C.7. Special Presentations for Student of the Month and Certificated/Classified Employees of the Month (Cesar Chavez Language Academy (CCLA) and Elsie Allen High School)
Cesar Chavez Language Academy (CCLA)
Aliana Martinez, Student of the Month
Patricia Chino Ramirez, Classified Employee of the Month
Kelly Mackura, Certificated Employee of the Month
Elsie Allen High School
Priscila Magallan, Student of the Month
Rosalia Gonzalez, Classified Employee of the Month
Ry Basham-Mintz, Certificated Employee of the Month
C.9. Public Comment on Non Agenda Items
SRTA members are invited to complete ‘blue cards’ in person or raise their hands and provide voice only comments if attending online. Please put SRTA at the start of your online name. Please observe the standard three minute time limit (and be prepared for a last minute change to a two minute limit). Only items not on the agenda are addressed at this time, so safety items would be addressed here.
Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices. There is an invitation for comments on specific items during each item, so they need to be held until then.
Please commit to watching or attending at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable.
A Shared Safety Concern:
During a class a student posted on Google Classroom that he was “going to bring a gun to school and shoot you.” Administration acted quickly after being notified by a student. They identified the student who had written the threat. They sent the required email notifying the student’s teachers that Ed Code XYZ was violated by Student X. The problem is that many other teachers learned about this activity from students in their classes. Students could not stop talking about it. It is ridiculous that teachers learn about dangerous incidents from students without being informed by the administration. It is far more detrimental to NOT tell staff than to let the story, however changed or exaggerated, be told by students.
C.10. Election of the Clerk of the Board
E. DISCUSSION / ACTION ITEMS
E.1. (Action) Resolution Designating April as School Library Month
SRTA joins the resolution in thanking the District Library Media Specialist, the Library Technicians, and the Instructional Materials Technicians.
If we truly value our libraries, wouldn’t we staff them with certificated Librarians? Wouldn’t we fund them so they can maintain relevant collections for students? Currently there is one certificated librarian for the entire district, a staffing ratio of 15,000:1. The state’s Model School Library Standards call for a ratio of one full-time teacher librarian for every 785 students (785:1 recommended ratio vs 15,000:1 actual SRCS ratio).
E.2. (Discussion) Facilities Projects and Funding Update
Summary
Information will be presented regarding progress on Bond Measures I & L projects, common facilities needs district wide, and funding mechanisms and opportunities.
Summer 2023/2024 Current Project List
● Major Sewer Line Repairs (MHS/SRHS)
● MCHS LED Theater Lighting Upgrade
● BHES Roof/HVAC
● CCLA Roof/HVAC
● RVMS Gym Roof/HVAC
● Portable Rooftop/HVAC Repairs
● Technology Upgrades/Touch Panel TV’s in Classrooms
Isn’t the District Office also scheduled for some very necessary work from these funds?
How much funding remains from Bond Measures I & L? When will these funds be exhausted?
Where is the complete list of what will be completed with the remainder of these funds?
How were these final projects chosen?
As we move toward plans for utilizing the new Bond Measures C & G, what decision making systems will be utilized to prevent future issues like the neglect of facilities at Montgomery High School coming to public light at the tail end of the bond spending window?
Where is the information from the 15 day Developer Fee exploration that was recently contracted?
Several teachers would prefer projectors to touch panels. Can the district support this?
E.3. (Action) Board Vacancy for Trustee Area 7 and Estimated Timeline
Summary
Due to the resignation of Director Laurie Fong, a vacancy has been declared on the Santa Rosa City Schools’ Board of Education in Trustee Area 7. Applications will be accepted through 4:00 p.m. on April 20, 2023. Then a subcommittee of board members will paper screen candidates. The May 10 board meeting will include interviews and appointment to office.
SRTA wishes to thank Director Fong for her service. The students and staff at Montgomery High School deserve TLC, clear expectations and defined discipline processes. We are rooting for Principal Fong to meet these needs.
SRTA encourages members to seek applicants for this position.
E.4. (Discussion) Safe Routes to Schools Program Update
Summary
The Board will be provided with an update on the collaboration between Safe Routes to Schools Program and Santa Rosa City Schools.
SRTA continues to be concerned that the implementation of this program requires principals, teachers, and or parents to champion existing programs which means they volunteer to make it happen. There are seven sites no longer participating. If this effort is important, we have to demonstrate respect and value for what it takes to implement it.
E.5. (Discussion) Survey Results and Updates: YouthTruth Culture and Climate Survey and Panorama Social-Emotional Survey
Summary
The Board of Education will receive an update regarding the Panorama and the Youth Truth Surveys. The Panorama Education Survey provides student and staff perception of their social-emotional learning (SEL) and well-being. The YouthTruth Culture and Climate Survey provides data on students, families, and staff.
Panorama contract $45,420.00 per year. YouthTruth Survey is mainly sponsored by the Sonoma County Office of Education (SCOE) and community partners, with a $6,100 fee.
The Panorama survey data has worked as a universal screener to identify students in need. What proportion of these students were already identified by other means? What quantity of students were flagged by their responses? Was SRCS able to intervene with these students?
When Panorama was implemented, it was promised that it would allow for evaluating the effectiveness of programs by determining which students were using which resources and the impact to their self assessment. Where is this data?
How have these surveys “helped to inform SRCS how to improve school experiences”? What changes have resulted from this?
SRTA is curious about the “possible interventions and supports” that the results from these surveys as well as the demonstrable impact these have had on the district LCAP.
What percentile of change on each of these surveys is significant?
Why is the teacher portion of the Panorama survey being discontinued?
What expectation is being removed to allow for adding a second round of Panorama this spring? Our students spend too much time being surveyed and assessed, adding to their feelings of anxiety.
E.6. (Action) Updates to COVID-19 Safety Handbook
Summary
As part of a continuing transition from a pandemic to an endemic phase of COVID response and mitigation, and in conjunction with Governor Newsom’s proclamation terminating the State of California’s COVID-19 State of Emergency and correlating COVID response budget reductions, CDPH has made revisions to COVID response provisions (prioritizing broad Antigen/OTC distribution in lieu of PCR testing operations), redefined “Close Contact” and “Infectious Period” to better align with CDC protocols, and applied reduced or relaxed standards to existing isolation and quarantine mandates. The SRCS COVID Safety Handbook has been updated to reflect these changes.
EdJoin shows a total of 124 current postings for 207 job vacancies for SRCS.
There are 55 certificated openings (sixteen more than the last meeting), and 2 certificated management openings (two more than the last meeting). There are 149 current classified openings (ten more than the last meeting), and one classified management position (one more than the last meeting.)
Ed Join has several Special Education positions for next year posted as are pools for various teaching positions.
Congratulations to the Summer School Administrators.
Secondary Principals: Randy Burbank, Kimberly Clissold, Andrea Correia and Casey Cunningham.
Extended School Year Administrators: Julie Grange and Mark McLain
Elementary Principals: Guadalupe Perez-Cook, April Santos and Isaac Murillo Estrada.
SRTA bids farewell to those six members resigning at the end of the year taking twenty-five years of service and experience between them: Carrie Bray (SRCARTS), Colleen Magill (JMES), Danielle Miller (JMES), Joseph Mills (PHS), Philip Nymark (HLES) and Jessica Tallman (SPSV). We wish you well with your future endeavors.
Congratulations to those retiring in June after 130 years of combined service to our students: James Holland (MHS), Christine Knight (RVMS), Rosy Laden (MHS), Annette Thomason (MHS) and Steven Williams (SRACS).
This month changes to classified staff include four new hires. There are two resignations.
There is one resignation and one retirement for Supervisory employees, leaving after a combined sixteen years of service to our students and staff.
F.4. Approval of Donations and Gifts
Thank you to the Made in Santa Rosa Foundation for $6,000 for a book vending machine at James Monroe Elementary.
F.5. Approval of Contracts
Summary
#
Provider
Cost
Description
Elementary
3
Boys and Girls Club Sonoma-Marin
$430,500
6 weeks of enrichment activities during K-6 Summer Academy summer school program from 11:30 – 5:30 each day, for 250 students
4
LandPaths
$86,400
6 week long outdoor camps at several open space areas for 216 SRCS students, ages 6-13 ($400/student/week)
7
Sonoma County Office of Education (SCOE)
$0
2 weeks of enrichment activities during the Math Lab summer school program from 8:30 – 1:00 each day, for 60 students
12
Sunbelt LLC
$21,875
Extend contract to provide Licensed Vocational Nurse services to three students at an Elementary School in the District.
Secondary
1
KUTA Software
$7,400
This software renewal will continue to support all secondary math teachers across the 5 comprehensive high schools.
2
Santa Rosa Metro Chamber / Mike Hauser Academy
$0
SRCS will track students to determine: number of students enrolled in STEM classes in high school, number of students pursuing College or a Career in a STEM field pathway and graduation rate including a-g completion rate as well as demographic data
8
Cardea Services
$2,505
Professional learning for 45 MS Science and HS PE1 teachers this school year on curriculum and standards to meet the requirements of the CHYA standards for Middle School and High School. This brings the contract to a total of $6,150.
10
Guided Language Acquisition Design (GLAD)
$59,000
This training will support a cohort of 20 secondary teachers, EL Specialists and administrators to learn research based theory and instructional strategies focusing on English Language Development for Fall 2023.
13
Arntz Builders, Inc.
$38,020
This is to cover the costs incurred by the general contractor for the delays in scheduling due to additional consideration needed by the district for installation of fiber.
District
5
SSU School of Extended Education
$104,000
EXCEL for Youth and the School of Extended Education at Sonoma State will provide 2 weeks of enrichment classes at HLES to 400 SRCS students currently in grades 3-7
6
Luther Burbank Center for the Arts
$45,743
Provide organization and administration of the Mariachi/Arts Camp, teachers and support staff for 200 participants.
9
Team CivX
$168,845
Changing prior contract to newly named company for Parcel Tax ballot measure electoral feasibility, public outreach, and communication consulting services.
11
ParentSquare
$72,421
Usage highlights for the school year 2022/2023, as of 3/22/23: 99% of families are contactable through text, phone, and/or email, 493 Authors of posts and Smart Alerts, 125,697 Direct Messages, 23,742 Threads, 10,510 Posts, 153, and Smart Alerts sent. Cost is $4.73 each for 15,310 students.
This month includes contracts for summer programs. What is the purpose of summer programs? How are programs evaluated for continuation? What is the plan to ensure prompt, equitable communication with families about these opportunities so that all students have the opportunity to participate. Paper notifications must be included in this plan.
The Mike Hauser Academy states that longitudinal data will be collected on the progress of participating students. Can that data be shared in a future agenda?
Parent Square statistics state that 99% of families are contactable. Can SRCS perform a communication audit and assess how many families are connected with an email that they don’t actually check regularly?
What changes are being made to avoid future occurrences like the $38,000 fee being paid by SRCS for not providing the contractor what they needed in a timely fashion?
F.6. Approval of Contract with Springboard Collective
The Board will consider approval of a contract with Springboard to offer an early literacy & family engagement program to approximately 250 TK-3 students for 5 weeks during summer school. $188,019
F.7. Approval of New Career Technical Education (CTE) Course Proposals: Introduction to Agriculture and Introduction to Healthcare
The Board will consider approval of two new Career Technical Education courses for the 2023-2024 school year.
Course Proposals
Agriculture introductory course for the existing Agriculture Program
Healthcare introductory course for the new Public and Community Health CTE Program
F.8. Approval of AP Precalculus (New Course) and Precalculus Course (New Name for Existing Course)
Course Proposals
AP Precalculus new AP Course fills the same role as our current Trig/Precalculus Honors courses
Precalculusrenames the currently existing two semester Trig/Precalculus course.
F.9. Approval of a Home to School Transportation Plan for Qualification of 60% Reimbursement
The Board will consider approval of the Home to School Transportation Plans, which qualify SRCS to receive 60% reimbursement for prior year home to school costs. These are expected to total over $3.5 million.
Santa Rosa High School District estimate $2,530,379
Santa Rosa Elementary School District estimate $1,042,523
F.10. Approval of Architectural Firms to be Included in the Architectural Services Pool for Measure C & G Bond Program Projects
The Board will consider approval of seven Architectural Firms recommended for inclusion in the architectural services pool through the Request for Proposal/Qualification process. AXIA Architects – Santa Rosa, CA, Strata Architects- Sonoma, CA, Strata Architects- Sonoma, CA, Quattrocchi Kwok Architects – Santa Rosa, CA, TLCD Architects – Santa Rosa, CA, TLCD Architects – Santa Rosa, CA, PBK Architects- Berkeley, CA., HY Architects- Oakland, CA, and Perkins Eastman- Oakland, CA
Architectural Firms approved will be assigned projects identified through the Measure C and G Implementation Plan.
F.11. Approval of Construction/Program Management Firms to be Included in the Construction Management Pool for Measure C & G Bond Program Projects
The Board will consider approval of Construction/Program Management Firms recommended for inclusion in the construction management services pool through the Request for Proposal/Qualification process. Van Pelt Construction Services- Fairfield, CA, Greystone West Company – Sonoma, CA, and RGMK – Santa Rosa, CA.
Construction/Program Management Firms approved will be assigned projects identified through the Measure C and G Implementation Plan.
F.12. Award Bid for the Maria Carillo HS Theater Lighting LED Upgrade Project
The Board will consider the bid award to DMR Builders for the Maria Carrillo HS (MCHS) Theater LED Lighting Upgrade. This project is funded through the Measure I Bond Program. $847,750
F.13. Approval of Authorized Signatory for California Department of Education, Early Childhood Education Contract
This resolution authorizes Kathy Frye the Coordinator of State and Federal Programs to be a signatory for the California State Preschool Program (CSPP). Each CSPP grant requires the Board of Education to authorize signatories to accept the grant.
SRTA members are invited to complete ‘blue cards’ in person or raise their hands and provide voice only comments if attending online. Please put SRTA at the start of your online name. Please observe the standard three minute time limit (and be prepared for a last minute change to a two minute limit). Only items not on the agenda are addressed at this time, so safety items would be addressed here.
Comments are requested at the board meeting to bring a member’s perspective and share real experiences of the impact of district policies and practices. There is an invitation for comments on specific items during each item, so they need to be held until then.
Please commit to watching or attending at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable.
D.7 District English Learner Advisory Committee (DELAC) Report
E. DISCUSSION / ACTION ITEMS
E.1. (Discussion) Survey Results and Updates: YouthTruth Culture and Climate Survey and Panorama Social-Emotional Survey
Summary
The Panorama Education Survey provides student and staff perception of their social-emotional learning (SEL) and well-being. Student answers are linked to individuals allowing MTSS follow up as needed. This year will be the first to utilize a fall and spring version of this survey. The anonymous YouthTruth Culture and Climate Survey provides data on students, families, and staff. Surveys help SRCS get valuable stakeholder voices that help us plan, evaluate and implement initiatives.
Some of the questions are difficult to discern the meaning of. This makes interpreting results nearly impossible. Also, differing student expectations create different levels of satisfaction.
When surveys are intended to be census, and not all community members are included, the results can be skewed due to any commonalities among those not taking the surveys.
Some students have realized that if they answer strongly they can be subject to a longer survey wanting to dive down into their responses, so they report answering mediocre just for expedition.
How have answers impacted the district plans, evaluations and implementations of initiatives?
“Any Staff can view & sort anonymous data” on the Youth Truth and Panorama surveys? How is access to this data provided to staff?
How many staff have accessed this data? How many staff attended PD on viewing the data?
Is there statistical significance to a one or two point change in results?
E.2.& 3. Approval of City of Santa Rosa Elementary and High School District Resolutions Authorizing the Issuance and Sale of General Obligation Refunding Bonds of the District and Related Actions
There is no concrete plan for the spending of this new bond money. The Facilities Master Plan FMP is in the process of being revised. There is no process for prioritizing identified projects.
Tonight’s agenda item to delve into the facilities issues of Montgomery High School has been delayed. There is no argument that the need for facilities improvements is enormous. The expectation of SRTA members is that wisdom will be used to exhaust the old bonds funds, eliminating the most exasperating issues of facilities neglect.
E.4. (Action) Approval of 2022-23 Second Interim Fiscal Report with Positive Certification
Summary
The Board will consider approval of the 2022-23 Second Interim Report with positive certification
SRTA celebrates that this report is “Positive” meaning that SRCS expects to meet its expenses for this year and the next two years, showing an ending balance of over $22 million.
This year SRCS is set to underspend by $10 million, but the next two years are currently budgeted to overspend by $10 million. The Budget Advisory Committee has been asked to think outside the box to consider where several million in cuts could come from. From the initial budget to this second interim report, SRCS has added $15 million in expenses to the budget. Two million of this has been added since the first interim report. How are the decisions to increase expenses made?
Where is the line between Charter School and District decision making and funding?
What is the financial impact of our open positions? How much are we paying in overtime, overages, and consultant fees to cover these positions?
Last year this report included an update on LCAP spending. Where is a report of current spending on this year’s LCAP?
SRCS Covid Funds.pdf is an update on the spending of Covid funds that expire in Sept of 2024. SRCS students are currently in crisis, and the unbudgeted $9 million could support efforts NOW to aid students and address safety concerns.
E.5.-8. Public Hearings and Approvals: CSEA Chapter 75 and SRCS “Sunshine” Proposals for Contract Reopeners for 2023-2024 Summary
CSEA 75: “Sunshine” Article 13 – fair and equitable compensation as their only reopener.
SRTA supports productive negotiations for improved compensation. It is time for wage improvements that are substantial enough to create competitive wages that will attract and retain the very necessary CSEA positions required to support our students.
E.9. (Action) Election of 2023 CSBA Delegate Assembly
Summary
The Board will vote on the election for the 2023 CSBA’s Delegate Assembly.
EdJoin shows a total of 108 current postings for 178 job vacancies for SRCS.
There are 39 certificated openings (five more than the last meeting), and no certificated management openings (the same as last meeting). There are 139 current classified openings (four more than the last meeting), and no classified management positions (the same as last meeting.)
SRTA bids farewell to those resigning at the end of the year taking eleven years of service between them: David Babington (MCHS), Diane Barr (HSMS), Carrie Bray (ARTS), Philip Nymark (HLES), Carla Peterson (SLES), Michael Runyeon (CCLA), Jessica Tallman (SPSV), and Julie Tollinchi (SLES).
Congratulations to those retiring in June after 78 years of service to our students: Robert Harbaugh (MCHS), Robert Lipman (HVES), Leslie Loopstra (SRAC), and Tamara Baganz (SPSV).
This month changes to classified staff include six new hires and two rehires. There is one resignation and one retirement after a combined 12 years of service to the students and staff of SRCS.
F.5. Approval of Contracts
Summary
#
Provider
Cost
Description
Elementary
1
Jack Schreder & Associates (Elementary)
$6,825
Research and advise on developer fees (15 days)
6
Per Plan Per Specs (PPPS) Consultants
$51,315
Additional Roof and HVAC inspection at SLES. (Total of $94,875) Bond Measure L
Secondary
2
Jack Schreder & Associates (Secondary)
$10,275
Research and advise on developer fees (15 days)
3
Steve Smith
$2,000
20% increase in use of Level 2 and 3 projects for PHS STEM Symposium in May 2022.
4
Blended Education, LLC
$30,000
Coach will support 10 -12 teachers with 4 more days of PD for $7,500 per day. Uses site CSI funds.
5
Per Plan Per Specs (PPPS) Consultants
$92,958
Additional Roof and HVAC inspection at PHS. (Total of $153,843) Bond Measure I and Insurance Reimbursement
Increasing the inspection of construction work done on our sites is a welcome shift, even if it costs $250,000 for two sites.
Developer fees have been stagnant since 2016. It is reasonable to consider the current situation and create justification for any change in fees levied.
How has Blended Learning with Catlin Tucker been going at EAHS? Do the teachers involved feel like the $2,500 – $3,000 per teacher to continue this for the last quarter is merited?
