Santa Rosa Teachers Association

Closed Session Items:

A.1. Public Comment On Closed Session Agenda Items To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.

B.1. Public Employee Appointment/Employment (Position to be filled: Assistant Superintendent, Executive Director, Coordinator, Principal )

B.2. Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators)

B.3. Public Employee Discipline/Dismissal/Release

B.4. Conference With Labor Negotiator (Name of designated rep attending: Michael Shepherd (SRCS); name of organization: SRTA/CSEA)

B.5. Conference With Legal Counsel – Anticipated Litigation (Number of potential cases: 2 )

B.5. Conference With Legal Counsel – Anticipated Litigation (Number of potential cases: 2)

B.6. Conference With Property Negotiator (Temporary Location for District Office)

SRTA recognizes that some of the portables intended for district office use are uninhabitable, and others are on their last legs. There has been no prior discussion item about the intentions for improving the conditions of the district office. This seems to be a matter that should be addressed in the Facility Master Plan, or at the very least, in open session.

B.7. Student Expulsions (Case Nos: 22/23-39, 22/23-47)

C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

C.7. Special Presentation for Outgoing Board Member Laurie Fong

SRTA appreciates the service of Laurie Fong to our district as a board member. Our members look forward to her continued voice incorporating her recent experience as Interim Principal.

C.8. Public Comment on Non Agenda Items

Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices. There is an invitation for comments on specific items during each item, so they need to be held until then.

Please commit to watching or attending at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable.

SRTA member responses to a recent survey show a strong sentiment toward taking collective action to demand safe sites.

The district’s A-G policy came up during the last board meeting. There were three main changes that have occurred.

Students are required to take college prep courses, so all ‘regular’ courses have been eliminated. These ‘regular’ courses focused on the same core content, but with more scaffolding and less rigor. Successful students were prepared for lower level courses like English 101 at SRJC. College prep courses have standards which are approved by the UC Office of the President. Passing these courses with a C or better means the student is well prepared to take a college level course like English 1A at SRJC.
Students must take Math 1, Math 2, and then a third year of math. This is a drastic change. The old policy allowed struggling students to take Pre-Algebra and Math 1 to meet the graduation requirements. Students that are not sufficiently prepared for Math 1 currently have no other placement option. (The Math 1A/1B pilot is not allowing Math 1A students this fall.)
Students must now pass two years of the same World language instead of one.
Students are being moved on to the next level with grades as low as a D-. These students often lack a sufficient foundation for the next level course, especially in math and world language. They are left in a quandary. They really need the skills from the prior class which they technically have passed, but are not being successful in the second year course. Teachers are encouraged not to fail any students, which exacerbates the problem.

Placing all students into on level a-g courses is equality, not equity.

When the board considered this change, there was an outcry from teachers that a robust academic MTSS was needed to ensure students were ready for these courses. This has still not happened.

Having a student feel overwhelmed with the content of a course, and not able to do well, dramatically impacts their social-emotional well being. When the shift was made, it was stated by the board president that a D in an a-g class was better than an A in a ‘reg’ class. Students and staff beg to differ. Students in a ‘reg’ class are met at their current academic level, allowing them the opportunity to experience success and have pride over their accomplishments. When they are enrolled in an a-g course for which they are not prepared, they feel run over, and hopeless which often leads to attendance and behavior issues.

Obtaining a diploma still matters. The state requirements are far less stringent, so SRCS students are currently being denied a diploma they could have qualified for if SRCS would have continued to offer the ‘reg’ courses. These courses that were available before this shift in policy began all met the state requirements.

It is time to review our results. When the switch was made the board president at that time promised that graduation rates and college attendance rates would increase. Is that what has happened? What are the current numbers of students on track to graduate for each current class? What has happened to the dropout rate? How has the attendance rate changed? How many students has this policy helped to qualify for admission to UC/CSU Colleges? How many students have not qualified for a diploma with these higher expectations? How were the results impacted by the IGPs? How many students utilized Cyber High or other alternatives to meet these requirements? Has the Panorama survey provided any information about how the stress of this requirement has affected our students’ emotional and mental well being?

E. DISCUSSION / ACTION ITEMS

E.1. (Action) Resolution Reaffirming Support for LGBTQIA+ Community

Summary

The District supports policies, practices, and curricula that honor and respect LGBTQIA+ students, staff, and their families, and ensures that our schools are safe and affirming spaces for all members of the community. Santa Rosa City Schools District shall engage in ongoing partnerships with LGBTQIA+ organizations and community leaders to provide educational workshops, resources, and mentoring opportunities for LGBTQIA+ students, fostering their personal growth and leadership skills.

How will campuses be made aware of the opportunities for our LGBTQIA+ students and allies springing forth from the ongoing partnerships the district will establish?

E.2. (Action) Approval of Santa Rosa City Schools LCAP

Summary

This is the tenth year of the Local Control Accountability Plan (LCAP).

Some Highlights of the revised LCAP including cost adjustments of more than $100,000.

1.19 TOSAs (+$155,000 to $1,300,000)
1.22 Increased FTE for Multi-Tiered Systems of Supports (MTSS) Intervention Counselors to include .50 FTE at each middle school (+$174,000 to $448,000)
1.27 Data and reporting systems and tools Grades 7-12 – Includes continuing secondary MAP Testing ($442,000)
1.30 New School Model/ Dual Immersion Program Expansion- 8 FTE to support EAHS and CCLA (+$175,000 to $800,000)
1.34 Multilingual Learners classroom support with new Multilingual Services Coordinator and continuing EL Specialists (+$150,000 to $651,000)
1.37 Supports for Increased Inclusive practices (maintaining ratios in Co-Taught classes (-$238,000 to $250,000)
2.3 Increased FTE for Family Engagement Facilitators to staff each school (+$140,000 to $1,364,000)
2.5 Maintain 9 Elementary Counselors (+$135,000 to $1,140,000)
2.7 Increased FTE for school based therapists to staff each secondary school (+$60,000 to $1,000,000 from COVID funds)
2.9 Social Emotional Learning supplies, curriculum and Professional Development (+$123,000 to $138,000)
2.10 Maintain two 0.80 + 1 new FTE SAFE Coordinators/Directors at District Office (+$200,000 to $343,000)
2.14 Increased FTE for Restorative Response Specialists to 1.0 FTE at each school, and an additional 1.0 FTE for comprehensive high schools (+$600,000 to $2,112,000)
2.15 Maintain 7 FTE Elementary Student Engagement Activity Workers (+$225,000 to $599,000)
2.16 Continuation of two Keeping Kids in School (KKIS) mentors and 2 family engagement facilitators to support continued improved student engagement, attendance and truancy concerns (+$145,000 to $245,000)
2.19 Increased FTE by two additional Campus Supervisors on each high school, one new campus supervisor position at each middle school, and one additional campus supervisor at Ridgway (+$840,856 – new)
2.20 Athletic/Sport Intervention – removed for 2022-2023
3.12 Ethnic Studies & Culturally Responsive Sustaining & Humanizing (CRSH) Education (-$146,000 to $250,000)
3.18 Alternative Education Leadership (-$259,000 to $108,000)
3.21 Provide training and professional development for Credentialed Staff includes a Tech Lead at each site with a $3,000 stipend. (+$100,000 – new)

Other funds are covering: summer programs, TOSAs, some data reporting systems, school-based therapists, Math redesign and early literacy PD.

Eliminated or reduced efforts include: Athletic Support/Intervention , Rooster Fellowship, PD, PreSAT, and 7-12 Collaborative Curriculum Design.

Key Metrics: ➢ expulsions and suspensions ➢ SEL survey data results ➢ ELA and math SBAC ➢ CTE pathway completion ➢ A-G criteria ➢ ELPAC ➢ Reclassification rates ➢ Ethnic Studies offerings and enrollment ➢ attendance rates ➢ family participation in district and site committees ➢ staff satisfaction with relevant and supportive professional development

Provided Summary of Metrics: SBAC, grades, attendance, off-track data, graduation rate.

Elementary School District = $7,538,293

High School District = $10,394,568

SRCS 2023-24 LCAP (Spanish)

SRCS 2023-24 LCAP

LCAP Every Student Succeeds Act (ESSA) Addendum

LCAP Every Student Succeeds Act (ESSA) Addendum (Spanish)

SRTA members await an update to the missing metrics that can be provided in the fall.

The LCAP has 37 metrics and 77 actions which seems overwhelming to implement in a year.

Goal	1	2	3	Total
Metrics	23	10	4	37
Actions	37	20	20	77
Total	60	30	24	114

The hiring for a significant number of additional positions in time to train before the school year begins seems difficult given the high number of unfilled positions. What is the back up plan?

SRTA members await the unveiling of a new systemic approach to reviewing, rewriting and vetting the next LCAP.

E.3.- E.6. (Action) SRCS Charter LCAPS

CCLA 2023-24 LCAP Supplemental and Concentration Grant funding in the LCAP -$1,947,804.00

Title 1 funding-$168,150.86

Total = $2,115,954.80

SRACS 2023-24 LCAP Supplemental and Concentration Grant Funding in the LCAP year – $28,455.00

SRCSArts 2023-24 LCAP Supplemental and Concentration Grant Funding in the LCAP Year – $264,518

FACS 2022-23 LCAP Supplemental and Concentration Grant Funding in the LCAP year $256,322

SRTA members at these sites are encouraged to familiarize themselves with these plans.

E.7. (Action) Adoption of Santa Rosa City Schools Budget for 2023-24

SART Strategic Plan 23-24

SRCS 2023-24 Budget

SRTA supports the need for significant changes to the pay of our CSEA brothers. The upcoming negotiations must make meaningful movement towards liveable wages. This must be prioritized in our budget.

As always, the three year forecast is disastrous, requiring $20 million in ongoing cuts to have an ending balance of $20 million.

Since SRCS has not yet created a plan for spending the Arts, Music, and Instructional Materials Discretionary Block Grant, how have these funds been incorporated into the budget? What happens to the money allocated for 2022-2023 that was not spent?

How do unfilled positions impact the budget? How much is paid in overtime to perform these jobs? How much is spent on contracts to perform these duties? What is the net financial effect of not being able to attract and retain the needed workforce?

There is a need for transparency around Charter School funding. Are all charters treated the same way? How are the transfers of indirect costs calculated? The Charter Schools Reserve Fund summary appears to have under calculated the total of these contributions by $1,750,440. What are charters expected to self fund? How are the costs of Special Education funded for our charters? What qualifies a charter for funding from the district LCAP? Would it make sense for the Arts Charter to become a magnet school instead of a charter?

2023–2024	FACS	CCLA	Arts	Acc Charter	Total
Total Revenues	$5,204,000	$11,271,872	$4,349,996	$1,306,470	$22,132,338
Total Expenses	$5,399,128	$12,007,813	$4,636,838	$1,296,741	$23,340,520
Services +	$339,875	$840,163	$235,134	$117,374	$1,532,546
Transfer of Indirect Costs	$392,046	$1,190,427	$0	$167,967	$1,750,440
% of expenses forIndirect costs	7.3%	9.9%	0.0%	13.0%	7.5%
Net Change (2023-24)	-$195,128	-$735,941	-$286,842	$9,729	-$1,208,182
End balance (2025-26)	$209,689	$183,828	-$320,615	$62,120	$135,022

E.8. (Discussion) Parcel Tax Survey Results

Summary

A parcel tax is one tool that can help address funding shortfalls by providing financial resources to support programs and services such as academic programs and support, Career Technical Education (CTE), maintaining small class sizes, and offering competitive compensation to attract and retain the best teachers and staff. The presentation will be shared during the Board meeting and uploaded to the minutes.

SRTA understands that a Parcel Tax is considered ‘ongoing funds’ and can be used for ongoing expenses such as compensation. The survey is expected to guide the language of the measure, which is expected to be on a 2024 ballot.

An agreement about the impact of the Parcel Tax on SRCS salaries would go a long way to igniting a groundswell of support from the SRCS workforce. CSEA 75 negotiations are currently underway. The general expectation is that this will not result in liveable wages for these workers, and that our students will continue to suffer because of unfilled positions.

E.9. (Action) Revision of the English Learner Master Plan

Summary

This plan provides guidance and tools for educators, families, and community members to ensure a consistent and supportive educational experience for the academic success of all Multilingual Learners within the district.

SRTA celebrates that SRCS is finally ready to implement an EL Master Plan addressing the many needs of our MultiLanguage learners with dedicated funding and a department to support the efforts. The following points are included in this plan.

23-24 develop and submit an a-g ELD course for Long Term English Learners
Additional mental health services for Newcomers with trauma
World House Program for Newcomers housed at CCLA and EAHS
Students must meet district reclassification criteria as outlined in Administrative Regulations 6164.8 which is NOT posted on Simbli.
Site LARC teams will monitor RFEP student progress two (elementary) or three (secondary) times a year, addressing support needs for students though MTSS.
Site ELAC and district DELAC members will be trained.
Efforts will be made for increased parental communication.
ELD instructional schedules are due during the first three weeks of school.
PD is prioritized.
There will be annual program assessments.
The plan will be updated annually.

It appears that accepting this plan changes the reclassification requirements of the district.

E.10. (Action) Educator Effectiveness Block Grant for 2021-2026

Summary

The SRCS Educator Effectiveness Funds (EEF) Block Grant allocated $3,443,208 for the 2021-2026 school years. $260,833 of this is for SRCS Charter Schools.

The areas of focus for the remaining 3 years of the grant (2023-24 through 2025-26) are:

Teacher, counselor, and administrator support, including intern credential program and administrator induction
Professional learning through workshops, conferences, seminars, and district professional development days
Mathematics, TK-12
MTSS, Restorative Practices, PBIS, Social Emotional Learning & Well-Being
Literacy across content areas
English Language Acquisition and Development for Emergent Bilinguals

New items for 2023-24 include

explore Thinking Classrooms in Mathematics for enhanced learning, 4-12
Specially Designed Academic Instruction in English (SDAIE) training
provide training to staff in Restorative Practices and Positive Behavioral Interventions (PBIS)

Eliminated support from these funds for:

NSCOE Induction
Ethnic Studies Cohorts

SRTA is disappointed that SRCS is not utilizing part of these funds to re-establish the Peer Assistance and Review (PAR) program which is Article 10 of the Collective Bargaining Agreement between SRTA and SRCS. With the difficulty attracting and retaining highly qualified staff, these funds could provide support to assist educator improvement instead of releasing them.

E.11. (Action) Acceptance of the Safety Advisory Round Table (SART) Strategic Plan

Summary

Some estimated costs of action recommendations from the Strategic Plan include, but are not limited to:

$138,075.00 – Social Emotional Learning Curriculum (Toolbox for elementary, Wayfinder for secondary), training, and extra duty compensation
$686,700.00 – Increased FTE by two additional Campus Supervisors at each high school, one new campus supervisor position at each middle school, and one additional campus supervisor at Ridgway
$190,894.00- Increased FTE for school-based therapists to staff each secondary school
$1,363,632.06 – Increased FTE for Family Engagement Facilitators to staff each school
$621,892.35 – Increased FTE for Multi-Tiered Systems of Supports (MTSS) Intervention Counselors to include .50 FTE at each middle school
$2,112,000.00 – Increased FTE for Restorative Response Specialists to 1.0 FTE at each school, and an additional 1.0 FTE for comprehensive high schools
$140,000.00 – Risk Assessment for Facilities
$1,300,000.00 – Remodel of some high school bathrooms

E.12. (Action) First Read, and Possible Waiver of Second Read, of Board Bylaw 9250

Summary

This annual item is to revise Board Bylaw 9250 increasing the stipend for board members by 5% to $510.51 per month for an annual total of $6,126.12 for each Board member. Combined total compensation for all Board members would be $42,882.84.

Redline Policy

Clean Copy Policy

SRTA supports this annual improvement which makes running for Trustee a possibility for more people.

E.13. & 14. (Action) Oral Recommendation Regarding Assistant Superintendents of Educational Services and Human Resources Salary and Fringe Benefits

Summary

The salary for these Assistant Sups are being augmented from $172,706 to $187,697 representing an 8.68% raise, while the certificated staff negotiated a 4.5% raise.

This includes appointing Dr. Vicki Zands to Asst. Sup. of HR.

Asst. Sup. Ed Services Contract

Asst. Sup. HR Contract

This percentage disparity does not show equity in practice. On the contrary, it represents SRCS supporting a growing wage gap.

When the top administrator salaries for SRCS were significantly raised a few years back the board promised significant gains for everyone else. Is a significant raise on the table to work towards righting the CSEA salary schedule so we can retain and attract these folks crucial to serving our students?

F. CONSENT ITEMS

F.2. Approval of Personnel Transactions

EdJoin shows a total of 133 current postings for 258 job vacancies for SRCS.

There are 59 certificated openings (ten less than the last meeting), and 5 certificated management openings (two less than the last meeting). There are 194 current classified openings (fifty-two more than the last meeting), and no classified management positions (the same as the last meeting.)

SRTA bids farewell to these additional nine members resigning taking thirty-eight years of service and experience between them: Laura Aramendia (SLES), Kelsey Krehbiel (EAHS), Kristen O’Connor (CCLA), Nikki Hernandez (ABES), Lana McNamara (RHS), Diane Chira (HLES), Alysia Utroske (HLES), Tom Gutsch (SRHS) and Athena Karavolos (MCHS). We wish you well with your future endeavors. To date there are 63 certificated resignations.

Congratulations to Michelle McKay (JMES) who is retiring after eighteen years of service to our students. To date there are 36 certificated retirements.

SRTA welcomes eighteen folks aboard for next year: Danielle Griffin (PHS), Sharon Whisman (SPSV), Guillaume Burel (SPSV), Erin Burleson (SPSV), Constance Freeman (SPSV), Benjamin Saxe (SPSV), Damien Mason (EDSERV), Racheel Spector (EDSERV), Elizabeth Turner (SLES), Dora-Aldina Chavarria Valdivia (CCLA), Matthew Bowker (MCHS), Tara Hochstadt (EDSERV), Sarah Scrivano (MCHS), Meryl Blomseth (JMES), Megan Hulett (ALES), Susan Linder (ALES), Katherine Turtle (SPSV) and Gretchen Werner (RVMS).

SRTA members bid a fond farewell to Executive Director Kelley Dillon. We also acknowledge the resignations of Dr. Principal Kimberly Clissold (SRHS), Asst. Principal Randy Burbank (MCHS), and Asst. Principal Patricia Delzell (HCMS). Sixty-eight years of service and accumulated wisdom leave SRCS with these departures.

Administrative moves of note include the promotions of Dr. Vicki Zands to Asst. Sup of HR and Donna Candelaria to Principal (RHS). Welcome to Facilities Project Manager Catherine Gotfrid and AP Lindsey Apkarian (MCHS). Nicolas Ruiz is a new supervisory hire (SBTherapist/Social Worker.)

SRTA members are concerned about the continued turnover rates of administrative staff. Forward progress is diminished while new folks figure out the lay of the land.

This month’s changes to classified staff include three promotions, one new hire, five resignations, and one retirement. There is a net loss of five folks while advertising for an additional fifty-two, bringing the number of open classified positions to 194. This exemplifies the problem we have in attracting and retaining our classified workers.

Our Special Ed Aides are paid $19.20 per hour to start. We are unable to attract applicants to this crucial job. However, an interested party can go to a subcontractor hired by SRCS and fill that same position for $28 per hour. The expense for outside contractors is far greater than that. How many such inefficiencies are systemic to SRCS practices?

