS.
8	The Backdrop	$6,100.00	2026 PHS Prom Location.
12	Steve Smith	$10,200.00	run Student Observatory projects for our STEM Level 2 & 3 STEM Certificate program, and assists with technical aspects of the Observatory.
19	Cotati-Rohnert Park Unified School District	$2,400.00	The team from EAHS will meet with the team from CRPUSD for four hours around 4×4 schedule.
20	Parent Institute for Quality Education (PIQE)	$10,000.00	Family Engagement in Education program for all HS’s.
Charter
7	Membean Inc.	$1,395.00	vocabulary program that builds word consciousness for SRACS
17	Solution Tree	$8,000.00	four professional developments at SCOE for CCLA

Total value of contracts = $2,295,305.30

SRTA members would like to know why the DGI/CISCO expenses can’t come from bond funds.

F.6. Approval of Contracts – Bond

#	Contractor	Site	Service	Cost
Elementary
1	ZFA Structural Engineers	PTES	Structural review after trenching	$5,000
4	Incompli Inc.	HLES	Risk Assessment for Storm Water Plan	$18,990
9	Stocksdale Inspection Services	ABES	Inspection for modernization project	$50,950
11	Brelje & Race	ABES	Extra underground survey	$5,900
Secondary
2	Brelje & Race	MHS	Topographic Map for pavement project	$38,700
3	STRATA Archecture & Planning	EAHS	supplemental design services	$74,400
5	NorBay Consulting	SRHS	Asbestos inspection pre renovation	$1,594
6	Greystone West Company	PHS	Construction Management for new building	$1,676,669
7	Greystone West Company	SRHS	Construction Management for parking lot	$275,347
8	RGH Consultants	SRHS	Geotechnical Testing	$16,121
10	Miller Pacific Engineering Group	PHS	Geotechnical Testing	$38,600

Measure C = $2,121,430.40

Measure G = $80,840.00

Total = $2,202,270.40

Letter of Intent & Itinerary

F.7. Approval of Request for Proposal for Boys and Girls Club Sonoma-Marin

For after-school, expanded learning programs to approximately 525 students at Herbert Slater Middle/Junior High, Santa Rosa Middle/Junior High and Rincon Valley Middle School from Oct 1 through July 31, 2025.

Cost: $610,448

Contract

SRTA members wonder why students at Comstock are not included in this program.

How do students qualify for this program? Is there any associated cost? When will staff be briefed on these details so we can support students and families utilizing this opportunity?

Update on Current Prop 28 and Approval of the Annual Reports

Proposition 28: The Arts and Music in School Funding (AMS) is a legislative measure that was presented to voters in California during the 2022 elections. This proposition addresses the allocation of state funds to enhance and expand arts and music education in public schools.

F.8. – Cesar Chavez Language Academy

Using Proposition 28 funding to hire more staff and acquire additional supplies to expand our offerings including adding a Mariachi course allocating a new section which was a .20 FTE. The funding enabled us to provide materials and supplies such as instruments to support the section. Another .20 FTE to offer a course that focused on exploring video technology.

F.9. Santa Rosa Accelerated Charter School

Funds were allocated to support a 0.2 FTE certificated Art Teacher, expanding opportunities for students to engage in visual arts. In addition, Prop 28 funds were used to help sustain and enhance our music program, ensuring that students continue to have access to high-quality instruction in this area.

F.10. Santa Rosa Charter for the Arts School

This funding was used to hire an instructional aide and purchase supplemental materials that align with our integrated VAPA standards and project-based learning model.

F.11. Santa Rosa French-American Charter School

SRFACS did not have any expenses for Prop 28 arts education programs during the 2024-2025 school year

There is no specific financial information or data attached to any of these site reports.

SRTA members insist on assurances that Prop 28 funds are being utilized not to sustain, but to enhance art experiences for students. Reassurance that an instructional aide is being utilized to enhance art education is necessary.

F.12. Approval of New Ethnic Studies Course Proposal

The Board will consider approval of the following new course for the 2025-2026 school year: Ethnic Studies Small Group Instruction English 9-10. This course satisfies 10 English credits.

Course Proposal

The course overview specifies English 3-4 which is intended for 11th and 12th graders, which causes confusion.

SRTA members support offering Ethnic Studies content to all students.

It is time for the board to review the devotion to A-G only courses, in a way which includes teacher feedback on the true impact of this implementation. It is also necessary to clarify the expectations of an A-G course in a small group setting, and a co-taught setting as well as a traditional setting.

F.13. Approval of Santa Rosa High School’s FFA members to travel to Indianapolis, IN

The Board is being asked to approve the Field Trip Request for Santa Rosa High School’s annual FFA students to travel to the FFA National Convention in Indianapolis, IN, October 27 – Nov. 2, 2025.

Field Trip Form

Fundraising

F.14. Approval of BP 4119.24

The Board will consider approval of Board Policy updates for 4119.24.

4119.24 Redline Maintaining Appropriate Adult-Student Interactions

Formatting Guidelines

SRTA members appreciate the changes to the proposed policy allowing for healthy interactions between staff and students. This BP is also included in G.1.

F.15. Approval of the Field Placement Affiliation MOU between Grand Canyon University and Santa Rosa City Schools

This is a three year contract. Mentor teachers are to be paid $500 per 16 week session.

MOU

G. BOARD POLICY UPDATES/FIRST READ

G.1. (First Read) First Read of Updated BP 4219.21, BP 4219.24, BP4319.21, BP4319.24

The Board will conduct a first reading of Board Policy updates for 4219.21, 4219.24, 4319.21, 4319.24.

BP 4219.21 Redline Professional Standards Changes include the addition of a section on Social Media.

BP 4219.24 Redline Maintaining Appropriate Adult-Student Interactions (See F.14.)

BP 4319.21 Redline Attachment is labeled BP 4219.21 and is identical to BP 4219.21 Professional Standards above except for omitting the phrase ‘during work hours.’