SRTA supports rehabilitation work to our aging facilities. Contracts in this agenda total $1.3 million dollars from Bond Measures I and L. The next board meeting is said to contain an update on closing out these old bond funds.
F.6. Approval to Award Agreement to DFE & Associates, Inc. for DSA Certified Inspector of Record (“IOR”) Services on the CCLA Roof and HVAC Replacement Project
F.7. Approval to Award Agreement to I.A. Kuster Construction Inspection for DSA Certified Inspector of Record (“IOR”) Services on the SRHS, DeSoto Hall and BHES Modernization Project
F.9. Approval of a CMAS Proposal with KYA for the Remodel of the Boy’s Restroom at Ridgway HS
The Board will consider approving the KYA Group California Multiple Award Schedules (CMAS) Contract for the full Remodel of the Ridgway High School (RHS) Boy’s Main Bathroom.
F.10. Approval of an Omnia Partners Roofing Materials and Services Proposal with Garland/DBS Inc.
This proposal is to make needed repairs to the portable roof at the District office that houses all of the District’s building plans and facilities documentation.
F.11. Approval to Award Agreement to DFE & Associates, Inc. for DSA Certified Inspector of Record (“IOR”) Services on the District-Wide Solar Project
The Board will consider approval to award the attached contract. The consultant will bill monthly at $25,000 per month for a 16-month contract duration beginning May 1, 2023, and completing August 31, 2024.
F.12.- 14.Approval of Proposals to Prepare CEQA Exemption Work
The California Environmental Quality Act (CEQA) generally requires state and local government agencies to inform decision-makers and the public about the potential environmental impacts of proposed projects and to reduce those environmental impacts to the extent feasible
F.15. Approval of Appointment for the Citizens’ Oversight Committee (COC) for General Obligation Bond, Measure C and Measure G
The Board will consider approval of the appointment of the Measure I and Measure L Oversight Committees to serve concurrently as the Measure C and the Measure G Citizens’ Oversight Committees.
SRTA appreciates the service of the members on these committees.
F.16. Approval of Contract for Richard Tunheim for E-Rate and Emergency Connectivity Consulting Services
Business and Technology & Information Services requests a contract with Richard Tunheim (doing business as Aarrestad-Gjervik Consulting) to provide E-rate and Emergency Connectivity consulting services to maximize Santa Rosa City Schools’ use of E-rate funds.
$12,500 which will be generously offset by the savings provided with improved efficiencies.
F.17. Approval of Job Description for Reorganization of the Business Services Department
The Board will consider approval of the proposed job description for the reorganization of the Business Services Department. Salary starts at $103,511.
SRTA Members are encouraged to prepare for the upcoming agenda items.
Student/Staff awards & site reports: Steele Lane Elementary, Ridgway High School (3/8/23 to be rescheduled)
Safe Routes to Schools (3/8/23 3/29/23)
Student/Staff awards & site reports: Cesar Chavez Language Academy, Elsie Allen High School (3/29/23)
Resolution designating April as School Library Month (3/29/23)
Facilities Projects & Remaining I & L Funds (3/29/23)
SRTA members also expect an upcoming item to explore the rollout of the Ethnic Studies requirement.
SRTA looks to the future scheduling of the following items:
SRACS Accelerated Charter Material Revision Request (delayed)
A-G Program Review (board request 8/10/22)
Deferred Maintenance Update and Future Planning (7/27/22 8/24/22)
Update on Covid Spending
Approval of Board Policies (3/9/22)
Review of Math grades and progress including demographic data (board request)
SCOE Unification/Redistricting Report (on option #1)
Open Enrollment Policy Update
Granting a permanent easement to City of SR at MHS
Lease / Leaseback Montgomery High School
Student Voice Policy
Dress Code Policy
BEST Plus Update
I.4. Home to School Transportation Plan for Qualification of 60% Reimbursement
The draft transportation plans are available for public review and stakeholder input. The plans meet the requirements to enable the district to receive reimbursement of 60% of home to school transportation costs. The final plans will be presented for consideration on March 29, 2023 and must be approved by April 1, 2023.
C7. Special Presentations for Student of the Month and Certificated/Classified Employees of the Month for Lewis Early Learning Academy and Albert Biella Elementary School
Lewis Early Learning Academy (LELA)
Carlos Hernandez Rives, Student of the Month
Griselda Sanchez, Classified Employee of the Month
Peter Lounibos, Certificated Employee of the Month
Albert Biella Elementary School
Roxy Griggs, Student of the Month
Andrea Dei Farley, Classified Employee of the Month
Susan Fries, Certificated Employee of the Month
SRTA members at Lewis and Biella are extended a special invitation to attend (in person or online) to acknowledge those being honored from your site.
C.9. Public Comment on Non Agenda Items
SRTA members are invited to raise their hands and provide voice only comments during the meeting. Please observe the standard three minute time limit (and be prepared for a last minute change to a two minute limit). Only items not on the agenda are addressed at this time.
Comments are requested at the board meeting to bring a member’s perspective to the messages contained in this analysis and share real experiences of the impact of district policies and practices. There is an invitation for comments on specific items during each item.
Please commit to watching or attending at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable.
E. DISCUSSION / ACTION ITEMS
E.1. (Action) Resolution Celebrating March as Women’s History Month
Summary
Today, women have reached heights their mothers and grandmothers might only have imagined. Women now comprise nearly half of our workforce and the majority of students in our colleges and universities. They scale the skies as astronauts, expand our economy as entrepreneurs and business leaders, and serve our country at the highest levels of government and our Armed Forces. In honor of the pioneering women who came before us, and in recognition of those who will come after us, this month, we recommit to erasing the remaining inequities facing women in our day.
SRTA members are encouraged to peruse Women’s History Month website for inspiring classroom activities.
E.2. (Action) Resolution Recognizing March as Arts Education Month
Summary
California Arts Education Month celebrates arts education. SRCS celebrities:
SRCS Staff will use grant funds to form an Arts Planning Committee which will work to adapt our Visual and Performing Arts Framework into a Strategic Arts Plan.
Music students representing all of our elementary AND middle schools will perform in 2 concerts on April 26th and 27th at Piner High School.
The Music Blitz owns over 1500 wind and string instruments for our students, used for music classes for every 4th, 5th, and 6th grader in all 9 traditional elementary schools.
SRTA celebrates our members who provide priceless arts education to our students.
E.3. (Action) Approval of Quattrocchi Kwok Architects (QKA) as the Architect Firm to develop the Facilities Master Plan (FMP)
Summary
With the passage of the new bond measures C & G, a new update to our facilities master plan is needed. The District will negotiate a fixed fee based on the exact agreed-upon scope of work. QKA’s fee estimate is $308,550- $420,750. The schedule includes Spring 2023 Stakeholder Meetings. The District expects the FMP to be completed by November 30, 2023.
SRTA looks forward to an inclusive process for setting priorities for bond funded projects.
E.4. (Discussion) Exploring the Feasibility of a Parcel Tax
Summary
A parcel tax is one tool that can help address funding shortfalls by providing financial resources to support programs and services such as academic programs and support, Career Technical Education (CTE), maintaining small class sizes, and offering competitive compensation to attract and retain the best teachers. The discussion will center around the feasibility of a parcel tax and what an approved parcel tax could provide. The contract for a consultant for this is up for approval as a consent agenda item.
Tax rate recommendations:
• HSD: $50 per parcel generating approximately $3 million annually
• ESD: $75 per parcel generating approximately $1 million annually
Exemptions and Accountability Requirements:
• 8 year sunset
• Exemptions for homeowners age 65+ and low-income homeowners with disabilities
• Independent citizens’ oversight committee and mandatory annual audits
SRTA appreciates the efforts to establish a funding source for improved compensation to attract and retain staff.
We look forward to future agenda items including the process that would be utilized to decide the priorities of such funding.
E.5. (Action) Adoption of Board Teleconferencing Provisions Summary
The current structure for hybrid board meetings is ending. The board has two choices for continuing to allow board members to attend remotely. Both scenarios allow for continuing Zoom/hybrid meetings for stakeholders. These were explained in detail at the recent Special Board meeting.
Reverting to the Brown Act which allows remote attendance if the location of the board member is posted on the agenda and accessible to the public.
or
Adopting the provisions in Assembly Bill 2449 which allows for two “just cause” remote appearances per calendar year and a limited number of “emergency circumstances.”
SRTA appreciates the increased access hybrid meetings give to staff, students and families. SRTA also hopes that the board sees the value of increased communication and discussion when they are all together in the same room.
E.5. (Action) Approval of Board Governance Handbook
Summary
This handbook is a “living document” and will be reviewed annually. The Board operates under a set of bylaws and has also created norms and guidelines for effective and efficient governance to create an environment conducive to the immense and complex responsibilities the Board has as an elected body to the SRCS.
SRTA members appreciate the dedication of our Board Trustees.
Our members look forward to the board reconsidering the Strategic Plan (mission, vision and Strategic Priorities) of our district, which expires in 2024. The revised plan will hopefully provide clear direction on concrete goals for the work of the district through 2029, with metrics to evaluate that progress.
E.7. (Action) Approval of a Memorandum of Understanding between Santa Rosa City Schools and the Santa Rosa Teachers Association Regarding Educational Specialists Mixed Caseload
Summary
Mixed caseloads have been defined as Educational Specialists who are serving RSP and SDC students with a ratio of 22:1. Caseloads over the agreed upon ratios are subject to overages. Caseloads ratios for SDC students are as follows:
SRTA appreciates the expedited temporary resolution to this issue instead of going to mediation.
E.8. (Action) Approval of Provisional Internship Permit Application (PIP) for Ceanne Browne
Summary
The Preliminary Internship Permit (PIP) will allow the district to fill a Mild-Moderate Support Needs Secondary (RSP/SDC) teaching position at Piner High School (1.0 FTE) for the 2022-2023 school year. PIP’s are not renewable and are issued on a one-time basis per applicant in any credential subject area.
This is the eleventh waiver for a position SRCS is unable to fill with a highly qualified individual this year.
E.9. (Action) Board Member Request for Leave of Absence Reimbursement
Summary
Trustee Ever Flores and Trustee Roxanne McNally are employed by separate school districts in Sonoma County. Their responsibilities as School Board members may at times need to be conducted during the workday, resulting in their need to schedule an absence from work. Per EC 44987.3, a Board member who is an employee of a school district may request from their employer a leave of absence of up to 20 school days per school year to conduct Board-related business with approval by the School Board.
Reimbursement for Trustee Flores’ leave of absence per day = $575 per diem rate (Total for 20 days = $11,500)
Reimbursement for Trustee McNally’s leave of absence per day = $200 substitute rate (Total for 20 days = $4,000)
SRTA supports this item which will allow for more active participation of these trustees.
EdJoin shows a total of 104 current postings for 169 job vacancies for SRCS.
There are 34 certificated openings (four less than the last meeting), and no certificated management openings (eight less than last meeting). There are 135 current classified openings (the same as the last meeting), and no classified management positions (the same as last meeting.)
SRTA bids farewell to those resigning at the end of the year taking twelve years of service between them: Lana Katrangi (FACS), Patricia Presse (FACS), Brad Saunders (CCLA), Jesus Contreras (CCLA), Lien Vo (EAHS), Laura May (LELA), Mahdieh Mersad (RVMS), Travis Curtis (ALES), Alaina Mitchell (SRHS) and Emily Jones (SPSV).
Congratulations to those retiring in June after 56 years of service to our students: KarenCoster (PHS), Suzanne Martin (HVES) and Tina Boaz (SPSV).
Welcome to Stephen Coyle, new AP at RVMS as Ryan Thompson is promoted to Coordinator. We bid farewell to Kathleen Frye O’Neill who will retire in June after almost 2 years at State and Federal Programs.
This month changes to classified staff include four new hires, two promotions and after a combined 18 years of service, two resignations.
F.4. Approval of Donations and Gifts
Thank you to the Made in Santa Rosa Foundation for the donation of the mural at JMES campus, costing $3500.
F.5. Approval of Contracts
Summary
#
Provider
Cost
Description
Secondary
3
The Northern California Center for Well-Being
No Cost
The write up states this contract is to train up to 20 students to be Peer Mentors at EAHS. The contract states it is to provide a Youth Vaping Cessation Program.
Elementary
1
Boys and Girls Club Sonoma / Marin
$45,920
5 full day camp for 160 elementary students over spring break at $287 per student.
Secondary
2
Syserco / CalSHAPE
$818,712
Part of the grant funded program, this contract is for new plumbing fixtures, air filters and HVAC maintenance at SRFACS, MHS, PHS, CCLA, HSMS, PTES and HVES.
4
Terris Barnes Walters Boigon Heath Lester (TBWBH), Inc
$136.345 + additional $6500/mo beyond Aug. 2023
TBWB will provide Parcel Tax ballot measure electoral feasibility, public outreach, and communication consulting services. $6,500 consulting fee per month, $51,620 brochure mailings (elementary and secondary) and $39,225 for a hybrid survey.
5
King Consulting Professional Services
$55,000
For consultants to continue to make determinations of the District’s State School Facility Program (SFP) New Construction Eligibility and assist SRCS in applying for modernization funding reimbursements from the state with a potential total of $11 M this year.
SRTA notes that SRCS now has over $996,305 in contracts for providers of services for unfilled positions serving our students with disabilities.
F.10. Approval of Termination and Settlement Agreement between Santa Rosa City Schools and Frontline Technology Group LLC dba Frontline Education (Position Control Subscription Only)
Frontline has determined that they are unable to continue with the Enterprise Resource Planning (ERP) integration for the Position Control module. The District wishes to cease utilizing the Position Control module but will continue to utilize the remainder of the Human Resources Management System (HRMS) suites module. Frontline will give the District a Subscription Fee Credit of $181,984 to be used towards future subscription fees.
Historically SRCS has stated that position control has been difficult to navigate between HR and Business Services. Will another provider be sought to replace this subscription?
Tómese el tiempo para revisar la siguiente versión abreviada de la agenda.Haga clic aquí para ver la agenda completa. Tiene enlaces en vivo en muchos artículos con más información. Si desea comentar a la Mesa Directiva sobre los próximos artículos, envíe un correo electrónico a agendacomments@srcs.k12.ca.us. Por favor CC wearesrta@gmail.com en sus comentarios.
Artículos de sesión cerrada:
A.1. Comentario público sobre los puntos de la agenda de la sesión cerrada. Para comentar, envíe un correo electrónico a Melanie Martin a mmartinsrcs.k12.ca.us.
B.1. Evaluación del Desempeño del Empleado Público (Título del empleado que está siendo revisado): Superintendente, Superintendente Adjunto, Superintendente Asociado, Superintendente Asistente, Directores, Vice directores, Subdirectores, Directores de departamentos, Coordinadores
B.2. Disciplina/despido/liberación de empleados públicos
B.3. Expulsiones de estudiantes (Números de casos: 22/23-12, 22/23-13, 22/23-14, 22/23-17)
C. CONVOCATORIA A LA SESIÓN ABIERTA REGULAR (6:00 p. m.)
C7. Presentaciones especiales para el estudiante del mes y los empleados certificados/clasificados del mes para Lewis Early Learning Academy y Albert Biella Elementary School
Academia de Aprendizaje Temprano Lewis (LELA)
Carlos Hernandez Rives, Estudiante del Mes
Griselda Sanchez, Empleada Clasificada del Mes
Peter Lounibos, empleado certificado del mes
Escuela Primaria Albert Biella
Roxy Griggs, estudiante del mes
Andrea Dei Farley, Empleado Clasificado del Mes
Susan Fries, empleada certificada del mes
A los miembros de SRTA en Lewis y Biella se les extiende una invitación especial para asistir (en persona o en línea) para reconocer a los homenajeados desde su sitio.
C.9. Comentarios públicos sobre puntos que no están en la agenda
Se invita a los miembros de SRTA a levantar la mano y proporcionar comentarios de voz solamente durante la reunión. Respete el límite de tiempo estándar de tres minutos (y esté preparado para un cambio de último minuto a un límite de dos minutos). Solo los temas que no están en la agenda se tratan en este momento.
Se solicitan comentarios en la reunión de la Mesa Directiva para brindar la perspectiva de un miembro a los mensajes contenidos en este análisis y compartir experiencias reales del impacto de las políticas y prácticas del distrito. Hay una invitación para comentarios sobre artículos específicos durante cada artículo.
Comprométase a mirar o asistir al menos a una reunión de la Mesa Directiva este año y hablar sobre un tema de la agenda que lo afecte a usted o a sus estudiantes. Los oradores son más impactantes cuando hablan bien, son serenos y razonables.
E. PUNTOS DE DISCUSIÓN/ACCIÓN
E.1. (Acción) Resolución Celebrando Marzo como el Mes de la Historia de la Mujer
Resumen
Hoy en día, las mujeres han alcanzado alturas que sus madres y abuelas solo podrían haber imaginado. Las mujeres ahora constituyen casi la mitad de nuestra fuerza laboral y la mayoría de los estudiantes en nuestros colegios y universidades. Escalan los cielos como astronautas, expanden nuestra economía como empresarios y líderes empresariales, y sirven a nuestro país en los más altos niveles de gobierno y nuestras Fuerzas Armadas. En honor a las mujeres pioneras que nos precedieron y en reconocimiento a las que vendrán después de nosotras, este mes volvemos a comprometernos a borrar las desigualdades restantes que enfrentan las mujeres en nuestros días.
Se alienta a los miembros de SRTA a leer detenidamente elMes de la historia de la mujer sitio web para inspirar actividades en el aula.
E.2. (Acción) Resolución que reconoce a marzo como el Mes de la Educación Artística
Resumen
El Mes de la Educación Artística de California celebra la educación artística. Celebridades de la SRCS:
El personal de SRCS utilizará los fondos de la subvención para formar un Comité de Planificación de las Artes que trabajará para adaptar nuestro Marco de las Artes Visuales y Escénicas a un Plan Estratégico de las Artes.
Los estudiantes de música que representan a todas nuestras escuelas primarias y secundarias se presentarán en 2 conciertos el 26 y 27 de abril en la Escuela Secundaria Piner.
The Music Blitz posee más de 1500 instrumentos de viento y de cuerda para nuestros estudiantes, que se utilizan para las clases de música de cada alumno de 4.°, 5.° y 6.° grado en las 9 escuelas primarias tradicionales.
SRCS también ofrece un campamento de verano de mariachi/artes.
SRTA celebra a nuestros miembros que brindan educación artística invaluable a nuestros estudiantes.
E.3. (Acción) Aprobación de Quattrocchi Kwok Architects (QKA) como la firma de arquitectos para desarrollar el Plan Maestro de Instalaciones (FMP)
Resumen
Con la aprobación de las nuevas medidas de bonos C y G, se necesita una nueva actualización del plan maestro de nuestras instalaciones. El Distrito negociará una tarifa fija basada en el alcance exacto del trabajo acordado. La tarifa estimada de QKA es de $308,550 a $420,750. El calendario incluye las reuniones de partes interesadas de la primavera de 2023. El Distrito espera que el FMP se complete antes del 30 de noviembre de 2023.
SRTA espera un proceso inclusivo para establecer prioridades para proyectos financiados con bonos.
E.4. (Discusión) Exploración de la viabilidad de un impuesto a las parcelas
Resumen
Un impuesto a las parcelas es una herramienta que puede ayudar a abordar los déficits de financiación al proporcionar recursos financieros para apoyar programas y servicios tales como programas académicos y apoyo, Educación Técnica Profesional (CTE), mantener clases pequeñas y ofrecer una compensación competitiva para atraer y retener a los mejores maestros. La discusión se centrará en la viabilidad de un impuesto a las parcelas y lo que podría proporcionar un impuesto a las parcelas aprobado. El contrato de un consultor para esto está pendiente de aprobación como un punto de la agenda de consentimiento.