F.5. Approval of Contracts

Summary

#	Provider	Cost	Description
District
16	Fagen, Friedman & Fulfrost (F3)	$780,000	Legal Services provided for general SRCS business and Bond related issues for about $400/ hour.
17	Raizes Collective	No Direct Cost	Provides artists to work with Restorative Specialists to build a bridge with students via artisc, cultural and environmentally focused workshops
18	School Services of California	$7,584	Provides legislative services.
20	Mooiman Consulting	$10,000	Positive Behavioral Interventions & Supports and Restorative Practices through $500 2-hour webinar training and $250/hour coaching for new and veteran staff.
21	Restorative Resources	$8,000	Includes training on restorative practices and providing restorative services to staff.
22	Laco and Associates	$45,000	HCMS, ABES and MCHS Solar Array Inspections. Contracts contain hourly rates without summative project amounts.
23	Informed K12	$38,078	For the creation of 5 online forms per 2 month period with unlimited access to all forms is included. It is time for automation of the process for collecting overages when there are too many students enrolled in a class. Expecting an overworked teacher to submit detailed paperwork to get paid when all the information is in the SIS is absurd.
28	Support Our Students	$29,000	Provide up to 12 Therapy sessions for up to 25 staff at $100 per session. Staff will also pay a sliding scale fee. Provider will support outreach efforts through attending two staff meeting presentations about services, providing program flyers with contact information. (When should sites expect this outreach?)
29	Nelson Staffing	$185,000	Temp to hire workers for CNS. 6 of nine workers were hired last year. There is a 65% mark-up above the employee rate for this service, and 25% of the annual salary in a conversion fee for employees that are hired. If someone is hired after 6 months SRCS pays Nelson $24,000. Is this the most efficient way to attract and retain a CNS workforce?
Secondary
3	Cyber High	$65,139	Based on last years numbers, this online Cyber High curriculum costs about $53 per course completed by a student. The budget for this credit recovery program also includes something in the neighborhood of 500 hours of extended day pay for facilitators at each site. Students appreciate the chance to get credits on their transcripts, but do not report learning curriculum with this platform.
10	Petaluma City Schools – North Bay STEM Teacher Residency Program	$16,111	This program operates under a $247,000 grant to increase the number of STEM teachers. A system of evaluation and transparent communication is necessary to reduce systemic hiccups in the hiring process for sites.
11	Sonoma State University – North Bay STEM Teacher Residency Program	$19,988	see above
19	Albert.io/Learn by Doing	$12,034	Provides 852 student licenses for AP support materials @ $14.12 per student. This is for 153 students more than used the program last year.
24	Vista Higher Learning	$21,080	6 year license for AP Spanish curriculum for 80 students at $251 each.
26	Recycle Change	No Direct Cost	Provides a pilot clothing collection bin
27	Rosetta Stone LLC	$23,000	Provides 230 student licenses at $100 each for online platform to support language acquisition for Newcomer students
Elementary
1	Code to the Future	$33,000	Provide 16 days of support to Biella at $2,063 per day for this contract from 2018.
4	Lexia	$128,200	Each of 9 site licenses are $13,800 for this reading instruction platform, plus a $4,000 district partnership fee. Can teachers have the option of using this as a singular monitor for student improvement in reading?
5	McGraw Hill	$87,307	One year of Everyday Math online access is $22.50 per K-5 student, and $114 per teacher.
8	Play Marimba!	$42,200	Instrument rental and curriculum for adding marimba to the music blitz.
9	Community Action Partnership Sonoma	$150,000	For Abriendo Puertos and Pasitos Parent-Child Education Programs which 160 families are reported to have attended last year. Those families have been shown to increase the number of times they read to their children per week. This is at a cost of over $900 per family.
14	Learning A – Z	$79,034	Raz and Science A-Z licenses for 230 classrooms @ $318 each. 2 PD sessions are included.
25	Lexia Learning Systems LLC	$136,200	It is unclear how this contract overlaps with #4 above. This appears to provide 8 site licenses for $14,900 and 130 student licenses at $100, plus a $4,000 district partnership fee for emergent learners language acquisition.

Total value of contracts = $4,179,805

Sample Summer Schedule

F.6. Approval of Expanded Learning Opportunities Program (ELOP) Plans

Summary

Provide access for all TK-6 unduplicated students (English Learners, those who qualify for Free/Reduced Lunch and Foster Youth) including migrant students whose parents request comprehensive after-school and intersessional opportunities. This includes inhouse SRCS childcare, Boys and Girls Club, the SRCS Migrant Ed Department, and others.

Cost: $6,289,908

Presentation

FACS ELOP

Arts Charter ELOP

CCLA ELOP

SRACS ELOP

District ELOP for 9 elementary sites

This does not include a definitive list of what is offered where and by whom. See item F-8 for more site specific details.

F.7. Approval of School Plan for Student Achievement

Summary

School Site Councils (SSC) develops the School Plan for Student Achievement (SPSA) along with any applicable school advisory committee. They are expected to evaluate the effectiveness of the planned activities at least annually.

Elementary School SPSAS	Title I Cohort	23-24 Title 1 Allocation$635,278.92	23-24 LCFFAllocation	Total Title I and LCFF combined allocation	Change from 22-23
Abraham Lincoln	SWP	$92,230.98	$141,212.64	$233,443.62	$59,083.08
Albert F. Biella	SWP	$55,071.82	$77,726.80	$132,798.62	-$20,148.07
Brook Hill	SWP	$83,920.66	$121,625.70	$205,546.36	-$5,341.41
Helen Lehman	SWP	$89,271.22	$155,451.99	$244,723.21	-$17,505.39
Hidden Valley	NE	$0.00	$60,750.29	$60,750.29	-$4,178.73
James Monroe	SWP	$82,983.90	$138,981.80	$221,965.70	-$31,270.07
Luther Burbank	SWP	$74,813.94	$116,906.82	$191.720.76	-$7,745.82
Proctor Terrace	NE	$0.00	$55,775.35	$55,775.35	$6,236.12
Steele Lane	SWP	$104,585.95	$168,743.78	$273,329.73	$49,882.88
Total		$582,878.47	$1,037,175.17	$1,428,332.88	$29,012.59
Secondary School SPSA	Title I Cohort	23-24 Title 1 Allocation$726,686.77	23-24 LCFFAllocation	Total Title I and LCFF combined allocation	Change from 22-23
Elsie Allen High	SWP	$99,730.07	$191,142.32	$290,872.39	-$47,130.60
Herbert Slater Middle	SWP	$72,546.70	$118,976.61	$191,523.31	$33,268.73
Hillard Comstock Middle	SWP	$48,112.49	$83,507.53	$131,620.02	-$39,268.13
Maria Carrillo High	NE	$0.00	$109,894.31	$109,894.31	$15,981.39
Montgomery High	SWP	$130,168.48	$207,295.77	$337,464.25	$13,876.91
Piner High	SWP	$137,152.58	$228,886.40	$366,038.98	-$25,671.78
Ridgway High	SWP	$25,285.90	$41,617.24	$66,903.14	-$41,067.02
Rincon Valley Middle	NE	$0.00	$68,921.00	$68,921.00	$13,317.55
Santa Rosa High	SWP	$148,880.85	$233,597.09	$382,477.94	$36,137.45
Santa Rosa Middle	SWP	$64,809.70	$100,847.74	$165,657.44	$41,599.01
Total		$726,686.77	$1,384,686.01	$2,111,372.78	$1,043.51

SRTA members are encouraged to familiarize themselves with their site plan, linked above.

F.8. Approval of The Boys and Girls Club of Sonoma – Marin For Expanded Learning Programs

Summary

This is to provide after-school, expanded learning programs to approximately 1,475 students at 11 sites (9 elementary, 1 K-8 and 1 middle) for the 2023-2024 instructional school year.

Cost: $3,677,770

F.9. Approval of Abigail Bates Math Consultant Contract on Building Thinking Classrooms

Summary

Abigail Bates will provide 5 professional learning sessions to middle school and Math 1 teachers and leaders on the 14 Teaching Strategies outlined in Peter Liljehdahl’s research on Building Thinking Classrooms, make connections to the growth mindset work on complex instruction by Dr. Boaler and support them with leadership moves to support implementation of the practices in their classrooms. Cost $9,000

California Department of Education CHYA

F.10. Approval of Health Sex Ed Advocates for Youth 3Rs Curriculum

Summary

3 Rs: Rights, Respect, Responsibility curriculum for use in delivering the California Healthy Youth Act (CHYA) for middle school science courses and high school PE courses. There is not a contract attached, just an Addendum.

Estimated costs for ongoing teacher training, materials, and printing is $11,000 for the first year and $3,000 yearly for each subsequent year.

Ed Code: 51930-51932

MS Compliance Assessment Tool

HS Compliance Assessment Tool

CHYA Facts

Cardea Addendum

Health/Sex Education Cardea Training

Additional Training Support
3Rs Curriculum Pilot Teacher’s Feedback

This appears to be in addition to the $17,150 spent this last year on teacher training.

F.11. Approval of Job Description and Memorandum of Understanding Regarding Reclassification to New Position of Lead Technology Assistant

Summary

This new position and job description are because this employee was performing work beyond the scope of their current assignment as Technology Assistant. The district and CSEA 75 membership negotiated and agreed to CSEA 75 22-23 #9 MOU Lead Technology Assistant.

CSEA Lead Tech MOU

Lead Tech Job Description

SRTA members support this change, and attest that site library techs deserve similar recognition for the impact that dealing with one-to-one technology has made to their workload.

F.12. Approval of Job Description for Production Chef, Child Nutrition Services

Summary

This is a 12-month, Classified Scheduled Management position with 242 workdays.

The Production Chef will oversee, supervise and review the Central Production Kitchen’s daily operations.

Production Chef Job Description

F.13. and 14. Approval of Job Descriptions

Job Description The Assistant Custodial Manager will provide direct supervision night custodians.

Job Description Coordinator, Safety and Risk Management has been revised from the previous job description of Director of Risk Management and Safety.

F.15. Approval of 2023-2024 Scheduled Management Salary Schedule with 4.5% Increase

Summary

The fiscal impact to the Scheduled Management Salary Schedule with a 4.5% increase matching SRTA) will be $1,904,118.54.

23-24 Scheduled Management Salary Schedule

F.16. Approval of Teamtailor Service Contract

Summary

Teamtailor will enable SRCS to set up a robust career site, customized by Job Category, that will also push out our recruitment advertisements to many platforms frequented by Classified jobseekers. This is an initial 14 months contract at $15,000.

F.17. Approval of Paradigm Healthcare Contract for Medi-Cal Reimbursement

Summary

School districts bill state Medi-Cal for medical treatments provided to students. The current contract reflects administrative fees not to exceed 7% of the interim approved claim value with an annual fee of $7,021.50 for basic EHR features, allowing providers to document screenings, assessments, treatments, and consultations.

2019-2023 SRCS Data

F.18. Approval of California Indian Museum and Cultural Center Contract to Help with Professional Development and Curriculum Writing for Teachers in Connection to Ethnic Studies

Summary

The CIMCC will support both elementary and secondary teachers in building a decolonized curriculum. The CIMCC will work 3 days with elementary teachers and 4 days with secondary teachers. This $8,000 to support 7 days of professional development and curriculum writing

F.19. Approval of 2023-2024 Instructional Minutes

Summary

Education Code requires districts to provide an instructional year of 180 days. It further stipulates the minimum number of instructional minutes required each year.

Elementary Minutes

Charter Minutes

Middle School Minutes

High School Minutes

Site	K	1-3	4-6	7-8	9-12
Minimum	36,000	50,400	54,000	54,000	64,800
Lincoln	44,400	54,054	54,054
Biella	44,360	54,155	54,155			* 1 is 157 fewer minutes
Brookhill	42,800	54,192	54,192
Lehman	44,400	54,115	54,115
Hidden Valley	43,644	54,079	54,115
Monroe	45,975	54,075	54,075
Burbank	44,440	54,760	54,760
Proctor Terrace	42,960	54,010	54,010
Steele Lane	42,800	54,152	54,152
SRACS			54,290
Arts Charter	46,240	52,990	54,340	54,500		* 6 is 160 more minutes
FACS	47,219	54,524	54,524
CCLA	45,844	54,619	54,619	56,129
Slater				55,520
RVMS				54,290
SRMS				54,750
EAHS					65,125
MCHS					64,812
MHS					64,860
PHS					65,054
RHS					61,977	* Actual requirement not stated
SRHS					64,870

SRTA members are advised to peruse their site info for bell schedule and minute information.

F.20. Approval of Multiple Site Memorandum of Understandings with Santa Rosa City Schools and Santa Rosa Teachers Association Regarding Bell Schedules, Instructional Minutes and Prep Periods

SRTA members are advised to be aware of any current MOU for their site.

F.21. Approval of Agricultural Career Technical Education Incentive Grants

Summary

The District has Agriculture programs at Elsie Allen High School and Santa Rosa High School. The Agricultural Career Technical Education Incentive Grant supplies a major source of funding for the two programs. Grant funding has been used to support student participation in Career Technical Student Organization (FFA) leadership activities, professional development for the Agriculture Science teachers and the purchasing of instructional materials.

SRHS Ag Grant

EAHS Ag Grant

F.22. Approval of Proposal for Construction Services on the Montgomery HS Sanitary Sewer Project

Summary

This will temporarily fix areas where the sewer line has sunk. If the proposed two-story building moves forward as part of the Facility Master Plan, the permanent repairs to the sewer will be included in plan updates. Cost: $29,588.

Quote

F.23. Approval of Proposal for Construction Services on the Montgomery HS Restroom Window Replacement Project

Summary

Four restrooms at Montgomery HS contain old aluminum windows, which the District desires to replace with new windows with obscure glass. Cost: $32,000.

Bid

F.24. Approval of Rincon Valley Middle School Architectural Drawings Through Schematic Design

Summary

Approving designs for this project now allow for the completion of the remaining design phases, followed by project construction in the summer of 2024. The scope of work includes schematic design drawings for re-roofing, skylight, and HVAC unit replacement. Portable classrooms are not included in the scope of work. Cost: $254,791.00

How much re-roofing of this site is covered by this contract? Past roofing contracts have actually been very limited, mostly covering the replacement of roof jacks for the new HVAC units.

F.25. Approval of Quattrocchi Kwok Architects proposal for the Burbank Roofing and HVAC Project

Cost $443,210

Revised Agreement

F.26. Amendment to the Quattrocchi Kwok Master Planning Contract for the Addition of a Security and Threat Assessment for All Campuses

Summary

Guidepost Solutions will perform the additional work as a consultant to QKA, and their work will be incorporated into our Facilities Master Plan. This includes a physical security site assessment of the schools to provide a baseline for recommendations. At each facility, the assessment will include an environmental review of the neighborhood, a Crime Prevention Through Environmental Design (CPTED) assessment, and an on-site physical security assessment of existing infrastructure, including access control, security procedures, video surveillance, communication systems, and other factors. This will include on-site observation of each school from drop-off through pick-up as well as after dark.

Cost $140,000

F.27. Approval of the Proposal from Facility Advisors for the FIT Reports

Summary

Purchasing this software will allow SRCS Staff to prepare this report in-house rather than have a third party come in and complete this report. Initial Cost: $15,491

Quote

SRTA appreciates that this will save money. SRCS will benefit from annually evaluating facilities with integrity. All district facilities should be included to keep abreast of any areas of concern.

F.28. Award bid for the Albert Biella ES Multi-Purpose Roofing Project

Summary

This roof was not a part of the roofing and HVAC work that was performed in 2017. The scope includes removal and reinstallation of existing HVAC units, and roofing of the MPR and Classroom 3, to occur in Summer 2024.

Bond Funds Measure L- $128,766.00

F.29. Approval of the Proposal for Design Services for the Districts Furniture Standards

Summary

This is to establish Furniture Standards for implementation across the district preparing for a contract for furniture in August of 2023. Cost: $67,750

SRTA members appreciate the addressing of furniture needs. To date the district has expected sites to pick up the cost for replacing items, and there isn’t sufficient funds to meet the needs.

Is the intention that all furniture in the district will be replaced at once? How will SRCS handle replacing items that are damaged in the future?

F.30. Approval of Resolution 2022/23-79 for the Declaration of Obsolete Items/Equipment and Authorization to Sell, Dispose, and/or Donate

Summary

This is to declare approximately 3,850 non-operable/unsupported electronics and miscellaneous items/equipment as obsolete and of insufficient value and authorize staff to sell, dispose, and/or donate the equipment. 2314 Chromebooks are included.

List

F.31. Notice and Approval of the Removal/Recycle of Unusable, Outdated, and/or Damaged Instructional Materials and Textbooks

Summary

This removes/recycles approximately 9,200 unusable, outdated and/or damaged instructional materials and textbooks.

List

SRTA members appreciate that this is not an item to censor books!

F.32. Approval of the Use of Piggyback Bids/Contracts (CMAS, NASPO, Co-Ops) for the 2023-24 School Year

Summary

This authorizes staff to use available pre-negotiated contracts for the procurement of eligible items to save cost and time.

Public Contract Code

F.33. Designation of Authorized Signer for the State Allocation Board/Office of Public School Construction Associate Superintendent Business Services

Summary

Associate Superintendent Business Services Lisa Cavin will replace Richard Edson as a District Representative.

F.34. Resolution 2022/23-80 Acknowledging Five Certifications Required to Submit Funding Applications to the Office of Public School Construction

Summary

The required school board resolution which recognizes that state funds are limited with no guarantee of eligibility.

F.35. Resolution 2022/23-81 Appointing Representative and Alternate to RESIG Executive Board

Summary

Appointment of Lisa Cavin (with Joel Dontos as alternate) to replace Michael Shephard as the SRCS representative on the RESIG Executive Board.

Demographics Analysis and Enrollment Projections Study

F.36. Authorization for the Superintendent or Designee to Award the Contract for the Rincon Valley MS HVAC Project Prior to the August 9, 2023 Board Meeting in Order to Maintain Schedule

G.1. Approval of Minutes

June 14, 2023 Minutes Pages 12 – 28 is the draft of the SART Strategic Plan

I1. Future Board Discussion Items

SRTA Members are encouraged to prepare for the upcoming agenda items.

COVID Updates (~~6/14/23~~ 8/9/23)
VAPA Program Highlights (8/9/23)
45 Day Budget Revision (8/9/23)
Recognition of Community Organization Partners (8/9/23)

SRTA looks to the future scheduling of the following items:

Site Safety Plans
Resolution Recognizing Administrative Professionals (~~5/10/23~~)
Safety (board statement on 3/8/23 that this will be a future item)

What are the steps for intervening when a student creates a disruptive and/or unsafe situation for other students and staff?

Current practices seem to protect bullies and tolerate intimidation without intervention, leaving the remaining students feeling unsafe and vulnerable. This also sends a clear message to students that this type of alarming behavior is acceptable and will not have consequences.

What is the current discipline policy and process? When are police contacted? How is SRCS keeping track of contacts with the police in order to be able to address the underlying issues?

What are the consequences for cutting a class? Students not experiencing any repercussions are wandering our campuses instead of attending classes. This can lead to unsafe conditions for other students as well as serious learning loss.

An audit of the programs for students with special needs is called for. Have we been able to attract and retain the necessary employees to run these programs effectively?

What anti-bullying efforts are we implementing?

How many students are not coming to campus because they don’t feel safe? It is a hardship on teachers to provide independent study.

A-G Program Review (board request 8/10/22, and again on 6/14/23)

What systemic measures are in place to offer academic support K-12 to increase A-G success? What metrics are being used to evaluate these efforts?