BP 4319.24 Redline Attachment is labeled BP 4219.24 and is identical to the above BP 4219.24 Maintaining Appropriate Adult-Student Interactions

Formatting Guidelines

G.2. (First Read) First Read of Updated BP 5116.1 and BP 5117

Intradistrict means between districts.

Redline BP 5116.1 Intradistrict Open Enrollment includes specifying that acceptance shall not be based on a student’s academic or athletic performance and transportation will not be provided.

Redline BP 5117 Interdistrict Attendance transfers require permission of their home district and shall be denied for a list of reasons provided.

Formatting Guidelines

SRTA members would appreciate transparent communication of the current SRCS philosophy about Intradistrict Transfers in light of declining enrollment and financial burdens.

H. DISCUSSION / ACTION ITEMS

H.1. (Discussion) SRCS/SCOE, Six Projects Presentation

The Sonoma County Office of Education (SCOE) partnered with Santa Rosa City Schools (SRCS) for a six-month MOU to address

Financial Stability – Guidance and strategies to improve fiscal health and sustainability.

Given the budget approval letter attached in K.4. grave concerns remain. Where has the spending outside the limits of the budget occurred? What mechanics can be utilized to cease this practice?

Student Enrollment Insights – Analysis and tools to better understand and respond to enrollment trends.

It was openly stated that SCOE did exit interviews with families that chose to leave the district. What are the lessons learned from this data? What systems are in place to keep current with the factors impacting declining enrollment?

School Restructuring – Support for data-informed decisions around school configuration and resource alignment.

Where is the open and honest sharing of the data around school configuration and resource alignment?

Where are the staffing ratios?

Where are the metrics for evaluating the transitions to fewer elementary sites and two 7-12 sites?

What are the expected savings on these changes coming from, specifically? Is that being realized?

Can an evaluation be completed and shared before closing more sites? It is hard for SRTA members to support this shift when there is little information about it working to fix the problem it was designed to impact.

Safety – Enhancements to school safety protocols and planning.

What has this entailed? The new district Safety Committee required by the SRTA/SRCS contract has not been utilized to collaboratively address safety in the district. The district Safety Plan was expected to be a board agenda item in September of 2024. It has not been rescheduled.

Special Education Transitions – Streamlined processes and support for students moving into or out of special education services.

What does this look like? The SRCS Special Education Task Force has just been initiated. What kind of timeline is expected to address and implement changes to increase the efficiency of the Special Education program which was assessed to be overspending by $20 million dollars by Dr. Gillespie nearly a year ago.

Communications – Strengthened internal and external communications to support transparency and community engagement.

The promises of open two-way communication are welcome. Implementation is a historical deficiency for SRCS. Not having the details for this report posted does not bode well.

Attachments will be added to this item after posting of the agenda. (These are not yet posted.)

SRTA members support the district righting the financial position of the district and avoiding a state takeover.

SRTA members are curious about the specificities of this support, and the impact this MOU has had on improving the systems and processes utilized by SRCS.

H.2. (Discussion) Proctor Terrace ES and Hidden Valley ES Trench Study Report

The Board will receive information about the trenching study report that was performed at the Proctor Terrace ES and Hidden Valley ES campuses during the summer of 2025.

HVES Report Concludes that no Holocene active faults exist within the areas explored.

HVES Recommendation Recommended a “no build” zone which extends 50-feet east from the western end of the seismic profiles. (No further building along the west boundary of the site.)

PTES Report The aggregated evidence suggests likely Holocene fault activity.

PTES Recommendation Recommend a minimum setback from the potential faults be imposed for new structures. (No further building at the front of the school.)

Letter

H.3. (Discussion/Possible Action) Boundary Discussion

H.3a. Elementary Schools:

	Current Site	Projected at Site	Neighborhood(s) to be absorbed	New projections for Site	Based on the provided Numbers
JMES	417	424	Coffey Lane (9) and W Steele Lane (91)	524	524
HLES	470	487	Coddingtown (96)	566	583
ALES	325	320	Corby (124) and Copperfield (17)	466	461
HVES	540	504	Steele Lane (62)	602	566
PTES	478	441	none	390	441
LBES	457	461	College (43) and Fairgrounds (45)	421	549
*Totals*	*2687*	*2637*	*487*	*2969*	*3124*

SRTA members are concerned about the current lack of space at sites. The thought of sites absorbing an additional 420 students from Steele Lane is causing angst. Sharing a detailed facility use plan for impacted sites must be a top priority.

H.3b. Secondary Schools:

	Current Site	Projected at Site	Neighborhood(s) to be absorbed	New projections for Site	Based on the provided Numbers
PHS	1539	1853	Mark West-Wickiup (23)	1876	1876
SRHS	1919	1650	Franklin (48), Proctor Terrace (45)	1743	1743
EAHS	935	0	Bellvue East (157), Bellvue West (565), Wright (188), Roseland (197)	1101	1107
MCHS	1582	1648	Larkfield (0), Hidden Valley (74)	1648	1722
MHS	1732	1400	Kawana Springs (207), Olive Park (5), Julliard Park (22), Corby (91)	1725	1725
*Totals*	*7707*	*6551*	*1622*	*8093*	*8173*

EAHS was set to be a magnet school without boundaries, open to any interested students. The new boundary map shows a ‘Priority Enrollment Area.’ What does this mean? It is impossible for staff to promote enrollment from a state of confusion, and the deadline for transferring is approaching.

H.3c. Elsie Allen High School Update: This item provides an update on the planned restructuring of Elsie Allen High School into a new 7–12 magnet model that emphasizes a personalized approach to student programming, project-based options and experiential learning. Recommendations will be presented, including a phased approach being taken in order to ensure student and programmatic success within the available resources.
Additional attachments will be uploaded after agenda posting. (Not yet posted.)
- Proposal This includes 4 rounds of PD to support Project Based Learning (PBL), with growing circles of influence. There is a full site experience in the Spring.

Total cost for training: not specified.

SRCS has a legacy of less than stellar implementations of new programs.