Recomendaciones de tasa impositiva:
• HSD: $50 por parcela generando aproximadamente $3 millones anuales
• ESD: $75 por parcela generando aproximadamente $1 millón al año
Exenciones y requisitos de responsabilidad:
• Llegará a su fin en 8 años
• Exenciones para propietarios de viviendas mayores de 65 años y propietarios de viviendas de bajos ingresos con discapacidades
• Comité de vigilancia ciudadana independiente y auditorías anuales obligatorias
SRTA aprecia los esfuerzos para establecer una fuente de financiamiento para mejorar la compensación para atraer y retener personal.
Esperamos con interés los futuros puntos de la agenda, incluido el proceso que se utilizaría para decidir las prioridades de dicha financiación.
E.5. (Acción) Adopción de disposiciones sobre teleconferencias de la Mesa Directiva
Resumen
La estructura actual para las reuniones de la Mesa Directiva híbrida está llegando a su fin. La Mesa Directiva tiene dos opciones para continuar permitiendo que los miembros de la Mesa Directiva asistan de forma remota. Ambos escenarios permiten reuniones Zoom/híbridas continuas para las partes interesadas. Estos fueron explicados en detalle en la reciente reunión de la Mesa Directiva Especial.
Volver a la Ley Brown, que permite la asistencia remota si la ubicación del miembro de la Mesa Directiva se publica en la agenda y es accesible al público.
Adoptar las disposiciones del Proyecto de Ley de la Asamblea 2449 que permite dos comparecencias remotas de “causa justa” por año calendario y un número limitado de “circunstancias de emergencia”.
SRTA aprecia el mayor acceso que las reuniones híbridas brindan al personal, los estudiantes y las familias. SRTA también espera que la Mesa Directiva vea el valor de una mayor comunicación y discusión cuando están todos juntos en la misma sala.
E.5. (Acción) Aprobación del Manual de Gobernanza de la Mesa Directiva
Resumen
Este manual es un “documento vivo” y será revisado anualmente. La Mesa Directiva opera bajo un conjunto de estatutos y también ha creado normas y pautas para un gobierno eficaz y eficiente para crear un entorno propicio para las inmensas y complejas responsabilidades que tiene la Mesa Directiva como órgano electo de la SRCS.
Los miembros de SRTA aprecian la dedicación de nuestra Mesa Directiva Directiva.
Nuestros miembros esperan que la Mesa Directiva reconsidere el Plan Estratégico (misión, visión y Prioridades Estratégicas) de nuestro distrito, que vence en 2024. Se espera que el plan revisado brinde una dirección clara sobre metas concretas para el trabajo del distrito hasta 2029, con métricas para evaluar ese progreso.
E.7. (Acción) Aprobación de un Memorando de Entendimiento entre las Escuelas de la Ciudad de Santa Rosa y la Asociación de Maestros de Santa Rosa con respecto a los Especialistas Educativos Carga de Casos Mixta
Resumen
Los casos mixtos se han definido como especialistas en educación que atienden a estudiantes de RSP y SDC con una proporción de 22:1. Los casos que superen las proporciones acordadas están sujetos a excedentes. Las proporciones de casos para los estudiantes de SDC son las siguientes:
SRTA aprecia la resolución temporal acelerada de este problema en lugar de ir a la mediación.
E.8. (Acción) Aprobación de la solicitud de permiso de pasantía provisional (PIP) para Ceanne Browne
Resumen
El Permiso de pasantía preliminar (PIP) permitirá que el distrito ocupe un puesto de enseñanza secundaria con necesidades de apoyo leves a moderadas (RSP/SDC) en Piner High School (1.0 FTE) para el año escolar 2022-2023. Los PIP no son renovables y se emiten una sola vez por solicitante en cualquier área temática de la credencial.
Esta es la undécima renuncia para un puesto que SRCS no puede cubrir con una persona altamente calificada este año.
E.9. (Acción) Miembro de la Mesa Directiva Solicitud de Reembolso de Permiso de Ausencia
Resumen
El fideicomisario Ever Flores y la fideicomisaria Roxanne McNally son empleados de distritos escolares separados en el condado de Sonoma. Sus responsabilidades como miembros de la Mesa Directiva Escolar a veces pueden necesitar llevarse a cabo durante la jornada laboral, lo que resulta en la necesidad de programar una ausencia del trabajo. Según EC 44987.3, un miembro de la Mesa Directiva que sea empleado de un distrito escolar puede solicitar a su empleador un permiso de ausencia de hasta 20 días escolares por año escolar para realizar asuntos relacionados con la Mesa Directiva con la aprobación de la Mesa Directiva Escolar.
Reembolso por el permiso de ausencia del Síndico Flores por día = $575 por día (Total por 20 días = $11,500)
Reembolso por el permiso de ausencia del administrador McNally por día = tarifa sustituta de $200 (Total por 20 días = $4,000)
SRTA apoya este elemento que permitirá una participación más activa de estos fideicomisarios.
EdJoin muestra un total de 104 publicaciones actuales para 169 puestos vacantes para SRCS.
Hay 34 vacantes certificadas (cuatro menos que en la última reunión) y ninguna vacante de gestión certificada (ocho menos que en la última reunión). Hay 135 vacantes clasificadas actuales (igual que en la última reunión) y no hay puestos gerenciales clasificados (igual que en la última reunión).
SRTA se despide de quienes renunciaron a fin de año tomando doce años de servicio entre ellos: Lana Katrangi (FACS), Patricia Presse (FACS), Brad Saunders (CCLA), Jesus Contreras (CCLA), Lien Vo (EAHS), Laura May (LELA), Mahdieh Mersad (RVMS), Travis Curtis (ALES), Alaina Mitchell (SRHS) y Emily Jones (SPSV).
Felicitaciones a quienes se jubilan en junio después de 56 años de servicio a nuestros estudiantes: Karen Coster (PHS), Suzanne Martin (HVES) y Tina Boaz (SPSV).
Bienvenido a Stephen Coyle, nuevo AP en RVMS ya que Ryan Thompson es ascendido a Coordinador. Nos despedimos de Kathleen Frye O’Neill, quien se jubilará en junio después de casi 2 años en programas estatales y federales.
Los cambios de este mes en el personal clasificado incluyen cuatro nuevas contrataciones, dos promociones y después de 18 años combinados de servicio, dos renuncias.
F.4. Aprobación de Donaciones y Regalos
Gracias a la Fundación Made in Santa Rosa por la donación del mural en el campus de JMES, con un costo de $3500.
F.5. Aprobación de Contratos
Resumen
#
Proveedor
Costo
Descripción
Secundario
3
The Northern California Center for Well-Being
Gratis
El informe establece que este contrato es para capacitar hasta 20 estudiantes para que sean mentores de pares en EAHS. El contrato establece que es para proporcionar un Programa de cesación de vapeo para jóvenes.
Elemental
1
Boys and Girls Club Sonoma / Marin
$45,920
5 campamentos de día completo para 160 estudiantes de primaria durante las vacaciones de primavera a $287 por estudiante.
Secundario
2
Syserco / CalSHAPE
$818,712
Como parte del programa financiado por la subvención, este contrato es para nuevos accesorios de plomería, filtros de aire y mantenimiento de HVAC en SRFACS, MHS, PHS, CCLA, HSMS, PTES y HVES.
4
Terris Barnes Walters Boigon Heath Lester (TBWBH), Inc.
$136.345 + $6500/mes adicionales después de agosto de 2023
TBWB proporcionará servicios de consultoría de comunicaciones, alcance público y factibilidad electoral de la medida electoral del impuesto a las parcelas. Tarifa de consultoría de $6,500 por mes, envío de folletos por correo de $51,620 (primaria y secundaria) y $39,225 por una encuesta híbrida.
5
King Consulting Professional Services
$55,000
Para que los consultores continúen tomando decisiones sobre la elegibilidad para nuevas construcciones del Programa Estatal de Instalaciones Escolares (SFP) del Distrito y ayuden a SRCS a solicitar reembolsos de fondos de modernización del estado con un total potencial de $11 millones este año.
SRTA señala que SRCS ahora tiene más de $996,305 en contratos para proveedores de servicios para puestos vacantes que atienden a nuestros estudiantes con discapacidades.
F.10. Aprobación de terminación y acuerdo de conciliación entre las escuelas de la ciudad de Santa Rosa y Frontline Technology Group LLC dba Frontline Education (Solo suscripción de control de posición)
Frontline ha determinado que no puede continuar con la integración de planificación de recursos empresariales (ERP) para el módulo de control de posición. El Distrito desea dejar de utilizar el módulo de control de posición, pero continuará utilizando el resto del módulo de suites del Sistema de gestión de recursos humanos (HRMS). Frontline le dará al distrito un crédito de tarifa de suscripción de $181,984 para usar en futuras tarifas de suscripción.
Históricamente, SRCS ha declarado que el control de puestos ha sido difícil de navegar entre Recursos Humanos y Servicios comerciales. ¿Se buscará otro proveedor para reemplazar esta suscripción?
A.1. Public Comment On Closed Session Agenda Items. To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.
B.1 Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators)
B.2 Conference With Labor Negotiator (Name of designated rep attending: Mike Shepherd (SRCS); name of organization: SRTA/CSEA)
C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)
C7. Special Presentations for Student of the Month and Certificated/Classified Employees of the Month for Luther Burbank Elementary School and Learning House
Luther Burbank Elementary School
Daniela Moreno, Student of the Month
Robert Vaughn, Classified Employee of the Month
Sophia Tsurumoto, Certificated Employee of the Month
Learning House
Natalie Hernandez, Student of the Month
SRTA members at Burbank and Learning House are extended a special invitation to attend (in person or online) to acknowledge those being honored from your site.
C.9. Public Comment on Non Agenda Items
SRTA members are invited to raise their hands and provide voice only comments during the meeting. Please observe the standard three minute time limit (and be prepared for a last minute change to a two minute limit). Only items not on the agenda are addressed at this time.
Comments are requested at the board meeting to bring a member’s perspective to the messages contained in this analysis and share real experiences of the impact of district policies and practices. There is an invitation for comments on specific items during each item.
Please commit to watching or attending at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable.
E. DISCUSSION / ACTION ITEMS
E.1. (Discussion) Elsie Allen HS / Cesar Chavez Language Academy New School Model Update
Summary
The New School Model encompasses the important work of implementing Elsie Allen High School’s graduate profile, building robust Career Technical Education (CTE) program offerings, and implementing a rigorous and meaningful dual immersion pathway at Elsie Allen High School (EAHS).
4.0 FTE additional sections supported by $625,000 SRCS LCAP 1.30
Comprehensive Support and Improvement (CSI) EAHS is identified as eligible for CSI in the SRCS LCAP, including assistance of a SRCS Director. The SRCS LCAP states that CSI funds are included in site SPSAs (“The individual site plans address the resource inequities and identify them in their particular SPSA/CSI.”). The EAHS SPSA shows $0 for CSI funding.The Blended Learning (p.13) PD at EAHS $39,500 with Dr. Catlin Tucker is stated to come from these funds. CDE information shows that EAHS qualified to be exited from CSI, but is still eligible for additional ATSI funding support to aid the progress of underperforming EL students.
AVID closing the opportunity gap by preparing students for college readiness and success in a global society through a four year course
EAHS Foundation supports student services and Career Day as well as providing teacher grants
SRTA members notice the profound efforts to improve the educational opportunities at Elsie Allen High School. EAHS has 15% of the SRCS comprehensive high school population and receives 23% of the Title 1 and LCFF funding. The $338,000 SPSA funding is about $311 per student.
It is appreciated that this presentation includes some timelines and indicators.
E.2. and E.3. (Action) Skipping Criteria (Exemptions From Layoff) and Seniority Date Tiebreaking Criteria
Summary
In preparation for potential Reduction in Force (RIF), the Board will consider approval of specific skipping criteria to deviate from terminating certificated employees in order of seniority date and seniority date tiebreaking criteria for establishing an order of termination for employees who first rendered paid probationary service to the District on the same date
Skipping Resolution Teachers of Spanish, math, sciences in grades 7-12; all specialized areas including special education; and those authorized to provide services in dual immersion programs at CCLA and SRFAC will be skipped.
With the unmet need for credentialed teachers, and the increased needs of our students, it is difficult for SRTA members to imagine SRCS implementing Reduction in Force (RIF) notices.
The district has funding in excess of the general fund to provide improved learning situations for students. At every level students would benefit from smaller class sizes, allowing for better connection and attention. At the elementary level, student needs would be much better met with the elimination of combination classes.
Substitute teachers support our students, but often positions are being left unmet. The situation of unfilled substitute jobs creates a hardship on our sites that could be alleviated with FT staff substitutes. They could be assigned to specific sites, allowing them to be integrated into the sites. Teachers would be able to attend district PD release days, as there would be subs to cover their classes.
With the planned growth of Dual Language Immersion at EAHS, the identified teachers at that site should also be skipped.
E.4. (Action) Approval of a MOU Regarding Extended Pay Rate for School Psychologists Summary
School Psychologists may choose to work after hours related to pre-approved additional assessments due to unfilled 2.0 FTE School Psychologist vacancies.
SRTA appreciates this resolution to the Psychologists going above and beyond for our students.
E.5. (Action) Revisions to the Certificated Salary Placement Guidelines Summary
The Board will consider updating the guidelines to remove the two year cap on years of experience for Military and Peace Corps, as requested by the board at the time the revision was approved. This addition will cost about $14,000.
SRTA members appreciate honoring the service our members have given. Members are excited to see their February paychecks reflect the adjustments made to their placement via board action in September.
E.6. (Action) First Read, and Possible Waiver of Second Read, of Board Bylaw 9320
Removing the month of July as a month to conduct regular Board meetings provides the Board and district staff time to focus on preparations for the new school year and other matters.
The board seems to need time for reviewing and contemplating district matters through the lens of the mission and vision, especially around equity, to adjust policy.
Graduation Policy Evaluation
There have been repeated requests from the board to evaluate data around the A-G policy. The requirements for a diploma from SRCS are far beyond the requirements from the state of California. The implementation of the policy has eliminated courses that do not qualify for UC/CSU A-G designation. The requirements for Math and World Language have been dramatically raised, without providing any systemic support to address long existing hurdles for students. For several years district graduation rates have been propped up by the Individual Graduation Plans. An enormous portion of current juniors are not on track to graduate. Will current students be denied a high school diploma and face additional employment hurdles post high school?
Ethnic Studies Requirement
While it is admirable to support the Ethnic Studies graduation requirement and amazing progress in the development of this program, there has not been time to create enough courses to provide all students the opportunity to fit this requirement into their course of study. Can the board provide a policy that strongly encourages the studying of Ethnic Studies while allowing additional time for the creation of a well supported menu of options for the requirement?
Student Discipline
There is a communal desire to break the school to prison pipeline. SRCS has invested heavily in Restorative Practices which have the goal of building healthy schools. The practices are built on Restorative Justice which works hard to include the voice of victims (which is inclusively defined.) How to Successfully Implement Restorative Practices At School includes:
Make students aware of consequences. For every negative action, there is a consequence. When students discover what they could lose, they might think twice about their actions and reactions. They should be told about the school district’s zero-tolerance policy for bullying and violence.
Most SRTA members feel the current practice in SRCS does not hold students accountable for their actions or include enough voices for victims of student actions. Offending students are not learning to change their behavior. Our campuses are feeling less safe with our current state of implementation.
Student Assessment
SRCS Students are subjected to a plethora of assessments beyond those associated with curriculum. How much data are we able to digest and make use of? How much effort is reasonable to spend on assessing as compared to learning?
E.7. (Action) First Read, and Possible Waiver of Second Read, of Board Bylaw 9250
Per Ed Code 35120 “On an annual basis, the governing board may increase the compensation of individual board members beyond the limits delineated in this section, in an amount not to exceed 5 percent based on the present monthly rate of compensation.” This item would move this consideration to June for implementation in July.
EdJoin shows a total of 110 current postings for 181 job vacancies for SRCS.
There are 38 certificated openings (one more than the last meeting), and 8 certificated management openings (seven more than last meeting). There are 135 current classified openings (fourteen less than the last meeting), and no classified management positions (the same as last meeting.)
SRTA welcomes Genna Becker (HCMS), Kelly Chiurco (SPSV), and Kathleen Rivers (RHS), and welcomes back Shawn Rothrock (RHS.)
Congratulations to Paul Drake (HVES), Mary Hoberg (SRHS) and Kenneth Emery (MCHS) who will retire at the end of the year after a combined 80 years of service to our students. Know you will be greatly missed, and we wish you all the best!
Farewell to Adina Flores, resigning Executive Assistant to the Superintendent.
This month changes to classified staff include three new hires. There is one retirement.
F.5. Approval of Contracts
Summary
#
Provider
Cost
Description
Secondary
1
Levi Miller
$950
Provide 6 days of cartoon and comic art lessons to 160 HSMS students.
3
Mobile Modular
$128,250
One year lease for 3 portable classroom buildings for PHS to rotate students through as 30 permanent classrooms are repaired from storm damage during roof construction. (Paid through an insurance fund.) Includes $43,000 installation and $34,000 deinstallation fees and $4,000 per month rent for 12 months..
4
Quattrocchi Kwok Architects (QKA)
$50,000
For architectural and engineering services to install the above portables. (Paid through an insurance fund.)
Elementary
2
Community Child Care Council (4Cs)
$10,000
For 3 inclusive preschool seats at Willow Creek Preschool at $88.91/seat/day if the seats are not filled. SRCS will provide services for these students.
SRTA members are appreciative of the agreements made around this calendar.
F.7. Approval of the School Accountability Report Cards (SARCs)
The Board is being asked to approve the publication and posting of the 2021-2022 School Accountability Report Cards (SARCs) for all district school sites to the Santa Rosa City Schools’ website. There have been difficulties completing these, and grade span is currently showing as blank on all forms. Staff is awaiting a response from the State on this issue. These will be reposted once grade spans are properly populated.
SRTA encourages members to become familiar with their annual site SARC.
F.8. Approval of Development Group, Inc. (DGI) CMAS and PEPPM contracts supporting Classroom Technology Upgrades – Initial Rollout
The classroom technology setup recommended by the committee included, at a minimum, a 75” display, preferably wirelessly accessible, and a voice amplification system, ideally integrated with the display. This contract will service ALES, ABES, BHES, HVES, LBES, PTES, SLES, LELA, HCMS, SRMS and RHS. The sites that have not currently expressed an interest in full campus cart installation will be included in subsequent proposals. For unique classrooms where the cart setup is not suitable, SRCS will compile a district-wide list and address these at the conclusion of the cart distribution projects.
SRTA is pleased to see the intention of having extra units on hand. There are members who want to continue to use LCD projectors instead of interactive screens. SRTA would like to have this decision supported.
How are the SRCS charter schools included in this rollout plan?
F.9. Approval of Quadient for Folder Inserter Machine Lease
During the 2021-2022 school year, the folder inserter machine processed in excess of 100,000 pieces of mail. This new machine will make for more efficient work.
This lease appears to be about the cost of purchasing this machine. The lease includes maintenance. Why would SRCS lease this equipment instead of buying it outright?
F.10. Approval of PPA Solar Buy-Out at CCLA
The roofing contractor will need to remove the existing system over spring break in order to meet their timeline for roof installation over the summer. The equipment may be able to be repurposed as part of another smaller energy project in the future.
Where is the original installation contract for this equipment?
The agenda item says “The panels may be incorporated, similar to what is happening at the other sites.” What is this referring to? What are the plans for actually reusing the equipment, with new lease installations planned for solar units throughout the district.
There is also a question about the roof work planned for CCLA. Other sites had limited roof work done only to accommodate new HVAC Units. Will there actually be a new roof installed at CCLA?
