Santa Rosa Teachers Association

Presentation with Proposed Maps

Please take time to review the following abbreviated version of the agenda. Click here to see the entire agenda. It has live links on many items with more information. If you want to comment to the board about any upcoming items, email agendacomments@srcs.k12.ca.us. Please CC wearesrta@gmail.com on your comments.

Closed Session Items:

A.1. Public Comment On Closed Session Agenda Items. To comment, email Adina Flores at ayflores@srcs.k12.ca.us.

B.1 Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Deputy Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators)

B.2 Conference with Labor Negotiator (Designated Rep: Michael Shepherd, SRTA)

C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

C.7. Public Comment on Non Agenda Items

SRTA members are invited to raise their hands and provide voice only comments during the meeting. Please observe the standard three minute time limit (and be prepared for a last minute change to a two minute limit). Only items not on the agenda are addressed at this time.

Comments are requested at the board meeting to bring a member’s perspective to the messages contained in this analysis and share real experiences of the impact of district policies and practices. Please commit to watching at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable.

E. DISCUSSION / ACTION ITEMS

E.1. (Action) Public Board Meetings Via Teleconference per AB 361

Summary

The Board will consider the continuance of conducting public meetings virtually.

Summary

To evaluate the level of students’ Social-Emotional Learning and wellbeing SRCS has implemented the Panorama Survey of students in the fall of 2021. The survey results will help guide the next steps to respond to student needs.

Board Report – Panorama

How do we evaluate if the data collected from this survey is actually helpful?

What specific outcome changes are expected when repeating this survey next year? What actions will be undertaken to support those changes, and who is responsible for them? How will those changes be implemented to ensure success?

E.3. (Discussion) Public Hearing: Impact of 2020 Census Data on Trustee Area Map Population Balance and Proposed Adjusted Maps

Summary

With the new census data, the current Trustee Area Maps are out of compliance. Adjustments are required to be approved by the board before March.

There are minor adjustments shown in the maps. It is difficult to tell the difference between Scenario #1 and 3 in the linked maps.

E.4. (Action) Acceptance of the 2020-2021 Independent Audit Report

2020-2021 SRCS Audited Financials

Kudos on this audit!

E5. (Discussion) Safe Routes to Schools Update

Summary

Safe Routes to Schools and Santa Rosa City School’s collaboration is of positive benefit to our students, families, and community and we look forward to continuing to find creative ways to engage students and families to provide bicycle and pedestrian safety in the years to come.

Safe Routes to Schools continues to exist in SRCS with the precarious requirement that site staff “Champion” the program. Requiring staff to volunteer their time and energy to have a successful program at a site is inequitable. If this program is valued, it would be supported in a systemic and sustainable way.

E6. (Action) Resolution for February as African-American History Month

The theme for 2022 focuses on the importance of Black Health and Wellness. This theme acknowledges the legacy of Black scholars and medical practitioners in Western medicine, and considers activities, rituals, and initiatives that Black communities have done to be well.

https://www.cta.org/event/black-history-month/2022-02-01

Check out CTA’s teachers resources focusing on Social Justice and Black Lives Matter.

E7. (Action) Resolution Recognizing Week of School Counselor

Courtemarche Letter of Permission

SRTA joins SRCS in acknowledging, affirming and applauding the hard work and contributions by our school counselors on behalf of students.

E8. and E9. Public Hearing and Action: Naming of the Santa Rosa High School Track in honor of retired coach Doug Courtemarche

Summary

The Board will consider naming the Santa Rosa High School Track after Track and Field Coach Doug Courtemarche who retired after 27 years in the district. It is not clear that the site has approved this measure.

Nomination

Proposal Project

SRHS Letter of Permission

Lemmon Letter of Support

Schroth Letter of Support

Recommendation

Testimonials

E10. and E11. Public Hearing and Action: CSEA Chapter 75 “Sunshine” Proposals for Contract Reopeners with SRCS for 2022-2023

Summary

CSEA Chapter 75 is opening Article 12: Holidays – Placement of Holidays and Two Professional Development Days and Article 13: Compensation – Fair and Equitable Living Wage increase.

Sunshine Reopeners

SRTA stands firm in our support of our classified staff.

E12. (Action) Approval of MOU reached with SRCS and SRTA regarding Safe Return to School Guidelines

Summary

Follow CDPH COVID-19 Public Health Guidance for K-12 Schools in California, 2021-22 School Year, and Order C19-33 from the Health Officer of the County of Sonoma
All unit members will provide proof of being fully vaccinated. Unit members who refuse to declare or are unable to prove vaccination status shall get tested for COVID-19 twice per week.
Unit members who are subject to the COVID-19 Test Requirements must wear FDA-cleared surgical masks or respirators in indoor work settings unless exempted.

MOU

SRTA members are currently in the process of ratifying this MOU Amendment.

E11. (Discussion) The 2022-23 Governor’s Budget Proposal

Summary

The budget proposal is expected to be reduced from the impact of Omicron on state finances.

Several current priorities are to be continued.

SRCS is now required to perform a mid-year review of the LCAP by the end of February.

“(The) biggest challenges for schools are not easily solved in the budget – COVID fatigue, staffing shortages, unstable attendance, confusion over health/safety protocols, enormous time and energy devoted to issues outside core teaching and learning.”

Governor’s Budget Proposal

F. CONSENT ITEMS

F.2. Approval of Personnel Transactions

EdJoin shows a total of 123 current postings for 253 job vacancies for SRCS, 17 less than last month. 27 of these are coaching positions. There are 46 certificated openings (seven less than last month), and two certificated management openings (one less than last month.) There are 204 current classified openings (nine less than last month), and one classified management position (the same as last month.)

SRTA welcomes the three certificated new hires: Kellee Oxsen (BHES), Amanda Courdy (SPSV) and Amy Waud-Reiter (ARTS). We bid farewell to the resigning Elizabeth Irving (SLES).

There are four classified hires with three resignations and one retirement taking 47 years of institutional knowledge with them.

F.5. Approval of Contracts

Summary

#	Provider	Cost	Description
District Wide
3	Rafael Vázquez Guzman	$250	Rafael Vázquez Guzman will facilitate professional development to all interested staff on Thursday, January 27th, 2022. The topic of his presentation will be fulfilling the dream for immigrant families amidst the trauma we are all facing today with thecircumstances related to the pandemic, suchas loss of jobs, homelessness, low attendance,enrollment, etc.
5	National University	No Cost	National University will provide student teaching, administrative or counseling practicum and experience to Students enrolled in an education credential program offered by an institution of higher education approved by the California Commission onTeacher Credentialing.
Elementary
2	Forget Me Not FarmChildren Services	$750	Forget Me Not Farm Children Services will collaborate with Learning House staff to provide students with a total of 5 visits to their outdoor education facility.
4	Museum of SonomaCounty	No Cost	Approximately 520 5th grade students from SRCS Title I schools will visit the Museum of Sonoma County on a field trip. Students will experience a docent led tour and art lesson at the museum.
6	Wild Care	$3,093.20	Wild Care brings hands-on and engaging lessons to the students & staff of Brook Hill through their Nature Vans and their Wildlife Ambassadors. Students KA-6 will have the chance to get up close and personal with animals that they may not have the opportunity to learn about in this way. The focus is not just on animal science but also on environmental preservation. Wild Care will visit Brook Hill on six (6) days for three (3) hours.
Secondary
1	Trellis Education	Increase of $17,500	This update transfers funds previously dedicated in the contract to Trellis to directly distribute to mentor teachers.

Total value of contracts = $21,593.20

Helen Lehman Board Presentation.mp4

F6. Approval of Consulting Services for Mentoring and Coaching for the State and Federal Programs Department

Summary

The Board will consider the approval of the consultant contract for Elena Cabrera, M.Ed for mentoring and coaching support for the State and Federal Programs Department at $225 per hour. A schedule of hours or a limit not to be exceeded was not located in the contract.

Contract

F8. Approval of Be A Mentor, Inc. Contract

Summary

The Board will consider approving the contract between Be A Mentor, Inc. and Santa Rosa City Schools for implementing a hosted software agreement for the use of a Volunteer Management System (VMS). SRCS will pay $6300 plus $25 per applicant.

Service Agreement

Schedule

System Proposal

The requirements for volunteers need interpretation. At this time, they seem prohibitive to getting anyone on site, or on field trips to work with students.

How will this program be evaluated prior to renewal? When will training for users occur?

G1. and G2. Approval of Minutes

01/12/2022 Minutes

I1. Future Board Discussion Items

SRTA Members are encouraged to prepare for the upcoming agenda items.

Student/Staff awards & site reports: James Monroe Elementary, Brook Hill Elementary, Montgomery High School (2/9/22)
Resolution for CTE Month (2/9/22)
School Accountability Report Cards (SARCs) (2/9/22)
Board Meetings Via Teleconference (2/9/22)
Approval of Board Policies (2/9/22)
COVID-19 Site Safety Plans (moved to 2/9/22)
West County Transportation Update (moved to 2/9/22)
Board Member School Assignments for 2022 (2/9/22)
Student/Staff awards & site reports: Ridgway High School, Hidden Valley Elementary School, Maria Carrillo High School(2/23/22)

SRTA looks to the future scheduling of the following items:

CTE Month (2/9/22)
Updates to Board Policies (2/9/22)
Review of Math grades and progress including demographic data
CTE grant update for Elsie Allen High School
Open Enrollment Policy Update
Granting a permanent easement to City of SR at MHS
Youth Truth Data
MiSR Educational Foundation Update
Lease / Leaseback Montgomery High School
Parcel Tax Update
Student Voice Policy
Dress Code Policy
BEST Plus Update
PE update

SRTA Members are encouraged to prepare for the upcoming agenda items.

I4. Status Update: 2020-2021 School Accountability Report Cards (SARCs)

SRCs are to be published on or before February 1st of each year after the Board formally approves the publication of the documents. SARCs are hosted by the California Department of Education at http://sarconline.org. SRCS doesn’t have login credentials to update these.

I5. Site Video Presentations

Helen Lehman Elementary

Helen Lehman SPSA

French American Charter School

FACS LCAP

French American.mp4

REUNIÓN REGULAR DE LA MESA DIRECTIVA

Escuelas de la ciudad de Santa Rosa

26 de enero 2022

5:00 pm. – Sesión cerrada

6:00 p.m. – Sesión abierta

*** transmitido ***

Se publicará un enlace en vivo en el sitio web de SRCS (enlace).

Board Report – Panorama

Tómese el tiempo para revisar la siguiente versión abreviada de la agenda. Haga clic aquí para ver la agenda completa. Tiene enlaces en vivo en muchos artículos con más información. Si desea comentar sobre algún artículo, envíe un correo electrónico a agendacomments@srcs.k12.ca.us. Por favor CC wearesrta@gmail.com en sus comentarios.

Elementos de la sesión cerrada:

A.1. Comentario público sobre los puntos de la agenda de la sesión cerrada. Para comentar, envíe un correo electrónico a Adina Flores a ayflores@srcs.k12.ca.us.