Implementing a single new course is a large lift. This includes writing course proposals and guiding them through the SRCS and UC Regent approval process. Then new courses require time to flush out curriculum, resources and pacing at a general level allowing for a pilot run of the course, including a revision process before the course is rolled out. SRCS has historically hesitated to provide the necessary support for this full implementation process of a single course.

Implementing a full program based on PBL takes training in PBL, as well as serious dedication to resources both curricular and material. SRTA members stand strong with their colleagues that this transition is fully supported by SRCS. The implementation of this shift can not be borne by volunteer efforts of staff, and can not be done without required financial resources for staff time, curriculum and materials.

Public Hearing and action Regarding Sufficiency of Textbooks or Instructional Materials for 2025-26,

This certifies that textbooks and instructional materials are available and legally required for all California K-12 public school students, ensuring each pupil has access to standards-aligned materials in sufficient quantities to use in class and at home, either print or digital.

Sufficient Quantity: Each student must have access to the materials to use in the classroom and to take home.
Digital Formats: Materials can be digital, as long as each pupil has access to them both in class and at home.
Alignment to Standards: Materials must be consistent with the curriculum framework and aligned to the SBE-adopted content standards.
Usable Condition: Textbooks and materials must be in usable condition.
No Cost to Students: Materials

H.4.& 5. Grades K-6

Notice (English) (Español)

H.6.&7. Grades 7-12

Notice (English) (Español)

SRTA Textbook Access Survey (Sept 2025) Responses

How are materials provided without cost to students?

All students need adopted materials and access. There are issues with TK, K, Special Ed, Newcomers and ALD.

There are special problems with Maravallas, Everyday Math, and AP Biology texts not being provided, many online platforms not being available, as well as students not having devices to access online materials when they are available.

The process for adopting and ordering new textbooks is not clear.

H.8. (Action) Acceptance of Governance Handbook

The Board will consider acceptance of the Governance Handbook, which outlines the roles, responsibilities, policies, and procedures guiding board operations. This acceptance affirms the board’s commitment to effective governance, transparency, and accountability in serving the SRCS community.

Governance Handbook This is not a redline copy. Were there changes?

The board met at an all day meeting in early September to reset the vision and mission of the district. They also discussed the Governance Handbook.

H.1. Approval of Minutes

August 27, 2025 Minutes and Supporting Documents and Resolutions (Regular Meeting)

September 2, 2025 STRATEGIC PLANNING WORKSHOP Minutes and Supporting Documents and Handbook (Special Meeting)

Holding a meeting without a zoom option and without posting a video clearly breaks from current practice. It does not project openness and transparency.

September 10, 2025 Minutes and Supporting Documents (Regular Meeting)

K.1. Future Board Discussion Items (not included in this agenda)

SRTA members are encouraged to prepare for the upcoming agenda items.

Updated Board Policies
Summer School Update (Sept. 2025)
Cell Phone Policy Presentation
- Staff was recently given the opportunity to complete a survey about cell phones. All questions were required to be answered, while options for answering did not always allow for an accurate response. Valuable input will not be included in these results.

Recently Requested Agenda Items from the Board

Medina- AP instruction data with number of years of experience of

Teachers

-Clarification about board policy adoption requiring a majority of board membership versus a majority of those present/voting

Caston- Site funding finance report with various amounts and sources

-strategy of athletics program across the district,

-update 3510 policy around reducing waste as a discussion item

SRTA looks to the future scheduling of the following items:

Appointment of Vacant Committee Position: Board Finance Subcommittee (September 2025)
Panorama and Youth Truth Survey Data (August 2025)
Restorative Practices Data (March 2025)
Alternate Education Update (December 2024, Feb 2025)
- There is a strong need for Alternative placements for secondary students who need more services than our comprehensive schools are able to provide. How can SRCS meet the needs of these students during these tough financial times? Is there data that the ISP program is sufficient to meet this need?
VAPA Program Highlights (Feb 2025)
Plan and timeline for implementation of Dr. Gillespie’s recommendations around Special Services (January 2025)
First Draft of the District Safety Plan (delayed from September 2024)
Sharing the Library Master Plan with implementation expectation
Officially Closing Learning House, and other sites
SRACS Accelerated Charter Material Revision Request (delayed)
Plan for Staff Housing support program from the proceeds of Fir Ridge

Student Voice Policy

K.3. Facilities Projects Update

The Facilities Master Plan update process will begin this fall, to address needed changes due to school consolidations. There will be site visits this fall.

The bond Citizen Oversight Committee (COC) is recruiting.

SRFACS @ SRMS and District Office & Education Center are under design.

James Monroe and Helen Lehman ES TK Classrooms are awaiting DSA approval.

Santa Rosa HS Parking Lot is expected to begin in October.

Piner High School 2-Story Classroom has had the site approved by DSA. Awaiting further approvals from DSA. DSA certification is pending for Rincon Valley MS Roofing & HVAC .

Piner HS Ball Wall and Fencing complete.

District-Wide Electronic Access Controls install is ongoing at SRHS, MHS, MCHS and RVMS. Design work is nearly complete for PHS, ALES, HLES, JMES and LBES with preliminary drawing are being reviewed for SRMS, RHS, and SRCSA.

The Central Receiving warehouse is completed.

Closing out happening on James Monroe ES Drainage and MHS 2-Story projects as well as PHS drainage, painting at RVMS, ALES and EAHS. SRHS, MHS and RVMS gym floor refinishes are being closed out.

Projects (includes some pictures)

K.4. Sonoma County Office of Education Letter: 2025/26 Budget Approval Letter

Budget Approval Letter

SCOE Standard Reminders

K.5. Board Finance Subcommittee Meeting Dates

Board Finance Meeting Schedule for the Remainder of 2025:

Monday, October 6, 2025
Monday, November 3, 2025
Monday, December 1, 2025

K.6. Nominations Open: Sonoma County Committee on School District Organization

Letter

K.7. Superintendent Student Leadership Council Committee

The first meeting will be on September 22 at the District Office. Future meetings will rotate to the various schools. Natalia Olivera and Jonathan Carrillo, as Board Trustees, will be co-presidents of the council.