Student/Staff awards & site reports: Lewis Early Learning Academy (LELA), Albert Biella Elementary (2/22/23)
Resolution for March as Women’s History Month (2/22/23)
Resolution for March as Arts Education Month (2/22/23)
Board Governance Handbook (2/22/23)
Parcel Tax (2/22/23)
Student/Staff awards & site reports: Steele Lane Elementary, Ridgway High School (3/8/23)
Second Interim Fiscal Report (3/8/23)
Safe Routes to Schools (3/8/23)
SRTA looks to the future scheduling of the following items:
Feedback on Condition of Schools Survey Data (10/26/22)
Accelerated Charter Material Revision Request (delayed)
A-G Program Review and Reconsideration (board request 8/10/22)
Deferred Maintenance Update and Future Planning (7/27/22 8/24/22)
Update on Covid Spending
Approval of Board Policies (3/9/22)
Review of Math grades and progress including demographic data (board request)
SCOE Unification/Redistricting Report (on option #1)
Open Enrollment Policy Update
Granting a permanent easement to City of SR at MHS
Lease / Leaseback Montgomery High School
Student Voice Policy
Dress Code Policy
BEST Plus Update
I.4. Follow Up to Condition of Schools Survey
Staff released a survey in the fall of 2022 to gauge the community’s current assessment of the District’s facilities. We received almost 900 responses. A presentation of the key demographic data regarding our respondents, as well as their assessment of the need for facilities improvements, priority areas for improvement, repair/replacement, and specific learning spaces is attached.
SRTA appreciates the sharing of these responses. It is prudent that an informative communication plan will help the community understand improvement efforts undertaken moving forward.
I.5. Update on the Revision of the SRCS English Learner Master Plan
The Santa Rosa City Schools English Learner Master Plan Revision Committee is currently revising the English Learner Master Plan. This plan is meant to articulate California’s current policies and the district’s mission and vision. It provides tools for educators, families, and community members to support the academic success of all Multilingual Learners in the district. This plan also provides a framework of instruction for Multilingual Learners to acquaint teachers, administrators, and parents with federal, state, and district policies as well as programs, resources, and staff/parent development opportunities. Expected completion is Spring of 2023
SRTA appreciates the efforts being undertaken to improve this plan so it can be utilized as a guiding document for serving our multilingual students.
I.6. Pause the Process and Timeline for the SRACS Material Revision Request to their Charter
More time is needed to consider the obligations the charter revisions would bring. As a result, we are pausing the process and timeline of the revision request to the SRACS charter until it is determined that identified obligations are clear and sustainable. Obligations considered include:
– The current charter budget
– The fiscal impact of increased staffing
– The fiscal impact of additional classroom spaces
– The fiscal impact and feasibility of providing transportation
– The creation of an outreach plan to increase accessibility and diversity for students, and the hiring of a diverse staff
– A clear articulation of the SRACS educational program components, to include service to English Learners and students with special needs
SRTA appreciates that the internal funding practices used for our charter schools must be addressed before changes can be implemented. There is also the need to work with our neighboring districts around charter agreements.
SRTA members support the intention of extending this charter to include fourth graders and hope the path can be cleared to make this change while the founding staff is willing and available to assist with building this program.
Tómese el tiempo para revisar la siguiente versión abreviada de la agenda. Haga clic aquí para ver la agenda completa. Tiene enlaces en vivo en muchos artículos con más información. Si desea comentar a la Mesa Directiva sobre los próximos artículos, envíe un correo electrónico a agendacomments@srcs.k12.ca.us. Por favor CC wearesrta@gmail.com en sus comentarios.
Artículos de sesión cerrada:
A.1. Comentario público sobre los puntos de la agenda de la sesión cerrada. Para comentar, envíe un correo electrónico a Melanie Martin a mmartinsrcs.k12.ca.us.
B.1 Evaluación del Desempeño del Empleado Público (Título del empleado que está siendo revisado): Superintendente, Superintendente Adjunto, Superintendente Asociado, Superintendente Asistente, Directores, Vice directores, Subdirectores, Directores de departamentos, Coordinadores
B.2 Conferencia con el negociador laboral (Nombre del representante designado que asiste: Mike Shepherd (SRCS); nombre de la organización: SRTA/CSEA)
C. CONVOCATORIA A LA SESIÓN ABIERTA REGULAR (6:00 p. m.)
C7. Presentaciones especiales para Estudiante del Mes y Empleados Certificados/Clasificados del Mes para la Escuela Primaria y Casa de Aprendizaje Luther Burbank
Escuela Primaria Luther Burbank
Daniela Moreno, Estudiante del Mes
Robert Vaughn, empleado clasificado del mes
Sophia Tsurumoto, empleada certificada del mes
Casa de aprendizaje
Natalie Hernandez, Estudiante del Mes
A los miembros de SRTA en Burbank y Learning House se les extiende una invitación especial para asistir (en persona o en línea) para reconocer a los homenajeados desde su sitio.
C.9. Comentarios públicos sobre puntos que no están en la agenda
Se invita a los miembros de SRTA a levantar la mano y proporcionar comentarios de voz únicamente durante la reunión. Respete el límite de tiempo estándar de tres minutos (y esté preparado para un cambio de último minuto a un límite de dos minutos). Solo los temas que no están en la agenda se tratan en este momento.
Se solicitan comentarios en la reunión de la Mesa Directiva para brindar la perspectiva de un miembro a los mensajes contenidos en este análisis y compartir experiencias reales del impacto de las políticas y prácticas del distrito. Hay una invitación para comentarios sobre artículos específicos durante cada artículo.
Comprométase a mirar o asistir al menos a una reunión de la Mesa Directiva este año y hablar sobre un tema de la agenda que lo afecte a usted o a sus estudiantes. Los oradores son más impactantes cuando hablan bien, son serenos y razonables.
E. PUNTOS DE DISCUSIÓN/ACCIÓN
E.1. (Discusión) Elsie Allen HS / César Chavez Language Academy Actualización del nuevo modelo escolar
Resumen
El Nuevo Modelo Escolar abarca el importante trabajo de implementar el perfil de graduados de la Escuela Secundaria Elsie Allen, crear sólidas ofertas de programas de Educación Técnica Profesional (CTE) e implementar un camino de inmersión dual riguroso y significativo en la Escuela Secundaria Elsie Allen (EAHS).
4.0 FTE secciones adicionales apoyadas por $625,000LCAP de SRCS 1.30
Apoyo y mejora integrales (CSI) EAHS se identifica como elegible para CSI en el LCAP de SRCS, incluida la asistencia de un Director de SRCS. El LCAP de SRCS establece que los fondos de CSI están incluidos en los SPSA del sitio (“Los planes de sitio individuales abordan las desigualdades de recursos y las identifican en su SPSA/CSI particular”). El EAHS SPSA muestra $0 para la financiación de CSI. Aprendizaje combinado (p.13) Se dice que PD en EAHS $39,500 con la Dra. Catlin Tucker provienen de estos fondos. La información de CDE muestra que EAHS calificó para salir de CSI, pero aún es elegible para apoyo financiero adicional de ATSI para ayudar al progreso de los estudiantes EL de bajo rendimiento.
ÁVIDO cerrar la brecha de oportunidades al preparar a los estudiantes para la preparación universitaria y el éxito en una sociedad global a través de un curso de cuatro años
Fundación EAHS apoya los servicios estudiantiles y el Día de la Carrera, además de proporcionar becas para maestros
Los miembros de SRTA notan los profundos esfuerzos para mejorar las oportunidades educativas en la Escuela Secundaria Elsie Allen. EAHS tiene el 15 % de la población de la escuela secundaria integral de SRCS y recibe el 23% de los fondos del Título 1 y LCFF. La financiación del SPSA de $338,000 es de aproximadamente $311 por estudiante.
Se agradece que esta presentación incluya algunos cronogramas e indicadores.
E.2. y E.3. (Acción) Criterios de Omisión (Exenciones de Despido) y Criterios de Desempate de Fecha de Antigüedad
Resumen
En preparación para la posible Reducción de personal (RIF), la Mesa Directiva considerará la aprobación de criterios de omisión específicos para desviarse de la terminación de empleados certificados en orden de fecha de antigüedad y criterio de desempate de fecha de antigüedad para establecer una orden de terminación para los empleados que primero prestaron un servicio de prueba remunerado. al Distrito en la misma fecha
Resolución de salto Maestros de español, matemáticas, ciencias en los grados 7-12; todas las áreas especializadas, incluida la educación especial; y se omitirán los autorizados a prestar servicios en programas de doble inmersión en CCLA y SRFAC.
Con la necesidad insatisfecha de maestros acreditados y el aumento de las necesidades de nuestros estudiantes, es difícil para los miembros de SRTA imaginarse a SRCS implementando avisos de Reducción en Fuerza (RIF).
El distrito tiene fondos en exceso del fondo general para proporcionar mejores situaciones de aprendizaje para los estudiantes. En todos los niveles, los estudiantes se beneficiarían de clases más pequeñas, lo que permitiría una mejor conexión y atención. En el nivel de primaria, las necesidades de los estudiantes se cubrirían mucho mejor con la eliminación de las clases combinadas.
Los maestros suplentes apoyan a nuestros estudiantes, pero a menudo los puestos quedan sin cubrir. La situación de los trabajos sustitutos vacantes crea una dificultad en nuestros sitios que podría aliviarse con los sustitutos del personal de FT. Podrían asignarse a sitios específicos, lo que les permitiría integrarse en los sitios. Los maestros podrían asistir a los días libres de PD del distrito, ya que habría suplentes para cubrir sus clases.
Con el crecimiento planificado de la inmersión en dos idiomas en EAHS, los maestros identificados en ese sitio también deben omitirse.
E.4. (Acción) Aprobación de un MOU con respecto a la tasa de pago extendida para psicólogos escolares
Resumen
Los psicólogos escolares pueden optar por trabajar después del horario laboral relacionado con evaluaciones adicionales preaprobadas debido a vacantes de psicólogo escolar 2.0 FTE sin cubrir.
SRTA agradece esta resolución a los psicólogos que van más allá de nuestros estudiantes.
E.5. (Acción) Revisiones a las Pautas de Colocación de Salarios Certificados
Resumen
La Mesa Directiva considerará actualizar las pautas para eliminar el límite de dos años en años de experiencia para las Fuerzas Armadas y el Cuerpo de Paz, según lo solicitó la Mesa Directiva en el momento en que se aprobó la revisión. Esta adición costará alrededor de $ 14,000.
Los miembros de SRTA aprecian honrar el servicio que han brindado nuestros miembros. Los miembros están emocionados de ver que sus cheques de pago de febrero reflejan los ajustes realizados en su ubicación a través de la acción de la Mesa Directiva en septiembre.
E.6. (Acción) Primera lectura y posible renuncia a la segunda lectura del Reglamento de la Mesa Directiva 9320
Eliminar el mes de julio como un mes para llevar a cabo las reuniones regulares de la Mesa Directiva brinda tiempo a la Mesa Directiva y al personal del distrito para concentrarse en los preparativos para el nuevo año escolar y otros asuntos.
La Mesa Directiva parece necesitar tiempo para revisar y contemplar los asuntos del distrito a través de la lente de la misión y la visión, especialmente en torno a la equidad, para ajustar la política.
Evaluación de la política de graduación
Ha habido solicitudes repetidas de la Mesa Directiva para evaluar los datos en torno a la política A-G. Los requisitos para obtener un diploma de SRCS van mucho más allá de los requisitos del estado de California. La implementación de la política ha eliminado los cursos que no califican para la designación UC/CSU A-G. Los requisitos para Matemáticas e Idiomas del mundo se han elevado drásticamente, sin proporcionar ningún apoyo sistémico para abordar los obstáculos existentes desde hace mucho tiempo para los estudiantes. Durante varios años, las tasas de graduación del distrito han sido respaldadas por los Planes de graduación individuales. Una gran parte de los jóvenes actuales no están en camino de graduarse. ¿Se les negará a los estudiantes actuales un diploma de escuela secundaria y enfrentarán obstáculos laborales adicionales después de la escuela secundaria?
Requisito de Estudios Étnicos
Si bien es admirable respaldar el requisito de graduación de Estudios Étnicos y el increíble progreso en el desarrollo de este programa, no ha habido tiempo para crear suficientes cursos para brindar a todos los estudiantes la oportunidad de incluir este requisito en su curso de estudio. ¿Puede la Mesa Directiva proporcionar una política que aliente fuertemente el estudio de Estudios Étnicos mientras permite tiempo adicional para la creación de un menú de opciones bien respaldado para el requisito?
Disciplina Estudiantil
Hay un deseo comunal de romper el conducto de la escuela a la prisión. SRCS ha invertido mucho en Prácticas Restaurativas que tienen el objetivo de construir escuelas saludables. Las prácticas se basan en la Justicia Restaurativa que trabaja arduamente para incluir la voz de las víctimas (que se define de manera inclusiva).Cómo implementar con éxito prácticas restaurativas en la escuela incluye:
Hacer que los estudiantes sean conscientes de las consecuencias. Por cada acción negativa, hay una consecuencia. Cuando los estudiantes descubran lo que podrían perder, podrían pensar dos veces acerca de sus acciones y reacciones. Se les debe informar acerca de la política de tolerancia cero del distrito escolar para la intimidación y la violencia.
La mayoría de los miembros de SRTA sienten que la práctica actual en SRCS no responsabiliza a los estudiantes por sus acciones ni incluye suficientes voces para las víctimas de las acciones de los estudiantes. Los estudiantes ofensores no están aprendiendo a cambiar su comportamiento. Nuestros campus se sienten menos seguros con nuestro estado actual de implementación.
Evaluación del estudiante
Los estudiantes de SRCS están sujetos a una plétora de evaluaciones más allá de las asociadas con el plan de estudios. ¿Cuántos datos somos capaces de digerir y utilizar? ¿Cuánto esfuerzo es razonable dedicar a la evaluación en comparación con el aprendizaje?
E.7. (Acción) Primera lectura y posible renuncia a la segunda lectura del Reglamento de la Mesa Directiva 9250
Según Ed Code 35120 “Anualmente, la Mesa Directiva directiva puede aumentar la compensación de los miembros individuales de la Mesa Directiva más allá de los límites delineados en esta sección, en una cantidad que no exceda el 5 por ciento con base en la tasa de compensación mensual actual”. Este artículo movería esta consideración a junio para su implementación en julio.
EdJoin muestra un total de 110 publicaciones actuales para 181 puestos vacantes para SRCS.
Hay 38 vacantes certificadas (una más que la última reunión) y 8 vacantes certificadas de gestión (siete más que la última reunión). Hay 135 vacantes clasificadas actuales (catorce menos que en la última reunión) y ningún puesto gerencial clasificado (igual que en la última reunión).
SRTA le da la bienvenida a Genna Becker (HCMS), Kelly Chiurco (SPSV) y Kathleen Rivers (RHS), y le da la bienvenida nuevamente a Shawn Rothrock (RHS).
Felicitaciones a Paul Drake (HVES), Mary Hoberg (SRHS) y Kenneth Emery (MCHS) quienes se jubilarán al final del año después de 80 años combinados de servicio a nuestros estudiantes. ¡Sepa que lo extrañaremos mucho, y le deseamos todo lo mejor!
Despedida de Adina Flores, renunciante Asistente Ejecutiva del Superintendente.
Los cambios de este mes en el personal clasificado incluyen tres nuevas contrataciones. Hay una jubilación.
F.5. Aprobación de Contratos
Resumen
#
Proveedor
Costo
Descripción
Secundario
1
levi molinero
$950
Proporcionar 6 días de lecciones de dibujos animados y cómics a 160 estudiantes de HSMS.
3
Mobile Modular
$ 128,250
Arrendamiento por un año para 3 edificios de aulas portátiles para PHS para rotar a los estudiantes mientras se reparan 30 aulas permanentes por daños causados por tormentas durante la construcción del techo. (Pagado a través de un fondo de seguro). Incluye $43,000 de instalación y $34,000 de desinstalación y $4,000 de alquiler mensual durante 12 meses.
4
Quattrocchi Kwok Arquitectos (QKA)
$50,000
Por servicios de arquitectura e ingeniería para instalar los portátiles antes mencionados. (Pagado a través de un fondo de seguros.)
Elemental
2
Consejo Comunitario de Cuidado Infantil (4Cs)
$10,000
Para 3 cupos pre escolares inclusivos en Willow Creek Preschool a $88.91/cupo/día si los cupos no están llenos. SRCS proporcionará servicios para estos estudiantes.
Los miembros de SRTA aprecian los acuerdos realizados en torno a este calendario.
F.7. Aprobación de los Informes de Responsabilidad Escolar (SARC)
Se le pide a la Mesa Directiva que apruebe la publicación y publicación de los Informes de Responsabilidad Escolar (SARC) 2021-2022 para todos los sitios escolares del distrito en el sitio web de las Escuelas de la Ciudad de Santa Rosa. Ha habido dificultades para completarlos, y el rango de calificaciones actualmente se muestra en blanco en todos los formularios. El personal está esperando una respuesta del Estado sobre este tema. Estos se volverán a publicar una vez que los intervalos de grados se completen correctamente.
SRTA alienta a los miembros a familiarizarse con el SARC de su sitio anual.
F.8. Aprobación de los contratos CMAS y PEPPM de Development Group, Inc. (DGI) que respaldan las actualizaciones de tecnología en el salón de clases: lanzamiento inicial
La configuración tecnológica del salón de clases recomendada por el comité incluía, como mínimo, una pantalla de 75”, preferiblemente accesible de forma inalámbrica, y un sistema de amplificación de voz, idealmente integrado con la pantalla. Este contrato dará servicio a ALES, ABES, BHES, HVES, LBES, PTES, SLES, LELA, HCMS, SRMS y RHS. Los sitios que actualmente no han expresado interés en la instalación completa del carrito del campus se incluirán en propuestas posteriores. Para aulas únicas donde la configuración del carro no es adecuada, SRCS compilará una lista de todo el distrito y las abordará al finalizar los proyectos de distribución de carros.
C7. Special Presentations for Student of the Month and Certificated/Classified Employees of the Month for Piner High SChool and Montgomery High School
Piner High School
Ava Corriea, Student of the Month
Marc Anderson, Classified Employee of the Month
Cimberlee Case, Certificated Employee of the Month
Montgomery High School
Ryan Woodward, Student of the Month
Matt Parks, Classified Employee of the Month
Matt Perez, Certificated Employee of the Month
SRTA members at Piner and Montgomery are extended a special invitation to attend (online) to acknowledge those being honored from your site.
C.9. Public Comment on Non Agenda Items
SRTA members are invited to raise their hands and provide voice only comments during the meeting. Please observe the standard three minute time limit (and be prepared for a last minute change to a two minute limit). Only items not on the agenda are addressed at this time.
Comments are requested at the board meeting to bring a member’s perspective to the messages contained in this analysis and share real experiences of the impact of district policies and practices. There is an invitation for comments on specific items during each item.
Please commit to watching or attending at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable.
E. DISCUSSION / ACTION ITEMS
E.1. (Action) Resolution Recognizing February as African-American History Month
Summary
The theme for 2023 focuses on Black Resistance. This theme explores how “African Americans have resisted historic and ongoing oppression, in all forms, especially the racial terrorism of lynching, racial pogroms and police killings,” since the nation’s earliest days.
SRTA suggests teachers review Black History Month – For Teachers for inspiration for weaving Black History Month into your classroom during February.
E.2. (Action) Resolution Recognizing February as Career Technical Education Month
Summary
CTE Month serves to recognize the leadership and excellence of classrooms across the district and raise awareness of the crucial role that CTE has in readying our students for economic success and workforce competitiveness.
SRTA recognizes our CTE teachers, especially for their development of soft skills in our students. SRTA members are encouraged to extend their appreciation to the CTE teachers they know.
E.3. (Action) Resolution Recognizing February 6-10, 2023: Week of School Counselor
Summary
The 2023 theme is School Counseling: Helping Students Dream Big.
Santa Rosa City Schools acknowledges, affirms, and applauds the hard work and contributions of school counselors each day on behalf of students.
SRTA recognizes our counselors, especially for their dedication to our students and their families. SRTA members are encouraged to take a moment to thank the counselor(s) at their site.
E.4. (Discussion) The 2023-24 Governor’s Budget Proposal Summary
With adjustments made for the January Governor’s Budget Proposal the SRCS Multi-Year Projection is updated to show an additional $7.7 million in income and an additional $1.6 million in expenses due to decline of state assistance with employee retirement programs. This additional $5.1 million in the budget is a good thing.