Results of Developer Fee exploration
SRACS Accelerated Charter Material Revision Request (delayed)
Deferred Maintenance Update and Future Planning (~~7/27/22 8/24/22~~)
Review of Math grades and progress including demographic data (board request)
SCOE Unification/Redistricting Report (on option #1)
Staff Housing support program from the proceeds of Fir Ridge
Open Enrollment Policy Update
Student Voice Policy
Dress Code Policy
BEST Plus Update

I.4. Facilities Master Plan (FMP) Update

Summary

This update contains the results of an enrollment projection study showing SRCS losing 2000 students during this decade.

Update

SRTA is concerned with the projection of losing 80 students at Ridgway High School. The need for alternative placements to a comprehensive site has consistently surpassed the capacity of the site.

SRCS Board Meeting Agenda Analysis – 6/14/2023

BOARD MEETING

Santa Rosa City Schools

June 14 , 2023

4:00 p.m. – Closed Session

6:00 p.m. – Open Session

Hybrid: Zoom/Santa Rosa City Hall Council Chambers (100 Santa Rosa Ave.)

*** streamed ***

A live link will be posted on the SRCS website (link).

Closed Session Items:

A.1. Public Comment On Closed Session Agenda Items. To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.

B.1. Public Employee Appointment/Employment (Position to be filled: Principal)

B.3. Conference With Labor Negotiator (Name of designated rep attending: Michael Shepherd (SRCS); name of organization: SRTA/CSEA

B.4. Conference With Legal Counsel – Existing Litigation (Case name: SCV – 273000; SCV – 272273)

B.5. Conference With Legal Counsel – Anticipated Litigation (Number of potential cases: 2)

B.6. Student Readmissions (Case Nos: 22/23-05, 22/23-06, 22/23-07, 22/23-15, 2022/23-24)

B.7. Student Expulsions (Case Nos: 22/23-43, 22/23-44)

C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

C.7. Special Presentation for 2022 – 2023 Santa Rosa City Schools Retirees

This year’s retirees represent classified, certificated, and administrative staff. Altogether, our 55 retirees represent over 1058 years of service to our students, staff, and community. There are two administrators, 18 classified and 35 certificated retirees. SRCS thanks each of them for their dedication, passion, and service.

SRTA recognizes the incredible contribution of our members to our community throughout their careers.

First Name	Last Name	Current position	Site/Dept
Cheryl	Allen-Ruhl	Teacher, Elementary	Hidden Valley Elementary
Tamara	Baganz	Speech Language Pathologist	Special Services
Beverly	Barron-Stolcz	Teacher, Elementary	Steele Lane Elementary
Stephen	Beebout	Teacher, High School	Montgomery High
Scott	Beiswanger	Teacher, High School	Elsie Allen High
Tina	Boaz	Speech Language Pathologist	Special Services
Kevin	Costello	Teacher, High School	Santa Rosa High
Karen	Coster	Teacher, High School	Piner High
Paul	Drake	Teacher, Elementary	Hidden Valley Elementary
Alison	Duke	Teacher, High School	Montgomery High
Lynn	Duri	Teacher, Elementary	Albert Biella Elementary
Kenneth	Emery	Teacher, High School	Maria Carrillo High
Sally	Fogg	Teacher, Middle School	Santa Rosa Middle
Susan	Gallegos	Teacher, Secondary	Santa Rosa High
Robert	Harbaugh	Teacher, High School	Maria Carrillo High
Mary Susan	Hoberg	Teacher, High School	Santa Rosa High
James	Holland	Teacher, High School	Montgomery High
Christine	Knight	Teacher, Middle School	Rincon Valley Middle
Rosy	Laden	Teacher, High School RSP	Montgomery High
Lori	Lapham	Teacher, Elementary	Luther Burbank Elementary
Robert	Lipman	Teacher, Elementary	Hidden Valley Elementary
Leslie	Loopstra	Teacher, Elementary	SR Accelerated Charter
Vilia	Mangelsdorf	Teacher, High School	Santa Rosa High
Suzanne	Martin	Teacher, Elementary	Hidden Valley Elementary
Robert	Oliver	Teacher, Elementary	Helen Lehman Elementary
Roger	Page	Teacher, Elementary	James Monroe Elementary
Steven	Salkovics	Teacher, High School	Montgomery High
Lori	Schoffstall	Teacher, Middle School	Santa Rosa Middle
Robert	Spillane	Teacher, Elementary	Hidden Valley Elementary
Cynthia	Stallard	Teacher, Middle School	Santa Rosa Middle
Amy	Stevens	Teacher, High School	Montgomery High
Elaine	Stone	Teacher, High School SH	Special Services
Annette	Thomason	Teacher, High School	Montgomery High
Kathryn	Vyenielo	Secondary Counselor 195	Ridgway High
Steven	Williams	Teacher, Elementary	SR Accelerated Charter

C.8. Public Comment on Non Agenda Items

Recent teacher comments:

We need to implement meaningful, immediate consequences to students who are holding our classrooms and campuses hostage. Restorative practices should be a component of this, but removing site privileges and school suspensions are paramount.

I am looking for other districts that take all years of experience. I have to take care of myself as I near the end of my career. I still like teaching. I just don’t like who I work for now.

SRTA is currently working to survey our members on their level of concern regarding SAFETY on our campuses. Early results show a strong sentiment toward taking collective action.

C.9. Audry Rauh, Student Board Member Loyalty Oath of Office

D.3. The Superintendent’s report will include an update on the Safety Advisory Round Table (SART)

E. DISCUSSION / ACTION ITEMS

E.1. (Discussion) A-G Completion Improvement Grant Plan Update

Summary

SRCS A-G Improvement Grant Plan was allocated $1,409,215 in funding for expenditure for the 2021-26 fiscal years to expand opportunities for students to graduate from high school with A-G eligibility requirements completed for admission to the CSU and UC system, which requires a C or better in courses. SRCS is focusing on helping students complete A-G course requirements by providing comprehensive math supports and interventions through staffing allocations across our comprehensive high schools.

In 2022, 22% of SRCS graduates met a-g criteria. CDE Data for SRCS a-g Completion shows students in the combined four- and five-year graduation rate by student group who met the University of California (UC) or California State University (CSU) a-g criteria with a grade of C or better (or Pass).ersity (CSU) a-g criteria with a grade of C or better (or Pass).

Grant recipients must report to the State Superintendent of Public Instruction by December 31, 2023, detailing how they are measuring the impact on the A-G completion rate.

A-G Completion and Improvement Grant plans for 2023-24:

1. MHS, MCHS, EAHS will utilize funding to enact site-based direct support and intervention to students.

2. Additional support will be provided to SRHS and PHS in the form of a Math Intervention TOSA, Teacher on Special Assignment, to provide direct support to students.

3. Additional funding will be used to identify systemic improvements to further increase A-G completion.

A-G Grant

The Math Steering Committee expressed concern about hiring enough full time math teachers for our campuses. It does not make sense to have a full time Math Intervention TOSA if there is an unfilled position at one of our sites.

E.2. (Discussion) Educator Effectiveness Funds (EEF) Block Grant Plan Update

Summary

The SRCS Educator Effectiveness Funds (EEF) Block Grant allocated $3,443,208 for the 2021-2026 school years. $260,833 of this is for SRCS Charter Schools.

The areas of focus for the remaining 3 years of the grant (2023-24 through 2025-26) are:

Teacher, counselor, and administrator support, including intern credential program and administrator induction
Professional learning through workshops, conferences, seminars, and district professional development days
Mathematics, TK-12
MTSS, Restorative Practices, PBIS, Social Emotional Learning & Well-Being
Literacy across content areas
English Language Acquisition and Development for Emergent Bilinguals

New items for 2023-24 include

explore Thinking Classrooms in Mathematics for enhanced learning, 4-12
Specially Designed Academic Instruction in English (SDAIE) training
provide training to staff in Restorative Practices and Positive Behavioral Interventions (PBIS)

Eliminated support from these funds for:

NSCOE Induction
Ethnic Studies Cohorts

SRTA is disappointed that SRCS is not utilizing part of these funds to re-establish the Peer Assistance and Review (PAR) program. With the difficulty attracting and retaining highly qualified staff, these funds could provide support to assist educator improvement instead of releasing them.

Note: The following several items are Public Hearings. They will each be agendized for action at the next board meeting.

E.3. Public Hearing for Santa Rosa City Schools LCAP

Summary

This is the tenth year of the Local Control Accountability Plan (LCAP).

Some Highlights of the revised LCAP including cost adjustments of more than $100,000.

1.19 TOSAs (+$155,000 to $1,300,000)
1.22 Increased FTE for Multi-Tiered Systems of Supports (MTSS) Intervention Counselors to include .50 FTE at each middle school (+$174,000 to $448,000)
1.27 Data and reporting systems and tools Grades 7-12 – Includes continuing secondary MAP Testing ($442,000)
1.30 New School Model/ Dual Immersion Program Expansion- 8 FTE to support EAHS and CCLA (+$175,000 to $800,000)
1.34 Multilingual Learners classroom support with new Multilingual Services Coordinator and continuing EL Specialists (+$150,000 to $651,000)
1.37 Supports for Increased Inclusive practices (maintaining ratios in Co-Taught classes (-$238,000 to $250,000)
2.3 Increased FTE for Family Engagement Facilitators to staff each school (+$140,000 to $1,364,000)
2.5 Maintain 9 Elementary Counselors (+$135,000 to $1,140,000)
2.7 Increased FTE for school based therapists to staff each secondary school (+$60,000 to $1,000,000 from COVID funds)
2.9 Social Emotional Learning supplies, curriculum and Professional Development (+$123,000 to $138,000)
2.10 Maintain two 0.80 + 1 new FTE SAFE Coordinators/Directors at District Office (+$200,000 to $343,000)
2.14 Increased FTE for Restorative Response Specialists to 1.0 FTE at each school, and an additional 1.0 FTE for comprehensive high schools (+$600,000 to $2,112,000)
2.15 Maintain 7 FTE Elementary Student Engagement Activity Workers (+$225,000 to $599,000)
2.16 Continuation of two Keeping Kids in School (KKIS) mentors and 2 family engagement facilitators to support continued improved student engagement, attendance and truancy concerns (+$145,000 to $245,000)
2.19 Increased FTE by two additional Campus Supervisors on each high school, one new campus supervisor position at each middle school, and one additional campus supervisor at Ridgway (+$840,856 – new)
2.20 Athletic/Sport Intervention – removed for 2022-2023
3.12 Ethnic Studies & Culturally Responsive Sustaining & Humanizing (CRSH) Education (-$146,000 to $250,000)
3.18 Alternative Education Leadership (-$259,000 to $108,000)
3.21 Provide training and professional development for Credentialed Staff includes a Tech Lead at each site with a $3,000 stipend. (+$100,000 – new)

Other funds are covering: summer programs, TOSAs, some data reporting systems, school-based therapists, Math redesign and early literacy PD.

Eliminated or reduced efforts include: Athletic Support/Intervention , Rooster Fellowship, PD, PreSAT, and 7-12 Collaborative Curriculum Design.

Provided Summary of Metrics: SBAC, grades, attendance, off-track data, graduation rate.

Elementary School District = $7,538,293

High School District = $10,394,568

LCAP Every Student Succeeds Act (ESSA) Addendum

SRCS 2023-24 LCAP

SRTA acknowledges that the turnover in district office staff has continued to add complexity to the LCAP process.

The call for additional adults on campuses has been heard for secondary schools. There are concerns about being able to hire for these additional positions. Elementary sites would appreciate additional adult support as well.

SRTA members are disappointed with the continuation of MAP testing as it has not met expectations.

Members are encouraged to review areas of focus in the written report that are of special interest to them. Topics in both the Successes and Needs write ups include: CCD, ELA, ELD, Mathematics, Science, Social Studies, Ethnic Studies, CTE, CCC, Learning Platforms, ALPS, AVID, VAPA, MTSS, SEL, Restorative, UPK/UTK, Libraries and Expanded Learning.

A special section includes plans for CSI Sites (CCLA, HCMS and SRMS) that members at these sites may wish to review.

The Engaging Partners section includes a listing of every site staff, ELAC, SSC and parent organization meeting, as if the LCAP or SPSA was part of each of those meetings.

In general, many metrics depend on data that is not available at this time of the year or “The analysis of baseline data will inform the outcome goal.” As a result, the plan is lacking these metrics. For consistency, one wonders if the plan can include the most recent data available, even if it is a year old.

It seems pertinent to have clear metrics and data on student numbers for reclassification, growth on the ELPAC, college and career ready, attendance and middle school drop out rate, to allow for adequate monitoring.

The Facilities Inspection Tool rated 100% of schools exemplary. It seems our colleagues at MHS might wonder what that assessment was based upon.

These plans do not appear to utilize COVID Relief One Time Funding which shows an unencumbered $8,857,117 that needs to be spent by September 2024.

Quotes of interest from text:

“This year a team of these MTSS counselors did a deep dive to uncover over 1,000 current juniors (the class of 2024), who in January 2023, were not on track to graduate.”
“SRCS will continue to reduce discretionary expulsion referrals and will no longer implement involuntary transfers for disciplinary reasons.”
“We will ensure all staff members understand the basics of MTSS.”
“Our district plans to offer in-person, high school evening school sessions in 23-24.”

Site level supplemental, concentration and Title 1 funding and the SPSA plans for using those funds are not included in this agenda.

E.4.- E.7. Public Hearings for SRCS Charter LCAPS

CCLA 2023-24 LCAP Supplemental and Concentration Grant funding in the LCAP -$1,947,804.00

Title 1 funding-$168,150.86

Total = $2,115,954.80

SRACS 2023-24 LCAP Supplemental and Concentration Grant Funding in the LCAP year – $28,455.00

SRCArts 2023-24 LCAP Supplemental and Concentration Grant Funding in the LCAP Year – $264,518

FACS 2022-23 LCAP Supplemental and Concentration Grant Funding in the LCAP year $256,322

SRTA members at these sites are encouraged to familiarize themselves with these plans.

E.8. Public Hearing: 2023-24 Budget

Summary

For next year P-2 ADA is estimated to increase by 102 students while funding shrinks by 557 students. Enrollment is projected to decrease by 65 students per year after next year.

Strike out copy BP 6146.1

SRCS 2023-24 Budget

SRTA stands up for the need for significant changes to the pay of our CSEA brothers. The upcoming negotiations must make meaningful movement towards liveable wages. This must be prioritized in our budget.

As always, the three year forecast is disastrous, requiring $20 million in ongoing cuts to have an ending balance of $18 million. Next fall the Budget Advisory Committee is scheduled to look at structural ways to provide a stronger ongoing financial situation.

The addition of multiple positions at the district office (agenda item E.12.) is concerning.

How do unfilled positions impact the budget? How much is paid in overtime to perform these jobs? How much is spent on contracts to perform these duties? What is the net effect of not being able to attract and retain the needed workforce?

2023–2024	FACS	CCLA	Arts	Acc Charter	Total
Total Revenues	$5,204,000	$11,271,872	$4,349,996	$1,306,470	$22,132,338
Total Expenses	$5,399,128	$12,007,813	$4,636,838	$1,296,741	$23,340,520
Services +	$339,875	$840,163	$235,134	$117,374	$1,532,546
Transfer of Indirect Costs	$392,046	$1,190,427	$0	$167,967	$1,750,440
% of expenses forIndirect costs	7.3%	9.9%	0.0%	13.0%	7.5%
Net Change (2023-24)	-$195,128	-$735,941	-$286,842	$9,729	-$1,208,182
End balance (2025-26)	$209,689	$183,828	-$320,615	$62,120	$135,022

E.9. (Action) Second Reading of Updated Board Policy 6146.1 – High School Graduation Requirements: Special Education

Summary

This policy makes it clear that students with IEPs have the right to earn a diploma.

Clean Copy BP 6146.1

AR 6146.4 Draft

AR 6146.4 Exhibit 1

SCOE Summary of Alt Pathways

E.10. (Action) Secondary Co-Teaching MOU reached with SRCS and SRTA

Summary

General Education teachers who Co-teach agree to collaborate with their assigned Education Specialist partner(s) shall receive an annual stipend of $4,000 irrespective of the number of Co-teaching partners.

Co-Teaching MOU for 23-24

SRTA members have not yet ratified this MOU.

E.11. (Action) Sonoma County Office of Education (SCOE) Multi-Jurisdictional Hazard Mitigation Plan

Hazard Mitigation Plan

FEMA Acceptance of SCOE Hazard Mitigation Plan

E.12. (Action) Updated Santa Rosa City Schools (SRCS) Organizational Chart

Summary

Comparing the September org chart to the current proposal shows the elimination of an Assistant Superintendent position, and a Director of Facilities, saving $340,478. Three Directors are becoming Executive Directors, and one Director position is becoming a Coordinator saving a combined $31,492. There is one new director and three new coordinators costing an additional $543,550. There are also two new Administrators on Special Assignment projected to cost $304,161. This represents an annual total additional cost of $475,741.

New SRCS Org Chart

Org Chart 9-22

It is impossible to support this expansion of positions at the district office at the added expense of half a million dollars. It is the sincere hope that focus can now be on genuine action as opposed to managerial reorganization that produces little outcome.

F. CONSENT ITEMS

F.2. Approval of Personnel Transactions

EdJoin shows a total of 129 current postings for 218 job vacancies for SRCS.

There are 69 certificated openings (twenty-one less than the last meeting), and 7 certificated management openings (one more than the last meeting). There are 142 current classified openings (the same as the last meeting), and no classified management positions (the same as the last meeting.)

SRTA bids farewell to those four members resigning at the end of the year taking eighteen years of service and experience between them: Danielle Bookholt (BHES), Wendy Aroche Manzano (BHES), Elise Benton (SRCA), Chris Langland (MCHS) and Julia Embry (MCHS). We wish you well with your future endeavors. To date there are 54 certificated resignations.

Congratulations to those retiring in June after seventy-eight years of combined service to our students: Robert Spillane (HVES), Lynn Duri (ABES) and

Cynthia Stallard (SRMS). To date there are 35 certificated retirements.

Welcome aboard to the following new principals: Ryan Partika (HSMS),

Anna Moore (PTES), Allegra-Anne Buschman (HCMS), Christina Cena (HLES) and April Santos (MHS).

There are more open positions coming as administrators continue to accept positions elsewhere.

This month changes to classified staff include one new hire, four resignations and two terminations.

There are two supervisory resignations, leaving with ten years of service.

F.5. Approval of Contracts

Summary

#	Provider	Cost	Description
District
1	Curriculum Associates: Ellevation	$238,334	EL Platform at $27 per EL student
2	California Association of School Business Officials (CASBO)	$5,250	membership
3	Santa Rosa Junior College District	No Direct Cost	Provide weekly parent education courses in basic computer skills, ESL and GED at JMES and CCLA.
5	Burke, Williams, & Sorenson	$13,000	General labor, personnel, business, educational, governance and legal services at $310/hour
10	Restorative Justice on the Rise	$4,999	This is for a 1 month planning contract for a needs assessment and creation of a roadmap.
12	Project Wayfinder	$108,950	provides mental health and Social Emotional Learning (SEL) curriculum for 10,000 middle school and high school students, including unlimited teacher accounts and a kickoff training.
13	Solar Power Purchase Agreement (Addendum)	No Direct Cost	This amends the PPA to cover DSA inspection service costs.
Secondary
14	Arntz Builders (Addendum)	$5,549	For metal dedication plaque at new Ag Barn
Elementary
9	Kathleen Farrell	$11,000	Physical Therapist Independent contractor for students at Lewis at $124 per hour (an increase of $24/hour from this year)
11	All City Management	$553,921	Crossing guard services for the 2022/23 S/Y at fifteen (15) elementary and middle school sites (the contract shows 26 sites.) This is an increase of $67K over last year. Jobs are currently posted for $15.79/hour (55.28/3.5 hour day) which is the same rate they paid two years ago. SRCS pays them $32.53 per hour.
Charter
4	National Academy of Athletics	$18,000	2 hours of lunchtime activities to all students two 2 times per week at CCLA for the same cost as this year
6	Colors of Spanish	$31,730	This is for music and movement classes for TK – 2nd grade at CCLA
7	Humanidad Therapy & Education Services	$142,000	Mindful Therapeutic Approach Counselors for Tier 3 students at CCLA.
8	Portuguese Futbol Academy	$7,245	1.5 hours of lunchtime social emotional support to students twice a week at CCLA

Total value of contracts = $1,139,978

Rollout Counts by Site

F.6. Approval of Development Group, Inc. (DGI) CMAS and PEPPM contracts supporting Classroom Technology Upgrades – Phase II Rollout

Summary

This project will equip classrooms and select specialized instructional areas with 75” Wireless Interactive Flat Panels on carts and voice amplification systems at SRHS, EAHS, MCHS, MHS, PHS, HSMS, RVMS, CCLA, FACS, SRACS, JMES and HVES (Supplemental.)