Committee

K.8. Updated AR 5117 and AR 5116.1

Regulation 5117: Interdistrict Attendance

Regulation 5116.1: Intradistrict Open Enrollment

There are BP with these numbers being approved in G.2.

SRCS Board Meeting Agenda Analysis – 9/10/2025.

REGULAR BOARD MEETING

Santa Rosa City Schools

September 10, 2025

Hybrid: Santa Rosa City Hall Council Chambers (100 Santa Rosa Ave.)

4:00 p.m. – Closed Session

6:00 p.m. – Open Session

Hybrid: Zoom / Santa Rosa City Hall

*** streamed ***

Video Board Meetings through this link.

Members attending online are encouraged to add SRTA to the front of their Zoom client name.

Closed Session Items:

A.1. Public Comment On Closed Session Agenda Items To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.

This is an opportunity for members of the public to speak to the board on Closed Session items only.

Without specifics on closed session agenda items, it is impossible for the public to know when to provide insights for items being reviewed.

B.1. Public Employee Discipline/Dismissal/Release

B.2. Conference With Legal Counsel – Existing Litigation (Case name: OAH Case No. 2025070109, No.: 24CV00520/ No.: 23CV00397)

B.3. Conference With Legal Counsel – Anticipated Litigation Litigation (Number of potential cases: 2)

B.4. Student Expulsions (Case Nos: 2025/26-01)

RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

D. Reports

SRTA welcomes Teamsters Local 665!

E. Public Comment on Non Agenda and Consent Items

Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices on students and staff.

Speakers are limited to just those in person

Comments are most impactful when they are well spoken, composed and reasonable.

F. CONSENT ITEMS

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.

F.2. Approval of Personnel Transactions

EdJoin shows a total of 84 current postings for 201 jobs in SRCS. There are twenty-two certificated opening postings for twenty-two positions (two less than the last meeting.) There are sixty-one current classified postings for one-hundred eighty-seven job openings (fourteen fewer than the last meeting.) There is one certificated and no classified management positions posted.

SRTA members wonder about HR decisions. Three weeks into school and staff is being involuntarily transferred. This is traumatic for students, and not in keeping with putting students first.

This attachment lists changes effective in June and July. It lists additional assignments that have been reneged.

SRTA heartily welcomes

Marcus Dunseth (MHS), Ana-Karen Lopez (CCLA), Carlos Castaneda (PHS), Julie Montgomery (SRHS), Alyssa August (PTES), Andrew Kempiak (SRCAS), Kawai Navares (EAHS) and Alexandra Evans (JMES).

SRTA welcomes back the returning Sarah Legesse (MHS), Yosan Zeweldi (HVES) and Lori Lapham (LBES).

SRTA bids farewell to Sharon Stevens (SLP) who has resigned after nearly 1 year of service to our students.

Changes to classified staff includes three new hires, seven rehires, and five resignations. They leave taking with them ten years of knowledge and service to our staff and students.

There are two administrative promotions, and a School Based Therapist resigned.

F.4. Approval of Contracts

Summary

#	Provider	Cost	Description
Elementary
4	Made iN Santa Rosa – ELITE Early Literacy Program	No Direct Cost	HLES 3rd grade students will participate in an afterschool literacy support program, paid by MiNSR
6	Play Marimba!	$5,000.00	Rent 44 marimbas for HLES
7	Science if for All	$17,000.00	two PD sessions on design workshop process, including specific strategies to support multilingual students
District
2	Imagine Learning	$2,500.00	These courses are specifically tailored to serve students who are below grade level and need greater support.
5	Everyday Speech	$13,439.72	online curriculum used by speech language pathologists and school psychologists
11	Paws As Loving Support Assistance Dogs	No Direct Cost	therapy dogs and trained 1:1 handlers to attend SRCS community events and trauma or crisis support
12	Adobe	$4,920.00	500 user licenses plus 100 device licenses to a single pool of 1,000 user licenses.
14	School Services of California, Inc.	$20,000.00	gather data and provide an initial fiscal analysis of current SELPA funding, projected SRCS funding if leave the county program
15	CDW Amplified	$48,807.20	Google Workspace for Education Plus (formally G Suite Enterprise for Education)
16	DGI	$116,678.85	Cohesity Data Management and Backup Renewal – 3-Year CMAS Contract
Secondary
1	Raizes	No Direct Cost	art, cultural, and environmental focused workshops to support secondary students
3	Poppy Bank Epicenter	No Direct Cost	community based paid and volunteer work for students in transition Program
8	Santa Rosa Sports Medicine	$2,500.00	medical consultations, injury management, and collaborative efforts with schools and athletic programs
9	Panaptic	No Direct Cost	marijuana, alcohol, and opioids prevention program for SRHS
10	Humanidad Therapy & Education Services	No Direct Cost	mental health services for Latinx youth combining traditional Latino practices with group therapy in 8-week bilingual support groups
13	IXL Learning	$10,518.75	online platform for Math, Science, History and English for HCMS

Total value of contracts = $241,364.57.

SRTA members support researching before committing to leaving the county to run SRCS’s own SELPA. This research is more expensive than Gillespie’s advice for all Special Education Services.

F.5. Approval of Contracts – Bond

#	Contractor	Site	Service	Cost
District
2	Terraphase Engineering Inc.	DO	CEQA testing or clearance	$161,740
Secondary
7	Quattrocchi Kwok Architects	SRHS	supplemental design services	$19,000
8	Brelje & Race	ABES	Topographic Map	$4,000
9	NorBay Consulting	SRHS	Haz Mat Testing	$1,702
10	Redwood Moving and Storage	MHS	Return books to Slater	$1,920
Elementary
1	Adobe Assoc, Inc	HLES	Boundary line survey	$3,250
3	Crawford and Associates, Inc	HLES	materials inspection and testing	$80,000
4	Crawford and Associates, Inc	JMES	materials inspection and testing	$80,000
6	Quattrocchi Kwok Architects	ABES	services for modernization	$126,300
11	National Construction Rentals	ABES	Temporary Fencing	$13,184
12	National Construction Rentals	BHES	Temporary Fencing	$13,372
Charter
5	Crawford and Associates, Inc	SRMS/FACS	materials inspection and testing	$80,000

Measure C = $225,544.40

Measure G = $358,923.28

Total = $584,467.68

F.6. Approval of Resolution No. 2025/26-06 Approving the 2024-25 Appropriations Limitation Recalculation and 2025-26 Estimated Appropriations Limitation Calculation (Gann Limit)

Annually the board requests the State of California allow SRCS proceeds above the adjusted 1978-79 rates.