Education is a people business. Many members of the SRCS board have clearly stated that increasing employee wages is a priority. SRTA supports budgeting adjustments that help meet this goal.
The Board operates under a set of bylaws and has also created norms and guidelines for effective and efficient governance. Agreement of these norms and guidelines create an environment conducive to the immense and complex responsibilities the Board has as an elected body to the SRCS. This is also an opportunity for any revisions to the norms or guidelines to be discussed by the Board.
SRTA members may appreciate being aware of the following parts of the handbook:
Also, any Board member (or member of the public) may request that a matter within the jurisdiction of the Board be placed on the agenda of a regular meeting. The request shall be submitted in writing to the Superintendent or designee with supporting documents and information, if any, at least one week before the scheduled meeting date. Items submitted less than a week before the scheduled meeting date may be postponed to a later meeting in order to allow sufficient time for consideration and research of the issue. BB 9322 No timely request will be unreasonably denied.
Without taking action, Board members or district staff members may briefly respond to statements made or questions posed by the public about items not appearing on the agenda.
The Board will strive to find ways to improve and encourage innovation and new ideas, while maintaining focus on District goals. A section at the end of each Board meeting will be set aside for Board members to request information. When a new idea is suggested, the Board President will ask trustees if there is general interest in the topic. The Board will arrive at consensus about whether or not a particular topic or subject of interest will be added to a future agenda.
Letters and emails addressed to all Board members regarding matters related to the school system are answered by the Board President or designee. Emails and letters should be forwarded to the Board President and Superintendent to ensure that the right staff person is able to handle the response. Board members may respond to emails directed to them personally but must make clear that their views are expressed as an individual and are not the perspective of the Board.
The district pays up to $12,588 for medical benefits for the member and dependent medical is paid bythe board member. The district pays $72 per month for dental premiums for each board member and their dependents. A monthly premium of $8.28 for vision is paid by the district for the board member and their dependents. The first $50,000 of a life insurance premium is paid by the district.
E.6. (Action) Public Board Meetings Via Teleconference per AV 361
This continues the ability to have hybrid or online meetings.
EdJoin shows a total of 117 current postings for 187 job vacancies for SRCS.
There are 37 certificated openings (one less than the last meeting), and 1 certificated management openings (the same as last meeting). There are 149 current classified openings (ten less than the last meeting), and no classified management positions (the same as last meeting.) Most of the positions are part time, and most have been posted since October.
SRTA welcomes Amber Hernandez (SLES) and welcomes back Jane Mikkelsen (MHS.)
We bid farewell to Vanessa Larios (CCLA) after three and a half years of service to our students. Congratulations to Susan Gallegos (SRHS) who will retire at the end of the year after 27 years of service to our students.
Congratulations to Melanie Martin (a working professional) who has been promoted to interim Executive Assist. to the Superintendent. There is also one supervisory hire.
This month changes to classified staff include six new hires. There is one resignation and two retirements. We are losing over 37 years of wisdom and experience with these departures.
F.4. Approval of Donations and Gifts
There is appreciation for the Made in Santa Rosa Foundation giving Helen Lehman Elementary $2,540 for the refilling of a book vending machine and support of the after school program.
F.5. Approval of Contracts
Summary
#
Provider
Cost
Description
District-wide
1
Maxim Health Services
$650,000
Extend Sonoma SELPA Master Contract for unfilled classified positions
5
PQBids
$12,500
Provide prequalification services for public works projects.
6
KBA Docusys
$378,155
Extend copier lease for another year. Many of our copiers are beyond their lifespan, and can not be nursed for another year.
7
Whitestar Group
$125 – $225/hr
For general ($125/hr), surveillance ($175/hr) and workplace ($225/hr) investigations.
Elementary
2
Peterson Mechanical
$30,400
New HVAC for 3 rooms (B 7, 8, and 9) at HLES
3
Carla Barber
$7,250
Develop and facilitate standards based curriculum and garden maintenance at PTES at 17% more than last year.
Secondary
4
Community Matters
$0
$6900 for 2.5 years of Safe School Ambassador program for MHS
SRTA wonders about the three HVAC systems at HLES. While celebrating that these units are being replaced we wonder about the bond plan for their replacement as well as the replacement of potential other similar units at the site.
Last year three contracts for Maxim Health Services totaled $1.3 million for Covid testing services. This contract is for Special Ed positions that SRCS has been unable to fill.
Reviewing the rate SRCS has posted for open positions on Ed Join and the rate SRCS would pay Maxim per the contract is enlightening.
Positions Currently Open on Ed Join
SRCS starting Hourly Rate
Maxim starting Hourly Rate
Behavior Assistant (Tech)
$ 20.17
$ 50
School Psychologist
$ 82.35
$ 105.56
School Aide
$ 18.74
$ 45.00
Administrative Assistant
$ 28.00
$ 45.00
LVN
$ 25.83
$ 55.41
SpEd Teacher
$ 60.48
$ 85.00
SRTA hopes that ALL SpEd Assistant positions throughout the district will be filled with this contract while SRCS fixes the future pay rates for these positions through negotiations so they can be filled in-house moving forward.
F.6. Approval of Montgomery HS AVID Class to travel to Reno, NV for College Tours
Summary
The Board is being asked to approve the Field Trip Request form for Montgomery High School’s AVID group to tour the University of Reno in Reno, Nevada, on March 6-7, 2023 and also tour Sacramento State University.
F.7. Approval of SRHS Cheer Students to Travel to Las Vegas, NV for Nationals
The Board is being asked to approve the Field Trip Request from Santa Rosa High School’s Competition Cheer Team to attend the JAMZ Nationals competition in Las Vegas, Nevada, on January 26-29, 2023. This is the first time the Santa Rosa High School Cheer team has attended this esteemed competition since before 2009.
SRTA appreciates the sharing of this flowchart. We support the elimination of the Director of Facilities (bond) position and the creation of a new in house Project Manager position for facilities bond projects.
With the size of our district, can we review our facilities maintenance contracts and do a cost-benefit analysis to see the reasonableness of hiring more well experienced employees to service our HVAC, plumbing and electrical needs? For example:
Contracted HVAC techs are currently changing HVAC filters across the district. They seemed to be on sites completing a survey of equipment and filter needs prior to ordering, delivering and then installing the filters. With all the recent HVAC work, does the district not have a list of the units and filter sizes by site? Does having 1 employee who takes care of all filters district wide make more fiscal sense than contracting this job out?
F.9. Approval of an Agreement Between SRCS and Wright Contracting LLC. as a Pre-Construction Services Agreement for the Santa Rosa HS Phase III, Desoto Hall, and Brook Hill ES Roofing and HVAC Project
In order to maximize the effectiveness of this effort and to assist in maintaining the scope and budget of the project, a recommendation is being made to engage the preconstruction services of a Lease-Lease Back contractor to assist with the development of the revised plans, as well as perform constructability reviews, cost analysis, and construction methods recommendations with the District and design team.
QKA was granted a contract in Oct. of 2021 for $1.4 million including:
QKA will provide basic services including consultant services for Mechanical Engineering, Electrical Engineering, Structural Engineering and Cost Estimating, roof inspection and construction document preparation services from BEAM Professionals who provided similar services on the previous phases of modernization work including preparation of schematic design, design development and Construction Documents deliverables, submittal and approval of the project by the Division of the State Architect (DSA). We will also provide support through the bidding and negotiations phase of the project as well as Construction Administration services including services required by DSA for the Architect of Record during construction and closeout.
This current contract with Wright Construction is for ‘pre-construction” services which are not defined in the agenda documents. This contract will lead to another contract for the actual HVAC work.
SRTA Members are encouraged to prepare for the upcoming agenda items.
Student/Staff awards & site reports: Luther Burbank Elementary School, Learning House Elementary School (2/8/23)
Update on EAHS/CCLA New School/World House Model (2/8/23)
School Accountability Report Cards (SARCs) (1/25/23 2/8/23)
Panorama Survey Report (1/11/23 2/8/23)
Resolution on Skipping Criteria (1/11/23 2/8/23)
Resolution on Tie-Breaking Criteria (1/11/23 2/8/23)
Material Charter Revisions for SRACS (2/8/23)
Follow up information on Condition of Schools Survey (2/8/23)
Student/Staff awards & site reports: Lewis Early Learning Academy (LELA), Albert Biella Elementary (2/22/23)
Resolution for March as Women’s History Month (2/22/23)
Resolution for March as Arts Education Month (2/22/23)
SRTA looks to the future scheduling of the following items:
Feedback on Condition of Schools Survey Data (10/26/22)
A-G Program Review and Reconsideration (board request 8/10)
Deferred Maintenance Update and Future Planning (7/27/22 8/24/22)
Update on Covid Spending
Approval of Board Policies (from 3/9/22)
Review of Math grades and progress including demographic data (board request)
SCOE Unification/Redistricting Report
Open Enrollment Policy Update
Granting a permanent easement to City of SR at MHS
Lease / Leaseback Montgomery High School
Student Voice Policy
Dress Code Policy
BEST Plus Update
I.4. Status Update: 2021-2022 School Accountability Report Cards (SARCs)
The district reports that faulty communications with CDE will cause a delay in the SARC process, not meeting the Feb. 1 deadline. The expectation is that the SARCs will be ready for board approval on Feb. 8, and then will be posted on school websites and on the CDE website.
SRTA appreciates the clear intention to post current SARCs on school websites.
I.5. Sonoma County Office of Education (SCOE) Letter Regarding: First Interim Report for Fiscal Year 2022-23
SCOE accepted the district’s Qualified status, meaning the district may not meet expenses for the current year and two additional years.
Scoe recommends:
SRCS perform a deep review of programs and expenses prior to the 2nd interim report
The Fiscal Recovery Plan Committee must create a Fiscal Recovery Plan to eliminate structural deficit spending, and a Fiscal Stabilization Plan.
Revise the elementary enrollment for the Multi-Year Projection (MYP) as declining enrollment has averaged 200-300 students per year, but the projection shows constant enrollment.
The district should ensure all 1-time covid dollars (ESSER and ELO funds) are wisely exhausted by the Sept. 2024 deadline.
Update the MYP to reflect the Governor’s January budget proposal.
Reviewing several years of Unaudited Actuals reveals the following:
Income ($ million)
Expense ($ million)
Budgeted Gap
Actual Gap
Cost of Classroom Compensation
Fiscal Year
Budget
Actual
Diff. (A-B)
Budget
Actual
Diff. (A-B)
Income – Expense
Income – Expense
(55% minimum)
15-16
$167.0
$172.5
$5.5
$177.1
$162.5
-$14.6
-$10.1
$10.0
56%
16-17
$166.7
$171.8
$5.1
$175.1
$172.5
-$2.6
-$8.4
-$0.7
56%
17-18
$174.7
$176.3
$1.6
$177.6
$174.8
-$2.8
-$2.9
$1.5
55%
18-19
$177.6
$190.9
$13.3
$183.7
$185.3
$1.6
-$6.1
$5.6
55%
19-20
$179.6
$182.2
$2.6
$194.5
$190.4
-$4.1
-$14.9
-$8.2
55%
20-21
$186.0
$204.8
$18.8
$197.8
$199.0
$1.2
-$11.8
$5.8
58%
21-22
$221.5
$209.6
-$11.9
$215.4
$212.0
-$3.4
$6.1
-$2.4
55%
Average:
$181.9
$186.9
$5.0
$188.7
$185.2
-$3.5
-$6.9
$1.7
56%
SRCS tends to underestimate income by $5 million per year, while deficit budgeting an average of $3.5 million per year. This shows an average expectation of a deficit of $6.9 million while actually having unspent an average of $1.7 million annually.
Is there a way to follow the advice of SCOE and adjust the SRCS annual budget to better align with reality, and avoid the stigma of qualified status?
Completely exhausting the extra Covid dollars is a reasonable expectation. When can an update of the progress made with these expenses to date including plans for the rest of the funds, be expected?
Tómese el tiempo para revisar la siguiente versión abreviada de la agenda. Haga clic aquí para ver la agenda completa. Tiene enlaces en vivo en muchos artículos con más información. Si desea comentar a la Mesa Directiva sobre los próximos artículos, envíe un correo electrónico a agendacomments@srcs.k12.ca.us. Por favor CC wearesrta@gmail.com en sus comentarios.
Artículos de sesión cerrada:
A.1. Comentario público sobre los puntos de la agenda de la sesión cerrada. Para comentar, envíe un correo electrónico a Melanie Martin a mmartinsrcs.k12.ca.us.
B.1 Evaluación del Desempeño del Empleado Público (Título del empleado que está siendo revisado): Superintendente, Superintendente Adjunto, Superintendente Asociado, Superintendente Asistente, Directores, Vice directores, Subdirectores, Directores de departamentos, Coordinadores
B.2 Conferencia con el negociador laboral (Nombre del representante designado que asiste: Mike Shepherd (SRCS); nombre de la organización: SRTA/CSEA)
B.3 Expulsiones de estudiantes (Números de casos: 22/23-05, 22/23-06)
C. CONVOCATORIA A LA SESIÓN ABIERTA REGULAR (6:00 p. m.)
C7. Presentaciones especiales para Estudiante del Mes y Empleados Certificados/Clasificados del Mes para Piner High School y Montgomery High School
Escuela Secundaria Piner
Ava Corriea, estudiante del mes
Marc Anderson, empleado clasificado del mes
Cimberlee Case, empleado certificado del mes
Escuela secundaria de Montgomery
Ryan Woodward, estudiante del mes
Matt Parks, empleado clasificado del mes
Matt Perez, empleado certificado del mes
A los miembros de SRTA en Piner y Montgomery se les extiende una invitación especial para asistir (en línea) para reconocer a los homenajeados desde su sitio.
C.9. Comentarios públicos sobre puntos que no están en la agenda
Se invita a los miembros de SRTA a levantar la mano y proporcionar comentarios de voz únicamente durante la reunión. Respete el límite de tiempo estándar de tres minutos (y esté preparado para un cambio de último minuto a un límite de dos minutos). Solo los temas que no están en la agenda se tratan en este momento.
Se solicitan comentarios en la reunión de la Mesa Directiva para brindar la perspectiva de un miembro a los mensajes contenidos en este análisis y compartir experiencias reales del impacto de las políticas y prácticas del distrito. Hay una invitación para comentarios sobre artículos específicos durante cada artículo.
Comprométase a mirar o asistir al menos a una reunión de la Mesa Directiva este año y hablar sobre un tema de la agenda que lo afecte a usted o a sus estudiantes. Los oradores son más impactantes cuando hablan bien, son serenos y razonables.
E. PUNTOS DE DISCUSIÓN/ACCIÓN
E.1. (Acción) Resolución que reconoce febrero como el Mes de la Historia Afroamericana
Resumen
El tema para 2023 se centra en Black Resistance. Este tema explora cómo “los afroamericanos han resistido la opresión histórica y actual, en todas sus formas, especialmente el terrorismo racial de linchamientos, pogromos raciales y asesinatos policiales”, desde los primeros días de la nación.
E.2. (Acción) Resolución que reconoce a febrero como el Mes de la Educación Técnica Profesional
Resumen
El Mes de CTE sirve para reconocer el liderazgo y la excelencia de las aulas en todo el distrito y crear conciencia sobre el papel crucial que tiene CTE en la preparación de nuestros estudiantes para el éxito económico y la competitividad laboral.
SRTA reconoce a nuestros maestros de CTE, especialmente por su desarrollo de habilidades blandas en nuestros estudiantes. Se alienta a los miembros de SRTA a extender su agradecimiento a los maestros de CTE que conocen.
E.3. (Acción) Resolución de reconocimiento del 6 al 10 de febrero de 2023: Semana del Consejero Escolar
Resumen
El tema de 2023 es Consejería escolar: ayudar a los estudiantes a soñar en grande.
Las Escuelas de la Ciudad de Santa Rosa reconocen, afirman y aplauden el arduo trabajo y las contribuciones de los consejeros escolares cada día en nombre de los estudiantes.
SRTA reconoce a nuestros consejeros, especialmente por su dedicación a nuestros estudiantes y sus familias. Se alienta a los miembros de SRTA a tomarse un momento para agradecer a los consejeros en su sitio.
E.4. (Discusión) Propuesta de presupuesto del gobernador para 2023-24
Resumen
Con los ajustes realizados para la Propuesta de Presupuesto del Gobernador de enero, la Proyección Multianual de SRCS se actualiza para mostrar $7.7 millones adicionales en ingresos y $1.6 millones adicionales en gastos debido a la disminución de la asistencia estatal con los programas de jubilación de los empleados. Estos $5.1 millones adicionales en el presupuesto son algo bueno.
La educación es un negocio de personas. Muchos miembros de la Mesa Directiva de SRCS han declarado claramente que aumentar los salarios de los empleados es una prioridad. SRTA apoya los ajustes presupuestarios que ayudan a cumplir este objetivo.
E.5. (Discusión) Manual de Gobernanza de la Mesa Directiva
Resumen
La Mesa Directiva opera bajo un conjunto de estatutos y también ha creado normas y lineamientos para un gobierno eficaz y eficiente. El acuerdo de estas normas y directrices crea un entorno propicio para las inmensas y complejas responsabilidades que tiene la Mesa Directiva como órgano electo de la SRCS. Esta es también una oportunidad para que cualquier revisión a las normas o lineamientos sean discutidas por la Mesa Directiva.
Los miembros de SRTA pueden apreciar estar al tanto de las siguientes partes del manual:
Además, cualquier miembro de la Mesa Directiva (o miembro del público) puede solicitar que un asunto dentro de la jurisdicción de la Mesa Directiva se incluya en la agenda de una reunión ordinaria. La solicitud se presentará por escrito al Superintendente o su designado con documentos e información de respaldo, si corresponde, al menos una semana antes de la fecha de la reunión programada. Los artículos presentados menos de una semana antes de la fecha de la reunión programada pueden posponerse para una reunión posterior a fin de permitir suficiente tiempo para la consideración e investigación del problema. BB 9322 No se denegará injustificadamente ninguna solicitud oportuna.
Sin tomar acción, los miembros de la Mesa Directiva o los miembros del personal del distrito pueden responder brevemente a las declaraciones hechas o preguntas hechas por el público sobre temas que no aparecen en la agenda.
La Mesa Directiva se esforzará por encontrar formas de mejorar y alentar la innovación y las nuevas ideas, mientras mantiene el enfoque en las metas del Distrito. Se reservará una sección al final de cada reunión de la Mesa Directiva para que los miembros de la Mesa Directiva soliciten información. Cuando se sugiere una nueva idea, el Presidente de la Mesa Directiva preguntará a los fideicomisarios si existe un interés general en el tema. La Mesa Directiva llegará a un consenso sobre si un tema en particular o tema de interés se agregará o no a una agenda futura.
Las cartas y correos electrónicos dirigidos a todos los miembros de la Mesa Directiva sobre asuntos relacionados con el sistema escolar son respondidos por el Presidente de la Mesa Directiva o su designado. Los correos electrónicos y las cartas deben enviarse al presidente de la Mesa Directiva y al superintendente para garantizar que el miembro adecuado del personal pueda manejar la respuesta. Los miembros de la Mesa Directiva pueden responder a los correos electrónicos dirigidos a ellos personalmente, pero deben dejar en claro que sus puntos de vista se expresan como individuos y no son la perspectiva de la Mesa Directiva.
El distrito paga hasta $12,588 por beneficios médicos para el miembro y el miembro de la Mesa Directiva paga la atención médica de los dependientes. El distrito paga $72 al mes por primas dentales para cada miembro de la Mesa Directiva y sus dependientes. El distrito paga una prima mensual de $8.28 para la vista para el miembro de la Mesa Directiva y sus dependientes. El distrito paga los primeros $50,000 de una prima de seguro de vida.
E.6. (Acción) Reuniones públicas de la Mesa Directiva a través de teleconferencia según AV 361
Esto continúa con la capacidad de tener reuniones híbridas o en línea.
EdJoin muestra un total de 117 publicaciones actuales para 187 puestos vacantes para SRCS.