B.1. Evaluación del desempeño del empleado público (título del empleado que se está revisando: superintendente, superintendente diputado, superintendente adjunto, directores, vice directores, subdirectores, directores, coordinadores)

B.2 Conferencia con el negociador laboral (Representante designado: Michael Shepherd, SRTA)

C. RECONOCIMIENTO A LA SESIÓN ABIERTA REGULAR (6:00 p.m.)

C.7. Comentario público sobre temas ajenos a la agenda

Se invita a los miembros de SRTA a levantar la mano y hacer comentarios solo de voz durante la reunión. Observe el límite de tiempo estándar de tres minutos (y esté preparado para un cambio de último minuto a un límite de dos minutos). En este momento, solo se tratan los temas que no están en la agenda.

Se solicitan comentarios en la reunión de la Mesa Directiva para traer la perspectiva de un miembro a los mensajes contenidos en este análisis y compartir experiencias reales del impacto de las políticas y prácticas del distrito. Comprométase a ver al menos una reunión de la Mesa Directiva este año y hablar sobre un tema de la agenda que lo afecte a usted oa sus estudiantes. Los oradores son más impactantes cuando hablan bien, se componen y son razonables.

E. PUNTOS DE DISCUSIÓN/ACCIÓN

E.1. (Acción) Reuniones públicas de la Mesa Directiva través de teleconferencia según AB 361

Resumen

La Mesa Directiva considerará la continuación de la realización de reuniones públicas virtualmente, como se especifica en el Proyecto de Ley de la Asamblea (AB) 361.

E.2. (Discusión) Encuesta Panorama: Encuesta socioemocional basada en fortalezas Identificación de las necesidades de los estudiantes

Resumen

Para evaluar el nivel de aprendizaje socioemocional y bienestar de los estudiantes, SRCS implementó la Encuesta Panorama de estudiantes en el otoño de 2021. Los resultados de la encuesta ayudarán a guiar los próximos pasos para responder a las necesidades de los estudiantes.

¿Cómo evaluamos si los datos recopilados de esta encuesta son realmente útiles?

¿Qué cambios de resultados específicos se esperan al repetir esta encuesta el próximo año? ¿Qué acciones se emprenderán para apoyar esos cambios y quién es responsable de ellos? ¿Cómo se implementarán estos cambios para garantizar el éxito?

E.3. (Discusión) Audiencia pública: Impacto de los datos del censo de 2020 en el balance de población del mapa del área de fideicomisarios y mapas ajustados propuestos

Resumen

Con los nuevos datos del censo, los Mapas del Área de Fideicomisarios actuales no cumplen. Los ajustes deben ser aprobados por la Mesa Directiva antes de marzo.

Presentación con mapas propuestos

Hay ajustes menores que se muestran en los mapas. Es difícil notar la diferencia entre el Escenario #1 y el 3 en los mapas vinculados.

E.4. (Acción) Aceptación del Informe de Auditoría Independiente 2020-2021

2020-2021 SRCS Finanzas auditadas

¡Felicitaciones por esta auditoría!

E5. (Discusión) Actualización de Rutas Seguras a las Escuelas

Resumen

La colaboración de Safe Routes to Schools y Santa Rosa City School es de beneficio positivo para nuestros estudiantes, familias y comunidad y esperamos continuar encontrando formas creativas de involucrar a estudiantes y familias para brindar seguridad para ciclistas y peatones en los años venideros.

Presentacion

Rutas Seguras a las Escuelas continúa existiendo en SRCS con el precario requisito de que el personal del sitio “defienda” el programa. Requerir que el personal brinde su tiempo y energía como voluntarios para tener un programa exitoso en un sitio no es equitativo. Si se valora este programa, se apoyaría de manera sistémica y sostenible.

E6. (Acción) Resolución para febrero como Mes de la Historia Afroamericana

El tema para 2022 se centra en la importancia de Black Health and Wellness. Este tema reconoce el legado de los académicos y médicos negros en la medicina occidental y considera las actividades, los rituales y las iniciativas que las comunidades negras han realizado para estar bien.

Resolucion

Consulte los recursos para maestros de CTA que se centran en la justicia social y Black Lives Matter.

https://www.cta.org/event/black-history-month/2022-02-01

E7. (Acción) Resolución que reconoce la Semana del Consejero Escolar

Resolucion

SRTA se une a SRCS para reconocer, afirmar y aplaudir el arduo trabajo y las contribuciones de nuestros consejeros escolares en nombre de los estudiantes.

E8. y E9. Audiencia pública y acción: Denominación de la pista de Santa Rosa High School en honor al entrenador retirado Doug Courtemarche

Resumen

La Mesa Directiva considerará nombrar la pista de Santa Rosa High School en honor al entrenador de atletismo Doug Courtemarche, quien se retiró después de 27 años en el distrito. No está claro que la escuela haya aprobado esta medida.

Nominacion

Carta de permiso de Courtemarche

Proyecto de propuesta

Carta de permiso de SRHS

Carta de apoyo de Letter

Carta de apoyo de Schroth

Recommendation

Testimonios

E10. y E11. Audiencia pública y acción: Propuestas “Sunshine” del Capítulo 75 de la CSEA para la reapertura de contratos con SRCS para 2022-2023

Resumen

El Capítulo 75 de CSEA abre el Artículo 12: Días festivos – Colocación de días festivos y dos días de desarrollo profesional y el Artículo 13: Compensación – Aumento justo y equitativo del salario digno.

Sunshine Reopeners (propuesta de negociación inicial)

SRTA se mantiene firme en nuestro apoyo a nuestro personal clasificado.

E12. (Acción) Aprobación de MOU alcanzado con SRCS y SRTA con respecto a las pautas de regreso seguro a la escuela

Resumen

Siga la guía de salud pública de COVID-19 Public Health Guidance for K-12 Schools in California, 2021-22 School Year, and Order C19-33 del Oficial de Salud del Condado de Sonoma
Todos los miembros de la unidad proporcionarán prueba de estar completamente vacunados. Los miembros de la unidad que se nieguen a declarar o no puedan probar el estado de vacunación deberán hacerse la prueba de COVID-19 dos veces por semana.
Los miembros de la unidad que están sujetos a los requisitos de prueba de COVID-19 deben usar mascarillas quirúrgicas o respiradores aprobados por la FDA en entornos de trabajo en interiores, a menos que estén exentos.

MOU

Los miembros de SRTA se encuentran actualmente en el proceso de ratificar esta enmienda al MOU.

E11. (Discusión) Propuesta de presupuesto del gobernador para 2022-23

Resumen

Se espera que la propuesta de presupuesto se reduzca por el impacto de Omicron en las finanzas estatales.

Varias prioridades actuales deben continuar.

Ahora se requiere que SRCS realice una revisión de mitad de año del LCAP para fines de febrero.

“Los mayores desafíos para las escuelas no se resuelven fácilmente en el presupuesto: fatiga de COVID, escasez de personal, asistencia inestable, confusión sobre los protocolos de salud/seguridad, enorme tiempo y energía dedicados a cuestiones ajenas a la enseñanza y el aprendizaje básicos”.

Propuesta de presupuesto del gobernador

F. ARTÍCULOS DE CONSENTIMIENTO

F.2. Aprobación de Transacciones de Personal

Transacciones de personal

EdJoin muestra un total de 123 publicaciones actuales para 253 puestos vacantes para SRCS, 17 menos que el mes pasado. 27 de estos son puestos de entrenador. Hay 46 vacantes certificadas (siete menos que el mes pasado) y dos vacantes gerenciales certificadas (una menos que el mes pasado). Hay 204 vacantes clasificadas actuales (nueve menos que el mes pasado) y una posición gerencial clasificada (la misma que el mes pasado). mes.)

SRTA da la bienvenida a las tres nuevas contrataciones certificadas: Kellee Oxsen (BHES), Amanda Courdy (SPSV) y Amy Waud-Reiter (ARTS). Nos despedimos de la renuncia de Elizabeth Irving (SLES).

Hay cuatro contrataciones clasificadas con tres renuncias y un retiro llevándose consigo 47 años de conocimiento institucional.

F.5. Aprobación de contratos

Resumen

#	Proveedor	Costo	Descripción
Todo el Distrito
3	Rafael Vázquez Guzman	$250	Rafael Vázquez Guzman facilitará el desarrollo profesional a todo el personal interesado el jueves 27 de enero de 2022. El tema de su presentación será cumplir el sueño de las familias inmigrantes en medio del trauma que todos enfrentamos hoy con la circunstancias relacionadas con la pandemia, tales como pérdida de trabajos, falta de vivienda, baja asistencia, inscripción, etc
5	National University	$0	La Universidad Nacional proporcionará prácticas y experiencia docente, administrativa o de asesoramiento a los Estudiantes inscritos en un programa de credenciales educativas ofrecido por una institución de educación superior aprobada por la Comisión de California sobre Acreditación de maestros.
Escuelas Primarias
2	Forget Me Not Farm Children Services	$750	Forget Me Not Farm Children Services colaborará con el personal de Learning House para brindarles a los estudiantes un total de 5 visitas a sus instalaciones educativas al aire libre.
4	Museum of Sonoma County	$0	Aproximadamente 520 estudiantes de quinto grado de las escuelas Título I de SRCS visitarán el Museo del Condado de Sonoma en una excursión. Los estudiantes experimentarán una visita guiada por un docente y una lección de arte en el museo.
6	Wild Care	$3,093.20	Wild Care brinda lecciones prácticas e interesantes a los estudiantes y al personal de Brook Hill a través de sus Nature Vans y sus Wildlife Ambassadors. Los estudiantes de KA-6 tendrán la oportunidad de conocer de cerca animales que tal vez no hayan tenido la oportunidad de conocer de esta manera. La atención se centra no solo en la ciencia animal, sino también en la preservación del medio ambiente. Wild Care visitará Brook Hill durante seis (6) días durante tres (3) horas.
Escuelas Secundarias
1	Trellis Education	Incremento de $17,500	Esta actualización transfiere fondos previamente dedicados en el contrato a Trellis para distribuirlos directamente a los maestros mentores.

Valor total de los contratos = $21,593.20

Resumen de Contratos

Contratos

F6. Aprobación de Servicios de Consultoría para Mentoría y Coaching para el Departamento de Programas Estatales y Federales

Resumen

La Mesa Directiva considerará la aprobación del contrato de consultoría para Elena Cabrera, M.Ed para apoyo de tutoría y entrenamiento para el Departamento de Programas Estatales y Federales a $225 por hora. No se ubicó en el contrato un cronograma de horas o un límite a no exceder.

Contrato

F8. Aprobación del contrato de Be A Mentor, Inc.

Resumen

La Mesa Directiva considerará aprobar el contrato entre Be A Mentor, Inc. y las Escuelas de la Ciudad de Santa Rosa para implementar un acuerdo de software alojado para el uso de un Sistema de Gestión de Voluntarios (VMS). SRCS pagará $6300 más $25 por solicitante.

Acuerdo de servicio

Calendario

Propuesta de sistema

Los requisitos para los voluntarios necesitan interpretación. En este momento, parecen prohibidos llevar a alguien al sitio o en excursiones para trabajar con los estudiantes.

¿Cómo se evaluará este programa antes de la renovación? ¿Cuándo ocurrirá la capacitación para los usuarios?