F.7. Approval of Guaranteed Maximum Price (GMP) for the SRHS Parking Lot Improvements and Fencing Project

This is a Lease-Leaseback Agreement Amendment with Wright Contracting LLC for the Santa Rosa High School Parking Lot Improvements and Fencing project.

Cost from Measure C funds: $3,682,898.00

Amendment

F.8. School Consolidation California Environmental Quality (CEQA) Notice of Exemption

The Santa Rosa Middle School TK project and the Piner High School New 2-Story Classroom Building project qualify for a statutory exemption from the CEQA analysis.

Cost from Measure C funds: $100.00

Notice of Exemption

Attachment

F.9. Update on Current Prop 28 and Approval of the Annual Report

Prop 28 funds are to increase funding by securing additional funds for arts and music education. 80 percent of the funds are to be expended to employ certificated or classified staff to provide instruction, and the remaining 20 percent of funds are to be expended on training, supplies and materials, and educational partner programs. No more than 1 percent of the LEA’s allocation can be used for administrative costs, including indirect costs. Each site is allocated funds.

Some elementary sites are working to add an art teacher, and purchase instruments. Secondary sites are adding additional and new sections.

Local stakeholder feedback is expected to be crucial to this decision making process.

Sites must use the yearly allocation within a three-year time period. Allocations must be used for additional or new arts programs and may not be used to supplant existing staff funding. Funds may be pooled between sites.

Elementary

2024-2025 school year

More Instruments: Schools were able to purchase more marimbas, including practice instruments for students.
New Programs: Several schools introduced Ballet Folklorico programs and funded costumes for student performances.
Number of full-time equivalent teachers (certificated) providing arts education programs with AMS funds 1.15 FTE
Number of full-time equivalent personnel (classified) providing arts education programs with AMS funds. 2.5 FTE
Number of full-time equivalent teaching aides providing arts education programs with AMS funds. 2.5 FTE
Number of students served with AMS funds. 1,955 6.
Number of school sites providing arts education programs with AMS funds. 7

High School

Funds were used to purchase new ceramics wheels, kilns, and sculpting tools for the art classrooms. Classes were expanded offering advanced ceramics courses, guitar classes, mariachi band, graphic design and photography.
Sites also used funds to purchase updated software licenses and equipment to support these new programs. Sites used funds for theatre courses, after hour practices focusing on acting, stagecraft, and costume design. One site was able to perform a musical which had not occurred in over ten years.
Number of full-time equivalent teachers (certificated) providing arts education programs with AMS funds 4.15 FTE
Number of full-time equivalent personnel (classified) providing arts education programs with AMS funds. 0
Number of full-time equivalent teaching aides providing arts education programs with AMS funds. 0
Number of students served with AMS funds. 592
Number of school sites providing arts education programs with AMS funds. 10

SRTA is appreciative of extending arts education for our students.

SRCS has many initiatives that are intended to be locally controlled. Creating a transparent and inclusive process as well as communicating a timeline for decision making and implementation for these initiatives has proven to be challenging.

The process for making these Prop 28 decisions did not include discussions at staff meetings at all sites.

Where can the plans for each site be accessed?

What controls are in place to ensure this funding is utilized for supplemental not replacement programs, as SRCS functions with such a tight budget?

F.10. Approval of Job Description for Community School Coordinator

SRCS contends that the Community School Coordinator is a proven best-practice for implementing the community school model. The CCSPP grant was for

Funding Source:

Grant funding comes from the California Community Schools Partnership Program, totaling $4,750,000 over a five-year period (2025–2030). That is $950,000 per year.

Job Description Coordinating afterschool and summer programs seems to overlap with the Director of Extended Learning.

Jan 24, 2024 Community School Grant Update was the last SRCS board agenda for CCSPP.

Over 8 percent of this grant will be used for this coordinator.

G. DISCUSSION / ACTION ITEMS

G.1. (Discussion) West County Transportation Agency Update

WCTA will provide an update on current ridership, as well as progress related to driver shortages, route changes, driver training, and planning for more environmentally conscious practices as this collaboration begins its tenth year.

• Ridership to schools from the newly implemented elementary boundaries has been low

• Ridership to/from Montgomery Jr/High School has been high and required additional buses to relieve overloading

• Ridership to/from Santa Rosa Jr/High School has been steady, but lower than anticipated. Most students are Jr High riders.

• Ridership to/from Piner High School has been low ( Jr High expected to increase ridership)

* numbers provided are from WCTA Updates.

Update

What communication system is being utilized to inform riders and their families when issues arise?

If six routes are ‘uncovered’, how are those students getting to school?

Has there been any changes to support student field trips?

How does the JPA determine member district financial contributions? What is the rate paid by SRCS? How much of that is recuperated from restricted funding?

How is this contract evaluated?

G.2. (Action) 2024-25 Unaudited Actuals

Additionally, a 2024-25 Unaudited Actuals Report Narrative will be added to this item. The Narrative will provide informative details as well as additional information on the Current Expense Formula/Minimum Classroom Compensation Form CEA deficiency.

Financial Report

Revenues were $5.2 million more (2.3%) than budgeted.

Expenses were $18.7 million more (7.8%) than budgeted.

Current Expense Formula/Minimum Classroom Compensation requires 55%, while SRCS only spent 52.3% of the budget on direct expenses for classrooms.