Hay 37 vacantes certificadas (una menos que la última reunión) y 1 vacante de gestión certificada (igual que la última reunión). Hay 149 vacantes clasificadas actuales (diez menos que en la última reunión) y ningún puesto administrativo clasificado (igual que en la última reunión). La mayoría de los puestos son de medio tiempo y la mayoría se han publicado desde octubre.
SRTA le da la bienvenida a Amber Hernandez (SLES) y le da la bienvenida nuevamente a Jane Mikkelsen (MHS).
Despedimos a Vanessa Larios (CCLA) luego de tres años y medio de servicio a nuestros estudiantes. Felicitaciones a Susan Gallegos (SRHS) quien se jubilará a fin de año después de 27 años de servicio a nuestros estudiantes.
Felicitaciones a Melanie Martin (una profesional en activo) que ha sido ascendida a asistente ejecutiva interina. al Superintendente. También hay una contratación de supervisor.
Los cambios de este mes en el personal clasificado incluyen seis nuevas contrataciones. Hay una renuncia y dos retiros. Estamos perdiendo más de 37 años de sabiduría y experiencia con estas partidas.
F.4. Aprobación de Donaciones y Regalos
Hay agradecimiento por la Fundación Made in Santa Rosa que le dio a la Escuela Primaria Helen Lehman $2,540 para recargar una máquina expendedora de libros y apoyar el programa extracurricular.
F.5. Aprobación de Contratos
Resumen
#
Proveedor
Costo
Descripción
Todo el distrito
1
Servicios de salud de Maxim
$650,000
Extender el contrato maestro de Sonoma SELPA para puestos clasificados vacantes
5
PQBids
$12,500
Prestar servicios de precalificación de proyectos de obra pública.
6
KBA Docusy
$378,155
Extienda el alquiler de la fotocopiadora por otro año. Muchas de nuestras fotocopiadoras están más allá de su vida útil y no pueden cuidarse por un año más.
7
Grupo Estrella Blanca
$125 – $225/hora
Para investigaciones generales ($125/hr), de vigilancia ($175/hr) y del lugar de trabajo ($225/hr).
Elementarias
2
Mecánico Peterson
$30,400
Nuevo HVAC para 3 salones (B 7, 8 y 9) en HLES
3
Carla Barbero
$7,250
Desarrollar y facilitar un currículo basado en estándares y mantenimiento de jardines en PTES a un 17 % más que el año pasado.
Secundario
4
Asuntos de la comunidad
$0
$6900 por 2.5 años del programa Safe School Ambassador para MHS
SRTA se pregunta acerca de los tres sistemas HVAC en HLES. Mientras celebramos que estas unidades están siendo reemplazadas, nos preguntamos sobre el plan de bonos para su reemplazo, así como el reemplazo de otras unidades similares potenciales en el sitio.
El año pasado, tres contratos para Maxim Health Services totalizaron $1.3 millones para servicios de prueba de Covid. Este contrato es para puestos de educación especial que SRCS no ha podido cubrir.
Es esclarecedor revisar la tasa que SRCS ha publicado para las posiciones abiertas en Ed Join y la tasa que SRCS pagaría a Maxim según el contrato.
Puestos actualmente abiertos en Ed Join
Tarifa por hora inicial de SRCS
Tarifa máxima por hora inicial
Diferencia
Asistente de comportamiento (técnico)
$ 20.17
$ 50
aumento del 248%
Psicólogo de la escuela
$ 82.35
$ 105.56
aumento del 128%
ayudante escolar
$ 18.74
$ 45.00
aumento del 240%
Asistente Administrativo
$ 28.00
$ 45.00
aumento del 160%
LVN
$ 25.83
$ 55.41
aumento del 215%
profesor de educación especial
$ 60,48
$ 85.00
141% de aumento
SRTA espera que TODOS los puestos de asistente de educación especial en todo el distrito se llenen con este contrato, mientras que SRCS fija las tarifas de pago futuras para estos puestos a través de negociaciones para que puedan cubrirse internamente en el futuro.
F.6. Aprobación de la clase AVID de Montgomery HS para viajar a Reno, NV para College Tours
Resumen
Se le pide a la Mesa Directiva que apruebe el formulario de solicitud de viaje de campo para que el grupo AVID de Montgomery High School recorra la Universidad de Reno en Reno, Nevada, el 6 y 7 de marzo de 2023 y también la Universidad Estatal de Sacramento.
F.7. Aprobación de los estudiantes de SRHS Cheer para viajar a Las Vegas, NV para los nacionales
Se le pide a la Mesa Directiva que apruebe la solicitud de viaje de campo del equipo de porristas de la competencia de la Escuela Secundaria Santa Rosa para asistir a la competencia JAMZ Nationals en Las Vegas, Nevada, del 26 al 29 de enero de 2023. Esta es la primera vez que la Porrista de la Escuela Secundaria Santa Rosa El equipo ha asistido a esta estimada competencia desde antes de 2009.
SRTA agradece el intercambio de este diagrama de flujo. Apoyamos la eliminación del puesto de Director de Instalaciones (bonos) y la creación de un nuevo puesto de Gerente de Proyecto interno para proyectos de bonos de instalaciones.
Con el tamaño de nuestro distrito, ¿podemos revisar los contratos de mantenimiento de nuestras instalaciones y hacer un análisis de costo-beneficio para ver si es razonable contratar empleados más experimentados para atender nuestras necesidades de HVAC, plomería y electricidad? Por ejemplo:
Los técnicos de HVAC contratados actualmente están cambiando los filtros de HVAC en todo el distrito. Parecían estar en los sitios completando una encuesta de equipos y necesidades de filtros antes de ordenar, entregar y luego instalar los filtros. Con todo el trabajo reciente de HVAC, ¿no tiene el distrito una lista de unidades y tamaños de filtros por sitio? ¿Tener 1 empleado que se encargue de todos los filtros en todo el distrito tiene más sentido fiscal que subcontratar este trabajo?
F.9. Aprobación de un acuerdo entre SRCS y Wright Contracting LLC. como un acuerdo de servicios previos a la construcción para el proyecto de techado y HVAC de Santa Rosa HS Fase III, Desoto Hall y Brook Hill ES
Para maximizar la eficacia de este esfuerzo y ayudar a mantener el alcance y el presupuesto del proyecto, se recomienda contratar los servicios de preconstrucción de un contratista de Lease-Lease Back para ayudar con el desarrollo de los planes revisados, como así como realizar revisiones de constructibilidad, análisis de costos y recomendaciones de métodos de construcción con el Distrito y el equipo de diseño.
A QKA se le otorgó un contrato en octubre de 2021 por $1.4 millones que incluye:
QKA brindará servicios básicos, incluidos servicios de consultoría para ingeniería mecánica, ingeniería eléctrica, ingeniería estructural y estimación de costos, inspección de techos y servicios de preparación de documentos de construcción de profesionales de BEAM que brindaron servicios similares en las fases anteriores del trabajo de modernización, incluida la preparación del diseño esquemático, el desarrollo del diseño Entregables y Documentos de Construcción, presentación y aprobación del proyecto por la División del Arquitecto del Estado (DSA). También brindaremos apoyo durante la fase de licitación y negociación del proyecto, así como los servicios de administración de la construcción, incluidos los servicios requeridos por DSA para el arquitecto de registro durante la construcción y el cierre.
Este contrato actual con Wright Construction es para servicios de “preconstrucción” que no están definidos en los documentos de la agenda. Este contrato conducirá a otro contrato para el trabajo real de HVAC.
I1. Futuros elementos de debate de la Mesa Directiva
Se alienta a los miembros de SRTA a prepararse para los próximos puntos de la agenda.
Premios para estudiantes/personal e informes del sitio: Escuela primaria Luther Burbank, Escuela primaria Learning House (2/8/23)
Actualización sobre EAHS/CCLA New School/World House Model (2/8/23)
Boletas de calificaciones de responsabilidad escolar (SARC) 1/25/23 2/8/23)
Informe de encuesta panorámica (1/11/23 8/2/23)
Resolución sobre los criterios de omisión (1/11/23 2/8/23)
Resolución sobre criterios de desempate (1/11/23 2/8/23)
Revisiones del estatuto de materiales para SRACS (2/8/23)
Información de seguimiento sobre la Encuesta sobre la condición de las escuelas (2/8/23)
Premios para estudiantes/personal e informes del sitio: Lewis Early Learning Academy (LELA), Albert Biella Elementary (2/22/23)
Resolución para marzo como Mes de la Historia de la Mujer (2/22/23)
Resolución para marzo como Mes de la Educación Artística (2/22/23)
SRTA mira hacia la programación futura de los siguientes elementos:
Comentarios sobre los datos de la encuesta sobre la condición de las escuelas (10/26/22)
Revisión y reconsideración del programa A-G (solicitud de la Mesa Directiva 8/10)
Actualización de mantenimiento diferido y planificación futura (7/27/22 24/8/22)
Actualización sobre el gasto de Covid
Aprobación de las Políticas de la Mesa Directiva (desde el 3/9/22)
Revisión de las calificaciones y el progreso de Matemáticas, incluidos los datos demográficos (solicitud de la Mesa Directiva)
Informe de unificación/reestructuración de distritos de la SCOE
Actualización de la política de inscripción abierta
Otorgar una servidumbre permanente a la Ciudad de SR en MHS
Arrendamiento / Arrendamiento posterior Montgomery High School
Política de voz del estudiante
Política de código de vestimenta
Actualización de BEST Plus
I.4. Actualización de estado: Informes de responsabilidad escolar (SARC) 2021-2022
El distrito informa que las comunicaciones defectuosas con el CDE provocarán un retraso en el proceso del SARC y no cumplirán con la fecha límite del 1 de febrero. La expectativa es que los SARC estén listos para la aprobación de la Mesa Directiva el 8 de febrero y luego se publicarán en los sitios web de las escuelas y en el sitio web del CDE.
SRTA agradece la clara intención de publicar los SARC actuales en los sitios web de las escuelas.
I.5. Carta de la Oficina de Educación del Condado de Sonoma (SCOE) sobre: Primer informe provisional para el año fiscal 2022-23
SCOE aceptó el estado Calificado del distrito, lo que significa que el distrito no puede cubrir los gastos del año en curso y dos años adicionales.
SCOE recomienda:
SRCS realiza una revisión profunda de los programas y gastos antes del segundo informe intermedio
El Comité del Plan de Recuperación Fiscal debe crear un Plan de Recuperación Fiscal para eliminar el gasto deficitario estructural y un Plan de Estabilización Fiscal.
Revise la inscripción de primaria para la Proyección de varios años (MYP), ya que la disminución de la inscripción ha promediado entre 200 y 300 estudiantes por año, pero la proyección muestra una inscripción constante.
El distrito debe asegurarse de que todos los dólares covid únicos (fondos ESSER y ELO) se agoten sabiamente antes de la fecha límite de septiembre de 2024.
Actualizar el MYP para reflejar la propuesta de presupuesto de enero del Gobernador.
C7. Special Presentations for Student of the Month and Certificated/Classified Employees of the Month for Helen Lehman Elementary and Santa Rosa High)
Helen Lehman Elementary School
Zoie Pouykham, Student of the Month
Lidia Centeno, Classified Employee of the Month
Robert Oliver, Certificated Employee of the Month
Santa Rosa High School
Andre Achacon, Student of the Month
Alejandro Escobar Jr., Classified Employee of the Month
Kevin Costello, Certificated Employee of the Month
SRTA members at Helen Lehman Elementary and Santa Rosa High are extended a special invitation to attend (in person or online) to acknowledge those being honored from your site.
C.9. Public Comment on Non Agenda Items
SRTA members are invited to raise their hands and provide voice only comments during the meeting. Please observe the standard three minute time limit (and be prepared for a last minute change to a two minute limit). Only items not on the agenda are addressed at this time.
Comments are requested at the board meeting to bring a member’s perspective to the messages contained in this analysis and share real experiences of the impact of district policies and practices. There is an invitation for comments on specific items during each item.
Please commit to watching or attending at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable.
E. DISCUSSION / ACTION ITEMS
E.1. (Action) Board Communication Norms Review
Summary
The Board will discuss and consider approval of the Communication Norms guidelines.
E.2. (Discussion) Material Revision for Santa Rosa Accelerated Charter School (SRACS)
Summary
The Board of Education will receive information as part of a discussion on proposed revisions to the Santa Rosa Accelerated Charter School’s charter document.
SRTA supports this change. Our schools are built with a 4-6 continuum that this change would support. The timing is right to expand the program while making use of the vision and wisdom of the founding staff.
E.3, 4, 5 and 6 (Action) Certifies the Passage of the Bond Measures and Establishes the Oversight Committees
Summary
Certifies passage of the Elementary School District Measure G $125 million general obligation bond measure and the High School District Measure C $398 million general obligation bond measure. General obligation bond citizens’ oversight committee for Measure G. and C will also be approved.
SRTA reiterates that the Oversight committee’s job is to approve accumulated expenses as appropriate to be expensed to the bond. Choosing and prioritizing projects is NOT part of the duties of this committee. The creation of the Facilities Advisory Committee is a step in the right direction, but an inclusive structure for this process has yet to be fully delineated.
E.7. Acceptance of the 2021-2022 Independent Audit Report Summary
The Board will consider acceptance of the independent Audit Report for the combined Santa Rosa Elementary and High School districts. The report has been completed by the firm Chavan & Associates, LLP for the fiscal year ending June 30, 2022.
The Uniform Complaint Procedure name implies it is a single procedure for all complaints. But that is not the case.
Per the adoption of this item, these are the procedures for Non-UCP Complaints:
child abuse or neglect shall be referred to the County Department of Social Services Protective Services Division or the appropriate law enforcement agency.
health and safety violations by a child development program shall, for licensed facilities, be referred to Department of Social Services
sexual harassment shall be addressed through the federal Title IX complaint
employment discrimination or harassment shall be investigated and resolved by the district in accordance with the procedures specified in AR 4030 – Nondiscrimination in Employment, including the right to file the complaint with the California Department of Fair Employment and Housing.
violation of a state or federal law or regulation related to special education, a settlement agreement related to the provision of a free appropriate public education (FAPE), failure or refusal to implement a due process hearing order to which the district is subject, or a physical safety concern that interferes with the district’s provision of FAPE shall be submitted to the California Department of Education (CDE)
Any complaint alleging noncompliance of the district’s food service program with laws regarding meal counting and claiming, reimbursable meals, eligibility of children or adults, or use of cafeteria funds and allowable expenses shall be filed with or referred to CDE in accordance with BP 3555 – Nutrition Program Compliance.
discrimination based on race, color, national origin, sex, age, or disability in the district’s food service program shall be filed with or referred to the U.S. Department of Agriculture
sufficiency of textbooks or instructional materials, emergency or urgent facilities conditions that pose a threat to the health or safety of students or staff, or teacher vacancies and misassignments shall be investigated and resolved in accordance with AR 1312.4 – Williams Uniform Complaint Procedures.
EdJoin shows a total of 127 current postings for 198 job vacancies for SRCS.
There are 38 certificated openings (three less than the last meeting), and 1 certificated management openings (the same as last meeting). Most of the positions are part time, and most have been posted since October. There are 159 current classified openings (four less than the last meeting), and no classified management positions (the same as last meeting.)
SRTA welcomes Kiana Herzog (CCLA) and welcomes back Ann Marie Izaba (CCLA.)
We bid farewell to EvelynClancy (MHS) after one year of service to our students.
Non-represented personnel changes include hiring two new administrators, and two new supervisory employees. We bid farewell to the retiring Michael Braff.
This month changes to classified staff include three new hires and one rehire. There are two resignations and one termination. We are losing 9 years of wisdom and experience with these departures.
Twenty-two posted classified jobs pay less than the city of Santa Rosa’s minimum wage of $17.06, several paying $15 per hour. SRCS has still not made the $1,000 bonus pay obvious to anyone looking at these job postings on EdJoin as requested. Why would anyone apply for one of these sub-pay jobs as posted on EdJoin?
F.4. Approval of Donations and Gifts
There is gratitude to a generous anonymous donor who has provided Helen Lehman $20,000 to use at the Principal’s discretion.
There is appreciation for the Made in Santa Rosa Foundation giving Abraham Lincoln $3,300, Helen Lehman $3,500 and Proctor Terrace $1,000 to use at the Principal’s discretion.
F.5. Approval of Contracts
Summary
#
Provider
Cost
Description
District-wide
1
SCOE Special Education
$5,000
To provide 8 hrs/mo of adaptive PE @ $155/hr
4
SOLIANT
$44,470
This is for another semester of SLP to cover for an employee on extended leave. The contract states an increase of $85,470, an increase of 17% over the first semester rate.
6
Indoor Environment Solutions (IES)
$4,000
To provide expert maintenance/repair of our new Johnson Controls EMS system as needed.
Secondary
2
Cardea Services
$3,645
Provide mandated PD for 45 teachers providing Health Education for 7-9th grade students.
3
Open-Up Resources
$3,600
3 2-hour PD sessions for 10 Math teachers at Piner to better leverage their adopted text to improve student achievement.
5
Lexia PowerUp!
$3,200
For reading intervention for 80 SDC students.“If gains show at least 10% improvement, the program may be considered for next year.”
The Board will consider approval of a $92,000 contract with Dr. Jo Boaler and her associate, Cathy Williams, to provide Math professional development for Math teachers in grades 4th-12th, along with follow-up professional learning sessions provided for teachers in cohorts 4th-6th, 7th-8th, and High School Integrated Math 1. This contract will support teachers with tools and strategies to develop a positive sense of math identity in students and planning for Big Ideas in mathematics for multi-dimensional learning to increase student learning and access of essential math concepts. This work will take place from 1/12/23 through 6/30/23.
Seven days of PD will be provided at $11,429 per day.
Jo Boaler is renowned. “Growth Mindset” lacks scientific support as a significant improvement factor, whereas climates celebrating academic success and curiosity are shown to improve student achievement.
SRTA wonders if local leaders/organizers involved in designing the Jan 27 kick off include district teachers. The Math Steering Committee has yet to be informed of this program.
Four release days will be used for follow up work with each group. It has been difficult for some teachers to attend training this year because of a lack of substitute coverage. What can SRCS do to ensure educators can participate?
What is the total amount budgeted for this program? How much are the release days required for this effort expected to cost, and where is this money coming from?
While it is appreciated that we are undertaking quality efforts for Tier 1 math instruction, there is a necessity for addressing students’ Tier 2 and Tier 3 math needs.
The board requested an item to review Math grades and progress including demographic data. Inclusion of that data here would help explain the need for this contract.
F.8. Approval of Acceptance of Arts Education Framework Grant
The Board will consider approving the acceptance of the $7,500 Arts Education Framework Grant provided by Creative Sonoma through the County of Sonoma.
F.9. Approval of Contract with A. Cuthbertson Consulting, Music Education Services
A. Cuthbertson Consulting, Music Education Service, will provide a 4-hour virtual training as part of the district’s January 27th professional development day titled Introduction to Culturally Responsive Music Education for up to 25 teachers for $6,500.
This is one of many contracts establishing services for the Jan. 27 PD day. As of Tuesday, SRTA members still await communication about the plans for this day.
F.10. Approval of the 2021/22 Annual Developer Fee Report and Resolution No. 2022/23-31
The fees are $3.48 per square foot of residential construction and $0.56 per square foot of commercial and industrial construction. There is $1.1 M ini reported expenses for last year and $1.2M in proposed expenses for this current year which includes $0.4 M for facility lease for JPA transportation (Westco Busses) and most of the rest is for rental of portables.
At one point the board approved waiving developer fees. It did something like eliminate the fee on the space above the second floor of residential buildings in order to help foster the building of large housing complexes in downtown Santa Rosa. Did that waiver have a sunset date, or is it still in effect?
F.11. Approval of E-Rate Year 26 (2023-2024 Form 471 applications for service and associated discounts to provide dark fiber services and access from Sonic and DGI for Alba Lane Barn and Lewis Campus
The Board will consider approval of E-Rate Year 26 (2023-2024) Form 471 applications for service and associated discounts to provide dark fiber services and access from Sonic and DGI for Alba Lane Barn and Lewis Campus.