G1. y G2. Aprobación de Actas

01/12/2022 Acta

I1. Futuros elementos de debate de la Mesa Directiva

Se alienta a los miembros de SRTA a prepararse para los próximos puntos de la agenda.

Premios para estudiantes/personal e informes del sitio: James Monroe Elementary, Brook Hill Elementary, Montgomery High School (2/9/22)
Resolución para el Mes CTE (2/9/22)
Boletas de calificaciones de responsabilidad escolar (SARC) (2/9/22)
Reuniones de la Mesa Directiva por teleconferencia (2/9/22)
Aprobación de las Políticas de la Mesa Directiva (2/9/22)
Planes de seguridad del sitio COVID-19 (movido al (2/9/22)
Actualización de transporte del oeste del condado (trasladado al (2/9/22)
Asignaciones escolares de los miembros de la Mesa Directiva para 2022 (2/9/22)
Premios para estudiantes/personal e informes escolares: Ridgway High School, Hidden Valley Elementary School, Maria Carrillo High School (23/2/22)

SRTA mira hacia la programación futura de los siguientes elementos:

Mes CTE (2/9/22)
Actualizaciones a las Políticas de la Mesa Directiva (2/9/22)
Revisión de las calificaciones y el progreso en Matemáticas, incluidos los datos demográficos
Actualización de la subvención CTE para la escuela secundaria Elsie Allen
Actualización de la política de inscripción abierta
Otorgar una servidumbre permanente a la Ciudad de SR en MHS
Datos de la verdad juvenil
Actualización de la Fundación Educativa MiSR
Arrendamiento / Arrendamiento posterior Montgomery High School
Actualización del impuesto a las parcelas
Política de voz del estudiante
Política de código de vestimenta
Actualización de BEST Plus
actualización PE
Se alienta a los miembros de SRTA a prepararse para los próximos puntos de la agenda.

I4. Actualización de estado: Informes de responsabilidad escolar (SARC) 2020-2021

SARC debe publicarse a más tardar el 1 de febrero de cada año después de que la Mesa Directiva apruebe formalmente la publicación de los documentos. Los SARC están organizados por el Departamento de Educación de California en http://sarconline.org. SRCS no tiene credenciales de inicio de sesión para actualizarlas.

I5. Presentaciones de video del sitio

Primaria Helen Lehman

Helen Lehman SPSA

Presentación de la Mesa Directiva directiva de Helen Lehman.mp4

Escuela autónoma francoamericana

FACS LCAP

francés americano.mp4

SRCS Board Meeting Agenda Analysis – 1/12/2022

BOARD MEETING

Santa Rosa City Schools

January 12, 2022

5:00 p.m. – Closed Session

6:00 p.m. – Open Session

*** streamed ***

A live link will be posted on the SRCS website (link).

2022 Board Meetings Calendar

Closed Session Items:

B.2 Conference with Labor Negotiator (Designated Rep: Michael Shepherd, SRTA)

B.3 Conference With Legal Counsel – Existing Litigation (Case Name: Elijah Christian vs. Santa Rosa OAH Case No. 2021-100556)

B.4 Student Expulsions (Case Nos: 21/22-07, 21/22-10, 21/22-12, 21/22-13, 21/22-14)

C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

C.7. Public Comment on Non Agenda Items

E. DISCUSSION / ACTION ITEMS

E.1. (Action) Public Board Meetings Via Teleconference per AB 361

Summary

The Board will consider the continuance of conducting public meetings virtually, as specified in Assembly Bill (AB) 361.

E.2. (Action) Adoption of 2022 Revised Board Meeting Calendar

Summary

The Board will consider adoption of the 2022 REVISED board meeting calendar as stated in Board Bylaw 9100 and 9322.

E.3. (Action) Board Communication Norms Review

Summary

The Board will discuss and consider approval of the Communication Norms guidelines.

Board Communication Norms

E.4. (Action) Updated COVID-19 Safety Handbook

Summary

Modifications to the Santa Rosa City Schools COVID-19 Safety Handbook include:

Phase 1 for “Moderate Transmission” (Current Tier):

Begin Weekly Voluntary Pooled Testing for Students and Staff.
1. Principals and Departments modify previous documents for pooled distribution.
2. By 1/11/22, begin to send out Consent to pool test forms to families.
3. Effective 1/24/22, begin first pooled testing.
1/18/22 begin Daily health screener through Parent Square for students and employees.
Middle School sports except wrestling must wear masks at all times.
Limit Capacity for indoor events to 500.
Begin Temperature checking for indoor sports events.
No eating or drinking (mask off) in the gym.
Move all January meetings to Virtual, including 1-27 Professional Development.
Reduced Rainy Day Elementary Lunch schedules.
Provide Rapid tests to all families when received by the County.
Begin progressive enforcement with employee consequences for non-weekly testing.

Phase 2 for “Substantial Transmission” rates in addition to the above:

Student and employee daily temperature checks.
Reduce/Restrict student recess/playground based on “color” codes.
Students will be required to wear a mask while eating, pulling the mask down while taking a bite and replacing the mask after the bite.
Reduce indoor sports activity capacity to athletes and family only.
Require outdoor mask wearing for students and staff.
Move IEPs and 504/SST to mandatory virtual.
Consider canceling all overnight activities, sports, and extracurricular activities.

Staff exposed to someone with Covid-19

Do not quarantine if they are fully vaccinated. They test, mask, and monitor.
Quarantine for 5 days if they are not fully vaccinated (including booster if eligible.)

This handbook is one of the components that will be updated when the Board reviews the entire COVID Safety Plan (CSP), including individual Site COVID Safety Plans, on January 26, 2022.

SRCS COVID-19 Safety Handbook (Updated for 01/12/22)

SRSC COVID-19 Student & Family Handbook (Updated for 01/12/22)

SRCS Manual Para Estudiantes Y Familias

SRTA welcomes changes to make our students and staff safer amidst the Omicron outbreak.

As SRTA members prepared to return from Winter break, there was a defined desire for the district to provide KN95 masks per our MOU. SRTA appreciates the efforts made to secure and distribute these masks to our campuses. SRTA members also appreciate the switch to virtual meetings, for safety’s sake.

Successful implementation of change includes an education piece including transparency around the data, best thinking and requirements for the change. In this case, this should explicitly explain the differences between policy and procedures for elementary vs. secondary. In the provided bullet points, it looks like MS sports will be masked, and wrestling and HS sports won’t. That causes confusion which should be minimized.

Currently SRCS provides on site testing to employees that have not reported being vaccinated. Vaccinated employees must go to Lewis to test. When will all employees be able to opt in to this testing on their campuses?

E5. (Action) Criteria to Determine Certificated Personnel Who Shall Be Exempt From the Order of Layoff (“Skipping Criteria“)

Summary

Credentialed teachers considered high need will be skipped if there are layoffs. High need is defined as:

(1) Single Subject Spanish, Spanish (BCLAD) and/or French (BCLAD)

(2) Single Subject Math and/or Single Subject Science (including but not limited to physics, chemistry, biological science, physical science and life science)

(3) Special Education

(4) All teachers who are assigned to a dual immersion program at CCLA or SRFACS

(5) In 2022-2023 are assigned within the scope of any one or more of the credentials, certifications, or permit authorizing instruction or services in the areas identified in (1) – (4), above, shall be exempt from the order of layoff.

Skipping Criteria

This criteria is unchanged from last year.

E6. (Action) Tie-Breaking Criteria to Determine the Order of Termination Among Certificated Employees with the Same Hire Date

Summary

In preparation for potential Reduction in Force (RIF), the Board will consider approval of Resolution 2021/22-22, Resolution to adopt seniority date tie-breaking criteria for establishing an order of termination for employees who first rendered paid probationary service to the District on the same date and to comply with the requirements of Education Code section 44955.

Tie-Breaking Criteria

This criteria is unchanged from last year.

E7. (Action) Frontline Education Human Resource Management System (HRMS) Contract

Summary

Extending the contract to Frontline will expand the services utilized, and replace theses other services:

EdJoin (Job posting, hiring and interview process) (No current contract $0)
Informed K12 (Workflow automation forms) ($35,207)
TargetSolution (Employee Mandated Trainings) (No current contract $0)
Hard Copy Personnel Files (No cost)

Initial financial outlay $207,400. Annual Recurring Fees $176,103

Agreement

SRTA supports upgrading our HR software to utilize a single program. Making this shift with a structured plan including appropriate training and transfer of data makes sense.

When and how will these programs be evaluated to ensure SRCS is able to fully utilize the programs as anticipated? Specifically this concern arises because the Frontline Professional Growth system has been less than adequate for SRCS use, requiring a clumsy work around to share Zoom links for sessions.

While these shifts are being made to increase efficiency, can SRCS shift to ‘automatically’ calculating and paying SRTA members who have more students than contractually allowed, eliminating the extensive monthly paperwork?

E8. (Action) Approval of MOU reached with SRCS and SRTA regarding Home and Hospital Alternative Work Assignment

Summary

Home and Hospital Teachers agree to

Work with students who need re-engagement and/or support
Steps and parameters for re-engagement and/or support
Teaching strategies for students re-engaging through a Home Support Program
Procedures in regard to attendance for students in the Home Support Program
Program facilitation
Caseloads at or under 25 total students contact hours per week
Supporting AB 130 Independent Study Programs students in person at school or district site or at another mutually agreed upon location

MOU

SRTA appreciates the collaboration with members that this MOU represents.

SRCS Home and Hospital teachers deserve appreciation and proper utilization. They are an incredible resource for our students.

E9. (Discussion) Independent Study Update- AB 130

Summary

53 teachers are teaching the equivalent of 13.2 FTE to serve 403 KA – 12 students. 71 Elementary, 57 Middle School, and 281 High School. The majority of participating students are Latino/hispanic and speak English Only.

Survey results put Acellus in a positive light.

Update

At the Aug 11 board meeting it was said that these students, like all students, would receive wrap around services and support resources. How is this working? What is the data around these students taking advantage of additional services?

The flow of communication to participating staff could improve, especially around the structures for taking roll and assigning grades. The report fails to capture the difficulty students are experiencing trying to learn math with Acellus. Many participating staff do not feel like they are able to help students bridge this gap.

E10. (Action) Resolution to appoint Matthew Dunkle to the Adult Education Program Member Participation and Sonoma County Adult Education Consortium Oversight Committee

Summary

The Board will consider approval of Resolution 2021/22-27 appointing Executive Director of Educational Services Matthew Dunkle to represent the Santa Rosa City Schools on the Sonoma County Adult Education Consortium Oversight Committee.

E11. (Discussion) Panorama Survey: Strengths-Based Social-Emotional Survey Identifying Student Needs

Summary

Survey of students in the fall of 2021 reported Supportive Relationships. There are “Opportunities for teachers to find answers” to why students have difficulty focusing on learning. There is a need for greater student self-efficacy, especially for Latinx and secondary students. The survey results will help guide the next steps to respond to student needs.

Supports in place include Playbook, Wayfinder, RISE and SOS.

Board Report

When staff proposed the contract with Panorama, there were high expectations for using this data to impact our systems. How is that rolling out?

What is the structure to inform and guide teachers to do this answer finding work?