Noncompliance Rates

SRTA members are concerned with the district spending more than budgeted. Making severe cuts negatively impacts the student experience and creates hardships for many. When the savings from these cuts are offset with more spending, is it not clear how the financial picture can ever improve.

The cuts seem majorly focused on classroom level spending. Already this year, the impacts of decisions creating larger class sizes are creating unsustainable conditions. If SRCS is already underfunding classrooms by 2.7% of the budget, cuts need to come from elsewhere.

G.3. (Discussion/Action) Second Read and Consideration of BP 4119.24, BP 4119.21, BP 1114

The Board will consider approval of Board Policy updates for 4119.24, 4119.21, 1114.

BP 4119.24 This policy addresses a range of behaviors that include not only obviously unlawful or improper interactions with students, but also behaviors that undermine the professional adult/student relationship and can lead to either misconduct or the appearance of impropriety.

BP 4119.21 Employee personal use of Social Media and Social Media Guidelines.

BP 1114 School employees may use only district-controlled social media or district approved platforms to communicate directly with current students about school-related matters. Examples of district approved platforms include district gmail, google classroom, parentsquare, minga, etc

Guidelines

While SRTA members appreciate the updates to these policies, they still inhibit healthy connection with students.

Teachers use Class DoJo, Remind, and other platforms for communicating with students, sometimes at their own expense. How can these communication platforms be incorporated into these policies?

G.4. (Discussion) Enrollment and Capacity Discussion

Elementary. Overall, elementary enrollment is slightly higher than projected with the distribution of students over expectations at some sites and under enrolled at others. With the planned closure of Steele Lane at the end of this school year, additional discussions are needed to adjust boundaries for the 2026/27 year.

Secondary. Overall, enrollment in the junior high programs at reconfigured schools is in line with projections. In preparation for the conversion of Elsie Allen High School in 2026/27, a discussion of considerations of boundaries for traditional secondary schools is needed.

10-Day Student Count Current attendance rates meet the numbers projected.

Room Use By Site (Aug 2025) An example of the data by site: FACS has 20 classrooms and 31 classrooms in use, requiring the use of other non-classroom spaces for instruction and educational support needs.

Before plans are made for moving full steam ahead, the financial motivation for this discussion must be made transparent, if the support of the community is desired. Is the district saving the anticipated $6 million dollars this year from the closing of 4 sites? How is this achieved? If this is playing out as planned, then discussing next steps is reasonable. If the savings are not actually being accessed, then proceeding with more consolidation seems unwarranted.

G.5. (Action) Appointment of Vacant Committee Position: Board Finance Subcommittee

President McNally has indicated that she wishes to step down from this role and provide an opportunity for another trustee to serve. A new member may be appointed to serve.

H.1. Approval of Minutes

August 27, 2025 Minutes and Supporting Documents and Resolutions (Regular Meeting)

J.1. Future Board Discussion Items (not included in this agenda)

SRTA members are encouraged to prepare for the upcoming agenda items.

Summer School Update
SCOE/SRCS AdHoc Presentation
Sufficiency of Textbooks and Instructional Materials (Elementary / Secondary)
Updated Board Policy: Mobile Devices

Recently Requested Agenda Items from the Board

Medina- AP instruction data with number of years of experience of

teachers

Caston- Site funding finance report with various amounts and sources

-strategy of athletics program across the district,

-update 3510 policy around reducing waste as a discussion item

SRTA looks to the future scheduling of the following items:

Panorama and Youth Truth Survey Data (August 2025)
Discussion and update on Reconfiguration and Ad Hoc Committee with SCOE (August 2025)
Restorative Practices Data (March 2025)
Alternate Education Update (December 2024, Feb 2025)
- There is a strong need for Alternative placements for secondary students who need more services than our comprehensive schools are able to provide. How can SRCS meet the needs of these students during these tough financial times? Is there data that the ISP program is sufficient to meet this need?
VAPA Program Highlights (Feb 2025)
Plan and timeline for implementation of Dr. Gillespie’s recommendations around Special Services (January 2025)
First Draft of the District Safety Plan (delayed from September 2024)
Board Update of Strategic Goals with input from sites and equity assessment (begun June 2024)
Sharing the Library Master Plan with implementation expectation
Officially Closing Learning House, and other sites
SRACS Accelerated Charter Material Revision Request (delayed)
Plan for Staff Housing support program from the proceeds of Fir Ridge

Student Voice Policy

J.4. Approval Notification by SCOE / LCAP 2025-26 Revised

There is no approval letter attached from SCOE. If the attached LCAP is revised, the changes are not obvious.

Revised LCAP?

SRCS Board Meeting Agenda Analysis – 8/27/2025.

REGULAR BOARD MEETING

Santa Rosa City Schools

August 27, 2025

Hybrid: Santa Rosa City Hall Council Chambers (100 Santa Rosa Ave.)

4:00 p.m. – Closed Session

6:00 p.m. – Open Session

Hybrid: Zoom / Santa Rosa City Hall

*** streamed ***

Video Board Meetings through this link.

Members attending online are encouraged to add SRTA to the front of their Zoom client name.

Closed Session Items:

A.1. Public Comment On Closed Session Agenda Items To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.

This is an opportunity for members of the public to speak to the board on Closed Session items only.

Without specifics on closed session agenda items, it is impossible for the public to know when to provide insights for items being reviewed.

B.1. Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators)

B.2. Public Employee Discipline/Dismissal/Release

B.3. Conference With Labor Negotiator (Name of designated rep attending: Dr. Vicki Zands (SRCS); name of organization: Teamsters Union 665)

B.4. Conference With Legal Counsel – Existing Litigation (Case No.24CV-00530, OAH 2025050933 Special Services – continuing from last meeting)

B.5. Conference With Legal Counsel – Anticipated Litigation Litigation (Number of potential cases: 2)

RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

D. Reports

SRTA looks forward to a future report on the transitions SRCS is making. There are still so many questions.