A future phase three will complete the distribution district wide. Please see board agenda for attachments of all specs. Total: $2,239,708

Prior Presentation

F.7. Approval of an Ethnic Studies Course (Ethnic Studies English 11/12 HP)

Summary

This new course builds on the existing Ethnic Studies English 11-12 P class to give students the opportunity to earn honors credits in English as they meet both an Ethnic Studies requirement and an ELA requirement in the same academic year.

Total Cost: $4,000

Ethnic Studies English 11/12 HP Course Proposal

SRTA members appreciate the collaborative efforts of our members to create this course option for our students.

What is the system for follow up notification to communicate when courses have been approved as A-G by the UC Office of the President?

F.8. Approval of Piner High School’s FCCLA to travel to Denver, Colorado, for Leadership Conference

Summary

Family, Career and Community Leaders of America (FCCLA) is intending to send three students and one advisor to attend the 2023 National Leadership Conference (NLC) in Denver, Colorado, from July 1 to 7, 2023.

Letter of Intent

Field trip Request Form

NLC At-A-Glance Schedule

F.9. Approval of Contract between SRCS and Pyramid Educational Consultants for PECS Level 1 Training

Summary

This contract will provide one day of training for to up to 40 staff in the scope, sequence, and strategies for teaching and implementing Picture Exchange Communication System (PECS) with appropriate students in the Preschool, Extensive Service Needs, and Autism Spectrum programs. Cost $7,500

F.10. Approval of Architectural/Engineering Proposal for the Santa Rosa High School Softball Score Board

QKA will provide the District with the necessary site plans and documentation to obtain DSA approval for the scoreboard as well as provide construction administration services for this project. Cost: $24,400 from routine restricted maintenance funds.

A live link will be posted on the SRCS website (link).

Will the district now provide all scoreboards?

F.11. Approval of Certificated Salary Schedules for 2023-2024

The Fiscal Impact for the 4.5% increase to the 2023-2024 certificated salary schedules will be approximately $4,075,000.

SRTA Certificated

Certificated Extended Day ($56.94/hour)

Department Chair

Extra Duty

International-Out-of-Country (States 4% increase)

Secondary Counselors

Elementary Counselor

Misc Extra Duty Hourly

Psych/SLP and Nurses

SRTA celebrates the implementation of our negotiated raise of 4.5%.

F.12. Approval of Revisions for the 2023-2024 Scheduled Management Salary Schedule

Based on the change of Range 39 to 41 and the addition of 10 work days, the fiscal impact for the changes to the Coordinator’s positions will be approximately $10,500

Scheduled Management

G.1. Approval of Minutes

May 17, 2023 Minutes

May 24, 2023 Minutes Slides 12 – 43 are the Superintendent’s Annual Report

I1. Future Board Discussion Items

SRTA Members are encouraged to prepare for the upcoming agenda items.

LCAP approvals (6/28/23)
2023-24 Budget Adoption (6/28/23)
Educator Effectiveness Funds Grant Revisions Approval (6/28/23)
Revision of EL Master Plan (6/28/23)
Parcel Tax Survey Results (6/28/23)
COVID Updates (~~6/14/23~~ 8/9/23)
VAPA Program Highlights (8/9/23)

SRTA looks to the future scheduling of the following items:

Site Safety Plans
Site Single Plans for Student Achievement (~~6/14/23~~)
Resolution Recognizing Administrative Professionals (~~5/10/23~~)
Safety (board statement on 3/8/23 that this will be a future item)

What are the steps for intervening when a student creates a disruptive and/or unsafe situation for other students and staff?

What is the current discipline policy and process? When are police contacted? How is SRCS keeping track of contacts with the police in order to be able to address the underlying issues?

An audit of the programs for students with special needs is called for. Have we been able to attract and retain the necessary employees to run these programs effectively?

What anti-bullying efforts are we implementing?

How many students are not coming to campus because they don’t feel safe? It is a hardship on teachers to provide independent study.

A-G Program Review (board request 8/10/22)

What systemic measures are in place to offer academic support K-12 to increase A-G success? What metrics are being used to evaluate these efforts?

Results of Developer Fee exploration
SRACS Accelerated Charter Material Revision Request (delayed)
Deferred Maintenance Update and Future Planning (~~7/27/22 8/24/22~~)
Review of Math grades and progress including demographic data (board request)
SCOE Unification/Redistricting Report (on option #1)
Staff Housing support program from the proceeds of Fir Ridge
Open Enrollment Policy Update
Student Voice Policy
Dress Code Policy
BEST Plus Update

SRCS Board Meeting Agenda Analysis – 5/24/2023

BOARD MEETING

Santa Rosa City Schools

May 24 , 2023

4:00 p.m. – Closed Session

6:00 p.m. – Open Session

Hybrid: Zoom/Santa Rosa City Hall Council Chambers (100 Santa Rosa Ave.)

*** streamed ***

Closed Session Items:

A.1. Public Comment On Closed Session Agenda Items. To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.

B.1. Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators)

B.2. Public Employee Discipline/Dismissal/Release

B.3. Conference With Labor Negotiator (Name of designated rep attending: Michael Shepherd (SRCS); name of organization: SRTA/CSEA

B.4. Conference With Legal Counsel – Anticipated Litigation (Number of potential cases: 1)

B.5. Student Expulsions (Case Nos: 22/23-29)

C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

C.8. Special Presentations for Outgoing Student Board Member Julie Bui

SRTA extends gratitude to Julie Bui for her service this year.

C.9. Public Comment on Non Agenda Items

Article IX of the California State Constitution says, “All public-school students shall have the right to a high-quality public education that provides them with the skills necessary to fully participate in the economy, our democracy, and our society.” What policies can SRCS enact to protect the rights of all students to not have their learning environment destroyed by bad choices and behaviors of a few fellow classmates?

The article in Sunday’s Press Democrat Slater Middle School teachers: We’ve had enough after violent middle-school melee | PD Plus sums up so much.

D.3. The Superintendent’s report will include an update on the Safety Advisory Round Table (SART) and the Superintendent’s Annual Report.

E. DISCUSSION / ACTION ITEMS

E.1. (Discussion) Empowering Student Learning Through Technology

The Board will receive information and a demonstration about the use of classroom technology, which is a set standard across the district.

ViewSonic (Why) (Panel Display) (Education Solutions)

LightSpeed (Redcat Data Sheet) (Student & Teacher Mics)

How do we maintain the 1:1 Chromebook Program? Is 1:1 the best way to ensure students have technology access when needed? If students do not bring a device to class, is there a system to ensure they are not penalized from learning that day?

When creating and practicing our implementation plans, is there a pause to evaluate metrics and ensure expectations are being met as intended, allowing for adjustments as needed?

SRTA members request equity. Not all classrooms have the same needs. Our technology policies should have flexibility to meet the needs of all. Placing the same equipment in the same place in each room doesn’t account for the variability of the sun impacting visibility. Providing the same equipment in each room, disallowing the replacement of equipment that meets the functional needs of a class and forcing the change to other technology is not an effective implementation plan.

E.2. (Discussion) Update on Child Nutrition Services (CNS) Department

Summary

The attached additional information contains the takeaways of this presentation.

Goals 1. Hire and retain excellent staff. 2. Prepare and serve from scratch food that meets students’ needs and reflects the community we serve. 3. Invest in infrastructure to prepare and serve meals that meet students’ needs. Heavily packaged food can not be replaced with food from scratch until more staff is hired and equipment and preparation facility is updated. 4. Nutrition Education and taste testing The goal is to have students taste test items to assist in the development process. 5. Local procurement The goal is to increase the use of local items.

Ethnic Studies Graduation Presentation

Additional Information

SRTA members appreciate the efforts to feed all of our students.

There are widespread concerns about the quality of food being offered to our students, indicated by parent feedback at the recent district LCAP meetings.

E.3. (Action) Form a Board Subcommittee in Relationship with the City of Santa Rosa

Summary

The Board will consider forming a Board subcommittee with the City of Santa Rosa, focused on relationship building, and safety and security.

SRTA supports bringing back SROs to school campuses possibly with modifications

E.4. (Action) Approval of First Read, and Potential Waive of Second Read for CSBA Updated Policy 6146.1 – High School Graduation Requirements: Ethnic Studies

Summary

Old language: Beginning with the class of 2025, a single two-semester course or two semesters (10 credits) of any a-g offerings in Ethnic Studies developed pursuant to Education Code 51226.7. Any Ethnic Studies course taken must meet a UC/CSU a-g course requirement and shall also accrue credit for coursework in the subject that course is offered.

New language: Beginning with the class of 2025, successful completion of a single two-semester course or two semesters (10 credits) of any a-g offerings in Ethnic Studies, including courses offered through dual or concurrent enrollment. Any Ethnic Studies course taken shall meet a UC/CSU a-g course requirement and shall also accrue credit for coursework in the subject that course is offered. Completion of the middle school Ethnic Studies elective course with a grade of ‘C’ or better prior to grade 9 shall satisfy the graduation requirement, though high school credits will not be awarded.

Ethnic Studies Waiver ‘25-’26

BP 6146.1 (Strikeouts) (Clean)

SRTA honors the intent of this requirement and the effort put into implementing it.

The last presentation asked for more time. The response from board members was, “What do you need?”

Students can be negatively impacted by the use of a waiver as identifying as “A current senior who cannot meet the Ethnic Studies requirement.” This can be interpreted that the fault is with the student, not that our system hasn’t had the time to provide the needed smorgasbord of choices for 100 percent implementation.

Current plans will require some students to take Ethnic Studies courses outside the district to fulfill district requirements, even for the class of 2027.

E.5. (Discussion) First Reading of Updated Board Policy 6146.1 – High School Graduation Requirements: Special Education

Summary

Every student with a disability should have an opportunity to earn a high school diploma that allows them to pursue any postsecondary college, training, or employment options, and meaningfully and fully participate in their community. The expectation under the IDEA is that every student receives the support and services they need in order to access the same opportunities as their peers without disabilities. This includes a high school diploma.

Based on the student’s experiences and input from the family, student, and school staff, the IEP team may consider other pathway options. This regulation expects IEP teams to consider the most rigorous and general education compatible graduation pathway that is appropriate for the individual student. The decision to allow an alternative pathway for graduation is made by the Administrative Designee at the meeting as in any IEP.

Summary

Draft

Exhibit 1

High School Graduation Requirements

Is this intended for students with mild to moderate, and moderate to severe learning disabilities, students who have Extensive Support Needs, and students who formerly were served in Special Day Classes?

What additional support and services will be available to assist students with these additional requirements?

Will this shift deny these students the services current 18-21 years old get with job training and placement?

Is the intention to say, “We offered the opportunity,” or are there plans in place to evaluate the success of these requirements, and make necessary adjustments?

E.6. (Action) Governor’s May Revision Update to the Proposed 2023-24 State Budget

Summary

The Governor’s May Revise for the 2023-24 California State Budget includes a 8.22% COLA, as well as cuts to other current block grant funds. The overall result is an improvement to the bottom line.

K-12 Revision

Next fall the Budget Advisory Committee is scheduled to look at structural ways to provide a stronger ongoing financial situation.

E.7. (Action) Approval of Proposed Revisions to the Certificated Guest Teacher and Classified Substitute Salary Schedule Rates

Summary

This extends the sub pay structure from this year to next year. Subs will get $200/day short term and $300/day if they are in a long term (more than 6 days) placement. If someone completes 40 days of full-time subbing there is a $1,500 bonus payable in June.

Rates Comparison

‘23-’24 Rates

SRTA is grateful for those that sub in our classes.

Beginning intern teachers start at $311 per day, $11 more than long term subs. They do not qualify for the bonus which equals $8 per day if applied over the entire year.

SRCS has a difficult time attracting and retaining highly qualified staff, as evidenced by the next four agenda items. There are several classes of students who currently have no assigned teacher. When a substitute takes one of these jobs, there is no structure for support. Who is providing lesson plans? Who is copying or posting to Google Classroom? Who is grading? Who is entering grades into Aeries? What does it take to create a system to support these substitutes and students?

There will be shifts to implementation of the Frontline system for next year so that teachers will select pre-slugged half days or full days, depending on their site schedules. Sub half days will be up to four hours.

If a teacher’s pay is docked to cover the expense of a sub, that teacher should be able to have the sub work ‘for them’ the entire day, without the sub being required to cover another absence during a prep time.

When a substitute does not accept a job, other teachers can volunteer to cover for pay. There is not a good system allowing for this volunteering if the absent teacher provides instruction while the teacher has prep time, such as an elementary music or PE teacher.

E.8, 9, & 11. (Action) Approval of Provisional Internship Permit Application (PIP) for Taylor Barstow, Celina Luna, & Dylan Santiago

Summary

The Board will consider approval of a Provisional Internship Permit Application (PIP) for Taylor Barstow, Celina Luna, and Dylan Santiago. Applicants agree to “complete core academic area subject matter to enroll in an intern program for the Education Specialist Instruction Preliminary Credential (academic areas include art, English, foreign language, mathematics, music, science, social science, and multiple subjects.)”

Taylor Barstow

Celine Luna

Dylan Santiago

E.9. (Action) Approval of Short-Term Staff Permit (STSP) for Kurt Chapman

Summary

The Board will consider approval of a Short-Term Staff permit (STSP) with the State of California Commission on Teacher Credentialing for Kurt Chapman to be placed as a moderate/severe education specialist. “This individual is unable to enroll in a Commission-approved intern program due to timelines, lack of space in the program, or needs to complete core area subject matter (for education specialist permit.)”

Kurt Chapman

F. CONSENT ITEMS

F.2. Approval of Personnel Transactions

EdJoin shows a total of 138 current postings for 238 job vacancies for SRCS.

There are 90 certificated openings (two more the last meeting), and 6 certificated management openings (three less than the last meeting). There are 142 current classified openings (nine more than the last meeting), and no classified management positions (the same as the last meeting.)

Credentialed positions have completed the internal posting window and are now available for public applications. This late posting date has eliminated several worthy candidates from consideration, as they have already completed the hiring process for other districts.

SRTA bids farewell to those two members resigning at the end of the year taking nineteen years of service and experience between them: Philip Nymark (HLES), James Harrington (ABES), Carrie Bray (SRCAS), Jeffrey Brazie (HLES), Sandra Hernandez (EAHS) and Marisa Gonzales (SPSV). We wish you well with your future endeavors. To date there are 50 certificated resignations.

Congratulations to those retiring in June after eighty-six years of combined service to our students: Robert Oliver (HLES), Stephen Beebout (MHS), Vilia Mangelsdorf (SRHS) and Lori Lapham (LBES.) To date there are 32 certificated retirements.

Administrators with more than three years in our district are provided the right to continue employment in a classroom position. Administrative reassignments include Albert Ettedgui (MCHS) to teacher at RHS, Adam Paulson (MHS) to teacher at MCHS, Victoria Nelson (LBES) to CSI Teacher on Special Assignment at HCMS, Laura Hendrickson (HCMS) to Administrator on Special Assignment and Patricia Delzell (HCMS) to teacher at HSMS. Administrative resignations include Mark Cimolino (EAHS) and Stephen Coyle (RVMS.)

SRTA extends a fond farewell to Assistant Superintendent of Human Resources

Michael Shepherd as he moves on from our district.

This month changes to classified staff include seven new hires, eight resignations and two retirements.

There is one supervisory resignation.

F.5. Approval of Contracts

Summary

#	Provider	Cost	Description
District
1	Sonoma State University (SSU): Counseling Field Experience Agreement	$0	Addendum to require fingerprinting through SRCS.
2	Sonoma State University (SSU): Student Teaching Agreement	$0	Addendum to require fingerprinting through SRCS.
3	Sonoma State University (SSU): Credential Programs Intern Agreement	$0	Addendum to require fingerprinting through SRCS.
4	Western Governors University: Nursing Field Placement Agreement	$0	There is no remuneration mentioned for supervision of these students.
5	Aeries Student Information System	$126,179	For $8.40 per student this SIS platform provides attendance tracking, class scheduling, maintenance of grade data, electronic portal access and state test results.
7	Restorative Resources	$3,900	Staff members seeking resolutions to conflicts and healing of harms may make use of these resources to precircle, have restorative dialogue, a formal conference and debrief.
Secondary
6	Home Builders Instute (HBI)	$0	Pre-Apprenticeship Certificate Training (PACT) at Piner funded through a teacher secured grant

Total value of contracts = $130,078.80

Business Services Org Chart

F.6. Approval of California Interscholastic Federation (DIF) Representatives

Summary

This approves the Principal or Assistant Principal of each high school to be the site representative to CIF.

Representative

F.7. Approval of Proposal for In-Wall Lunch Tables for Proctor Terrace, Steele Lane, Hidden Valley Elementary Schools, and Santa Rosa French-American Charter School

Summary

The Board will consider the approval of four (4) piggyback proposals for MPR lunch tables for four elementary schools.

Proctor Terrace $41,549.09

Steele Lane $41,549.09

Hidden Valley $50,953.20

Santa Rosa French-American Charter School $48,589.09

Total $182,640.47

SRTA members appreciate the safety improvement provided by these new tables.

How much money is left in these bond funds? What else will be able to be covered with this money?

F.8. Approval of Proposal for Special Inspection and Testing Services on the Cesar Chavez Language Academy Roof and HVAC Replacement Project

Summary

These projects require testing and special inspections for portions of the work and materials to verify conformity to the contract documents, applicable laws, regulations, and codes at a cost of $17,405.25. These are summer 2023 projects.

Estimate

F.9. Approval of Proposal for Special Inspection and Testing Services on the SRHS Phase 3 and DeSoto Hall Roof and HVAC Replacement Projects

Summary

SRHS Estimate

DeSoto Estimate

F.10. Approval of New Course Proposal: Small Group Instruction

The Board will consider adding a new course title “Small Group Instruction” for Special Education classes to provide small class structures for core academic classes to replace existing “tracked” special education courses listed as Level 3 and Level 2.

Parent Notice

Course Codes

Is this the new name and plan for previous Directed Study classes? How does this change impact class size and caseload limits? All current documentation uses RSP, SDC and ESN notations. The spirit of these agreements must be maintained.

F.11. Approval of Job Description for Operations Manager, Child Nutrition Services

The Board will consider approval of the Job Description for Operations Supervisor, Child Nutrition Services.

Job Description

It is clear from the earlier agenda item that staffing at CNS is an issue. This appears to be a new administrative position with the responsibility of overseeing CNS operations on sites. Much of the job description seems to overlap the Director of CNS, whom this position will report to.

F.12. Approval of Job Description for Certified Occupational Therapist Assistant (COTA)

The Board will consider approval of the Job Description for Certified Occupational Therapist Assistant (COTA).