In regards to the various supports that are in place, how have teachers been informed about these supports? What has the training been to utilize these supports? Where is the data on staff utilizing these resources?

E12. (Discussion) Requirement to Conduct Assessment of Trustee Area Map using 2020 Census Data and Next Steps

Without any maps or data to review, it is difficult to prepare for this item.

F. CONSENT ITEMS

F.2. Approval of Personnel Transactions

EdJoin shows a total of 134 current postings for 270 job vacancies for SRCS, 4 more than last month. 31 of these are coaching positions. There are 53 certificated openings (two less than last month), and three certificated management openings (one more than last month.) There are 213 current classified openings (five more than last month), and one classified management position (the same as last month.)

As SRCS nears the middle of the year, the quantity of unfilled positions remains incredibly high. The current course is completely unsustainable. The day to day pressures on our system this year are unprecedented. Administrators can not be expected to do their jobs and constantly provide substitute services. Teachers can not continually give up their prep time. With the onset of Omicron, the unmet need for more adults on our campuses grows. Systemic collapse is not unthinkable.

SRTA welcomes the three certificated new hires: Evelyn Clancy (MHS), Richard Santina (PTES), and James Seder (SRHS).

There are thirteen classified hires and one resignation taking three years of institutional knowledge with them.

F.5. Approval of Contracts

Summary

#	Provider	Cost	Description
District Wide
5	KBA Docusys	$441,807	Extend copier contract for one year for 2.5 million copies per month.
6	Maxim Healthcare Staffing	$450,000	15 COVID Admin Assistants at $45 per hour to help school administrators with implementation. Contract says not to exceed $350,000.
7	Nelson Staffing	$75,000	Extending contract for 15 staff to support Covid Coordinator. Nelson charges 60% overhead markup for their services.
Charter
8	Portuguese Futbol Academy	$1,140	CCLA students will be provided sports activities during eight Friday lunches.
Elementary
2	Momentum in Teaching	$13,549	Increase original contract to add additional days of Lucy Calkins training for ABES staff.
3	Lawrence Hall of Science	$2,430	3 science festivals for BHES 2/10, 3/15 and 4/12
Secondary
1	Corrina Hui, LLC	$50,000	Renew contract for second semesterdevelopment and design sessions for diverse stakeholders that would meet the requirements for offering robust CTE Program (s) and a K-12 dual immersion “pipeline” at EAHS with CCLA. The CTE incentive grant will be utilized to help fund this.
4	Kate Kinsella, Ed.D	$10,000	4 90 min sessions for MHS staff (t $2,500 each) around evidence-based instructional principles, practices and resources to structure productive academic interactions that promote English language proficiency, learner engagement, and curricular access for all students.

Total value of contracts = $1,043,926.00

SRTA members are ready for an upgrade to the copies on campuses. Sadly this will have to wait another year.

As the contract is renewed for the second semester, what progress has been made on the CTE /dual language work for EAHS? How long is this work expected to take?

Is there a plan to replace the Lucy Calkins curriculum with the recent evidence that it is not an effective program?

F6. Approval of Authorized Signatory for California Department of Education, Early Childhood Education Contract

Summary

Santa Rosa City Schools supports the whole student, both academically and with their Social-Emotional Wellness. As a method to evaluate the level of students’ Social-Emotional Learning and wellbeing. SRCS has implemented the Panorama Survey of students in the fall of 2021. The survey results will help guide the next steps to respond to student needs.

Annual Developer Fees Report

F7. Approval of the SRCS 2022-2023 Instructional Calendar

Summary

The Board will consider approving the draft Santa Rosa City Schools 2022-2023 Instructional Calendar.

Calendar Draft

SRTA members will take a ratification vote on this calendar over this next week.

F8. Approval of Proposed Reclassification of CSEA 75 Childcare Assistants

Summary

The Board will consider approving the reclassification recommendations for California School Employees Association, Chapter 75 (CSEA 75) Childcare Assistants.

Childcare Assistant I

Childcare Assistant II

SRTA supports our classified colleagues.

F9. Approval for the Opening of Four Bank Accounts at Exchange Bank

Summary

The Board will consider approval to open four bank accounts with Exchange Bank. Three new bank accounts for Piner High School and one new account for Montgomery High School. This will move all school accounts to Exchange Bank.

ASB – Piner

Revolving – Piner

Scholarship – Piner

Scholarship – Montgomery

SRTA supports doing business with local establishments.

F10. Approval of the 2020/21 Annual Developer Fee Report and Resolution No. 2021/22-19

Summary

The majority of expensed items are for portables. There is also $375,352 for transportation JPA facility lease.

F11. Approval of Proposed Increase of Minimum Wage

Summary

The Board will consider approval of the proposed increase of minimum wage for:

Accompanist
After School Athletic Program, Elementary
Auditorium Supervisor
Ticket Taker/Timekeeper/Scorekeeper
Student Workers

And, the revision of the Extra Duty Hourly/Miscellaneous Salary Schedule for 2021-2022 to reflect this increase ordered by the California Legislature.

Extra Duty Salary Schedule

California Minimum Wage Notice

SRTA appreciates this move to comply with the State of California’s $15/hr minimum wage. We are greatly disappointed that SRCS’s minimum wage continues to lag behind Santa Rosa City’s minimum wage which has increased to $15.85/hr as of January 1, 2022 because their minimum wage has automatic increases based on the Bay Area Consumer Price Index (CPI-W) while SRCS does not.

https://srcity.org/3164/Minimum-Wage

F12. Approval of Biometrics4All, Inc. Contract

Summary

The district is in the process of purchasing hardware, software and warranty through Biometrics4All, Inc. Biometrics4All will provide our Human Resources staff with remote training in becoming Fingerprint Roller Certified and Cal-DOJ testing. The DOJ only accepts electronically transmitted fingerprint images and related information to process requests for criminal records checks. Biometrics4All is the best technology partner for our Live Scan business with a minimal ongoing cost associated with the Live Scan (fingerprinting).

Contract

It seems prudent to shift to doing in-house fingerprinting. Will this provide sufficient capacity to handle all volunteers in SRCS? What is the plan to evaluate this shift to ensure it is implemented as envisioned?

F13. and F14 Renew Appointments to the Measure L (Elementary) and Measure I (High School) Citizens’ Bond Oversight Committee (COC)

Summary

This will renew the following two committee members.

Kristin Hendricks, Community Member/At Large – 3 Year Term (Elem and HS)

Frank Pugh, Community Member/Finance Background – 3 Year Term (Elem and HS)

Mindy Breslin, Community Member/At Large (HS)

Jennie Bruneman, Parent or Guardian (HS)

Board Report

SRTA extends our appreciation for the willingness of these folks to continue to serve on this committee.

G1. and G2. Approval of Minutes

12/08/21 Minutes

12/15/21 Minutes

I1. Future Board Discussion Items

SRTA Members are encouraged to prepare for the upcoming agenda items.

Student/Staff awards & site reports: Helen Lehman Elementary, SR French American Charter (1/26/22)
Resolution Recognizing February as African-American History Month (1/26/22)
Resolution Recognizing Week of School Counselor (1/26/22)
West County Transportation Update (moved to 1/26/22)
Safe Routes to Schools Update (1/26/22)
Santa Rosa Track Naming (1/26/22)
21-22 Governor’s Budget Proposal (1/26/22)
COVID-19 Safety Plan Final update (1/26/22)
Board Meetings Via Teleconference (2/9/22)
CTE Month (2/9/22)
Updates to Board Policies (2/9/22)

SRTA looks to the future scheduling of the following items:

Review of Math grades and progress including demographic data
Social-Emotional RTS Supports (1/12/22)
Opening of School Report 2021-2022 School Year
CTE grant update for Elsie Allen High School
Open Enrollment Policy Update
Granting a permanent easement to City of SR at MHS
Youth Truth Data
MiSR Educational Foundation Update
Lease / Leaseback Montgomery High School
Parcel Tax Update
Student Voice Policy
Dress Code Policy
BEST Plus Update
PE update

SRTA Members are encouraged to prepare for the upcoming agenda items.

I4. Sonoma County Office of Education (SCOE) ESSER III Plan Approval Letter

ESSER III Plan Approval Letter

I5. Williams Settlement Quarterly Report

During the quarter of October 1 through December 31, 2021, the district did not receive any Williams Uniform Complaints.

Report

SRCS Board Meeting Agenda Analysis – 12/8/2021

BOARD MEETING

Santa Rosa City Schools

December 8, 2021

5:00 p.m. – Closed Session

6:00 p.m. – Open Session

*** streamed ***

A live link will be posted on the SRCS website (link).

Abraham Lincoln Elementary

Closed Session Items:

A.1. Public Comment On Closed Session Agenda Items. To comment, email Adina Flores at ayflores@srcs.k12.ca.us.

B.1 Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Deputy Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators)

B.2 Student Expulsions (Case Nos: 21/22-08, 21/22-09, 21/22-11)

C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

C.7. Public Comment on Non Agenda Items

E. DISCUSSION / ACTION ITEMS

E.1. (Action) Public Board Meetings Via Teleconference per AB 361
Summary

Summary

The Board will consider the continuance of conducting public meetings virtually, as specified in Assembly Bill (AB) 361.

E.2. (Action) School Site Safety Plans

Albert Biella Elementary

Brook Hill Elementary

Cesar Chavez Language Academy

Helen Lehman Elementary

Hidden Valley Elementary

James Monroe Elementary

Luther Burbank Elementary

Proctor Terrace Elementary

Santa Rosa Charter School for the Arts

Santa Rosa French Academy

Steele Lane Elementary

Herbert Slater Middle

Hilliard Comstock Middle

Rincon Valley Middle/Santa Rosa Accelerated Charter

Lewis Early Learning Academy

With the major safety incidents last week, it is apparent that there is much room for improvement. we need to do better. The procedures for communicating with staff are less than ideal. Site administrators have more than ever on their plate, and require more staff for supervision and support with incident management.

With the churn of administrators, trust has not been established across the district. The need for timely and clear communication is paramount.

What progress has been made since eliminating the School Resource Officers (SRO) from sites? They were removed because of identified issues that do not appear to have been addressed.

Cleanliness of sites is a campus culture and safety issue. With the increased use of site cafeterias, there is an increase of trash. Eliminating food for vermin is a necessity for safety. The custodial staff is stretched too thin to take care of everything that needs attention.

What is the minimum action that counts as involving and updating staff on emergencies and site plans?

SRCS does not appear to have effective emergency response procedures for campuses. Creating detailed plans including roles and responsibilities for individuals and preparedness training for staff, as well as having sufficient supplies for extended emergencies, requires time and funding that is not provided across the district. The high turnover in staff requires that significant time be spent on this annually for sites to become and remain prepared.

Covid prevention has exasperated preparedness concerns. SRTA awaits plans for keeping students safe and dry while they eat lunch during covid when there is not sufficient outdoor covered eating spaces at our sites. Direction is also required regarding open doors and windows with inclement weather. Many classroom openings have no protection from the elements.

Is StopIt! in place district wide as a way for students to provide anonymous tips? How is that communicated? Where is the data on the utilization of this service? Many members are unaware of this service, which means students are unaware if it is available.