Where are the metrics for evaluating the transitions to fewer elementary sites and two 7-12 sites?

What are the expected savings on these changes coming from, specifically? Is that being realized?

How much is being spent to make these transitions?

What are the current enrollment numbers?

What is the process for deciding if programs or schools will utilize closed sites?

How will lessons learned from these actions inform the transitions underway for another 7-12 and closing another elementary site?

What is the process and timeline for implementing the next round of changes, including transforming EAHS?

In the board minutes, the motion for consolidation states that MHS will have facilities for culinary and woodshop for the 26-27 school year. Where are the plans to facilitate this?

District communication issues were cited for causing heartache this week when it was temporarily understood that middle school athletes from the transitioned middle school sites would not be utilizing their old sites for athletics. What has changed structurally to assure strong and accurate communication moving forward?

E. Public Comment on Non Agenda and Consent Items

Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices on students and staff.

Speakers are limited to just those in person. Comments are most impactful when they are well spoken, composed and reasonable.

F. CONSENT ITEMS

All consent items are enacted by the Board in one motion, unless a Board member requests that an item be removed and discussed separately.

F.2. Approval of Personnel Transactions

EdJoin shows a total of 80 current postings for 201 jobs in SRCS. There are twenty-four certificated opening postings for twenty-five positions. There are fifty-six current classified postings for two-hundred-one job openings (five more than the last meeting). There are no certificated and no classified management positions posted.

SRTA members wonder about HR processes. When is a job posted, and an interview required, vs when can a partial position just be given to an employee? What is the process for a job to be posted on EdJoin? Why might an unfilled position currently utilizing a substitute teacher not be posted? Why would a job posting remain on Ed Join after a new employee is actively teaching in the position?

SRTA heartily welcomes Audrey Castillo ( SPSV), Sierra Overton ( SPSV), Leila Mori ( SPSV), Ashley Reich (EAHS), Alia Ismail-Nielsen (SRHS), Madison Winslow (JMES), Kyle Woodruff (EAHS), Armando Flores Partida (EAHS), Derek Piastrelli (MCHS), Danielle Durfey (HCMS), Mary Shappell King (MCHS), Zachary Asher (ARTS), Christina Pezzolo (MCHS), Timothy Wolcott (MCHS), Andrew Hathaway (MHS), Mollie Duran (EAHS), Nicolette Elliott (HVES), Julie Drogin (RVMS), Matthew Pitchford (MHS), Adrienne Boone (MCHS) and Anna Bernier (MCHS).

SRTA welcomes back the returning Elizabeth Irving (JMES), Brandi Ramos (PTES), Cynthia Miles (LELA) and Jessica Hazlewood (EdServ).

SRTA bids farewell to Clinton Sweek (ARTS) who has resigned after nearly 2 years of service to our students.

Changes to classified staff includes four new hires, six rehires, four resignations and one retirement. They leave taking with them twenty-seven years of knowledge and service to our staff and students.

There are four administrative/supervisory hires, two new School Based Therapists and two new Program Managers. Additional changes in admin are shown in the org chart but not yet in the personnel report such as Aida Diaz’s promotion from CCLA Principal to Director of PD, and Lyndsey Nash’s move to admin as a Multi-Lingual Coordinator.

F.4. Approval of Contracts

Summary

#	Provider	Cost	Description
Charter
3	Humanidad Therapy and Education Services	$143,000	1 year of therapy services for CCLA
4	Portuguese Futbol Academy	$9,900	CCLA activities at lunch Mondays and Fridays
5	National Academy of Athletics	$19,456	CCLA activities at lunch twice a week
6	Colors of Spanish	$34,722	music and movement for CCLA TK and K students
10	Curriculum Associates	$2,300	iReady PD for FACS staff
15	IXL Learning	$1,575	platform for Math, Science, History and English for SRACS
District
2	Newsela, Inc.	$19,621	leveled articles for students at LBES, CCLA and EAHS from title 1 funds
7	California Association of School Business Officials CASBO	$5,250	one year memberships for all business service staff
9	Dominican University	No Direct Cost	teaching/counseling interns
11	CalState TEACH	No Direct Cost	teaching/counseling interns
16	Everway	$12,248	online platform to supplement the general education curriculum for Sped Students
17	360-Degree Customer Inc.	$2,930,000	for up to 45 paraprofessionals for $45 per hour through 6/30/2026
20	Integrated Security Controls, Inc.	$37,500	Security Cameras Maintenance Contract
Elementary
19	McGraw Hill	$80,492	1 year access to online the textbook and resources for Every Day Math
Secondary
1	Instructure / Parchment	$2,310	fee to setup Parchment transcripts services
8	The Backdrop	$7,850	MHS Prom Location
12	City Mechanical	$36,967	Repair water line to boiler system at MCHS
13	Classlink	$45,075	Single Sign On access to online resources and licenses management
14	Panaptic Inc.	No Direct Cost	online suspension diversions for alcohol and THC ed code violations at MCHS
18	Aeries	$2,100	training around 4×4 scheduling setup in Aeries for EAHS
21	CVS Pharmacy – 4th Street	No Direct Cost	Transition students (18-22) participate in community based paid and volunteer work program
22	CVS Pharmacy – Mendocino Avenue	No Direct Cost	Transition students (18-22) participate in community based paid and volunteer work program
23	CVS Pharmacy – Yulupa Avenue	No Direct Cost	Transition students (18-22) participate in community based paid and volunteer work program
24	Franco American Bakery	No Direct Cost	Transition students (18-22) participate in community based paid and volunteer work program
25	Round Table Pizza – Guerneville Road	No Direct Cost	Transition students (18-22) participate in community based paid and volunteer work program
26	Round Table Pizza / Circle Pizza	No Direct Cost	Transition students (18-22) participate in community based paid and volunteer work program
27	Lucky Supermarket	No Direct Cost	Transition students (18-22) participate in community based paid and volunteer work program
28	Oliver’s Market	No Direct Cost	Transition students (18-22) participate in community based paid and volunteer work program
29	Santa Rosa Cinemas	No Direct Cost	Transition students (18-22) participate in community based paid and volunteer work program

Total value of contracts = $3,390,364.77.