Job Description Draft

F.13. Approval of Job Description for Coordinator, Multilingual Services

The Board will consider approval of the Job Description for Coordinator, Multilingual Services.

Job Description

This appears to be an additional position at the district office. SRTA appreciates having a coordinator do administrative duties instead of a TOSA. Will this position include the elimination of a TOSA position?

Can a document be created that specifies the difference between a TOSA, a Coordinator and a Director at the district office?

F.14. Approval of Job Description for Coordinator, Alternative Education

The Board will consider approval of the Job Description for Coordinator, Alternative Education.

Job Description

SRTA appreciates that our Alternative Education offerings require attention and development. This person will lead the District’s Alternative Education Steering Committee.

F.15. Approval of Proposal from Van Pelt Construction Services for Program Management for Bond Measures C & G

This contract is for $114,537 per month for five years for a total of $6,872,220. This will include a part time Principal in Charge (Program Manager) and a full time team consisting of a Program Operations Manager ( Manages Budgets and Program Activities), a Program Administrative Assistant (Supports Program Activities) a Sr. Project Manager (Design Management & CM Supervision During Construction), a Project Engineer (Design Management & CM Support During Construction) a Cost Estimator, and a part time Scheduler and a part time Quality Control Review (Technical Review of documents at design milestones) as well as a Finance Manager.

VPCS Service Package

This contract is charged at 1.46% of the total bond funds. It appears this is for construction services. If an allotment of bond funds are spent on technology and technology infrastructure, will this contract cover that also?

Is this contract instead of hiring a district bond Project Manager and Senior Secretary or in addition to?

Will this service include post construction follow up for warranty items?

F.16. Approval for Professional Services Proposal for Axia Architects for the Architectural and Engineering of the Helen Lehman Roofing and HVAC Project (Measure L)

This project is slated for summer 2024.

Architect Agreement

When will we complete the allocation of the old bond funds?

F.17. Approval of the Student Representative to the Board of Education for 2023/2024 School Year

Welcome to Audrey Rauh from Maria Carrillo High School.

Statement

Timeline for Selection

Interview Questions

G.1. Approval of Minutes

May 10, 2023 Minutes

I1. Future Board Discussion Items

SRTA Members are encouraged to prepare for the upcoming agenda items.

New Student Board Member Oath of Office (6/14/23)
Public Hearing for LCAPs (6/14/23)
Public Hearing for 2023-24 Budget (6/14/23)
Site Single Plans for Student Achievement (6/14/23)
COVID Updates (6/14/23)
Educator Effectiveness Funds Grant Revisions (6/14/23)
A-G Completion Improvement Grant Update (6/14/23)
SCOE Multi-Jurisdictional Hazard Mitigation Plan (6/14/23)

SRTA looks to the future scheduling of the following items:

Resolution Recognizing Administrative Professionals (~~5/10/23~~)
Safety (board statement on 3/8/23 that this will be a future item)

What are the steps for intervening when a student creates a disruptive and/or unsafe situation for other students and staff?

Some current practices seem to protect bullies and tolerate intimidation without intervention.

What changes to discipline practices have been put into place since March 1?

What is the current discipline policy and process? When are police contacted? How is SRCS keeping track of contacts with the police in order to be able to address the underlying issues?

What are the staffing ratios of adult supervisors expected to be on our campuses?

What are the MTSS staffing ratios expected to be on our campuses, including Restorative Specialists, Family Facilitators, Student Facilitators, Counselors, Psychologists, Therapists, Behavioral Specialists, and others?

An audit of the programs for students with special needs is called for. Have we been able to attract and retain the necessary employees to run these programs effectively?

What anti-bullying efforts are we implementing?

How many students are not coming to campus because they don’t feel safe? It is a hardship on teachers to provide independent study.

A-G Program Review (board request 8/10/22)

What does the data look like about A-G Completion since this policy was adopted? Where is data on students that are not on track to graduate? How helpful were prior IGPs in allowing students to earn diplomas? How many current seniors (even with the IGP), juniors and sophomores are not on track to graduate? How many of these students are meeting the state requirements for a diploma but not the extra requirements of our district?

What are the systemic measures in place to offer academic support K-12 to increase A-G success? What metrics are being used to evaluate these efforts?

Parcel Tax survey results
Results of Developer Fee exploration
SRACS Accelerated Charter Material Revision Request (delayed)
Deferred Maintenance Update and Future Planning (~~7/27/22 8/24/22~~)
Review of Math grades and progress including demographic data (board request)
SCOE Unification/Redistricting Report (on option #1)
Staff Housing support program from the proceeds of Fir Ridge
Open Enrollment Policy Update
Student Voice Policy
Dress Code Policy
BEST Plus Update

I.4. Sonoma County Office of Education (SCOE) Multi-Jurisdictional Hazard Mitigation Plan

This Annex of the SCOE Multi-Jurisdictional Hazard Mitigation Plan (MJHMP) details the hazard mitigation planning elements specific to the Santa Rosa City Schools, as a participating jurisdiction to the 2023 Sonoma County Office of Education MJHMP. This Annex provides additional information specific to Santa Rosa City Schools, focusing on the planning process, risk assessment, and mitigation strategy. It appears that SRCS was not represented in the formation of this plan.

Letter

Base Plan

J. School Site Reports

SRCS Board Meeting Agenda Analysis – 5/10/2023

BOARD MEETING

Santa Rosa City Schools

May 10 , 2023

4:00 p.m. – Closed Session

6:00 p.m. – Open Session

Hybrid: Zoom/Santa Rosa City Hall Council Chambers (100 Santa Rosa Ave.)

*** streamed ***

A live link will be posted on the SRCS website (link).

Closed Session Items:

A.1. Public Comment On Closed Session Agenda Items. To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.

B.2. Public Employee Discipline/Dismissal/Release

B.3. Conference With Labor Negotiator (Name of designated rep attending: Michael Shepherd (SRCS); name of organization: SRTA/CSEA

B.4. Conference With Legal Counsel – Anticipated Litigation (Number of potential cases: 2)

B.5. Student Readmissions (Case Nos: 22/23-08, 21/22-16)

B.6. Student Expulsions (Case Nos: 22/23-10, 22/23-40)

C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

C.7. Special Presentations for Student of the Month and Certificated/Classified Employees of the Month for Steele Lane Elementary School and Ridgway High School

Steele Lane Elementary School

Linda Vasquez Udave, Student of the Month
Reggie Misa, Classified Employee of the Month
Matt Mensch, Certificated Employee of the Month

Ridgway High School

Gladys Vasquez Jimenez, Student of the Month
Lucero Garcia Martinez, Classified Employee of the Month
Kathy Vyenielo, Certificated Employee of the Month

SRTA extends a special invitation to SLES and RHS to come out and support their honorees!

C.9. Public Comment on Non Agenda Items

Steele Lane Elementary’s staff held a listening session where concerns were aired about many topics around school safety and learning loss and how current district policies and decisions are impacting safety and learning at our schools. Examples of concerns raised are

Learning is regularly disrupted for multiple classrooms due to extreme behaviors of one student. That current district policies and discipline decisions are accidentally teaching students that it is normal and ok to stay in an abusive relationship as students with extreme behaviors such as throwing furniture and injuring adults are not given appropriate consequences. Other students are forced to remain in a class with students who frequently exhibit extreme behaviors while no observable consequences are given to the student for their behavior.
Parents are not being informed when extreme, violent behaviors require their child to be evacuated from class in order to protect them from harm caused by these behaviors. Sometimes evacuations are required multiple times in the same week, or even the same day. Parents are also not informed when their child witnesses acts of violence in their classroom so that they can help deal with the trauma inflicted by these incidents. Students don’t inform their parents because they are worried about getting in trouble.
Restorative practices are ineffective because they are not implemented with boundaries and logical consequences which are a normal part of implementation. These consequences are part of how an individual repairs the damage they caused to others. The lack of sufficient staffing such as a full time restorative specialist also severely limits RP effectiveness. Having a restorative specialist Tuesday, Wednesday, Thursday means that any issues that they could help resolve starting at around 11am on Thursday have to wait 4+ days until the following Tuesday to be addressed.
Unsafe conditions in classrooms because support staff are not available to help address them. This regularly happens due to six or more people being tasked with supporting one student when extreme behaviors are exhibited.
Behaviorists being assaulted by a student multiple times and being told to “be ready to be hit [by students], it is part of the job”.
The process for getting students through the SST/IEP process to move them to an appropriate placement is broken as it regularly takes more than six months during which the student is not learning as much as they could because they are not receiving appropriate supports, and the learning environment for all other students is disrupted.
Massive class sizes and combo classes having severe negative impact on behaviors, student learning, and the ability to implement restorative practices.
- This year SL has two 4th grades, one 5th grade, one 5th/6th combo, and one 6th grade. Next year we are scheduled to have the same allotment of teachers.
  - Class sizes:
  - 4th – 19 and 22
  - 5th – 32
  - 5th/6th combo – 31
  - 6th – 32
- One additional teacher to remove the combo brings all class sizes below 24 students per class.
From a staff member, “This is my school of residence and I am going to have a hell of a time convincing my [spouse] to let my kids come here. I want the diversity and inclusion and our staff for my child. But they want safety and it is going to be a fight to walk our daughter [the short distance] to this school. She deserves having the resources and the kids here right now deserve the resources right now.”
From a different staff member, “Why can’t we be a staff focused district as well as a student focused district?… I am tired… due to all the other worries I have about our students, our staff, our school. As we say with our kids, ‘my cup is empty’ [and I don’t have anything left to give].”

From our middle school members: Only 1-day suspensions are being implemented. There are no consequences for cutting, dress code violation or cell phones. The tardy bell is a suggestion. Discipline needs to be a collective effort from parents, admin, and teachers.

From our high school members: Substitutes are necessary for Administrator and Campus Supervisor Absences for site safety. Montgomery reports a positive impact from extra administration on campus.

D.3. The Superintendent’s report will include an update on the Safety Advisory Round Table (SART)

This item is intended to include the first concrete steps that are suggested by the committee.

E. DISCUSSION / ACTION ITEMS

E.1. (Action) Resolution for Mental Health Awareness Month

Mental wellness is essential to learning, overall health, and well-being. This school year we also appreciate our Tier 1 mental health supports: our school staff. We thank our staff for their awareness, empathy, and willingness to meet students “where they are” so we can support students in their education: classroom teachers, Restorative Specialists, Student Advisors, Campus Supervisors, and all the staff in our system that support positive, humanizing, engaging, and safe environments every day.

Guide

SRTA members are appreciated for the work they do to support our students’ mental health. Please acknowledge those on your campus who provide this support.

E.2. (Action) Resolution Recognizing National School Nurse Day (May 10)

Summary

School Nurses work with students with chronic and acute health conditions and health needs met at school, school nurses are also strong advocates on behalf of school and children at the district and state policy levels.

SRTA appreciates our nurses: Nicholo Atup, Amanda Arend, Cheryl Closser, Heather Ginnever, Elizabeth Munns, Alison O’Herlihy, Jennifer Rodriguez, and Sangmo Witzman .

Members are encouraged to share their appreciation!

E.3. (Action) Resolution Recognizing May as the Month of Better Hearing and Speech

Summary

Students are better able to access their education and their lives are changed for the better as a result of what Speech-Language Pathologists in the public-school system do. Better Hearing and Speech Month highlights the tremendous impact that Speech-Language Pathologists can have in helping students achieve improved communication for school success and life.

SRTA extends appreciation to all our SLPs: Tamara Baganz, Sarena Bailey, Tina Boaz, Tessa Bonner, Kate Connor, Amanda Call, Peter Lounibos, Anna Lundborg, Jamie Mariscal, Mark McLay, Koa Morgan, Jennifer Nevolo-Alwood, Jill Pettit, Nora Pike, Patrick Pike, Macey Roehrick, Steve Schultz, Angie Thompson, Danielle Ullyott, and Taylor Van Bebber.

E.4. (Action) Trustee Area 7 Candidate Interviews to Select a Board Member Due to Vacancy

Summary

The Board will conduct interviews of two candidates and vote for the person to fill the Trustee Area 7 vacancy created by the resignation of Laurie Fong. The two candidates who will participate in the interviews are as follows:

1. Jeremy De La Torre
2. Deanna Olivarez

E.5. (Discussion) Update on Facilities Master Plan

Summary

The District has awarded Quattrocchi Kwok Architects (QKA) the update and revision of the 2016 Facilities Master Plan. TOp impact items include covered eating areas, upgrade and reconfigure restrooms, perimeter fencing and access control, Kinder and TK classrooms, maintenance items, address portables, support staff spaces and outdoor learning spaces.

Indicators of Quality values will be assigned to all projects to inform board.

Update

SRTA members are encouraged to participate in the Facilities Master Plan meetings at their site. The best outcomes are possible with engaged participation.

The site meetings that have taken place so far have gone well. There are plans for each site committee to reconvene in the fall to review the summative work of the architects, and provide input on prioritization.

We still await the process for choosing projects for the bond funds. The new Superintendent’s Advisory Network is expected to play a role in this.

E.6. Action) Approval of Memorandum of Understanding Regarding 2023-2024 Classified Employee Calendar

Summary

The classified work year calendar for 2023-2024 includes a total of 242 workdays divided as follows (based on 260 days):

12-month, 11-month, 10-month and School Year employees beginning and end work year dates.
Two (2) Professional Development Days on:
- Classified Professional Development Days/Collaborative (non-student) – November 1, 2023, and January 26, 2024.
10 Legal Holidays, 4 Local Holidays, 3 Paid Holidays as part of the CSEA 75 contract, and 1 additional Paid Holiday due to Leap Year.
Two (2) Emergency Closure Days (non-workday, non-student if not used) – Friday, April 12, 2024, and Friday, May 17, 2024.

Calendar MOU

SRTA supports this MOU which aligns with the certificated calendar agreed to in December.

E.7. (Action) Declaration of Need for Fully Qualified Educators

Summary

Staff is requesting approval of the applications for the Declaration of Need for Fully Qualified Educators for the Santa Rosa City Schools Elementary and High School Districts which will be submitted to the California Commission on Teacher Credentialing. These declarations allow the district to hire up to 100 interns because of the expected inability to attract and hire fully qualified candidates. Last meeting SRCS contracted with NSCOE for 107 interns which would seem to include new hires as well as those continuing in the program.

Declaration of secondary need for 30 single subject (15 math and 5 each Spanish, Science and PE) and 25 Special Ed teachers

Declaration of elementary need for 20 multiple subject, 10 single subject (PE and Music), and 15 Special Ed teachers

Attracting new candidates to the profession while not working to improve our ability to retain folks is a zero sum game at best.

How to Increase Teacher Retention in 2023 – Qualtrics states that retention saves money, benefits less privileged students, enables policy development and keeps valuable knowledge. Teachers are leaving because of testing initiatives, lack of support, challenging conditions and feeling undervalued.

Can we work to reduce overly large class sizes where students do not get the attention they need? Can we hire enough campus adult support such as Campus Supervisors, Student Advisors, Restorative Specialists and Family and Student Engagement Facilitators? Can we lower caseloads for our counselors and SPED teachers, and address unsafe environments for both students and staff, which increases mental health stability for everyone on campus?

E.8. (Action) Approval of First Read, and Potential Waive of Second Read, of Board Bylaw 9320

Summary

The Board will consider approval of the revised Board Bylaw 9320 Meeting and Notices adopting the provisions within Assembly Bill 2449 will allow for more flexibility of Board member attendance.

Draft

Clean Copy

E.9. (Action) Form a Board Subcommittee in Relationship with the City of Santa Rosa

Summary

The purpose of the subcommittee will be to build a relationship between Santa Rosa City Schools (3 board members) and the City of Santa Rosa (3 council members), including a focus on safety and security. The term of the subcommittee will be for up to two (2) years, and a report schedule from the subcommittee will be determined once the subcommittee convenes.

President Manieri will select the School Board members to participate in the Subcommittee, as well as the chair or facilitator. Together with Superintendent Trunnell, any additional members will be selected in consultation with the City of Santa Rosa.

F. CONSENT ITEMS

F.2. Approval of Personnel Transactions

EdJoin shows a total of 125 current postings for 230 job vacancies for SRCS.

There are 88 certificated openings (thirty eight more the last meeting), and 9 certificated management openings (four more than the last meeting). There are 133 current classified openings (six less than the last meeting), and no classified management positions (one less than the last meeting.)

SRTA bids farewell to those two members resigning at the end of the year taking four years of service and experience between them: Sandra Cortes and Karyna Gomez-Guevara both from CCLA. We wish you well with your future endeavors. To date there are 44 certificated resignations.

Congratulations to those retiring in June after 45 years of combined service to our students: Elaine Stone (SRHS) and Beverly Barron-Stolcz (SLES). To date there are 28 certificated retirements.

Covid Coordinator Jonathon Jones is being reassigned as Coordinator of Safety and Risk Management. Patty Turner is being reassigned from Director-Risk Mgmt and Safety to Administrator on Special Assignment.

Administrative resignations include HLES Principal Amy Wegener-Taganashi and PTES Principal Amanda Davis.

This month changes to classified staff include one new hire.

F.5. Approval of Contracts

Summary

#	Provider	Cost	Description
District
2	Tovi C. Scruggs-Hussein	$11,000	Fall Admin Launch speaker who is about professional spirituality and leading by BE-ing instead of DO-ing.
3	SCOE: Behavioral Health Department	$0	Continue optional Classified employee PD with SCOE behavioral health department via a Behavior Health & Justice grant to learn to respond to students behaviors in ways that reduce calls to SRPD.
4	Curriculum Associates, LLC (Ellevation)	$238,334	Three year extension of this English Learner management platform that organizes data, supports critical meeting and monitoring processes, enables accurate reporting, and supports instructional planning for multilingual students.
Secondary
1	SportsNet	$11,500	Online platform for managing eligibility of secondary Athletes and Coaches

Total value of contracts = $260,834

Ethnic Studies US History P

F.6. Approval of New Ethnic Studies Courses (Ethnic Studies English 11/12 HP; Ethnic Studies U.S. History; Ethnic Studies Drama; Ethnic Studies Mariachi; Ethnic Studies Spanish for Spanish Speakers)

Summary

These courses will continue to support the implementation of Ethnic Studies across SRCS and facilitate the successful completion of the Ethnic Studies graduation requirement. The courses were written as a collaboration between Ethnic Studies trained teachers and Ethnic Studies trained Educational Services personnel. They were reviewed, critiqued, revised and approved by the Ethnic Studies Steering Committee to ensure the courses have integrity and fidelity to the discipline of Ethnic Studies. These courses have been approved by the appropriate department chairs and by site principals. The estimated total cost for all Ethnic Study courses is $14,375, to be paid out of LCAP and Lottery funding.

These courses will need A-G approval by the UC Office of the President.

Ethnic Studies Mariachi P

Ethnic Studies Drama

Ethnic Studies Spanish for Spanish Speakers 2PP

Ethnic Studies English 9-10 HP

SRTA honors the member work involved in creating these course descriptions. The acceptance and implementation of these courses provide for dramatic growth of options for students to explore Ethnic Studies in SRCS.

F.7. Approval Refrigerated Delivery Vehicles for CNS

Summary

The current aging fleet of delivery trucks will be replaced with new delivery trucks. The current CNS fleet of delivery vehicles has exceeded their useful life, requires excessive repairs and, due to vehicle breakdowns, presents safety risks to staff. Five trucks at $150,774 = $753,870. The delivery trucks will be purchased using Fund 13 (Cafeteria Fund) Reserves from the 2021-22 school year.