E.3. and 4 (Action) Public Hearing and Resolution: Naming of Cesar Chavez Language Academy Campus

Santa Rosa City Schools (English)

As a matter of clarification, the merger committee did not complete the process of submitting a name for the new school.

Can SRCS engage in an honest after action review and create procedures for closing and naming schools that will actually be followed? With the constant threat of declining enrollment, it is reasonable to expect that such procedures would be useful. Creating the plan in flight has not worked previously.

As clearly expressed at the last board meeting, this is a case of too little, too late. After the poor process and broken promises, this resolution to ‘rename’ this campus with the Charter School name is opening lesions.

E5. (Action) Educator Effectiveness Block Grant Funds Allocation for 2021-2026

Summary

Educator Effectiveness Funds (EEF) provide grant monies for the next five years. These plans are said to be flexible.

Santa Rosa City Schools (Español)

Cesar Chavez Language Academy (English)

Cesar Chavez Language Academy (Español)

Santa Rosa Charter for the Arts (English)

Santa Rosa Charter for the Arts (Español)

Santa Rosa Accelerated Charter (English)

Santa Rosa Accelerated Charter (Español)

Santa Rosa French-American Charter (English)

Santa Rosa French-American Charter (Español)

SRTA members desire a menu of options for Professional Development, including time to work with colleagues. Members want exposure to best practices as well as time to create plans to implement new practices. There is a desire to be in each other’s classrooms, and have time to debrief around what is seen.

With the difficulty that exists in attracting staff, SRTA suggests that funds from this grant be used to re-establish PAR. This program is provided for in the SRTA contract, but was gutted during earlier funding cuts. Peer Assistance and Review (PAR) Program’s purpose is to support and renew quality teaching in classrooms throughout the District. The Program emphasizes teacher professionalism and recognizes that teacher quality positively affects student outcomes. The PAR Program’s Mentor Teachers provide confidential instructional support to teachers who have received below-standard evaluations or to those who request it. Ideally Mentor Teachers are selected in a rigorous interview process, and receive regular professional development in methods and strategies to best serve the Participating Teachers they work with around the California Standards for the Teaching Profession (CSTPs).

It is well established that ongoing ventures like lesson study are most effective in helping teachers grow and implement changes in their practice. Effective programs have built in time to complete the cycle of inquiry (question, predict, plan, investigate, record, reflect and revise.) This includes time for collaboration. Releasing the practice of one and done, and shifting the focus to more valuable endeavors will reap great benefits.

E6. (Action) Approval of MOU Reached with SRCS and SRTA Regarding Mandatory Training

MOU (Mandatory Training)

SRCS is required to provide training:

Suicide Prevention Training (every two years) CA Ed Code Section 215, SRCS Board Policy and AR 5141.52
Mandated Reporter Training (annually, during the first six weeks of school) California AB 1432 and Ed Code 44691
Those applying pesticide must complete Integrated Pest Management of at least one hour, (annually) Healthy Schools Act and CA Ed Code 17614
Training on Blood Borne Pathogens (annually) Cal/OSHA and Title 8 CCR 5193
Supervisory Employees must complete Anti-Harassment Training (every two years) CA AB 1825

When completing this training became an additional requirement, SRTA expected the time to complete the training be provided as changes to working conditions are a mandatory subject of bargaining. Each year there has been an issue with reaching an agreement on this. This year, district administration was unwilling to resolve this until SRTA filed a demand to bargain, and the negotiation teams met. This resulting MOU will establish an ongoing practice of providing time for this training. The district has promised to shorten the trainings so that three hours will be a reasonable amount of time to complete them.

An agreement was reached to provide 4 hours of paid time this year for those providing proof of completion of trainings by February, without requiring further paperwork.

SRTA celebrates the progress on resolving this ongoing issue.

E7. (Discussion) Requirement to Conduct Assessment of Trustee Area Map Using 2020 Census Data and Next Steps

The current Trustee Map has the appearance of being gerryrigged. It is hoped that the new map will be less political and instead utilize natural boundaries while balancing populations in each area.

F. CONSENT ITEMS

F.2. Approval of Personnel Transactions

Personnel Transactions

EdJoin shows a total of 137 current postings for 266 job vacancies for SRCS, 16 fewer than last month. 31 of these are coaching positions. There are 55 certificated openings (three less than last month), and two certificated management openings (one less than last month.) There are 208 current classified openings (twelve less than last month), and one classified management position (the same as last month.)

As SRCS nears the middle of the year, the quantity of unfilled positions remains incredibly high. The current course is completely unsustainable. The day to day pressures on our system this year are unprecedented. Administrators can not be expected to do their jobs and constantly provide substitute services. Teachers can not continually give up their prep time. SRTA expects a systemic collapse without immediate change. What is the plan?

Welcome to SRTA new hires: Jessica Wood (CCLA), Taylor VanBebber (SPSV) and Sarah Pringle (SRHS.)

This month there are two resignations for non-represented staff.

There are six classified hires, three resignations and three retirements taking 59 years of institutional knowledge with them. Thank you for your service to our students and staff.

F.5. Approval of Contracts

Summary

#	Provider	Cost	Description
District Wide
4	Grand Canyon University	$0	For Credential Candidates – lacks specification about remuneration to mentors
6	CBRE, Inc.	5% of Sale price	Real Estate Brokerage and consulting services for Fir Ridge property.
Charter
3	National Academy of Athletics	$1,920	CCLA provide 6 hours of lunchtime activities
Elementary
2	Momentum in Teaching	$5,966	SLES PD support for Lucy Calkins Units of Study
5	Sandra Anfang (California Poets in the Schools)	$2,000	JMES Poetry consultant. The number of classes/students served is not specified.
Secondary
1	Jackson Family Winery	$0	To house project participants’ livestock (Ag/FFA students at SRHS) in the barn located on the Property at 4255 River Road, Santa Rosa.

Total value of contracts = $9,886

Summary of Contracts

Contracts

Experts say widely used reading curriculum is failing kids so why is SRCS still utilizing Lucy Calkins?

F6. Approval of Bid Award for District-Wide Waste Collection, Recycling, and Composting Services

Recology Contract

SRCS Waste Cost Comparison

Request for Proposals

This contract for $716,059 represents an increase of 10.8% over the one year contract that is about to expire.

G1. and G2. Approval of Minutes

11/10/21 Minutes

I1. Future Board Discussion Items

SRTA Members are encouraged to prepare for the upcoming agenda items.

Board Meetings Via Teleconference (12/15/21)
Reorganization of the Board of Education (12/15/21)
Approval of the 2022 Board Calendar (12/15/21)
CSBA Delegate Nomination (12/15/21)
21-22 – First Interim Budget Report (12/15/21)
2022/2023 Instructional Calendar (1/12/22)
West County Transportation Update (1/12/22)
Social-Emotional RTS Supports (1/12/22)

SRTA looks to the future scheduling of the following items:

Board Policy Updates: SAFS
Opening of School Report 2021-2022 School Year
CTE grant update for Elsie Allen High School
Open Enrollment Policy Update
Granting a permanent easement to City of SR at MHS
Youth Truth Data
MiSR Educational Foundation Update
Lease / Leaseback Montgomery High School
Parcel Tax Update
Student Voice Policy
Dress Code Policy
BEST Plus Update
PE update

SRTA Members are encouraged to prepare for the upcoming agenda items.

I3. Update on Elsie Allen High School WASC Accreditation

Report

The Western Association of Schools and Colleges provides the accreditation of our high schools. WASC expects sites to have evidence of goals they are making progress on. There is a significant self study process sites undergo to write their report that should be unified with the site SPSA.

The nearly year old report from the WASC visiting committee for EAHS calls out concerns that are to be addressed in an in depth progress report and two day visit scheduled for February 28 and March 1.

Are district and site governance teams aligned?
Has more coherence been built about how to address the school’s critical needs?
Has anxiety around the school’s future with the closing of the feeder middle school been alleviated?
Has a coherent vision including mission and goals with metrics been established?

SRTA appreciates the intense nature of the WASC process. If district administration could avail themselves of the experience of this process, they would be able to better support the efforts of sites to maintain accreditation.

I4. EL Program Update

Action Plans include the following:

Created training for administration and staff around Designated ELD, legal mandates, policy and current best practices
English Learner Specialist supporting staff at sites by modeling, planning, providing data and additional supports
Researching professional development opportunities to support staff and students (Integrated and Designated ELD)
Researching districts for models and best practices to inform our work
Discussion and support around Master Schedule with administrators
Provided AVID training to secondary staff at various sites (Summer 2021)

Report

SRTA stands firm in wanting better academic results for our EL students. SRTA members would appreciate an implementation plan and timeline for this action plan work as well as metrics for measuring the impact of these efforts.

The updating of the EL Master plan has been discussed, but is not not included in this update. Having a Master Plan is only useful if it is used to guide practice, policy and procedures.

I5. Sonoma County Office of Education (SCOE) School Visitation Report

This report covers Piner High, Elsie Allen High, Cesar Chavez Language Academy, Abraham Lincoln Elementary, Steele Lane Elementary, Hilliard Comstock Middle, James Monroe Elementary, Brook Hill Elementary, and Albert F. Biella Elementary School.

Report

The SARC page on the SRCS website links to incomplete SARC reports. The California State School Accountability Report Card site has complete SARCs and should be utilized instead.

SRCS Board Meeting Agenda Analysis – 11/10/2021

BOARD MEETING

Santa Rosa City Schools

November 10, 2021

5:00 p.m. – Closed Session

6:00 p.m. – Open Session

*** streamed ***

A live link will be posted on the SRCS website (link).

Closed Session Items:

B.2 Conference With Labor Negotiator (SRTA/CSEA)

C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

C.7. Public Comment on Non Agenda Items

E. DISCUSSION / ACTION ITEMS

E.1. (Action) Public Board Meetings Via Teleconference per AB 361
Summary

Summary]

The Board will consider the continuance of conducting public meetings virtually.

E.2. (Action) Approval of a Memorandum of Understanding (MOU) reached with Santa Rosa City Schools and the California School Employees Association, Chapter 75, regarding COVID-19 Leave

Summary

This MOU provides CSEA 75 members required by current CDPH guidelines to stay home for COVID-19 illness, exposure, or quarantine purposes up to ten days of COVID-19 leave from the District. This is not to be deducted from their personal leave bank.

SRTA supports this safe and healthy measure which supports our CSEA 75 siblings. This action states the importance of upholding CDPH guidelines to protect the health of our students.

E.3. (Action) Resolution No. 2021/22-18 to Recognize Peace Poles for Schools

Summary

This resolution supports the installation of Peace Poles on every school campus, creating a tangible commitment to cultivating peace within and between all people. The expense of installation will be covered by Veterans for Peace (VFP) Chapter 71 in Sonoma County and the Santa Rosa East-West Rotary Club.

Regulation 7310: Naming Of Facility

SRTA supports the peaceful goal of this resolution. Leaving the costs of ongoing upkeep to individual sites seems shortsighted, and demeans the support the resolution appears to offer for this effort. If the board truly supports this measure, they should insist that the funds/labor to support it are provided by the district.