The agenda state the project will be bond funded with the following allocation (before discounts):
Measure I: $99,004.37
Measure L: $18,001.87
Total: $117,006.24
With all discounts applied, over 5 years this translates to the equivalent of a monthly fee of:
C7. Special Presentations for Student of the Month and Certificated/Classified Employees of the Month for Rincon Valley Middle School)
James Monroe Elementary School
Valentina Campos Chavez, Student of the Month
Sandi Roja, Classified Employee of the Month
Kathryn Morton, Certificated Employee of the Month
Maria Carrillo High School
Joy Maitiro, Student of the Month
Norma Perez, Classified Employee of the Month
Joe Silvestri, Certificated Employee of the Month
SRTA members at Jame Monroe Elementary and Maria Carrillo High are extended a special invitation to attend (in person or online) to acknowledge those being honored at your site.
C.9. Public Comment on Non Agenda Items
SRTA members are invited to raise their hands and provide voice only comments during the meeting. Please observe the standard three minute time limit (and be prepared for a last minute change to a two minute limit). Only items not on the agenda are addressed at this time.
Comments are requested at the board meeting to bring a member’s perspective to the messages contained in this analysis and share real experiences of the impact of district policies and practices. There is an invitation for comments on specific items during each item.
Please commit to watching or attending at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable.
C. 10. Special Presentation for Jill McCormick, Outgoing Board Trustee
Thank you to Trustee McCormick for your service to our students, staff and district.
C. 11. Board Member Oaths of Office for Roxanne McNally (Area 2), Omar Medina (Area 4), and Stephanie Manieri (Area 6)
Welcome aboard Roxanne, and welcome back to Trustees Omar Medina and Stephanie Manieri.
C.12. Annual Organization of the Board (President’s Year End Report, Elections of President, Vice President and Clerk)
E.1. (Discussion) Career Technical Education (CTE) Update
Summary
The Board will receive an update on Career Technical Education (CTE) programs, which will include CTE program offerings, Career Technical Student Organizations, work-based learning, and industry and post-secondary partnerships.
This list defines possible student experiences. How are these implemented and supported? To what extent are their opportunities for students to engage with these?
At the secondary level, analysis of the CCI on the Dashboard and transcript and GPA analysis for High School revealed a trend that there are a significant number of credit-deficient students and a need for proficiency in CTE coursework. The evidence-based interventions selected to address these inequities are to focus on dropout prevention and reinforcing literacy development in areas such as prioritizing caring adults, providing academic support and credit remediation options, establishing secondary writing across the curriculum, and creating small communities to connect students to relevant college and career related subjects and supports. For example, building staff capacity to track student progress via a homeroom advisory program in the continuation high school, as well as creating a school-wide writing rubric that is aligned to grade level standards to support writing across the curriculum are two of the interventions at the secondary level. Lastly, offering practical CTE courses that connect math to real life so students can earn credits in practical ways that impact their daily lives.
What does the data for grades and course completion look like? What is being done to increase proficiency in CTE coursework?
Efforts to increase the CTE program at Elsie Allen High School have been expressed at prior board meetings.
Aug 24 Board Meeting
CTE programs support students with meeting the workforce needs of local and regional employers, provide relevant and meaningful learning experiences for students, and prepare students for postsecondary education and careers. Through the transformational work at EAHS, existing CTE programs are being redesigned, work-based learning opportunities are being developed, and new CTE Programs will be implemented. Recently, the CTE Foundation of Sonoma County was awarded an American Rescue Plan Act grant, in the amount of $1.1 million, to continue to support EAHS with reforming their education model to deliver authentic, relevant, and integrated learning experiences that prepare youth for a lifetime of success.
$277,383 in grant funds provided to EAHS for Phase 1 professional development, meeting materials and supplies, work-based learning activities, and to hire a full-time, site-based CTE TOSA to support work-based learning activities and expansion of business and community partners. The grant is for $657,509 which includes a staff member and $172,000 for a subcontractor. (A contract for this subcontractor is not found in board agendas.)
How is the EAHS CTE redesign work going? What does the envisioned program look like?
CTE Data from board presentations
CTE Demographic Data (in Percents)
21-22
22-23
African American
3.3
1.7
American Indian
8.9
Asia
5.8
4.8
Filipino
1.7
Pacific Islander
1
0.7
White
76.5
30.6
Hispanic
52.8
53.9
English Learner
12.1
8.1
Multi-ethnic
6.5
Students with Disabilities
13.7
Migrant Education
1.3
Unduplicated Pupil Count
48.3
Female
39.7
59.7
Male
59.9
39.9
Enrollment
1866
2038
SRTA hopes the presentation will explore this data.
CTE enrollment has grown by 8% from last year.
The number of white students has dramatically dropped.
Male and female enrollments have both shown pronounced changes.
What does the CDE College and Career Indicator (CCI) show? The state has not been consistent in how it reports this data. SRCS students can be better prepared for College and Career.
“Prepared” means completed a CTE Pathway with a grade of C- or better in the capstone course and met one of the additional criteria below:
• Smarter Balanced Summative Assessments: Receive a score of Level 3 or higher in one subject area (ELA or mathematics) and a score of Level 2 or higher in the other area
• Complete one semester/two quarters/two-trimesters of College Credit Courses with a grade of C- or better in academic/CTE subjects where college credits are awarded for each course
“Approaching Prepared” means Completed a CTE Pathway with a grade of C- or better in the capstone course
2020 Data from CDE shows 1130 seniors (55.7%) district wide were not CCI prepared. (This data includes all indicators, not just CTE.)
2021 Data from CDE shows 94 seniors (4.7%) district wide were ‘approaching prepared’ by completing a CTE pathway with a C- or better in a Capstone course. 4 seniors (0.2%) district wide completed a Capstone course with a C- or better AND completed UC/CSU requirements with a C or better and were ‘prepared’. (Please see the linked report for complete information.)
E.2. (Discussion) First Reading of Updated Board Policy 1312.3 Uniform Complaint Procedures
Summary
The Board will discuss the proposed revisions to Board Policy 1312.3 Uniform Complaint Procedures recommended by the California School Boards Association (CSBA).
SRTA appreciated the efforts undertaken to provide the flowchart and explanations in the district COMPLAINT PROCEDURES HANDBOOK. We hope that this resource will be updated to reflect any impacts caused by changing this board policy.
E.3. (Action) 2022-23 First Interim Budget Report
Summary
The Board will consider approval of the 2022-23 First Interim Report with Qualified Certification
What state revenue is $13.8 million less than expected? This increase is more than the estimated Unidentified Fiscal Stabilization Measures that BAC (the Budget Advisory Committee) will be asked to reduce.
There appears to be a 6% absenteeism rate that dramatically impacts our ADA. What efforts are being undertaken to address this?
As revenues are being decreased by $5.5 million, why are expenses increasing by $13.4 million?
With over 200 open positions, how is salary and benefits increasing by $4.6 million from the budgeted amount?
Where is the expected income from Prop 28 reflected in this update? How much is this? How much of this funding will be used to offset current General Fund expenses?
Isn’t COLA for 23-24 8.38% and 24-25 5.3%?
E.4. (Action) CSBA Delegate Nomination Summary
The Board will make their nomination for the CSBA’s Delegate Assembly.
EdJoin shows a total of 132 current postings for 205 job vacancies for SRCS.
There are 41 certificated openings (two less than the last meeting), and 1 certificated management openings (four less than last meeting). There are 163 current classified openings (three more than the last meeting), and no classified management positions (one less than last meeting.)
SRTA welcomes Kelsey Krehbiel (EAHS), Megan Hulett (ALES), Marie-PierrePrieur(FACS) and Lien Vo (EAHS).
Welcome back to Michael Adams (SPSV) and Mary Jo Dailey (SPSV).
We bid farewell to Debra Inman (SLES) after nineteen years of service to our students.
This month changes to classified staff include eleven new hires. This month there is again progress on hiring. There is one resignation and four retirements. We are losing 74 years of wisdom and experience with these departures.
Of special note, Judy Torres from duplicating is retiring after fifteen years of service to our students and staff.
Twenty posted classified jobs pay less than the city of Santa Rosa’s minimum wage of $17.06. Why would anyone apply for one of these jobs as posted on EdJoin? SRCS has not yet made the $1,000 bonus pay obvious to anyone looking at these job postings on EdJoin as requested.
F.5. Approval of Contracts
Summary
#
Provider
Cost
Description
District-wide
5
Keeping Kids In School (KKIS)
$100,000
States an amendment to our MOU to increase case managers from 1 to 2. 6/21 Contract provided 1 case manager for $10,000 for 20-21 with special funding.
SCOE SPED Services
$0
Not Attached.
8
Special Olympics Northern California
$10,000
This continues a stipend for the organizer of three programs per year for their work outside of the school day. Expected to serve 3,500 students this year.
9
EduClimber
$2,490
This addendum is to convert the Advanced Feature Workshop into a Virtual Training with a set of Virtual Consultations or to provide two 3 hour training sessions for 30 people and 1 hour of coaching bringing the contract to $113,954.
12
Frontline Education
$42,557
Software used for PD catalog and registration (1/2023 to 12/2023) bringing total contracts to over $250,000.
18
Jess Mercer
$4,440
Two contracts are attached. PD for staff in a variety of positions to be trauma informed when responding to students and community members. Includes 3 days of training and 5 hours of coaching/mentoring. $4,400
19
Mooiman Consulting
$4,250
PD on PBIS and Restorative Practices to help fortify understanding and implementation of the SRCS MTSS. This is for 4 webinar sessions and 10 hours of coaching/mentoring for a total of $4,250.
20
Positive Images
$2,000
PD for increasing sensitivity to the LGBTQ+ student experience, understanding of the vocabulary, and best practices/approaches for increasing a sense of belonging, safety and inclusion in the school community. Up to 10 hour of training at $200 per hour.
22
SCOE Special Education
$5,000
To provide Adaptive Physical Education (APE) that SRCS cannot provide due to a lack of staff for 8 hours per month at $155 per hour.
Secondary
4
Santa Rosa Violence Prevention Partnership
$0
Provides for information sharing for MultiDisciplinary Assessment & Referral Team (MDART) to best serve students.
7
SCOE Transition Partnership Program (TPP)
$0
SCOE will provide on site Transition Partnership Program (TPP), Department of Rehabilitation counseling services to students.
14
Central Valley Environmental (CVE)
$45,250
For the demolition and removal of three (3) condemned portables at PHS from Bond funding.
15
California Multiple Award Schedules (CMAS)
$18,902
HVAC Unit Accessories for SRHS, bringing equipment cost to $271,797.
17
NB Trades Introduction Program
$0
For a consultant for three Sat sessions for Construction students at SRHS. Cost of an SRCS CTE teacher is additional.
21
SC Barnes Buildings and Fence
$76,495
The purchase of new animal pens for the new SRHS Ag facility that burned down in the Tubbs fire from Fund 35, County Schools Facilities Fund that has a $0 budget per item E.3.
Elementary
1
California Poets in the Schools (CPITS)
$0
Poet to work with JMES 6th graders
6
4Cs Memorandum of Understanding
$0
For three inclusive preschool seats at Willow Creek Preschool. Contract not attached.
10
Learning A-Z
$3,000
This addendum to our contract would provide an opportunity for in person PD, bringing the contract to $66,504.
11
Forget Me Not Farms Children’s Services
$750
5 trips for LH students to the farm for NGSS lessons.
13
Lawrence Hall of Science
$3,240
For 3 session Science Festival for BHES from CSI funding.
16
California Multiple Award Schedules (CMAS)
$15,467
HVAC Unit Accessories for BHES, bringing equipment cost to $202,074.
F.7. Approval of Authorized Signatory for California Department of Education, Early Childhood Education Contract
This resolution authorizes the State and Federal Programs Coordinator to be a signatory for the California State Preschool Program (CSPP). Each CSPP grant requires the Board of Education to authorize signatories to accept the grant on an annual basis.
F.8. Approval of Professional Services: Daybreak Health P.C.
Special Services is requesting a contract with DayBreak Health P.C. to provide teletherapy counseling to support students with IEPs (ERMHS), due to the current increase in student mental health needs and demand for services. 200 hours @ $130/hr for a total of $26,000 through Dec 2023.
F.9. Approval of Contract with Katie Barr for Dual Language Immersion Support at Elsie Allen HS
Santa Rosa City Schools will have the opportunity to become the premier Secondary Dual Language Immersion Program in Sonoma County. Elsie Allen High School will be prepared to receive the first cohort of dual language immersion students in August 2023 and will meet the California Department of Education Dual Language Immersion Grant program expansion goals. $55,000 from LCAP.
The Dual Language Immersion Grant is not attached for reference. What are the expansion goals this grant will assist with?
The updated LCAP that provides $625,000 for EAHS for 5 additional FTE which will fund this position is not posted on the district website.
Will the various initiatives at EAHS be interwoven? Will this Dual Language Program work be done in coordination with Corrina Hui’s development of tools and resources for redesigning culture and learning experiences? Will the Blended Learning practices be incorporated into the new courses?
F.10. Approval of Service Agreement with Hanover Research
The Board will consider approval of the service agreement with Hanover Research Council LLC as an educational research engine of resources will be key to informing planning and decisions. This service agreement timeline supports the remainder of the 2022/2023 school year and the entirety of the 2023/2024 school year. Licenses will be utilized by administration to stay informed about nation-wide research on topics that are germane to the work and planning of SRCS. Progress monitoring of usage of the service will take place to ensure appropriate and effective utilization and application. Cost: $29,250 from General Funds.
SRTA is expecting that a summary of the progress monitoring will be shared prior to renewing this contract.
F.11. Approval of CMAS Contract for the SRHS HVAC Equipment for the SRHS Phase 3 Roof/HVAC Project
The Board will consider approving the Siglar (Carrier) California Multiple Award Schedules (CMAS) Contract for HVAC units for the upcoming Santa Rosa HS (SRHS) DeSoto Roof and HVAC Project. The prior contract did NOT cover DeSoto. Bond Funded: $145,896
Will there be an addendum to this contract for HVAC Unit Accessories as there were for the two prior CMAS contracts?
F.12. Approval for Greystone West Construction Management Services for SRHS Phase 3 and Brook Hill ES Roofing and HVAC Projects
The Board will consider awarding the bid proposal for Greystone West to provide construction management services for both the Santa Rosa High School (SRHS) Phase 3 and the Brook Hill Elementary School(BHES) roofing and HVAC project.This same firm has been contracted to oversee HVAC and roofing work at CCLA.
SRHS Proposal $272,238 (Does this include the DeSoto building?)
F.13. Approval of a Pool of Qualified DSA Certified Inspectors of Record
The Board will consider approval of a Pool of Qualified DSA Certified Inspector of Record (IOR) Consultant Firms for Measures I and L Remaining Capital Facilities Bond Program Projects and Measures C and G Upcoming Capital Facilities Bond Program Projects.
F.14. Approval of Proposed Increase of Minimum Wage
The Board will consider approval of the proposed increase of minimum wage for:
Accompanist
After School Athletic Program, Elementary
Auditorium Supervisor
Ticket Taker/Timekeeper/Scorekeeper
Student Workers
And, the revision of the Extra Duty Hourly/Miscellaneous Salary Schedule for 2022-2023 to reflect this increase ordered by the California Legislature. Increased to $15.50 per hour.
A.1. Public Comment On Closed Session Agenda Items. To comment, email Melanie Martin at mmartinsrcs.k12.ca.us.
B.1 Public Employee Performance Evaluation (Title of employee being reviewed: Superintendent, Associate Superintendent, Assistant Superintendent, Principals, Vice Principals, Assistant Principals, Directors, Coordinators)
B.2 Conference with Labor Negotiator (Name of designated rep attending: Michael Shepherd (SRCS); name of organization: SRTA/CSEA)
B.3 Conference With Legal Counsel – Anticipated Litigation (Number of potential cases: 1)
C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)
C7. Special Presentations for Student of the Month and Certificated/Classified Employees of the Month for Rincon Valley Middle School)
Rincon Valley Middle School
Momo Zingg, Student of the Month
Dana Brede, Classified Employee of the Month
Lindsey Qualls, Certificated Employee of the Month
SRTA members at Rincon Valley Middle are extended a special invitation to attend (in person or online) to acknowledge those being honored at your site.
C.9. Public Comment on Non Agenda Items
SRTA members are invited to raise their hands and provide voice only comments during the meeting. Please observe the standard three minute time limit (and be prepared for a last minute change to a two minute limit). Only items not on the agenda are addressed at this time.
Comments are requested at the board meeting to bring a member’s perspective to the messages contained in this analysis and share real experiences of the impact of district policies and practices. There is an invitation for comments on specific items during each item.
Please commit to watching or attending at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable.
D.7. Migrant Ed Report
E. DISCUSSION / ACTION ITEMS
E.1. (Action) Resolution Recognizing November 14, 2022 as Ruby Bridges Walk to School Day
Summary
Ruby Bridges is currently the chair of the Ruby Bridges Foundation, which she formed in 1999 to promote “the values of tolerance, respect, and appreciation of all differences.” She has asserted that, “Racism is a grown-up disease and we must stop using our children to spread it.” Deborah Carlino’s fifth-grade class from Martin Elementary School in the South San Francisco Unified School District learned about Ruby Bridges and were advocates for the adoption of a “Ruby Bridges Walk to School Day” as a way to honor Ruby’s role in the Civil Rights Movement. The Senate of the State of California passed Senate Resolution 59, proclaiming “November 14 … as Ruby Bridges Walk to School Day.”
SRTA appreciates the improvements to our teaching and our students’ learning environments provided for by the bond measures. Our members are hopeful that the new bond measure spending will be done with more inclusive and transparent decision making, getting the maximum impact from the funds.
E.3. (Action) Establishment of the Annual Organizational Meeting of the Board of Education
Summary
The Board is asked to establish the annual organizational meeting of the Board of Education on Wednesday, December 14, 2022, at 6:00 p.m. at the regularly scheduled board meeting.
E.4. (Action) Public Board Meetings Via Teleconference per AB 361
EdJoin shows a total of 134 current postings for 209 job vacancies for SRCS. There are 43 certificated openings (three more than the last meeting), and 5 certificated management openings (two more than last meeting). There are 160 current classified openings (twelve less than the last meeting), and one classified management position (the same as the last meeting.)
The lack of available resources, respect for educators, and competitive salaries compared to other professions has made hiring difficult. Retention limits the need for hiring. Here is seniority data through the first quarter of 2022 as compared to 2018 for retention of certificated staff.
Length of service in the district (percentage of total certificated staff)
5 yrs or less
10 yrs or less
2018
40%
54%
2022
45%
64%
It takes several years for teachers to orient themselves to their job and build confidence in their teaching practice. The healthy functioning of sites requires certificated staff being able to step up outside their classroom. In just five years SRCS’s staff has ten percent fewer experienced teachers available to step up in this capacity.
SRTA acknowledges that without recent salary and benefit package improvements these parameters would be significantly worse. It is imperative that enhancements to working conditions be implemented to improve retention.
There is a NEW Director Position posted: Director of Expanded Learning Programs. There is a NEW Coordinator Position: Coordinator of Extra Curricular Interventions. The board approved these job descriptions at the last meeting.
SRTA welcomes Sara Legesse (MHS), Caitlin Scheib (Ed Services) and Kurt Chapman (SRHS).
This month changes to classified staff include four new hires. There are no resignations and no retirements, so this month there is progress on hiring.
Nineteen posted classified jobs pay less than the city of Santa Rosa’s minimum wage of $17.06. Why would anyone apply for one of these jobs as posted on EdJoin? SRCS has not yet made the $1,000 bonus pay obvious to anyone looking at these job postings on EdJoin as requested.
F.5. Approval of Contracts
Summary
#
Provider
Cost
Description
District-wide
4
Humboldt State University
$0
Practicum experience for teacher, counselor and administrative candidates.