Requests for Bid

Addendum to Requests for Bid

F.8. Approval of Code Rev Kids, Inc. Contract for SRFACS

Summary

Code Rev Kids provides an Adventures in Coding course and a Rev Robotics course giving students an opportunity that will support their academic growth in mathematics and begin building abilities that could become valuable career technical skills. The cost of the summer computer sciences program is for 120 students is $57,000 to be paid by the SRFACS Extended Learning Opportunity funds in support of the growth of SRFACS students.

Red Lined Job Description

F.9. Approval of Revised Job Description for Coordinator of State and Federal Programs

Summary

This revised job description better ensures that there is coordinated development, implementation, monitoring and assessment of state and federal programs that demonstrate improved learning and achievement for all students. The revised job description also clearly calls out the skills, knowledge, and disposition required of this position to be a knowledgeable instructional leader who demonstrates a belief and commitment to equity, and not just as a “compliance coordinator”. The position is being moved from SAFE to Ed Services and will include coordination of the Superintendent’s Advisory Network.

Clean Copy of Job Description

F.10. Approval of a CMAS Proposal with KYA for the Remodel of Main Restrooms (one male and one female) at PHS, EAHS, SRHS, and MCHS

The facilities team has been working diligently to find the best solutions for the restrooms at our high schools. The team has partnered with KYA Group, as they have a proven track record of remodeling high school restrooms and locker rooms. This CMAS contract uses our project stabilization agreement for its labor.

This project will include a completely new epoxy surface on the floors, walls, and ceiling. This product is beautiful, extremely tough, and easy to keep clean. KYA will also be installing all new plumbing fixtures, including toilets, urinals, and sinks. New hand dryers and soap dispensers will be recessed in the interior walls to help deter vandalism. Finally, KYA will install new beautiful yet durable privacy stalls and urinal dividers.

Funded from Measure I $913,900.77

PHS Proposal $242,395

EAHS Proposal $245,032

SRHS Proposal $235,908

MCHS Proposal $190,564

With limited funds available for great facility needs, SRTA members wonder how this million dollars of work meshes with item E5 Facilities Master Plan? While SRTA members appreciate the student call for upgrading restrooms, what will be the impact of these upgrades? It seems reasonable for a dedicated effort to redesign high school restrooms to be gender neutral as part of our long term FMP. If these restroom upgrades are performed now, will the IOQ score of bathrooms be lowered, as they have been made more suitable, and then the redesigns be delayed? Or will we be committed to the restroom redesigns and replace the upgrades in these contracts long before their lifetime expires?

F.11. Approval of Legal Services – Retainer Representation Agreement

Hires HARBOTTLE LAW GROUP to advise Board of Education and administrative panel regarding student expulsion hearings and perform related legal services at $275 per hour for the period April 1 to June 30, 2023.

A live link will be posted on the SRCS website (link).

The special board meeting on Feb. 15 included Fagen Friedman & Fulfrost, LLP presenting on suspensions and expulsions. This appears to provide additional legal resources around expulsions for the panel and board.

SRTA members are concerned about the impact to the learning environment that disruptive students are causing for non disruptive students and staff. Current disciplinary practices are in need of revision to effective plans that can be embedded into Site Safety Plans and be applied with integrity district wide.

G.1. Approval of Minutes

April 26, 2023 Minutes

I1. Future Board Discussion Items

SRTA Members are encouraged to prepare for the upcoming agenda items.

Resolution Recognizing Administrative Professionals (~~5/10/23~~)
Presentation by Child Nutrition Services (~~5/10/23~~ 5/24/23)
- A recent LCAP survey of parents requested improvement to the quality of food. Are there any plans underway to meet this request?
Technology Updates for Classrooms (~~4/26/23~~ 5/24/23)

Ethnic Studies Graduation Requirement Revision (5/24/23)
Governor’s May Revision Update (5/24/23)
- Can an update on the spending of special Covid monies be included in this report?
Public Hearing for LCAPs (6/14/23)
Public Hearing for 2023-24 Budget (6/14/23)
Site Single Plans for Student Achievement (6/14/23)
COVID Updates (6/14/23)

SRTA looks to the future scheduling of the following items:

Safety (board statement on 3/8/23 that this will be a future item)

What are the steps for intervening when a student creates a disruptive and/or unsafe situation for other students and staff?

Some current practices seem to protect bullies and tolerate intimidation without intervention.

What changes to discipline practices have been put into place since March 1?

What is the current discipline policy and process? When are police contacted? How is SRCS keeping track of contacts with the police in order to be able to address the underlying issues?

What are the staffing ratios of adult supervisors expected to be on our campuses?

An audit of the programs for students with special needs is called for. Have we been able to attract and retain the necessary employees to run these programs effectively?

What anti-bullying efforts are we implementing?

How many students are not coming to campus because they don’t feel safe? It is a hardship on teachers to provide independent study.

A-G Program Review (board request 8/10/22)

What does the data look like about A-G Completion since this policy was adopted? Where is data on students that are not on track to graduate? How helpful were prior IGPs in allowing students to earn diplomas? How many current seniors (even with the IGP), juniors and sophomores are not on track to graduate? How many of these students are meeting the state requirements for a diploma but not the extra requirements of our district?

What are the systemic measures in place to offer academic support K-12 to increase A-G success? What metrics are being used to evaluate these efforts?

Parcel Tax survey results
Results of Developer Fee exploration
SRACS Accelerated Charter Material Revision Request (delayed)
Deferred Maintenance Update and Future Planning (~~7/27/22 8/24/22~~)
Approval of Board Policies (~~3/9/22~~)
Review of Math grades and progress including demographic data (board request)
SCOE Unification/Redistricting Report (on option #1)
Open Enrollment Policy Update
Student Voice Policy
Dress Code Policy
BEST Plus Update

I.4. Sonoma County Office of Education (SCOE) Multi-Jurisdictional Hazard Mitigation Plan

Letter

Base Plan

J. School Site Reports

SRCS Board Meeting Agenda Analysis – 4/26/2023

BOARD MEETING

Santa Rosa City Schools

April 26, 2023

4:30 p.m. – Closed Session

6:00 p.m. – Open Session

Hybrid: Zoom/Santa Rosa City Hall Council Chambers (100 Santa Rosa Ave.)

*** streamed ***

Closed Session Items:

A.1. Public Comment On Closed Session Agenda Items. To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.

B.1. Public Employee Appointment/Employment (Position to be filled: Principal)

B.3. Conference With Legal Counsel – Anticipated Litigation (Number of potential cases: 2)

B.4. Student Expulsions (Case Nos: 22/23-31, 22/23-32, 22/23-33, 22/23-34, 22/23-36, 22/23-28)

C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

C.7. Special Presentations for Student of the Month and Certificated/Classified Employees of the Month (Hidden Valley Elementary School and Santa Rosa French-American Charter School)

Hidden Valley Elementary School

Roxanne Bourdé, Student of the Month
Debbie Gonzales, Classified Employee of the Month
Angie Wallace, Certificated Employee of the Month

Santa Rosa French-American Charter School

Cooper Van Tuyl, Student of the Month
Betty Malfatti, Classified Employee of the Month
Christelle Carrey, Certificated Employee of the Month

SRTA extends a special invitation to HVES and FACS to come out and support their honorees!

C.9. Public Comment on Non Agenda Items

SRTA members are invited to complete ‘blue cards’ in person or raise their hands and provide voice only comments if attending online. Please put SRTA at the start of your online name. Please observe the standard three minute time limit (and be prepared for a last minute change to a two minute limit). Only items not on the agenda are addressed at this time, so safety items would be addressed here.

Safety Concerns raised since the last board meeting:

A student reported hearing another student say “I’m going to shoot up the school.” It was not followed up on until the following day.

Adults came on our campus during school looking for a student with the intent of harming them. We went in lockdown for about half an hour with zero communication from the office.

I was punched in the nose by a student. I made a police report. I sat with the restorative specialist and student. The student hardly spoke during the session. The student wouldn’t even indicate if it was intentional or accidental. Not even an apology one way or another.

SRTA Members feel like site administration is given limited parameters by the district office to operate within when regarding student discipline. This leads to feeling disillusioned with our district. Our ability to attract and retain staff is being affected.

A student is sexually harassing staff and students. Despite interventions the incidents are getting more frequent. Another student has repeatedly and consistently demonstrated disruptive behavior and willful defiance and has chronically behaved in ways that cause physical injury to others and damage property. This is impacting the emotional and academic performance of other students in the classroom. Current policies foster an environment where these behaviors continue and are increasing instead of impacting change.

Is this how things are supposed to be working?

D.3. The Superintendent’s report will include an update on the Safety Advisory Round Table (SART)

SRTA members Ian Myers and Margaret Buhn report that all the items from the listening sessions have been categorized and there was time for discussion between members. There was a promise of reaching the first concrete steps on May 10. The committee is expected to continue next year.

E. DISCUSSION / ACTION ITEMS

E.1. (Action) Resolution for May as Asian American and Pacific Islander Heritage Month

The Board will consider approval of Resolution 2022/23-66 for May as Asian American and Pacific Islander Heritage Month.

While SRTA members appreciate the board acknowledging the contributions of various cultures, what is the expected impact from having agenda items such as these? Is there a metric to evaluate the effectiveness of this?

Resources for members looking for inspiration for their classroom: Asian Pacific American Heritage Month 2022 – For Teachers

The following four items are resolutions to appreciate staff. How is the appreciation of staff conveyed? Is it expected that all staff read the agenda and that works to convey this appreciation?

E.2. (Action) Resolution Recognizing Guest Teacher Appreciation in May 2023

Summary

The Board will consider approval of Resolution 2022/23-68 Recognizing Guest Teacher Appreciation in May 2023.

SRCS relies heavily on subs. SRTA members are grateful to the subs that cover for us.

What would it take to assign substitutes to be an integral part of a campus or two so that they are part of the community, and know the school culture and students? This would create a more consistent learning environment for our students.

E.3. (Action) Resolution Celebrating Child Nutrition Services (CNS) Professionals week of May 1-5, 2023

Summary

The Board will consider the approval of Resolution 2022/23-65 Celebrating Santa Rosa City Schools Child Nutrition Services (CNS) Professionals for the week of May 1-5, 2023.

SRCS students have more heavily relied on CNS to meet their nutritional needs with the shift to providing food for all students.

E.4. (Action) Resolution for Teacher Appreciation Week May 8-12, 2023

Summary

The Board will consider the adoption of Resolution 2022/23-67 recognizing May 8-12, 2023, as Teacher Appreciation Week.

E.5. (Action) Resolution for Classified School Employee Week May 14-20, 2023

Summary

The Board will consider approval of Resolution 2022/23-64 recognizing May 14-20, 2023 as Classified School Employee Week.

The classified employees provide critical support for student learning. The working conditions for these people must be improved. They deserve livable wages.

E.6. (Action) Ethnic Studies Graduation Requirement Revisions

Summary

Suggested change in wording of policy: “Beginning with the class of 2028, successful completion of a single two-semester course or two semesters (10 credits) of any a-g offerings in Ethnic Studies, including courses offered through dual or concurrent enrollment. Any Ethnic Studies course taken shall meet a UC/CSU a-g course requirement and shall also accrue credit for coursework in the subject that course is offered. Completion of the middle school Ethnic Studies elective course with a grade of ‘C’ or better prior to grade 9 shall satisfy the graduation requirement, though high school credits will not be awarded.”

SRTA supports the measures outlined in this item.

Where is the data on how many courses are current and in progress? How many students are currently enrolled as compared to enrollment for next year? How much is the implementation of this effort costing?

SRTA appreciates the effort of TOSA Heather Rossi-Garcia and Executive Director Tim Zalanardo leading enormous strides in ETHS including course creation. The model of supporting collaboration with time is one that SRTA members hope can be duplicated for other course creation efforts. SRTA Members are concerned that there aren’t enough viable internal pathways for all students to meet the current requirement given the current implementation timeline.

Part of this resolution is extending the deadline for requiring Ethnic Studies as a graduation requirement. The roll out of any changes must include a communication effort to explain to incoming seventh graders what this requirement is, and how they can meet it, including an Ethnic Studies elective course in middle school if this is an option. Encouraging this course in middle school could be transformational for students, and could inspire students to take more Ethnic Studies courses during high school.

E.7. (Action) Approval of MOU reached with SRCS and SRTA regarding Preparation Time and Compensation for the 2023 Summer Programs

Summary

The Board will consider approving the Memorandum of Understanding (MOU) that was reached with Santa Rosa City Schools (SRCS) and the Santa Rosa Teachers Association (SRTA) representatives on April 7, 2023, regarding Preparation Time and Compensation for the 2023 Summer Programs.

MOU

SRTA is appreciative of acknowledging the prep time required to teach summer school, by providing remuneration of five hours per week.

E.8. (Action) Consider Additional Teleconferencing Provisions

Summary

The Board will consider adopting additional Board Teleconferencing Provisions as specified in Assembly Bill 2449 (Gov. Code. 54953).

Gov Code

F. CONSENT ITEMS

F.2. Approval of Personnel Transactions

EdJoin shows a total of 112 current postings for 195 job vacancies for SRCS.

There are 50 certificated openings (five less than the last meeting), and 5 certificated management openings (the same as the last meeting). There are 139 current classified openings (one less than the last meeting), and one classified management position (the same as the last meeting.)

Credentialed positions have still not been posted for internal transfers for next year which must happen before positions are posted to the public. Other districts have already completed their hiring for staff positions.

Welcome to one certificated new hire: Christian Hernandez Carlino (CCLA). We hope you have a rewarding career with SRCS.

SRTA bids farewell to those two members resigning at the end of the year taking sixteen years of service and experience between them: Brady Boyd (RHS), Jaime Hamilton (HSMS). We wish you well with your future endeavors. To date there are 42 certificated resignations.

Congratulations to those retiring in June after 51 years of combined service to our students: Cheryl Allen-Ruhl (HVES), Sally Fogg (SRMS), and Lori Schoffstall (SRMS). To date there are 26 certificated retirements.

Principal Mitch Tucker is relocating to Burbank from SRMS.

This month changes to classified staff include four new hires and three resignations.

F.5. Approval of Contracts

Summary

#	Provider	Cost	Description
District
3	North Coast School of Education	$375,000	This is the cost for utilizing NSCOE for providing interns and induction (formerly known as BTSA.) This is at a cost of $3,500 per teacher, so SRCS expects 107 teachers. Mentor teachers receive $1,250 and the District Supervisor gets $100 per candidate.
4	Chavan & Associates, LLP (District Audit)	$157,500	This is a three year contract for providing audits for the district with an increase of 5% and then 8.6%.
5	Chavan & Associates, LLP (Measure I and L Bonds Audit)	$30,000	This is a three year contract for providing audits for the district bonds at $30,000 per year.
Secondary
1	Quattrocchi Kwok Architects (QKA)	$272,295	QWA’s rate is based on the cost of the project. This represents an increase to a contract built at 9.6% of the expected project bid to 10.3% of the actual project bid. The increase is due to the increased cost of the project from the projected amount. The reason for also increasing the percentage is not clear.
2	Greystone West Company	$29,671	This is for Construction Management services for the auditorium light project at MCHS. Will SRCS continue to hire project managers when the Project Manager position at the district office is filled?
6	Costa Engineers Inc.	$25,000	For engineering services for the replacement of the defunct boiler at RVMS. This was not included in the expected projects for the remaining bond funds.

Total value of contracts = $889,466.25

F.6. Approval of ProCare Contract for Temporary Speech & Language Services

Summary

This contract is to staff the necessary Speech and Language position (SLP) while the Santa Rosa City Schools employee is out on leave and any unexpected SLP coverage required through the school year. Cost : $110/ hour for 37 hours per week from April through June for $40,000.

Management Salary Schedule

How does this work with the Soliant contract for SLP services for the semester for $44,000 to provide services for a staff member on leave?

F.7. Approval of Business Services Position Restructuring

Summary

The Board will consider a new job description and salary schedule that is reflective of the elimination of the separate facilities and maintenance directors and replacement with the combined position of Executive Director/Chief Operations Officer: Maintenance & Operations/Transportation/Facilities.

Job Description Draft

Org Chart

F.8. Approval of Elsie Allen HS FFA Students to travel to Raleigh, NC for Next Generation Power, Structural & Technical Systems Conference

Summary

The Board is being asked to approve the Field Trip Request form for two ( 2) Elsie Allen High School FFA students to attend the Next Generation Power, Structural and Technical Systems Conference in Raleigh, NC, on June 26-July 1, 2023.

Trip Request Form

Letter of Intent

Schedule

F.9. Approval of Contract with Finalsite for Web Hosting

Summary

The Board will consider the approval of the FinalSite contract for the SRCS district website and individual schools websites to replace the soon to be defunct hosting by School Loop.

Santa Rosa French-American Charter LCAP

How will the district support sites in using the new platform to its maximum ability?

G.1. Approval of Minutes

April 12, 2023 Minutes

I1. Future Board Discussion Items

SRTA Members are encouraged to prepare for the upcoming agenda items.

Student/Staff awards & site reports: Steele Lane Elementary, Ridgway High School (~~3/8/23~~ rescheduled to 5/10/23)
Upcoming resolutions for may 10th meeting:
- Resolution for May as the Month of Speech and Language Pathologists
- Resolution Recognizing Administrative Professionals
- Resolution for Mental Health Awareness Month
- Resolution for School Nurse Day

What action beyond a vote of board support do these resolutions propose? When acknowledgement is made for staff, how is that staff aware of the appreciation for their service?

Presentation by Child Nutrition Services (5/10/23)
- A recent LCAP survey of parents requested improvement to the quality of food. Are there any plans underway to meet this request?

Update on the Facilities Master Plan (5/10/23)

How will items be prioritized? What will the board’s role be in this process?

Technology Updates for Classrooms (~~4/26/23~~ 5/24/23)

Governor’s May Revision Update (5/24/23)

SRTA looks to the future scheduling of the following items:

Safety (board statement on 3/8/23 that this will be a future item)

What are the steps for intervening when a student creates a disruptive and/or unsafe situation for other students and staff?

Some current practices seem to protect bullies and tolerate intimidation without intervention.

What changes to discipline practices have been put into place since March 1?

What is the current discipline policy and process? When are police contacted?

What are the staffing ratios of adult supervisors expected to be on our campuses?

An audit of the programs for students with special needs is called for. Have we been able to attract and retain the necessary employees to run these programs effectively?

What anti-bullying efforts are we implementing?

How many students are not coming to campus because they don’t feel safe? It is a hardship on teachers to provide independent study.

A-G Program Review (board request 8/10/22)

This should include data on students that are not on track to graduate. How helpful were prior IGPs in allowing students to earn diplomas? How many current seniors are not on track to graduate even with the IGP? SRTA members are hearing that an enormous proportion of current juniors and sophomores are not on track to graduate. How many of these students are meeting the state requirements for a diploma but not the extra requirements of our district?

What are the systemic measures in place to offer academic support K-12 to increase A-G success?

Parcel Tax survey results
Results of Developer Fee exploration
SRACS Accelerated Charter Material Revision Request (delayed)Deferred Maintenance Update and Future Planning (~~7/27/22 8/24/22~~)
Update on Covid Spending
Approval of Board Policies (~~3/9/22~~)
Review of Math grades and progress including demographic data (board request)
SCOE Unification/Redistricting Report (on option #1)
Open Enrollment Policy Update
Student Voice Policy
Dress Code Policy
BEST Plus Update

I.4. School Site Reports

Hidden Valley SPSA

HVES Video

FACS Video

I.5. Sonoma County Office of Education (SCOE) Letter-2022/23 Second Interim and Standard Reminders

Letter of Acceptance

Standard Reminders

I.6. Williams Settlement Quarterly Report

Summary

There was one resolved complaint about a Heating/Ventilation /Air Conditioning unit at Montgomery High School. Report

This report is inaccurate as at least one facilities based Williams complaint was not included. Staff at Steele Lane Elementary was informed on Monday, March 6th that a Williams complaint had been received the previous week about the non functioning heater in the MPR.