E.4. (Discussion) Educator Effectiveness Block Grant Funds Allocation for 2021-2026

Summary

Educator Effectiveness Funds (EEF) have been allocated by the California Department of Education to support professional learning. This item is a draft of the proposed allocation of the Educator Effectiveness Block Grant Funding during the 2021-2026 school years, totaling $3,443,208. These plans should be considered flexible, and subject to change based on shifts in identified needs. A final draft to be presented to the Board of Education on December 8, 2021.

Spanish Draft SRArtsCS

SRTA requests transparency about the process involved in this item. What methods were engaged to create this draft? Where are the specific intentions of each planned use of funds enumerated? What feedback loops will be utilized, and what methods will be used to discern what changes will be made for the final draft?

From a fiscal point of clarity, are these funds offsetting efforts that were included in the budget thereby freeing up monies for additional efforts?

E5. (Discussion) Status and Review of Information on the Naming of Lawrence Cook Middle School/Cesar Chavez Language Academy Campus

Summary

Community advisory committees were convened to follow the facilities naming process, as outlined in Administrative Regulation 7310 for Burbank and Monroe. Their recommendations did not appear to sit well with the board, and the remaining efforts for these sites were stalled. The board can ask for a new committee or consider all information presented, including the stakeholder input gathered and voted on in December 2019, and conduct a Public Hearing at a subsequent Board meeting to take action on a final name for the school.

Policy 7310: Naming Of Facility

SRTA expects the process utilized to rename a facility to be one that fully invites stakeholders into the conversation, and honors their input. The recent history of relocating CCLA to Cook, and the merger committee structure utilized includes regret. Ideally this movement forward will be done in a unifying and healing way. The school community deserves this.

E6. (Discussion) Career Technical Education Update

Summary

This item explores the variety of CTE programs which ensure that students are meeting the workforce needs of local and regional employers, to support relevant and meaningful learning experiences for students, and to prepare students for post-secondary education and careers.

CTE Program and Course List

12 Essential Elements

CTE Presentation

What is the vision for CTE in SRCS? What are the next steps to improve our program?

Currently 9.4% of students enrolled in CTE are from EAHS. What is the plan for making EAHS a CTE Site?

The demographic data included requires some context. How does CTE enrollment data compare with overall enrollment distributions?

SRTA supports the reinstatement of the District CTE Advisory Committee and supports the development of active site CTE Advisory Committees.

F. CONSENT ITEMS

F.2. Approval of Personnel Transactions

EdJoin shows a total of 151 current postings for 282 job vacancies for SRCS. 31 of these are coaching positions. There are 58 certificated openings, and three certificated management openings. There are 220 current classified openings, and one classified management position.

As SRCS nears the middle of the year, the quantity of unfilled positions remains incredibly high. The current course is completely unsustainable. The day to day pressures on our system this year are unprecedented. Administrators can not be expected to do their jobs and provide substitute services. Teachers can not continually give up their prep time. SRTA is fearful of systemic collapse without immediate change. What is the plan?

Welcome to SRTA new hires: Gienna Gonnella (CCLA), Charlene Simons (MCHS) and welcome back to Christie Rose (MCHS.)

There are two classified hires, six resignations and one retirement taking 42 years of institutional knowledge with them. Thank you for your service to our students and staff.

F.5. Approval of Contracts

Summary

#	Provider	Cost	Description
District Wide
3	Luther Burbank Center for the Arts	$1,000	two Teaching Artists to provide two separate after-school professional development workshops Fall 2021/ Spring 2022 focused on social emotional wellness and trauma informed teaching with heavy Arts connections, experiences and activities for 80-100 teachers
4	Burke, Williams & Sorensen, LLP	260-290/hr	general SRCS business, legal, educational and governance matters
Charter
5	Focus 5, Inc	$12,300	professional development, instructional coaching, access to digital Arts integration instructional resources as well as parenteducation to enable our parents to support SRCArts students
Elementary
2	Carla Barber	$6,163	work with teachers and students at PTES to develop and facilitate standards based curriculum incorporating the school garden
6	ATX Learning	$83,500	Contract for a TK-K Mild/Moderate classroom teacher for SLES
Secondary
1	Healthy Roster	$2,646	used to keep track of athletic related injuries that happen on the field, at practice, or on the sidelines. It allows Athletic Trainers to provide communication with parents

Total value of contracts = $105,609

Authorizing Teach Consent

Of note, SRCS is paying $500 per outside presenter for afterschool PD. When our own talented teachers provide an hour of PD they are paid about $100. This continued disparity is noticed.

It is a sad day when SRCS hires an outside contractor to fill a Sped teaching position. What is the plan for moving forward as teachers are harder to attract and retain?

F6. Authorizing Certificated Teachers To Teach Outside Their Major Or Minor Fields – Teacher Consents

Summary

This annual item provides exceptions for teachers teaching outside of their credential and for teachers teaching courses for which there is no credential. With his or her consent, a full-time teacher with special skills and preparation outside of his or her credential authorization may be assigned to teach in the areas of his or her special skills, provided the assignment is approved by the District.

SRTA notes the quantity of exceptions by site:

HCMS (3), CCLA (2), HSMS (4), RVMS (4), ISP (2), SRMS (3), EAHS (4), MHS (6), PHS (7), RHS (5), SRHS (1)

“Teachers have been asked to keep in contact with their Human Resources Technician who will keep a list of units, workshops, seminars and other activities attended to support their knowledge and skills to keep course curriculum relevant.”

SRTA expects SRCS to support this extended education of our members so they can continue to serve our students. This would include paying for their time and the fees/subscriptions incurred to support their knowledge.

F7. Approval of Memorandum of Understanding Between SCOE and SRCS for AERIES Student Information System Transition Services

Summary

SCOE will provide compensation for the associated costs incurred by SRCS during the initial conversion to integrate our Human Resources system, Escape, into the SIS and the first year support and maintenance of the Aeries Student Information System. $163,310

AERIES Transition MOU

SRTA supports this integration, and appreciates the support of SCOE.

The issues with the transition to AERIES are many, and the path to resolution is unclear. This year is difficult enough without the frustration of a SIS which is not fully functional.

F8. Approval of New Courses for the 2022-2023 School Year

Summary

Piner High School has three course proposals to strengthen their STEM focus.

Advanced Building Trades

Introduction to Engineering

AP Computer Science

SRTA supports these new courses, and applauds the efforts of our members to continue to explore new opportunities for students.

SRTA appreciates the difference between Project Make, and Construction and Design. There is the expectation that Project Make courses are not being removed from the list of approved courses.

The AP Computer Science course application specifies that it will be offered online as a seventh period allowing students of other campuses to enroll if other sites are not able to offer the course. SRTA supports this creativity to expand student choice.

F9. Approval of Revised Provisional Internship Permit Application (PIP) for Jessica Wood

Summary

The Board will consider approval of a Provisional Internship Permit application (PIP) for Jessica Wood.

Jessica Woods PIP

SRTA notes that this is the sixth application for an exception to the requirement for fully accredited staff. While supporting this application, there is concern for the underlying causes which create the need for less than fully credentialed staff teaching our students.

F10. Approval of Appointment to the Measure I and the Measure L Citizens’ Oversight Committees (COC)

Summary

The Board will consider approval of the appointment of Michael Von der Porten (Bona Fide Taxpayers’ Organization Representative: Sonoma County Taxpayers’ Association) to the Measure I and the Measure L Citizens’ Oversight Committees representing a bona fide taxpayers’ association

Application (Redacted)

SRTA appreciates the commitment Michael Von der Porten has continually shown to our students, and supports his appointment to the COC.

G1. and G2. Approval of Minutes

10/20/21 Minutes

10/27/21 Minutes

I1. Future Board Discussion Items

SRTA Members are encouraged to prepare for the upcoming agenda items.

Board Meetings Via Teleconference
Board Policy Updates: SAFS
Reorganization of the Board of Education
21-22 – First Interim Budget Report
EL Program Updates
CSBA Delegate Nomination
West County Transportation Update

SRTA looks to the future scheduling of the following items:

Social Emotional RTS Supports
Opening of School Report 2021-2022 School Year
CTE grant update for Elsie Allen High School
Open Enrollment Policy Update
Granting a permanent easement to City of SR at MHS
Youth Truth Data
MiSR Educational Foundation Update
Lease / Leaseback Montgomery High School
Parcel Tax Update
Student Voice Policy
Dress Code Policy
BEST Plus Update
PE update

I4. Enrollment Update

School	18-19	19-20	20-21	21-22*	21-22 Projection	Difference from Proj. %
ABES	334	332	287	257	288	-10.8%
ALES	289	293	287	277	290	-4.5%
BHES	396	393	342	329	350	-6.0%
HLES	512	500	482	415	482	-13.9%
HVES	536	529	500	466	515	-9.5%
JMES	408	393	365	373	370	0.8%
LBES	319	328	310	294	294	0.0%
PTES	410	404	354	343	365	-6.0%
SLES	420	405	365	405	366	10.7%
Learning House	–	–	–	28	–
HCMS	440	412	398	418	408	2.5%
HSMS	766	721	677	701	689	1.7%
LCMS	459	428	448	–	–
RVMS	899	827	798	802	790	1.5%
SRMS	548	561	502	494	503	-1.8%
EAHS	1042	1030	1071	1092	1035	5.5%
MCHS	1462	1480	1495	1548	1462	5.9%
MHS	1642	1656	1624	1596	1635	-2.4%
PHS	1388	1370	1399	1427	1400	1.9%
RHS	284	286	285	253	268	-5.6%
SRHS	1948	1911	1872	1819	1880	-3.2%
CCLA	369	423	440	927	926	0.1%
SRACS	128	128	128	128	128	0.0%
SRCSA	400	408	401	393	399	-1.5%
SRFACS	465	476	430	398	431	-7.7%
Total	15864	15694	15260	15183	15274	-0.6%
Total Elementary	3624	3577	3292	3187	3320	-4.0%
Total Charter	1362	1435	1399	1846	1884	-2.0%
Total Secondary	10878	10682	10569	10150	10070	0.8%

I5. SRFACS Update

Summary

There has been recent interest from current families of the Santa Rosa French-American Charter School (SRFACS) to restore the 7th and 8th grade program.

Considerations:

History of the Charter, and reasons for the 7th and 8th grades being removed from the Charter previously.
Current matriculation of students who remain in-district after 6th grade.
Potential matriculation of students who will remain in-district as a result of the 7th and 8th grades being restored.
Current lottery process.
Fiscal resources and stability
Master schedule and course offerings
Staffing and credentialing requirements
Space availability at other district sites
Organizational management of a satellite program on another campus
Pathway to high school program

Next steps:

Review of survey data from current families with children in the SRFACS regarding interest in remaining with SRFACS is the 7th and 8th grade is restored.
Meetings with SRFACS staff and families for input.
Collaboration with CSEA and SRTA labor groups.
Fiscal and resource projections.
More information will be shared with the Board no later than January.

SRTA appreciates the attentiveness to parent desires and the sharing of the thinking around how to proceed. A timeline that incorporates required deadlines for implementation would be a helpful addition to the above.