SRTA members are concerned about the $2.9 million dollar contract for special ed paraprofessionals.

F.5. Approval of Contracts – Bond

#	Contractor	Site	Service	Cost
District
2	Storm Water Specialists, Inc.	DO	Pollution Prevention Plan	$5,973
3	Greystone West Company	various	Management of Control Access	$516,753
4	Greystone West Company	DO	Complete digitization of blueprints	$50,000
Secondary
7	Grassetti Environmental Consulting	SRHS	CEQA testing clearance	$1,080
8	Hagstone & Sons Tree Service	EAHS	Tree trimming	$12,480
Elementary
1	Oden and Diycette, Inc.	HVES	Blacktop Painting	$6,375.00
5	NorBay Consulting	ABES	Haz Mat Testing	$1,080
6	Grassetti Environmental Consulting	ABES	CEQA testing clearance	$12,480

Measure C = $330,364.71

Measure G = $267,948.13

Total = $598,312.84

Rate Quote/Report (RAM Vans)

F.6. Approval of the Lease Agreements with Enterprise Fleet Management Vehicle Replacement for Maintenance and Operations

The district owns twenty-six (26) vehicles used by the maintenance and operations department. We replaced five (5) vehicles last year in round one of the vehicle replacement program. Staff proposes that the Board consider the Lease Agreement with Enterprise for the immediate addition of six (6) vehicles within the Maintenance and Operations Department. We will bring back each year, over the next three years, an addition of five vehicles until we have replaced all twenty-six. Lease cycles for most vehicles are sixty (60) months. Utilizing this program will provide a consistent preventive maintenance cycle and substantially reduce repair expenses and potential vehicle downtime. Enterprise will also provide a full maintenance program for all vehicles which will be serviced by approved local vendors.

Total Annual Lease Cost- $79,539.00

Rate Quote/Report (RAM Truck)

Rate Quote/Report (Ford EV Truck)

	Monthly lease	Estimated quantity	monthly total	annual	Total paid (5yr)	MSRP total
Dodge Ram	$982.76	1	$982.76	$11,793.12	$58,965.60	$47,055.00
Ram Truck	$989.46	2	$1,978.92	$23,747.04	$118,735.20	$95,680.00
Ford F-150	$1,701.05	2	$3,402.10	$40,825.20	$204,126.00	$156,926.70
		Total	$6,363.78	$76,365.36	$381,826.80	$299,661.70

Over the five year lease for these five vehicles, SRCS will pay $82,165 above the MSRP list price for these vehicles, but have nothing to show for it when the lease ends.

The average maintenance cost for a truck is less than $1,200 per year. For five vehicles this would be $30,000 for five years.

SRTA members support a replacement plan for aging and defunct items. Leasing items, so that everything is relatively new, seems ideal. However, this requires a continual financial commitment to lease payments which is a questionable tact given the financial situation of SRCS. New equipment is not the highest priority of our staff and students, when facilities are in such disrepair.

If SRCS used restricted maintenance funds to purchase equipment to replace the items in the poorest shape, there would be more funds to repair and replace parts of facilities which are desperately in need of attention.

F.7. Approval of Mandated Block Grant (MBG) Applications for 2025-26 for the Elementary School District, High School District, SRFAC, CCLA, SRCSA, SRAC

The funding rates for the 2025-26 MBG are $39.09 per ADA for Grades K-8, $76.48 per ADA for Grades 9-12, and $20.52 per ADA for Charter School Grades K-8.

Estimated Block Grant funding for 2025-26:

General Fund 01 Elementary & High Districts: $684,892

Charter Schools Funds 06-09: $34,053

2025-26 Mandated Block Grant Applications

2025-26 Programs and Activities

F.8. Approval of Resolution 2025/26-05 for the use of 2024/25 Education Protection Account (EPA) funds

Revenues generated from Proposition 30 are to be deposited into a state account called the Education Protection Account (EPA). The District must determine and report on how these unrestricted funds are spent. EPA funds cannot be used for any administrative costs. The recommendation is to use the EPA funds for teacher salary expenses. If approved, teacher salary expenses that were incurred during the 2024-25 school year will be transferred into these EPA accounts during the year-end close process. This is done at year-end because the final EPA amounts are known at that time.

For the 2024-25 fiscal year, the EPA funds are as follows:

Santa Rosa Elementary District $592,626

Santa Rosa High School District $1,828,850

Santa Rosa French American Charter School $79,929

Cesar Chavez Language Academy $145,082

Santa Rosa Charter School for the Arts $70,432

Santa Rosa Accelerated Charter School $24,720

F.9. Approval of Guaranteed Maximum Price (GMP) for the Piner High School Two-Story Classroom Building Project

Due to the current enrollment at Piner High School, additional capacity is needed to accommodate the 7th and 8th graders that will be housed at the site. Occupancy of the building is scheduled for August 11, 2026, with Substantial Completion, including site work, scheduled for August 31, 2026.

Project amount: $24,369,198.00

Fund 21, Measure C: $21,749,198.00 (minus the already approved pre-construction)

Amendment

This contract is $5.3 million dollars less than the contract for the just completed two-story building at Montgomery.

F.10, F.11, F12, F13. Approval to file the California Environmental Quality Act (CEQA) Notice of Exemption for the Albert Biella ES ECE Modernization Project, James Monroe TK Buildings Project, Helen Lehman TK Buildings Project, and Santa Rosa High School Parking Lot Improvements and Fencing Project

The project qualifies for a categorical exemption from further CEQA analysis. The filing ensures the District remains in compliance with environmental review requirements under CEQA.

Notices of Exemption (Albert Biella) (James Munroe) (Helen Lehman) (Santa Rosa High)

F.14. Approval of Contracting with IAG Host for International Hiring Services

The district will save $80,724 this year utilizing this contractor to hire nine teachers. The savings comes from not paying retirement or benefit costs.