SRCS Board Meeting Agenda Analysis – 4/12/2023

BOARD MEETING

Santa Rosa City Schools

April 12, 2023

4:30 p.m. – Closed Session

6:00 p.m. – Open Session

Hybrid: Zoom/Santa Rosa City Hall Council Chambers (100 Santa Rosa Ave.)

*** streamed ***

A live link will be posted on the SRCS website (link).

Closed Session Items:

A.1. Public Comment On Closed Session Agenda Items. To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.

B.2. Conference With Legal Counsel – Anticipated Litigation (Number of potential cases: 1)

B.3. Student Expulsions (Case Nos: 22/23-27, 22/23-25, 22/23-24)

C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

C.7. Special Presentations for Student of the Month and Certificated/Classified Employees of the Month (Santa Rosa Charter School for the Arts and Santa Rosa Middle School)

Santa Rosa Charter School for the Arts

Alice Stumbaugh, Student of the Month
Alesana Sunia, Classified Employee of the Month
Michelle Holmstedt, Certificated Employee of the Month

Santa Rosa Middle School

Alexa Torres, Student of the Month
Brooke Wilcox, Classified Employee of the Month
Casey Maytorena, Certificated Employee of the Month

SRTA members from Charter Arts and SRMS are encouraged to attend this meeting to honor your own!

C.9. Public Comment on Non Agenda Items

SRTA members are invited to complete ‘blue cards’ in person or raise their hands and provide voice only comments if attending online. Please put SRTA at the start of your online name. Please observe the standard three minute time limit (and be prepared for a last minute change to a two minute limit). Only items not on the agenda are addressed at this time, so safety items would be addressed here.

Safety Concerns:

I still don’t have columbine locks on my door despite SEVERAL notices to the district.

A staff member was assaulted by a student. This staff member has not returned to work after two months, while the student is back at school after a 5-day suspension with no apparent change in demeanor- they have engaged in a student fight without notated consequences.

Is this how things are supposed to work?

D.3. The Superintendent’s report will include an update on the Safety Advisory Round Table (SART)

E. DISCUSSION / ACTION ITEMS

E.1. (Action) Resolution in Support of National Sexual Assault Awareness Month

The Board will consider the approval of Resolution No. 2022/23-62 in support of National Sexual Assault Awareness month.

What actions, beyond this resolution, will there be in SRCS?

E.2. (Discussion) 2023 Summer School

Summary

The Board will be provided with an overview of the Santa Rosa City Schools in-person summer programs planned for June 2023 through July 2023.

Expanded Learning Programs

High school students are severely credit deficient. The possible paths to graduate are diminishing with each additional semester of failure. Summer school does not repair a faulty educational foundation. Summer school does not change the mindset after a student matriculates from middle school without learning the prerequisite skills required for success in high school. Summer school does not address the needs for alternative education when a comprehensive high school isn’t working for a student.

Where is the data? What proportion of eligible students enroll in summer school? What proportion of enrolled students earn credits? What impact does summer school success have on the students’ following year’s courses?

Thank you for paying for prep time for teachers for the summer of 2023. As the need for summer school, especially credit recovery, increases, SRCS will need to increase the rate of pay and continue to pay for prep time in the future. The extended day rate of $54.49/hour is not appealing for most teachers. Those teaching the second session will benefit from a 4.5% raise starting July 1, but $56.94/hour is still not attractive enough to give up a break after the year staff has had.

E.3. (Action) Adoption of Resolution No. 2022/23-63, Approving Lease-Leaseback Contracts with Wright Contracting LLC dba Wright Contracting General Builders for the (i) Brook Hill Elementary School Project; (ii) Santa Rosa High School Modernization Project; and (iii) Santa Rosa High School DeSoto Hall Project and Making Related Findings

Summary

The Board will consider adopting Resolution No. 2022/23-63 approving the Lease-Leaseback Contracts with Wright Contracting LLC dba Wright Contracting General Builders (“Wright”) for the Brook Hill Elementary School Project; Santa Rosa High School Modernization Project; and Santa Rosa High School DeSoto Hall Project, and Making Related Findings

Site Leases (BHES) (SRHS Modernization) (SRHS DeSoto)

Facilities Leases (BHES) (SRHS Modernization) (SRHS DeSoto)

E.4. (Action) Acceptance of 2021/22 Measure I and Measure L Bond Audit Reports

Summary

Secondary expenditures 21-22 (in thousands of dollars)

Cook $250

Maria Carrillo $75

Montgomery $334

Piner $8,807

Ridgeway $23

SRHS $1,423

SRMS $920

District $1,740

Technology $14

Total $13,591

Elementary Expenditures (in thousands of dollars)

Brookhill $416

CCLA $24

SRCSArts $279

FACS $52

Steele Lane $5,721

SRACS $52

District $1,171

Technology $14

Total $7,733

Bond Measure I

Bond Measure L

The board comments about Bond decisions included the idea that the board would be involved in choosing projects. What is the process that will be utilized to prioritize projects for future bond funds?

F. CONSENT ITEMS

F.2. Approval of Personnel Transactions

EdJoin shows a total of 120 current postings for 201 job vacancies for SRCS.

There are 55 certificated openings (the same as the last meeting), and 5 certificated management openings (three more than the last meeting). There are 140 current classified openings (nine less than the last meeting), and one classified management position (the same as the last meeting.)

Credentialed positions were not posted in March. The current expectation is that internal postings will happen prior to the end of this month, and then jobs will be posted to the public.

There are now 35 teachers at 1.2FTE. While being grateful for these folks stepping up, this is an unsustainable way to operate.

SRTA is appreciative of the two approved LOAs for next year.

SRTA bids farewell to those three members resigning at the end of the year taking twenty-three years of service and experience between them: Holly Hunter (MCHS), Bertrand Lohier (FACS) and Erin Maillo (CCLA). We wish you well with your future endeavors. To date there are 40 certificated resignations.

Congratulations to those retiring in June after 81 years of combined service to our students: Kevin Costello (SRHS), Roger Page (JMES), Amy Stevens (MHS) and Kathryn Vyenielo (RHS.) To date there are 23 certificated retirements.

This month changes to classified staff include five new hires, nine resignations and one retirement.

F.5. Approval of Contracts

Summary

#	Provider	Cost	Description
Secondary
1	Tonya Ward Singer of Courageous Literacy LLC	$20,000	Four PD days to help Multilingual Learners in accessing high-level content learning at EAHS from LCAP. Student reflections will be used for evaluation and further work.

Total value of contracts = $20,000.00

In prior years the district LCAP was not used to fund efforts at a single site. As the LCAP is undergoing review, SRTA members would appreciate transparency around the district definition for what does and does not qualify for use of LCAP funds, and what the inclusion process is for site specific efforts.

F.6. Approval of Contract with Permanente Medicine, Santa Rosa for Special Services 18-22 Transition Program

Summary

This contract with Permanente Medicine Rohnert Park, (Kaiser, Rohnert Park) provides an integrated competitive employment opportunity in addition to the student wages being funded by Permanente Medicine Santa Rosa, for the students of the 18-22 Transition program. Work experience opportunities are currently available to 18-22 Transition students primarily through funding of the State Workability Grant.

COC Application – J. Hague

F.7. Approval of California Environmental Quality Act (CEQA) Categorical Exemptions for the District-Wide Solar, Cesar Chavez Learning Academy HVAC, Lewis Early Learning Academy Shade Structure, and the Santa Rosa HS & Brook Hill ES Modernization Projects

Summary

The Board will consider approval of the categorical exemptions from the California Environmental Quality Act (CEQA) for the District-wide Solar, Cesar Chavez Learning Academy HVAC, Lewis Early Learning Academy Shade Structure, and the Santa Rosa HS & Brook Hill ES Modernization Projects .

CEQA

F.8. Approval of Final Decision of Reclassifications for California School Employees Association, Chapter 75 (CSEA 75) Instructional Materials Technician, Technology Assistant, Food Service Worker III, Food Service Worker II, Senior High School Technician III

Summary

The Board will consider the Superintendent’s designee’s final decision for reclassification of current CSEA 75 Instructional Materials Technician, Technology Assistant, Food Service Worker III, Food Service Worker II, and Senior High Tech III positions and salary ranges.

F.9. Approval of Appointment to Measure I, Measure L, Measure C, and Measure G Citizens’ Oversight Committees

Summary

The Board will consider approving and appointing two new members to Measure I, Measure L, Measure C, and Measure G Citizens’ Oversight Committees representing Business Organization and Parent / Active PTO groups.

COC Application – B. Wolf

F.10. Approval of Development Group, Inc (DGI SPURR Contract for Acquisition and Installation of N1C Uninterruptible Power Supplies (UPS)

Summary

The Board will consider approval of the Development Group Inc. SPURR Contract for Acquisition and Installation of N1C Uninterruptible Power Supplies (UPS) for the SRCS network.

Mini-Bid

Reseller Letter – DGI

SPURR Authorization to Order

Project Stabilization Agreement

L-Series Flyer

Reference – Clovis Unified

Reference – New Albany Floyd County

Reference – Rogers School District

F.11. Approval of Contract for Consulting Services with Dr. Tracy A. Benson

Summary

The Board will consider approving the contract for consulting services with Dr. Tracy A. Benson. This engagement aims to begin building the foundation for a viable data infrastructure around school discipline. This is for fifteen days plus 20 hours.

Financial Impact $16,500

A live link will be posted on the SRCS website (link).

What is the deficiency in how discipline is handled that this contract will improve?

G.1. Approval of Minutes

March 29, 2023 Minutes

I1. Future Board Discussion Items

SRTA Members are encouraged to prepare for the upcoming agenda items.

Student/Staff awards & site reports: Hidden Valley Elementary, Santa Rosa French-American Charter (4/26/23)
Resolution for May as Asian American and Pacific Islander Heritage Month (4/26/23)
Resolution for Classified School Employees Week (4/26/23)
Resolution Celebrating CNS Professionals Week (4/26/23)
Resolution for Teacher Appreciation Week (4/26/23)
Resolution Recognizing Guest Teacher Appreciation In May (4/26/23)
Technology Updates for Classrooms (4/26/23)

Ethnic Studies Graduation Requirement (4/26/23)

SRTA appreciates the effort of TOSA Heather Rossi-Garcia and Executive Director Tim Zalanardo leading enormous strides in ETHS including course creation. SRTA Members are concerned that there aren’t enough viable internal pathways for all students to meet the current requirement given the current implementation timeline.

Student/Staff awards & site reports: Steele Lane Elementary, Ridgway High School (~~3/8/23~~ rescheduled to 5/10/23)
Resolution for May as the Month of Speech and Language Pathologists (5/10/23)
Resolution Recognizing Administrative Professionals (5/10/23)
Resolution for Mental Health Awareness Month (5/10/23)
Resolution for School Nurse Day (5/10/23)

SRTA looks to the future scheduling of the following items:

Safety (board statement 3/8/23)

What are the steps for intervening when a student creates a disruptive and/or unsafe situation for other students and staff?

Some current practices seem to protect bullies and tolerate intimidation without intervention.

What changes to discipline practices have been put into place since March 1?

What is the current discipline policy and process? When are police contacted?

What are the staffing ratios of adult supervisors expected to be on our campuses?

An audit of the programs for students with special needs is called for. Have we been able to attract and retain the necessary employees to run these programs effectively?

What anti-bullying efforts are we implementing?

How many students are not coming to campus because they don’t feel safe? It is a hardship on teachers to provide independent study.

A-G Program Review (board request 8/10/22)

What are the systemic measures in place to offer academic support K-12 to increase A-G success?

Parcel Tax survey results
Results of Developer Fee exploration
SRACS Accelerated Charter Material Revision Request (delayed)Deferred Maintenance Update and Future Planning (~~7/27/22 8/24/22~~)
Update on Covid Spending
Approval of Board Policies (~~3/9/22~~)
Review of Math grades and progress including demographic data (board request)
SCOE Unification/Redistricting Report (on option #1)
Open Enrollment Policy Update
Student Voice Policy
Dress Code Policy
BEST Plus Update

I.4. School Site Reports

Charter Arts SPSA

Charter Arts Video

SRMS SPSA

SRMS Video

SRCS Board Meeting Agenda Analysis – 3/29/2023

BOARD MEETING

Santa Rosa City Schools

March 29, 2023

3:30 p.m. – Closed Session

6:00 p.m. – Open Session

Hybrid: Zoom/Santa Rosa City Hall Council Chambers (100 Santa Rosa Ave.)

*** streamed ***

Closed Session Items:

A.1. Public Comment On Closed Session Agenda Items. To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.

B.2. Conference With Legal Counsel – Existing Litigation (Case Name: Pieri v. SRCS)

B.3. Conference With Legal Counsel – Anticipated Litigation (Number of potential cases: 3)

B.4. Student Expulsions (Case Nos: 22/23-17, 22/23-18, 22/23-19, 22/23-21, 22/23-23, 22/23-20, 22/23-26, 22/23-30)

C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

C.7. Special Presentations for Student of the Month and Certificated/Classified Employees of the Month (Cesar Chavez Language Academy (CCLA) and Elsie Allen High School)

Cesar Chavez Language Academy (CCLA)

Aliana Martinez, Student of the Month
Patricia Chino Ramirez, Classified Employee of the Month
Kelly Mackura, Certificated Employee of the Month

Elsie Allen High School

Priscila Magallan, Student of the Month
Rosalia Gonzalez, Classified Employee of the Month
Ry Basham-Mintz, Certificated Employee of the Month

C.9. Public Comment on Non Agenda Items

SRTA members are invited to complete ‘blue cards’ in person or raise their hands and provide voice only comments if attending online. Please put SRTA at the start of your online name. Please observe the standard three minute time limit (and be prepared for a last minute change to a two minute limit). Only items not on the agenda are addressed at this time, so safety items would be addressed here.

A Shared Safety Concern:

During a class a student posted on Google Classroom that he was “going to bring a gun to school and shoot you.” Administration acted quickly after being notified by a student. They identified the student who had written the threat. They sent the required email notifying the student’s teachers that Ed Code XYZ was violated by Student X. The problem is that many other teachers learned about this activity from students in their classes. Students could not stop talking about it. It is ridiculous that teachers learn about dangerous incidents from students without being informed by the administration. It is far more detrimental to NOT tell staff than to let the story, however changed or exaggerated, be told by students.

C.10. Election of the Clerk of the Board

E. DISCUSSION / ACTION ITEMS

E.1. (Action) Resolution Designating April as School Library Month

Community Resources

SRTA joins the resolution in thanking the District Library Media Specialist, the Library Technicians, and the Instructional Materials Technicians.

If we truly value our libraries, wouldn’t we staff them with certificated Librarians? Wouldn’t we fund them so they can maintain relevant collections for students? Currently there is one certificated librarian for the entire district, a staffing ratio of 15,000:1. The state’s Model School Library Standards call for a ratio of one full-time teacher librarian for every 785 students (785:1 recommended ratio vs 15,000:1 actual SRCS ratio).

E.2. (Discussion) Facilities Projects and Funding Update

Summary

Information will be presented regarding progress on Bond Measures I & L projects, common facilities needs district wide, and funding mechanisms and opportunities.

Summer 2023/2024 Current Project List

● Major Sewer Line Repairs (MHS/SRHS)

● MCHS LED Theater Lighting Upgrade

● BHES Roof/HVAC

● CCLA Roof/HVAC

● RVMS Gym Roof/HVAC

● Portable Rooftop/HVAC Repairs

● Technology Upgrades/Touch Panel TV’s in Classrooms

● SRHS Phase 3 Roof/HVAC

● MHS/RHS Restroom Remodel

Isn’t the District Office also scheduled for some very necessary work from these funds?

How much funding remains from Bond Measures I & L? When will these funds be exhausted?

Where is the complete list of what will be completed with the remainder of these funds?

How were these final projects chosen?

As we move toward plans for utilizing the new Bond Measures C & G, what decision making systems will be utilized to prevent future issues like the neglect of facilities at Montgomery High School coming to public light at the tail end of the bond spending window?

Where is the information from the 15 day Developer Fee exploration that was recently contracted?

Several teachers would prefer projectors to touch panels. Can the district support this?

E.3. (Action) Board Vacancy for Trustee Area 7 and Estimated Timeline

Summary

Due to the resignation of Director Laurie Fong, a vacancy has been declared on the Santa Rosa City Schools’ Board of Education in Trustee Area 7. Applications will be accepted through 4:00 p.m. on April 20, 2023. Then a subcommittee of board members will paper screen candidates. The May 10 board meeting will include interviews and appointment to office.

Letter

Application

SRCS Trustee Area

SRTA wishes to thank Director Fong for her service. The students and staff at Montgomery High School deserve TLC, clear expectations and defined discipline processes. We are rooting for Principal Fong to meet these needs.

SRTA encourages members to seek applicants for this position.

E.4. (Discussion) Safe Routes to Schools Program Update

Summary

The Board will be provided with an update on the collaboration between Safe Routes to Schools Program and Santa Rosa City Schools.

8 Comprehensive Sites 2022-23 CCLA, HLES, HVES, JMES, PTES, SRCArts, FACS, SRMS

7 Past Participation ABES, BHES, ALES, RVMS, HSMS, HCMS, SRACS

8 Potential Participant LBES, SLES, High Schools (future contract)

Educational Services / YouthTruth Survey Data

SRTA continues to be concerned that the implementation of this program requires principals, teachers, and or parents to champion existing programs which means they volunteer to make it happen. There are seven sites no longer participating. If this effort is important, we have to demonstrate respect and value for what it takes to implement it.

E.5. (Discussion) Survey Results and Updates: YouthTruth Culture and Climate Survey and Panorama Social-Emotional Survey

Summary

The Board of Education will receive an update regarding the Panorama and the Youth Truth Surveys. The Panorama Education Survey provides student and staff perception of their social-emotional learning (SEL) and well-being. The YouthTruth Culture and Climate Survey provides data on students, families, and staff.

Panorama contract $45,420.00 per year. YouthTruth Survey is mainly sponsored by the Sonoma County Office of Education (SCOE) and community partners, with a $6,100 fee.

Report

The Panorama survey data has worked as a universal screener to identify students in need. What proportion of these students were already identified by other means? What quantity of students were flagged by their responses? Was SRCS able to intervene with these students?

When Panorama was implemented, it was promised that it would allow for evaluating the effectiveness of programs by determining which students were using which resources and the impact to their self assessment. Where is this data?

How have these surveys “helped to inform SRCS how to improve school experiences”? What changes have resulted from this?

SRTA is curious about the “possible interventions and supports” that the results from these surveys as well as the demonstrable impact these have had on the district LCAP.

What percentile of change on each of these surveys is significant?

Why is the teacher portion of the Panorama survey being discontinued?

What expectation is being removed to allow for adding a second round of Panorama this spring? Our students spend too much time being surveyed and assessed, adding to their feelings of anxiety.

E.6. (Action) Updates to COVID-19 Safety Handbook

Summary

As part of a continuing transition from a pandemic to an endemic phase of COVID response and mitigation, and in conjunction with Governor Newsom’s proclamation terminating the State of California’s COVID-19 State of Emergency and correlating COVID response budget reductions, CDPH has made revisions to COVID response provisions (prioritizing broad Antigen/OTC distribution in lieu of PCR testing operations), redefined “Close Contact” and “Infectious Period” to better align with CDC protocols, and applied reduced or relaxed standards to existing isolation and quarantine mandates. The SRCS COVID Safety Handbook has been updated to reflect these changes.