SRCS Board Meeting Agenda Analysis – 10/13/2021

BOARD MEETING

Santa Rosa City Schools

October 13, 2021

4:30 p.m. – Closed Session

6:00 p.m. – Open Session

*** streamed ***

A live link will be posted on the SRCS website (link).

Closed Session Items:

B.2 Conference With Labor Negotiator (SRTA)

B.3 Conference With Legal Counsel – Existing Litigation (Case Name: OAH#2021080463)

B.4 Conference With Legal Counsel – Anticipated Litigation (Number of Potential Cases: 1)

B.5 Student Expulsions (Case Number: 2021/22-02, 2021/22-04, 2021/22-06)

C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

C.7. Public Comment on Non Agenda Items

E. DISCUSSION / ACTION ITEMS

E.1. (Action) Public Board Meetings Via Teleconference per AB 361
Summary

Newly signed Assembly Bill (AB) 361 allows remote meetings during a proclaimed state of emergency to promote social distancing.

The irony of eliminating social distancing for students in classrooms but maintaining social distancing for adults via Zoom is not lost on SRTA members.

E.2. (Action) Approval of Resolution Recognizing October 2021 as Filipino American History Month

SRTA supports pausing this month to recognize the valuable contribution Filipinos have made.

Filipino American History Month has lesson ideas.

E.3. (Action) Resolution Proclaiming October 12, 2021 as Indigenous People’s Day

SRTA supports engaging with multiple sources to update the story of early America.

Indigenous Peoples’ Day Resources has lesson ideas.

E.4. (Discussion) COVID-19 Updates

Purpose:

Since the SRCS COVID Safety Plan (CSP) was last approved, there have been updates from the county and State that reflect the ever-changing information about COVID-19 and the Delta Variant.

Considerations:

Vaccinations All California students and school staff will be required to get vaccinated against COVID-19, once the vaccine is fully approved by the FDA. Implementation for Grades 7-12 will be first. Grades K-6 will follow. Pediatric vaccines for ages 5 – 11 are expected to rollout beginning in November.
Vaccinated Students Don’t Need Regular Surveillance Testing Schools that verify proof of vaccination and record it in a secure student health database do not need to include these students in any regular surveillance testing. These students only need to be tested when they have direct contact exposure.
Current Testing: We have teams of staff that provide testing at school sites and at Lewis. We are currently tracking 88 staff members for weekly testing requirements.
Athletics We are waiting for new guidelines for athletes that will address: Transition to winter sports, cleaning and shared gym equipment and sports transportation.

SRCS Confirmed COVID Reporting Data 8/12-10/08
Location	Elem.*	Middle	High School	Student Totals	Staff
Total Since August 12	51	10	50	139	15
Week Ending 10/08	0	0	4	4	0
Week Ending 10/01	10	0	2	12	0

SRCS Employee Vaccination Data as of 10/08/21
Job Category	Fully Vaccinated	Partially Completed	No Response	Declined to State	Unvaccinated	Total Employees In This Group	% Fully Vaccinated
Certificated	841	4	9	20	15	889	94.60%
Classified	487	17	26	24	27	581	83.82%
Admin	76	0	1	1	1	79	96.20%
Category Total	1404	21	36	45	43	1549	90.64%
Substitutes	139	5	34	5	4	187	74.33%

It is refreshing to see the numbers of cases dropping both locally and on this dashboard. Understanding that the confirmed cases require a positive test while testing is not mandated; SRTA members view these results with a grain of salt.

After the last board meeting, it was expected that student surveillance testing funded by the state would begin promptly. The system for parents to opt in for their students to be tested has been via Parent Square which has not proven to be an effective way to communicate with all our families. SRTA wonders on the results from this effort and on other outreach efforts to inform parents of their option to have their students participate in surveillance testing.

How does one access the California Department of Education Safe Return to In-Person Instruction Local Educational Agency Plan that was completed by SRCS on September 23, 2021? Is that the same as the Covid Handbook, of which a draft was shared at the Sept 22 board meeting? Is an updated version of the Covid Handbook available which incorporates the revisions mentioned during the board meeting? The most recent Handbook on the SRCS Website is dated April 15, 2021.

E5. (Discussion) ESSER III Expenditure Plan Introduction and DRAFT

Summary

The ESSER III Expenditure Plan must be adopted by our governing board at a public meeting by October 29, 2021 for the budgeting of $22,273,750 to be spent by September 30, 2024. There is no prohibition on a District using ESSER III funds to pay expenses formerly funded by another source. Not less than 20% of the funds must be used to address the academic impact of lost instructional time through the implementation of evidence-based interventions. The Board will be adopting the ESSER III Expenditure Plan at the October 27, 2021 Regular Board meeting.

Section 4: Community Engagement

❏ Engage in consultation with: Students, Families, administrators, Teachers, school leaders, other educators, school staff, and local bargaining units, Tribes, civil rights groups, and disability rights groups ❏ A Google Form will be distributed to the SRCS Community to provide feedback on the Action Items as part of the ESSER III Expenditure Plan.

Section 5: Actions and Expenditures to Address Continuous and Safe In-Person Learning

❏ Recruit, attract, hire, and retain certificated and classified personnel to ensure staff is on hand to provide instruction and supports during these vital times for student instruction under a teacher and labor shortage environment. Agreements with bargaining units that result in a fiscal impact and provide for safe and continuous in-person learning $8,000,000

❏ Create and maintain the District COVID-19 Safety Plan Student & Family Handbook $250,000 ❏ Replenish and maintain PPE supply for students, staff, and visitors $500,000

❏ Resources necessary to meet any regulation requirements for coronavirus testing and vaccinations the District will need to operate $500,000

❏ Purchase new, maintain, replace, and repair educational technology for student learning and student and teacher interaction $1,000,000

❏ School facility repairs and improvements to enable operation of schools to reduce risk of virus transmission $1,500,000

Section 6: Actions and Expenditures to Addressing the Impact of Lost Instructional Time

❏ Develop and implement programs that meet the social, emotional, mental health and academic needs of students by providing before school, during school, after school, and summer school programs.

$10,123,750

❏ Provide staff professional development on the developed plans that meet the social, emotional, mental health and academic needs of students $1,000,000

Draft

The district has stated their intentions to provide a transparent and inclusive process to include stakeholders in creating plans like the LCAP and the spending of these ESSER funds.

The Budget Advisory Committee was said to be a place for input on these plans, but this has not been on their agenda. There was a promise of a Public Forum on October 15, but that does not appear to be in the offing. The weekly collaboration meeting with SRTA has not included any discussion of these plans. It now appears that a Google Form will be the sole vehicle for input on this plan. In our quest for equity and inclusion, SRCS must be aware at this point that this is not an effective way to communicate with many of our stakeholders. It is time to create a district process for inclusive decision making.

SRTA Members have provided an extensive list of ideas for the spending of these funds to positively impact our students. Some of the highlights are:

Classroom needs for supplies, field trips (including bussing), gardens and technology software
Site Family Night events to better engage families
Measures to allow students to be protected outdoors during inclement weather
After school tutoring/drop in study centers for students
Teachers assistants
Additional effective EL supports
More counselors (this appears to be included)
Reduce class size, eliminate combos (especially for KA-3)
Additional custodial staff
Math Coaches
CO2 monitors

E6. (Discussion) Discussion Regarding Proposed Project Stabilization Agreement with the North Bay Building and Construction Trades Council and Local Unions

Proposed Agreement

It appears that this will support the awarding of contracts to local contractors utilizing unionized workers. SRTA is in support of this.

E7. (Discussion) The Board of Education will Discuss a Self Evaluation Protocol

Self-Evaluation 2021

Strategic Plan 2019-2024

BB 9005 Board Bylaws

BB 9400 Board Bylaws

As the board prepares to review their work over this difficult year, SRTA extends our appreciation for the often thankless task of serving our staff and students.

F. CONSENT ITEMS

F.2. Approval of Personnel Transactions

EdJoin shows a total of 149 current postings for 266 job vacancies for SRCS which is seventy-three more than last month. 37 of these are coaching positions. There are 62 certificated openings (forty-one more than last month), and two certificated management openings (one less than last month). There are 202 current classified openings (thirty-three more than last month), and no classified management positions (the same as last month.)

Welcome to SRTA new hires: Ludovic Pallanca (FACS) and Lea Poisson SRHS.

Welcome back Thomas Meade (SRHS) and Michael Milbrath(SRCArts).

We say farewell to Marie Horwitz (FACS), Derek Kiger (EAHS) and Monica Long (SLES) who each left us after just a month. We also send off Greg Houser who served our Migrant Students with dedication. We wish you well in your future endeavors.

There are two classified hires and two retirements taking 29 years of institutional knowledge with them. Thank you for your service to our students and staff.

F.5. Approval of Contracts

Summary

#	Provider	Cost	Description
District Wide
1	Kathleen Farrell	$11,000	Physical Therapy services
2	San Francisco State University	$0	student clinician for an intern position
5	Sonoma County Bicycle Coalition/Safe Routes To School	$0	Data sharing for creating GIS maps forsafe bike routes
8	Special Olympics	$0	SRCS now shares the hosting duties with other school districts, this includes $10,000 from SONC to cover a stipend for organizing the events for 3000 participants.
Charter
3	Shadko Design and Construction	$116,025	Install three last marquees at SRCSA, SRACS, and FACS. CONTRACT NOT ATTACHED.
Elementary
9	Parent Institute for Quality Education (PIQE)	$6,600	Amended contract for additional amount for online parenting classes and workshops for SLES and HLES for the same scope of services.
Secondary
4	The Northern California Center for Well-Being	$0	This grant funded program will train students to be peer mentors at EAHS
6	Per Plan Per Specs (PPPS) Consultants	$103,400	Inspection services for the new Agricultural Facility on Alba Lane, expected to cost $110 per hour for 940 hours.
7	Corrina Hui, LLC	$50,000	Professional development and design sessions for diverse stakeholders that would meet the requirements for offering robust CTE Program (s) and a K-12 dual immersion “pipeline” at EAHS with CCLA. The CTE incentive grant will be utilized to help fund this.

Total value of contracts = $287,025.00

A live link will be posted on the SRCS website (link).

SRTA is concerned that the Shadko Design contract is not attached.

While there is support for creating a dual-emersion pathway and providing a stronger CTE program for students, SRTA wonders about the process involved in choosing the facilitator for this work. There is also a concern about the difficulty in securing substitutes. When will these sessions be offered?

F6. Approval of New Job Description for District Data and Compliance Analyst

BA or BS in the field of computer science, mathematics, or information management systems, and/or 3 – 5 years related work experience required. Salary $41.21 to $52.60/hour for 12 month Supervisory employee. Works under the Director of Data and Assessment.

Job Description

F7. Approval of Contract with Michele Zidonis, M.S.Ed (National Education Consultant)

12 hours of training via zoom for 24 EL teachers.

Contract

SRTA encourages improved services to our EL population. Are there only 24 providers of ALD and Newcomer services?

With the difficulty in securing substitutes, when will these sessions be offered? What time will be provided to incorporate the ideas from the PD into practice?

F8. Approve Summer of 2022 Roofing/HVAC Projects Architect’s Proposal

The Board will consider approval for the design proposal provided by QKA Architects for the Roofing and HVAC projects at the following campuses: Santa Rosa High School, Phase III and Brook Hill Elementary School.