Handbook Draft (English) (Español)

F. CONSENT ITEMS

F.2. Approval of Personnel Transactions

EdJoin shows a total of 124 current postings for 207 job vacancies for SRCS.

There are 55 certificated openings (sixteen more than the last meeting), and 2 certificated management openings (two more than the last meeting). There are 149 current classified openings (ten more than the last meeting), and one classified management position (one more than the last meeting.)

Ed Join has several Special Education positions for next year posted as are pools for various teaching positions.

Congratulations to the Summer School Administrators.

Secondary Principals: Randy Burbank, Kimberly Clissold, Andrea Correia and Casey Cunningham.

Extended School Year Administrators: Julie Grange and Mark McLain

Elementary Principals: Guadalupe Perez-Cook, April Santos and Isaac Murillo Estrada.

SRTA bids farewell to those six members resigning at the end of the year taking twenty-five years of service and experience between them: Carrie Bray (SRCARTS), Colleen Magill (JMES), Danielle Miller (JMES), Joseph Mills (PHS), Philip Nymark (HLES) and Jessica Tallman (SPSV). We wish you well with your future endeavors.

Congratulations to those retiring in June after 130 years of combined service to our students: James Holland (MHS), Christine Knight (RVMS), Rosy Laden (MHS), Annette Thomason (MHS) and Steven Williams (SRACS).

This month changes to classified staff include four new hires. There are two resignations.

There is one resignation and one retirement for Supervisory employees, leaving after a combined sixteen years of service to our students and staff.

F.4. Approval of Donations and Gifts

Thank you to the Made in Santa Rosa Foundation for $6,000 for a book vending machine at James Monroe Elementary.

F.5. Approval of Contracts

Summary

#	Provider	Cost	Description
Elementary
3	Boys and Girls Club Sonoma-Marin	$430,500	6 weeks of enrichment activities during K-6 Summer Academy summer school program from 11:30 – 5:30 each day, for 250 students
4	LandPaths	$86,400	6 week long outdoor camps at several open space areas for 216 SRCS students, ages 6-13 ($400/student/week)
7	Sonoma County Office of Education (SCOE)	$0	2 weeks of enrichment activities during the Math Lab summer school program from 8:30 – 1:00 each day, for 60 students
12	Sunbelt LLC	$21,875	Extend contract to provide Licensed Vocational Nurse services to three students at an Elementary School in the District.
Secondary
1	KUTA Software	$7,400	This software renewal will continue to support all secondary math teachers across the 5 comprehensive high schools.
2	Santa Rosa Metro Chamber / Mike Hauser Academy	$0	SRCS will track students to determine: number of students enrolled in STEM classes in high school, number of students pursuing College or a Career in a STEM field pathway and graduation rate including a-g completion rate as well as demographic data
8	Cardea Services	$2,505	Professional learning for 45 MS Science and HS PE1 teachers this school year on curriculum and standards to meet the requirements of the CHYA standards for Middle School and High School. This brings the contract to a total of $6,150.
10	Guided Language Acquisition Design (GLAD)	$59,000	This training will support a cohort of 20 secondary teachers, EL Specialists and administrators to learn research based theory and instructional strategies focusing on English Language Development for Fall 2023.
13	Arntz Builders, Inc.	$38,020	This is to cover the costs incurred by the general contractor for the delays in scheduling due to additional consideration needed by the district for installation of fiber.
District
5	SSU School of Extended Education	$104,000	EXCEL for Youth and the School of Extended Education at Sonoma State will provide 2 weeks of enrichment classes at HLES to 400 SRCS students currently in grades 3-7
6	Luther Burbank Center for the Arts	$45,743	Provide organization and administration of the Mariachi/Arts Camp, teachers and support staff for 200 participants.
9	Team CivX	$168,845	Changing prior contract to newly named company for Parcel Tax ballot measure electoral feasibility, public outreach, and communication consulting services.
11	ParentSquare	$72,421	Usage highlights for the school year 2022/2023, as of 3/22/23: 99% of families are contactable through text, phone, and/or email, 493 Authors of posts and Smart Alerts, 125,697 Direct Messages, 23,742 Threads, 10,510 Posts, 153, and Smart Alerts sent. Cost is $4.73 each for 15,310 students.

Total value of contracts = $1,036,709.21

This month includes contracts for summer programs. What is the purpose of summer programs? How are programs evaluated for continuation? What is the plan to ensure prompt, equitable communication with families about these opportunities so that all students have the opportunity to participate. Paper notifications must be included in this plan.

The Mike Hauser Academy states that longitudinal data will be collected on the progress of participating students. Can that data be shared in a future agenda?

Parent Square statistics state that 99% of families are contactable. Can SRCS perform a communication audit and assess how many families are connected with an email that they don’t actually check regularly?

What changes are being made to avoid future occurrences like the $38,000 fee being paid by SRCS for not providing the contractor what they needed in a timely fashion?

F.6. Approval of Contract with Springboard Collective

The Board will consider approval of a contract with Springboard to offer an early literacy & family engagement program to approximately 250 TK-3 students for 5 weeks during summer school. $188,019

F.7. Approval of New Career Technical Education (CTE) Course Proposals: Introduction to Agriculture and Introduction to Healthcare

The Board will consider approval of two new Career Technical Education courses for the 2023-2024 school year.

Course Proposals

Agriculture introductory course for the existing Agriculture Program

Healthcare introductory course for the new Public and Community Health CTE Program

F.8. Approval of AP Precalculus (New Course) and Precalculus Course (New Name for Existing Course)

Course Proposals

AP Precalculus new AP Course fills the same role as our current Trig/Precalculus Honors courses

Precalculus renames the currently existing two semester Trig/Precalculus course.

F.9. Approval of a Home to School Transportation Plan for Qualification of 60% Reimbursement

The Board will consider approval of the Home to School Transportation Plans, which qualify SRCS to receive 60% reimbursement for prior year home to school costs. These are expected to total over $3.5 million.

Santa Rosa High School District estimate $2,530,379

Santa Rosa Elementary School District estimate $1,042,523

Elementary

High School

F.10. Approval of Architectural Firms to be Included in the Architectural Services Pool for Measure C & G Bond Program Projects

The Board will consider approval of seven Architectural Firms recommended for inclusion in the architectural services pool through the Request for Proposal/Qualification process. AXIA Architects – Santa Rosa, CA, Strata Architects- Sonoma, CA, Strata Architects- Sonoma, CA, Quattrocchi Kwok Architects – Santa Rosa, CA, TLCD Architects – Santa Rosa, CA, TLCD Architects – Santa Rosa, CA, PBK Architects- Berkeley, CA., HY Architects- Oakland, CA, and Perkins Eastman- Oakland, CA

Architectural Firms approved will be assigned projects identified through the Measure C and G Implementation Plan.

RPF

F.11. Approval of Construction/Program Management Firms to be Included in the Construction Management Pool for Measure C & G Bond Program Projects

The Board will consider approval of Construction/Program Management Firms recommended for inclusion in the construction management services pool through the Request for Proposal/Qualification process. Van Pelt Construction Services- Fairfield, CA, Greystone West Company – Sonoma, CA, and RGMK – Santa Rosa, CA.

Construction/Program Management Firms approved will be assigned projects identified through the Measure C and G Implementation Plan.

RFQ

F.12. Award Bid for the Maria Carillo HS Theater Lighting LED Upgrade Project

The Board will consider the bid award to DMR Builders for the Maria Carrillo HS (MCHS) Theater LED Lighting Upgrade. This project is funded through the Measure I Bond Program. $847,750

DMR Builders Contract

F.13. Approval of Authorized Signatory for California Department of Education, Early Childhood Education Contract

This resolution authorizes Kathy Frye the Coordinator of State and Federal Programs to be a signatory for the California State Preschool Program (CSPP). Each CSPP grant requires the Board of Education to authorize signatories to accept the grant.

A live link will be posted on the SRCS website (link).

G.1. Approval of Minutes

March 2, 2023 Minutes

March 8, 2023 Minutes

I1. Future Board Discussion Items

SRTA Members are encouraged to prepare for the upcoming agenda items.

Student/Staff awards & site reports: SR Charter School for the Arts, Santa Rosa Middle School (4/12/23)
A Resolution in Support of National Sexual Assault Awareness Month (4/12/23)
Resolution for May as Asian American and Pacific Islander Heritage Month (4/26/23)
Resolution for Classified School Employees Week (4/26/23)
Resolution Celebrating CNS Professionals Week (4/26/23)
Resolution for Teacher Appreciation Week (4/26/23)
Resolution Recognizing Guest Teacher Appreciation In May (4/26/23)
Student/Staff awards & site reports: Steele Lane Elementary, Ridgway High School (~~3/8/23~~ rescheduled to 5/10/23)

SRTA looks to the future scheduling of the following items:

Parcel Tax survey results
Results of Developer Fee exploration
SRTA members also expect an upcoming item to explore the rollout of the Ethnic Studies requirement.
SRACS Accelerated Charter Material Revision Request (delayed)
A-G Program Review (board request 8/10/22)
Deferred Maintenance Update and Future Planning (~~7/27/22 8/24/22~~)
Update on Covid Spending
Approval of Board Policies (~~3/9/22~~)
Review of Math grades and progress including demographic data (board request)
SCOE Unification/Redistricting Report (on option #1)
Open Enrollment Policy Update
Student Voice Policy
Dress Code Policy
BEST Plus Update

I.4. School Site Reports

SRCS Board Meeting Agenda Analysis – 3/8/2023

BOARD MEETING

Santa Rosa City Schools

March 8, 2023

4:00 p.m. – Closed Session

6:00 p.m. – Open Session

Hybrid: Zoom/Santa Rosa City Hall Council Chambers (100 Santa Rosa Ave.)

*** streamed ***

Closed Session Items:

A.1. Public Comment On Closed Session Agenda Items. To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.

B.2. Public Employee Discipline/Dismissal/Release

B.3. Conference With Legal Counsel – Anticipated Litigation (Number of potential cases: 1)

B.4. Student Expulsions (Case Nos: 22/23-15, 22/23-16)

C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)

C.7. Public Comment on Non Agenda Items

SRTA members are invited to complete ‘blue cards’ in person or raise their hands and provide voice only comments if attending online. Please put SRTA at the start of your online name. Please observe the standard three minute time limit (and be prepared for a last minute change to a two minute limit). Only items not on the agenda are addressed at this time, so safety items would be addressed here.

D.7 District English Learner Advisory Committee (DELAC) Report

E. DISCUSSION / ACTION ITEMS

E.1. (Discussion) Survey Results and Updates: YouthTruth Culture and Climate Survey and Panorama Social-Emotional Survey

Summary

The Panorama Education Survey provides student and staff perception of their social-emotional learning (SEL) and well-being. Student answers are linked to individuals allowing MTSS follow up as needed. This year will be the first to utilize a fall and spring version of this survey. The anonymous YouthTruth Culture and Climate Survey provides data on students, families, and staff. Surveys help SRCS get valuable stakeholder voices that help us plan, evaluate and implement initiatives.

Report

Some of the questions are difficult to discern the meaning of. This makes interpreting results nearly impossible. Also, differing student expectations create different levels of satisfaction.

When surveys are intended to be census, and not all community members are included, the results can be skewed due to any commonalities among those not taking the surveys.

Some students have realized that if they answer strongly they can be subject to a longer survey wanting to dive down into their responses, so they report answering mediocre just for expedition.

How have answers impacted the district plans, evaluations and implementations of initiatives?

“Any Staff can view & sort anonymous data” on the Youth Truth and Panorama surveys? How is access to this data provided to staff?

How many staff have accessed this data? How many staff attended PD on viewing the data?

Is there statistical significance to a one or two point change in results?

E.2.& 3. Approval of City of Santa Rosa Elementary and High School District Resolutions Authorizing the Issuance and Sale of General Obligation Refunding Bonds of the District and Related Actions

Elementary issue $32 of $125 million approved

Preliminary Statement

Secondary issue $104 of $398 million approved

Preliminary Statement

There is no concrete plan for the spending of this new bond money. The Facilities Master Plan FMP is in the process of being revised. There is no process for prioritizing identified projects.

Tonight’s agenda item to delve into the facilities issues of Montgomery High School has been delayed. There is no argument that the need for facilities improvements is enormous. The expectation of SRTA members is that wisdom will be used to exhaust the old bonds funds, eliminating the most exasperating issues of facilities neglect.

E.4. (Action) Approval of 2022-23 Second Interim Fiscal Report with Positive Certification

Summary

The Board will consider approval of the 2022-23 Second Interim Report with positive certification

Biographical Sketch and Ballot

Report

SRTA celebrates that this report is “Positive” meaning that SRCS expects to meet its expenses for this year and the next two years, showing an ending balance of over $22 million.

This year SRCS is set to underspend by $10 million, but the next two years are currently budgeted to overspend by $10 million. The Budget Advisory Committee has been asked to think outside the box to consider where several million in cuts could come from. From the initial budget to this second interim report, SRCS has added $15 million in expenses to the budget. Two million of this has been added since the first interim report. How are the decisions to increase expenses made?

Where is the line between Charter School and District decision making and funding?
What is the financial impact of our open positions? How much are we paying in overtime, overages, and consultant fees to cover these positions?
Last year this report included an update on LCAP spending. Where is a report of current spending on this year’s LCAP?
SRCS Covid Funds.pdf is an update on the spending of Covid funds that expire in Sept of 2024. SRCS students are currently in crisis, and the unbudgeted $9 million could support efforts NOW to aid students and address safety concerns.

E.5.-8. Public Hearings and Approvals: CSEA Chapter 75 and SRCS “Sunshine” Proposals for Contract Reopeners for 2023-2024
Summary

CSEA 75: “Sunshine” Article 13 – fair and equitable compensation as their only reopener.

CSEA 75 Reopeners

Santa Rosa City Schools District: “Sunshine” Article 13 – compensation as their only reopener.

SRCS Reopeners

SRTA supports productive negotiations for improved compensation. It is time for wage improvements that are substantial enough to create competitive wages that will attract and retain the very necessary CSEA positions required to support our students.

E.9. (Action) Election of 2023 CSBA Delegate Assembly

Summary

The Board will vote on the election for the 2023 CSBA’s Delegate Assembly.

Memo

F. CONSENT ITEMS

F.2. Approval of Personnel Transactions

EdJoin shows a total of 108 current postings for 178 job vacancies for SRCS.

There are 39 certificated openings (five more than the last meeting), and no certificated management openings (the same as last meeting). There are 139 current classified openings (four more than the last meeting), and no classified management positions (the same as last meeting.)

SRTA bids farewell to those resigning at the end of the year taking eleven years of service between them: David Babington (MCHS), Diane Barr (HSMS), Carrie Bray (ARTS), Philip Nymark (HLES), Carla Peterson (SLES), Michael Runyeon (CCLA), Jessica Tallman (SPSV), and Julie Tollinchi (SLES).

Congratulations to those retiring in June after 78 years of service to our students: Robert Harbaugh (MCHS), Robert Lipman (HVES), Leslie Loopstra (SRAC), and Tamara Baganz (SPSV).

This month changes to classified staff include six new hires and two rehires. There is one resignation and one retirement after a combined 12 years of service to the students and staff of SRCS.

F.5. Approval of Contracts

Summary

#	Provider	Cost	Description
Elementary
1	Jack Schreder & Associates (Elementary)	$6,825	Research and advise on developer fees (15 days)
6	Per Plan Per Specs (PPPS) Consultants	$51,315	Additional Roof and HVAC inspection at SLES. (Total of $94,875) Bond Measure L
Secondary
2	Jack Schreder & Associates (Secondary)	$10,275	Research and advise on developer fees (15 days)
3	Steve Smith	$2,000	20% increase in use of Level 2 and 3 projects for PHS STEM Symposium in May 2022.
4	Blended Education, LLC	$30,000	Coach will support 10 -12 teachers with 4 more days of PD for $7,500 per day. Uses site CSI funds.
5	Per Plan Per Specs (PPPS) Consultants	$92,958	Additional Roof and HVAC inspection at PHS. (Total of $153,843) Bond Measure I and Insurance Reimbursement

Total value of contracts = $193,373

Increasing the inspection of construction work done on our sites is a welcome shift, even if it costs $250,000 for two sites.

Developer fees have been stagnant since 2016. It is reasonable to consider the current situation and create justification for any change in fees levied.

How has Blended Learning with Catlin Tucker been going at EAHS? Do the teachers involved feel like the $2,500 – $3,000 per teacher to continue this for the last quarter is merited?

SRTA supports rehabilitation work to our aging facilities. Contracts in this agenda total $1.3 million dollars from Bond Measures I and L. The next board meeting is said to contain an update on closing out these old bond funds.

F.6. Approval to Award Agreement to DFE & Associates, Inc. for DSA Certified Inspector of Record (“IOR”) Services on the CCLA Roof and HVAC Replacement Project

$120,000 from Bond Measures I

F.7. Approval to Award Agreement to I.A. Kuster Construction Inspection for DSA Certified Inspector of Record (“IOR”) Services on the SRHS, DeSoto Hall and BHES Modernization Project

$140,000 from Bond Measures I and L

F.8. Approval of a CMAS Proposal with KYA for the Remodel of the Two Boys and Two Girls Main Restrooms at Montgomery HS

$379,621 from Bond Measure I

Proposal I

Proposal II

F.9. Approval of a CMAS Proposal with KYA for the Remodel of the Boy’s Restroom at Ridgway HS

The Board will consider approving the KYA Group California Multiple Award Schedules (CMAS) Contract for the full Remodel of the Ridgway High School (RHS) Boy’s Main Bathroom.

$108,802 from Bond Measure I

F.10. Approval of an Omnia Partners Roofing Materials and Services Proposal with Garland/DBS Inc.

This proposal is to make needed repairs to the portable roof at the District office that houses all of the District’s building plans and facilities documentation.

Measure I&L – $20,869

F.11. Approval to Award Agreement to DFE & Associates, Inc. for DSA Certified Inspector of Record (“IOR”) Services on the District-Wide Solar Project

The Board will consider approval to award the attached contract. The consultant will bill monthly at $25,000 per month for a 16-month contract duration beginning May 1, 2023, and completing August 31, 2024.

Measure I & L Bond Funds – $400,000

F.12.- 14.Approval of Proposals to Prepare CEQA Exemption Work

The California Environmental Quality Act (CEQA) generally requires state and local government agencies to inform decision-makers and the public about the potential environmental impacts of proposed projects and to reduce those environmental impacts to the extent feasible

F.12. BHES Roof/HVAC Project

Measure L- Not to exceed $1,100

F.13. CCLA Roof/HVAC Project

Measure I- Not to exceed $1,100

F.14. SRHS Roof/HVAC Project

Measure I- Not to exceed $1,100

F.15. Approval of Appointment for the Citizens’ Oversight Committee (COC) for General Obligation Bond, Measure C and Measure G

The Board will consider approval of the appointment of the Measure I and Measure L Oversight Committees to serve concurrently as the Measure C and the Measure G Citizens’ Oversight Committees.

SRTA appreciates the service of the members on these committees.

F.16. Approval of Contract for Richard Tunheim for E-Rate and Emergency Connectivity Consulting Services

Business and Technology & Information Services requests a contract with Richard Tunheim (doing business as Aarrestad-Gjervik Consulting) to provide E-rate and Emergency Connectivity consulting services to maximize Santa Rosa City Schools’ use of E-rate funds.

$12,500 which will be generously offset by the savings provided with improved efficiencies.