Cost: $691,625

SRHS Proposal

Brook Hill Proposal

SRTA wonders when an update on the new building at Montgomery High School will be provided.

F9. Approval of Contract with North Bay Organizing Project (NBOP)

NBOP

The NBOP will encourage student voice and establish three clubs at CCLA at no cost to the district.

F10. Approval of Proposal for CA AB 841 (“CalSHAPE”) Work Including Installation of CO2 Sensors

THis contract is for $3,282,900, with $1,994,810 covered by the grant. The final cost to the district will be $1,288,000.

Proposal

SRTA Members are relieved to have CO2 Monitors in progress. HVES, PTES, FACS, CCLA, HSMS, MHS and PHS are not covered in this contract with grant funds. SRTA expects these sites will receive CO2 monitors financed through Covid funds.

G.1. APPROVAL OF MINUTES

09/15/21 Minutes

09/22/21 Minutes

I.1. Future Board Discussion Items

SRTA Members are encouraged to prepare for the upcoming agenda items.

Resolution: Week of School Psychologists
Resolution: Peace Polls
Update on EL Master Plan and Ellevate
PLA (What is this?)
ESSER III Expenditure Plan
Recognition Awards & Principal Reports
Board Policy for COVID-19

SRTA looks to the future scheduling of the following items:

Naming of Cook/CCLA School
Opening of School Report 2021-2022 School Year
West County Transportation Update
Open Enrollment Policy Update
Granting a permanent easement to City of SR at MHS
Youth Truth Data
MiSR Educational Foundation Update
Lease / Leaseback Montgomery High School
Parcel Tax Update
Student Voice Policy
Dress Code Policy
BEST Plus Update
PE update

SRCS Board Meeting Agenda Analysis – 9/8/2021

BOARD MEETING

Santa Rosa City Schools

September 8, 2021

4:00 p.m. – Closed Session

6:00 p.m. – Open Session

*** streamed ***

Enrollment, AB130 & AB104

Closed Session Items:

B.2 Conference With Labor Negotiator (SRTA)

B.3 Conference With Legal Counsel – Anticipated Litigation (Number of Potential Cases: 1)

C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

C.7. Public Comment on Non Agenda Items

E. DISCUSSION / ACTION ITEMS

E.1. (Discussion) Return to In-Person Learning Fall 2021

Summary

Full time, in-person learning five days a week.
- Visiting school sites
- Back to School Night (BTSN)
  - Elementary school BTSN took place virtually on 9/2/21
  - High school BTSN will take place virtually on 9/9/21
  - Middle school BTSN will take place virtually on 9/23/21
  - School sites will send details to families for how to participate.
Special Board Meeting on September 15 starting at 5pm focused on COVID safety plans, processes, and procedures.
COVID Safety Plan Update
- Building Recommendations for Board Action on September 15th
- Increasing Testing for Employees: Mon & Wed
- Increasing Testing for Students: Tues & Thurs
- Keeping “Modified Quarantined” elementary students in school with site swabbing.
- Created re-defined Student Protocols for Teachers and clarity around who’s on Quarantine.
- SRCS COVID site planned to go live on Tuesday, September 7th, with Weekly Confirmed Positive Students and Staff data.
- Pending approval of temporary staff, preparing teams to support students and families with phone queries, and site testing

Human Resources

Staffing for 21-22
- Substitutes (accepting applications)
Negotiations
- SRTA
  - Return To School Safety Guidelines MOU
  - AB 130 Independent Study MOU
- CSEA
  - Isolation Room MOU
Employee Vaccination Status Reporting Data (as of 9/3/21)
- 55% completed which is 846 out of 1545 forms sent
- 9 decline to answer
- 25 not vaccinated
- 5 had 1 vaccine and 2nd is scheduled
- 1 had 1 vaccine and won’t get second
- 806 are fully vaccinated

Educational Services

Enrollment report by site and demographics as of 9/2/21
Assembly Bill 130 Independent Study data by demographics
Assembly 104
- Pass/No Pass grade changes by demographics
- Data on students identified to benefit from the graduation requirement adjustments and student retention requests will be shared at the September 22 Board meeting.

Business Services

Facilities
- School sites and District Office locations continued to be monitored to ensure working air filtration.
- Custodial Process and Procedures continue to be refined to ensure efficiency and effectiveness.
Aeries Implementation upcoming training opportunities for staff and parents (English/Spanish)
Food Services continue to be utilized at higher rates when compared to pre-pandemic school years.
WCTA is reviewing bus routes and stops and looking for ways to alleviate issues due to lack of drivers.

SRCS COVID-19 Safety Plan (CSP) 2020-2021

Teachers, parents and students will have been in school for over a month before comprehensive safety plans, processes, and procedures are unveiled at the special Sept. 15 board meeting.

How are air systems being monitored continuously to ensure working filtration?

E.2. (Action) Recognize Latinx Heritage Month

2021 Summer School Demographics

E.3. (Discussion) Summer School 2021

Board Presentation

It is difficult to differentiate between students being successful with summer school vs being enrolled. What were the expenses for summer school, particularly in regards to the cost for successful completions?

The enrollment system for summer school requires some reworking before next summer. Counselors must ensure students are appropriately placed in courses to meet graduation requirements before courses begin.

What are the metrics that will be used to evaluate the use of an online platform as compared to a teacher-delivered curriculum?

When will the comprehensive data from summer school and the specified monitoring data be reviewed? How will that data be collected and shared? When will recommendations for next summer be provided based on the data review?

E4. (Discussion) Individualized Graduation Plan (IGP) Report for 20/21

Summary

School Site	Total Eligiblefor IGP	% of Senior Class	Graduated with IGP	% of Eligible that Graduated
EAHS	54	23%	39	72%
MHS	90	24%	58	64%
MCHS	45	15%	29	64%
PHS	105	33%	43	41%
RHS	99	54%	42	42%
SRHS	113	29%	71	63%
District Total:	506	28%	282	56%

BP 0470

20-21 IGP Overview

20-21 IGP Eligible Students

20-21 IGP Students Who Pursued

20-21 IGP Graduated Students

The 130 unit minimum graduation requirements from the state of California include 3 year long English classes, 2 Math (including Math 1), 3 Social Studies, 2 Science, 2 PE and 1 Foreign Language/Art or CTE.

Beginning with the class of 2022, SRCS requires a 220 unit diploma going above the state requirements with an additional year of English, an additional year of Math (with Math 1, Math 2, and Math 3 or equivalent required), 2 years of a single Foriegn Language, a year of art, a recommended CTE course as well as 4 other elective courses.

A 180 unit diploma is available by arrangement at Ridgway High School.

28% of our seniors qualified for the IPG last year, the overwhelming majority of which were for a 130 unit diploma. The increased graduation requirements were put in place without systemic support. It is expected that many more students will require an IGP to graduate this year, as the graduation requirements have risen.

This agenda item seems to be a review of the prior IGP. What is the timeline looking like for approving IGP 2.0? What is the implementation plan for rolling this out?

Can IGP 3.0 be rolled out simultaneously, so that scheduling for next year can be done appropriately this upcoming winter?

Is there anything offered to students who did not graduate last year?

E5. (Action) Approval of Revisions to the Adopted SRCS LCAP

Summary

The Local Control and Accountability Plan (LCAP) is being revised to add seven additional tasks to goal three.

09/08/21 SRCS LCAP Revised

06/23/21 LCAP Presentation

06/09/21 LCAP Draft

06/09/21 LCAP Budget Hearing

E6. (Action) 2020-21 Unaudited Actuals

SRCS had $14.3 million more in income than estimated, and spent $1 million less than the deficit budget projected. This leaves a $5 million surplus from the year.

Financial Report

The Budget Advisory Committee has not met this year.

The process for allocating Covid Funds was said to be set up in a collaborative way. When and how will that work?

F. CONSENT ITEMS

F.2. Approval of Personnel Transactions

EdJoin shows a total of 110 current postings for 193 job vacancies for SRCS which is twenty-eight less than last month. There are 21 certificated openings (twenty less than last month), and three certificated management openings (the same as last month). There are 169 current classified openings (eight less than last month), and no classified management positions (the same as last month.)

Welcome to SRTA new hires!

LBES: Khen Hirshberg

EAHS: Gabriela Gutierrez Sibaja, Charlotte Nehm

FACS: Berengere Demailly, Marie Horwitz, Guillaume Sauvourel

HLES: Fletcher Morris

MCHS: Brittany Engelke-Affronti

MHS: Larissa Connors, Morganne Schmitt, Joanna Hakala

JMES: Kathryn Morton

RHS: Brian Friedman, Neil Sheikh

Congratulations to the retiring Mavis Jukes (HLES). Farewell to the resigning Michelle Hammond (BHES). We thank you for your combined 30 years of service to our students.

There are ten classified resignations and 2 retirements taking 28 years of institutional knowledge with them. Thank you for your service to our students and staff.

F.5. Approval of Contracts

Summary

The Board will consider approval of the contracts submitted.

#	Provider	Cost	Description
District Wide
1	University of San Francisco (USF)	$0	Interns
2	Genesis Botello	$5,000	Photography
4	ClassLink	$38,302	Single Sign in platform for many educational apps and Aeries.
5	n2y	$2,894	Supplemental curriculum for students with disabilities
6	Nelson Staffing	$32,000	Additional staffing to assist sites with Covid tracking and reporting
8	Maxim Healthcare Staffing	$375,000	Up to 15 staff to provide covid testing at $45/hour
Charter
3	Humanidad Therapy Educational Services (HTES)	$128,000	Provide daily therapy services that address student mental health needs
Secondary
7	Sonoma County Office of Education (SCOE)	$0	Students, interested Teachers, Restorative Specialists & Assistant Principals from GRACE (PHS), EAHS & HCMS attend monthly PD and weekly Rooster meetings and receive coaching

Total value of contracts = $581,196.60

A live link will be posted on the SRCS website (link).

The process used to choose vendors and evaluate contracts is not transparent.

G.1. APPROVAL OF MINUTES

08/25/21 Minutes

I.1. Future Board Discussion Items

SRTA Members are encouraged to prepare for the upcoming agenda items.

Bond Update: Facilities and Technology
Opening of School Report 2021-2022 School Year
IGP for 21/22
Board Self Evaluation Results
Sufficiency of Textbooks or Instructional Materials, Grades K-6 and 7-12
Update on EL Master Plan and Ellevate
Naming of Cook/CCLA School

SRTA looks to the future scheduling of the following items:

West County Transportation Update
Measure I and L COC Annual Reports
State and Federal COVID Expenditure Plans and Update
Open Enrollment Policy Update
Granting a permanent easement to City of SR at MHS
Youth Truth Data
MiSR Educational Foundation Update
Lease / Leaseback Montgomery High School
Parcel Tax Update
Student Voice Policy
Dress Code Policy
BEST Plus Update
PE update

SRCS Board Meeting Agenda Analysis – 8/25/2021

BOARD MEETING

Santa Rosa City Schools

Aug 25, 2021

4:00 p.m. – Closed Session

6:00 p.m. – Open Session

*** streamed ***