7
Mutual of Omaha
$0
To avoid a rate hike, the district is offering voluntary Critical Illness and Accident Policies to all employee for the year. These are employee funded.
Secondary
5
Blended Education, LLC
$39,500
Coach will support teachers designing lessons, implementation, feedback, and share resources to be successful at EAHS.
Elementary
1
CAP/Head Start
$0
Provides three seats in the preschool program for students with Special Needs.
6
Community Matters
$0
BHES 4-6th grade students will have two days of training to reduce bullying on campus. $6,900 covered by grant.
Charter
2
Portuguese Futbol Academy
$8,530
In addition to the contract for Social-Emotional student support, this adds lunchtime activities at CCLA bringing the contract to $17,280.
It would be interesting to hear how EAHS simultaneously utilizes Blended Learning while dramatically increasing and redesigning CTE courses, building a Dual Language immersion program and launching a Newcomer program with their New School Model.
F.6. Authorizing Certificated Teachers to Teach Outside their Major or Minor Fields
Summary
Site
# of Teachers
CCLA
3
Comstock Middle School
2
Elsie Allen High School
4
Herbert Slater Middle School
4
Maria Carrillo High School
2
Montgomery High School
12
Piner High School
7
Ridgway High School
4
Rincon Valley Middle School
2
Santa Rosa High School
4
Santa Rosa Middle School
2
Total
46
Assignment
COUNTA of Assignment
AVID (No Credential Available)
11
ALD
1
Ceramics
1
Computers
1
CTE: Engineering and Architecture
1
Drama
2
Early College Magnet Program (No Credential Available)
F.7. Award Bid for the CCLA Roofing and HVAC Project
The Board will consider the bid award for the Cesar Chavez Language Academy (CCLA) HVAC/Roof/Skylight Replacement Project to Arntz Builders. This project is funded through the Measure I Bond Program. $12,053,054
Can it be clarified how much of the roof will actually be replaced at CCLA? Prior projects made it appear that there would be significant roof replacement, when actually the roof work was primarily limited to just what was needed for the installation of new HVAC jacks.
F.8. Approval of the Proposal for Construction Management Services for the CCLA Roofing and HVAC Project
The Board will consider awarding the bid proposal for Greystone West to provide construction management services for the Cesar Chavez Language Academy (CCLA) roofing and HVAC project. This project is funded through the Measure I Bond Program. Cost is 3.5% of project, totaling $512,944
Greystone has provided some of these services in recommending the above bid award. It is appreciated that this is a local firm.
F.9. Approval of CMAS Contract for the Purchase of HVAC Units for the Upcoming SRHS Phase 3 and Brook Hill ES Roof/HVAC Projects
The Board will consider approving the Siglar (Carrier) California Multiple Award Schedules (CMAS) Contract for HVAC units to stabilize price and ensure availability of units for summer projects.
The process of creating a new course for SRCS is not consistent. This course was proposed by Ed Services. Some course proposals have been required to come from sites, where there may not be time provided for this work. It is time to review and revise the process so it supports the time needed and can be implemented consistently.
F.11. Approval of CDPH Personnel Support for Antigen Testing Program
The Board will consider the approval of the California Department of Public Health (CDPH) Personnel Support for Antigen Testing Program. The vendor will work with the district/school and be responsible for administering COVID-19 testing onsite by certified personnel at locations and dates/times designated by the district/school. These additional services contracted with Mobile Med are funded separately from pre-existing COVID testing operations, and are provided at no cost to Santa Rosa City Schools.
F.12. Approval of Professional Services: Inspire Behavior Services
This contract will provide support for students with disabilities whose services through an Individual Education Plan require Temporary Adult Services. This contract provides one full time (7 hr/day) assistant at $44 per hour and one hour per week of consultation at $95 for the remainder of the school year, totalling $40,000.
Five part time Instructional Assistants positions are on EdJoin for $17.41 per hour (and one Substitute for $18.73 per hour). $17.41 is $0.36 above minimum wage. Fourteen 0.75 FTE (part time) openings for Special Education Assistants are posted for $17.83 per hour. One Enhanced Special Ed Assistant is posted for $18.28. Two part time Special Education Assistants for ENS are posted for $19.20 per hour. There is no confusion as to why these jobs remain unfilled. This contract is for 250% of the hourly rate for similar work. Providing full time work at $44 per hour demonstrates willingness to fill a position.
SRTA appreciates that at the end of the minutes are additional slides that were shared during the meeting, including the results of the facility survey.
I1. Future Board Discussion Items
SRTA Members are encouraged to prepare for the upcoming agenda items.
Student/Staff awards & site reports: Monroe Elementary School, Maria Carrillo High School (12/14)
First Interim Budget Report (12/14)
FY 21/22 Audit Report (12/14)
Reorganization of the Board of Education (12/14)
CSBA Nomination (12/14)
Student/Staff awards & site reports: Santa Rosa High School, Helen Lehman Elementary School (1/11/23)
SRTA looks to the future scheduling of the following items:
Feedback on Condition of Schools Survey Data (10/26/22)
A-G Program Review and Reconsideration (board request 8/10)
Deferred Maintenance Update and Future Planning (7/27/22 8/24/22)
Update on Covid Spending
District Data (from canceled 3/18/22 Special Meeting)
Approval of Board Policies (from 3/9/22)
Review of Math grades and progress including demographic data (board request)
SCOE Unification/Redistricting Report
Open Enrollment Policy Update
Granting a permanent easement to City of SR at MHS
Lease / Leaseback Montgomery High School
Student Voice Policy
Dress Code Policy
BEST Plus Update
I.4. School Site Reports
Summary
To provide the Board and the community with an update on the school site’s goals, key data points and progress.
B.4 Student Expulsions (Case Nos 22-23-03, 22-23-04)
C. RECONVENE TO REGULAR OPEN SESSION (6:00 p.m.)
C7. Special Presentations for Student of the Month and Certificated/Classified Employees of the Month for Abraham Lincoln ES and Hilliard Comstock MS
Abraham Lincoln Elementary School
Fatima Lomeli, Student of the Month
Martin Cortez, Classified Employee of the Month
Wendy Snetsinger, Certificated Employee of the Month
Hilliard Comstock Middle School
Ceasar Mora, Student of the Month
Christy Middleton, Classified Employee of the Month
Donna Bianchi, Certificated Employee of the Month
SRTA members at Lincoln and Comstock are extended a special invitation to attend (in person or online) to acknowledge those being honored at your site.
C.9. Public Comment on Non Agenda Items
SRTA members are invited to raise their hands and provide voice only comments during the meeting. Please observe the standard three minute time limit (and be prepared for a last minute change to a two minute limit). Only items not on the agenda are addressed at this time.
Comments are requested at the board meeting to bring a member’s perspective to the messages contained in this analysis and share real experiences of the impact of district policies and practices. There is an invitation for comments on specific items during each item.
Please commit to watching or attending at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable.
E. DISCUSSION / ACTION ITEMS
E.1. (Action) Approval of Resolution Recognizing the Week of November 7-11 as the week of the School Psychologist
The School Psychologists who play a significant roll in the learning and success of ALL the Santa Rosa City students, most especially our exceptional students include: Darcy Analora, Marianne Ballatore, Angela Bonner, Nancy Castillo, Kim Craven, Mina Duffy, Deanna Fontanes-Halliday, Rachael Prather, Adrianna Howarth, Emily Jacobsen, Robert Johns, Lena Bragg, Jonathan Kendall, Theresa McCormick, Matthew Park, Diane Redalia, Oriana Reis, Taryn Reynolds, Celene Rodriquez-Alfaro, Jessica Tallman, Edward Vulpe, Jennifer Magnesi, Emily Jones, and Marisa Gonzales.
Recent upgrades to salary have helped SRCS recruit additional psychologists. It is now time to review the working conditions to ensure we can retain these folks and ensure our students are getting the continuity and level of service they deserve.
E.2. (Discussion) Petaluma Health Care District: HEARTSAFE Community
Summary
This is a presentation by Petaluma Health District’s HeartSafe Community Program and Santa Rosa City School Nurses for a discussion on becoming a “Heart Safe School District” in partnership with Petaluma Health District.
Committing to improve safety conditions on our campuses is a positive shift.
Systemically maintaining AEDs and replacing necessary supplies is a welcome upgrade to past practice. Adding additional AEDs, Epi-Pen and Narcan supplies and training staff on utilizing these seems prudent. Systemically training all seventh-graders in CPR is a good thing.
There are no requirements for credentialed staff to update first aid and CPR training beyond initial certification when they first get their credential. Any non-coaching staff wanting this certification must arrange for and pay out of pocket.
Per the contract in F-6 this $147,000 three contract will replace current expenses of just $11,000 per year. There was reference that this will be partially funded through RESIG, but an amount was not included.
E.3. (Discussion) Facilities Master Plan (FMP) Update
Summary
This update is limited to revising the estimated cost of the outstanding projects in the 2016 FMP to reflect current market conditions, at a cost of $74,120. There will be a complete update to the FMP if new bond measures are passed.
There is no argument that SRCS facilities require maintenance and upgrades. According to this report $1.3 billion of work remains for high schools and $0.6 billion for elementary schools from that identified in the 2016 FMP.
An initial meeting of a new stakeholder committee organized but the Superintendent is scheduled to meet Tuesday.
IOQ scores are mentioned in this report. If these are to be a transparent part of the decision making process moving forward a better definition of IOQs is required, including the formula for calculating them, as well as a weighting of how much the IOQs will impact the spending priority decisions.
E.4-6. (Action) Updates to COVID-19 Safety Handbook, (Action) Approval of MOU between SRCS and CSEA 75 Regarding COVID-19 Vaccine Status Reporting and Testing, (Action) Approval of MOU between SRCS and SRTA Regarding an Addendum to the Return to School Guideline
Summary
As part of the California Department of Public Health gradual transition from COVID-19 pandemic to endemic, Employees, Contractors, and Volunteers in K-12 schools in the state of California are no longer be required to disclose their COVID-19 vaccination status and schools would no longer be required to verify COVID-19 vaccination status for Employees, Contractors, or Volunteers, nor mandate weekly COVID-19 testing for those who are unvaccinated, partially vaccinated, or have chosen to not disclose their vaccination status.
CDPH and SCDHS now align with CDC in using online resourcing for up-to-date masking guidance by region.
These three action items update the handbook and agreements with labor unions.
Recent reporting in the Press Democrat cites an uprise of local COVID cases and warns of waves of flu and RSV. SRCS must systemically educate our students on hygiene practices and remain vigilant with efforts to maintain health and safety on campuses.
E.7. (Action) Approval of MOU between SRCS and SRTA Regarding Individual Graduation Plans (IGP) 3.0
Summary
Recent adoption of Individual Graduation Plans (IGP) 3.0 required agreeing to compensation to High School Counselors for the extra work to implement these plans. This MOU is based on the prior IGP MOU. It is funded by the Learning Loss Mitigation Grant Fund.
EdJoin shows a total of 136 current postings for 216 job vacancies for SRCS. There are 40 certificated openings (the same as the last meeting), and 3 certificated management openings (1 fewer than last meeting). There are 172 current classified openings (the same as the last meeting), and one classified management position (one more than the last meeting.)
There is a NEW Director Position posted: Director of Information & Evaluation. The board approved the job description at the last meeting.
SRTA welcomes Elise Benton (SRArts) and Richard Johnstone (RVMS).
It is noted that SRCS has now reached 27 notifications of staff at 1.2 FTE. These teachers are teaching on their prep. This is exhausting, and unsustainable. In other professions when someone works additional hours they are paid time and a half or double time in compensation. These teachers are paid straight time for these additional hours.
This month changes to classified staff include eight new hires. There are no resignations and no retirements, so this month there is progress on hiring. It has been requested that SRCS update their classified postings on EdJoin to make the bonus pay more noticeable to anyone looking at postings on EdJoin.
F.5. Approval of Contracts
Summary
#
Provider
Cost
Description
District-wide
1
M. Elena Cabrera
$10,000
8 months of coaching services for director of State and Federal Program Coordinator
6
TCG Administration
$7,000
Contract to oversee 403(b) plans for $2.00 per Participant in the 403(b) Plan per month/Approx. $7,000/year. Replaces contract with CalSTRS to work directly with prior subcontractor.
7
Lucid Partnerships, Inc.
$16,000
Original contract for Business Services support was for 2.5 months for $42,000. This addendum is for 1 additional month at $16,000, bringing the contract to $58,000.
Secondary
3
Side By Side (SBS)
$9,100
YouThrive group workshop curriculum for 30 RVMS students as well as 2 classroom and one parent presentation. The main topics will include, but are not limited to: Bully/cyberbullying, anger management, conflict resolution, social skills, motivation and peer relationships.
4
LandPaths
$0
Provide highly trained outdoor education staff, as well as necessary tools and materials needed to implement safe and engaging outdoor camp programs for middle school youth from up to 4 title one sites.
5
Matrix HG
$66,027
Replaces the 5 non-functioning HVAC units that should have been included in the summer roofing and HVAC projects at SLES (1) and HSMS (4).
Elementary
2
Orton Gillingham International
$57,547
Five days of training were contracted for in June for $23,500. This contract adds an additional $57,547 for eleven more days of training, two days of coaching and eight hours of PLC sessions.
The Board will consider approval of the bid proposal submitted by King Consulting to maximize state funding opportunities for our District. This contract for an estimated $30,000 will include submitting SFPs for past projects as well as new construction.
SRTA celebrates the attempt to obtain eligible funding for past and future facilities projects.
F.8. Approval of Job Description for Coordinator, Extracurricular Intervention
The Board will consider approval of the proposed job description for Coordinator, Extracurricular Intervention. This is a new temporary position fully funded by the Expanded Learning Opportunities Grant.
SRTA is concerned with the growth of DO Admin level positions. This item has changed from its original posting from a Director to a Coordinator.
This coordinator is in essence in charge of district physical education and athletics, which is listed on the district website as being administered by Director Alisa Haley.
The job description calls for a BA preferably in journalism, communications, or marketing which is confusing for this position. Is this job absorbing some of the duties of site Athletic Directors or the Lead Athletic Directors?
The emphasis in the title of this position on eligibility is confusing when there are no district systems in place for academic intervention for students, let alone student athletes. Identifying students doesn’t seem to be difficult. Creating academic support that can be offered is the issue, but that is not addressed with this position. Spending these funds on an administrator reduces the opportunities the district can use to fund actual support for students.
F.9. Approval of Proposed Job Description for Director, Extended Learning Opportunity Programs
The Board will consider approval of the proposed job description for Director of Extended Learning Opportunity Programs.
SRTA is concerned with the growth of DO Admin level positions.
This position will oversee the development, organization and implementation of TK-12 after school, summer school and extended learning programs including enrollment, curriculum, assessment, behavior management and staffing.
An Admin Credential is not listed as required for this position.
Why is this a director position, and not a coordinator position?
This is a temporary position funded by the Expanded Learning Opportunities Program grant. At the ELO board presentation this was not mentioned. There was no intention of expanding ELOs presented at that meeting. Spending these funds on an administrator reduces the opportunities the district can fund for students.
F.10. Approval of Contract with GEMAS Consulting for English Learning Master Plan Revision
The Board will consider the approval of a contract for consulting services with GEMAS Consulting. This contract will support the revision of the Santa Rosa City Schools English Learner Master Plan. This plan provides a framework of instruction for Multilingual Learners to acquaint teachers, administrators, and parents with federal, state and district policies as well as programs, resources, and staff/parent development opportunities. This costs $28,000, which will be paid with Educator Effectiveness Grant funds.
SRTA supports the implementation of a more focused and pragmatic EL Master Plan. Reviewing 2021 state data shows that SRCS EL students have a graduation rate of only 62%, with only 3% successfully completing a-g requirements. EL students also underperform on the CAASPP. SRCS English Learner students, including those who have been redesignated are deserving of far more than SRCS has systematically offered them. Efforts to implement a plan are long overdue, and should be fast tracked.
SRTA members are invited to raise their hands and provide voice only comments during the meeting. Please observe the standard three minute time limit (and be prepared for a last minute change to a two minute limit). Only items not on the agenda are addressed at this time.
Comments are requested at the board meeting to bring a member’s perspective to the messages contained in this analysis and share real experiences of the impact of district policies and practices. There is an invitation for comments on specific items during each item.
Please commit to watching or attending at least one board meeting this year, and speaking to an agenda item that impacts you or your students. Speakers are most impactful when they are well spoken, composed and reasonable.
E. DISCUSSION / ACTION ITEMS
E.1. (Action) Approval of Resolution No. 2022/23-27 Proclaiming October as Filipino American History Month
Ms. Hulett was on a prior agenda. Mr. Chapman makes PIP #10 this year.
E.4-8. (Action) Oral Recommendation Regarding Revised Salary for Assistant Superintendent of Human Resources, Assistant Superintendent of Technology & Information Services, and Assistant Superintendent of Educational Services; Discussion and Board Vote on Assistant Superintendent Revised Employment Agreement; Associate Superintendent of Business Services/CBO and Superintendent
Summary
The Board will consider approval of the revised contract for Michael Shepherd as Assistant Superintendent of Human Resources effective July 1, 2022.
The Board will consider approval of the revised contract for Rand Van Dyke as Assistant Superintendent of Technology & Information Services effective July 1, 2022.
The Board will consider approval of the revised contract for Dr. Roderick Castro as Assistant Superintendent of Educational Services effective July 1, 2022.
The Board will consider approval of the contract for Lisa Cavin as Associate Superintendent of Business Services/CBO effective November 14, 2022.
The Board will consider approval of the revised contract for Anna Trunnell as Superintendent effective July 1, 2022.
As our school sites are burdened with the continued unmet need for more adults on campus these measures appear as valuing the district first.
There was a significant ‘right sizing’ of district admin salaries in June of 2019.
Providing the same percentage raise escalates the income gap within the district. Cabinet salaries are significantly above the state average, while teachers have just reached the state average. (See F-8 for schedule.)
Prior Salary
Current Salary
State Average 2022
% Difference
Superintendent
$235,000
$250,275
$190,945
31%
Assoc. Sup/CBO
$202,234
$208,000
$69,078
201%
Asst. Sup
$172,706
$179,614
$80,127
124%
Teacher (ave)
$81,997
$85,414
$85,856
-1%
Sources for state average are Salary.com, Zip Recruiter, and Transparent California.
Benefits and car expenses are not included in these calculations.
E.9. (Action) Public Board Meetings Via Teleconference per AB 361
EdJoin shows a total of 138 current postings for 222 job vacancies for SRCS. There are 40 certificated openings (2 fewer than last meeting), and 3 certificated management openings (1 fewer than last meeting). There are 179 current classified openings (4 fewer than last meeting), and no classified management positions (the same as last meeting.)
SRTA bids a fond farewell to the resigning Kathryn Starr (RHS). We are losing 1 year of wisdom and experience with your departure. Thank you for your service to our students!
This month changes to classified staff include four new hires. There are three resignations and no retirements. We thank these folks for their combined 9 years of service and wish them the best with their future endeavors.
F.5. Approval of Contracts
Summary
#
Provider
Cost
Description
District-wide
3
Fresno State
No Cost
Provides pre-service school nurse to work under school nurses like students teachers. There is no remuneration mentioned for mentor nurse(s.)
Secondary
1
Sonoma State University (SSU)
No Cost
Provide support to University Center at EAHS
Elementary
2
Museum of Sonoma County
No Cost
Provide transportation and art in the museum experience with two follow up classroom visits. This is for 520 fifth grade students at Title One sites. This is generously underwritten by the museum.
F.7. Approval of Contract with Headstart for Inclusive PreSchool Education
This contract with Head Start allows for inclusive placement of three exceptional students in a General Education Preschool program, at the recently opened classes at Lewis Early Learning Academy.
F.8. Approval of 2022-2023 Unscheduled Management Salary Schedule for the Superintendent, Associate Superintendent, and Assistant Superintendent Positions
SRCS has three of five positions for Athletic Trainers unfilled. To address this, the agenda item states that SRCS is raising the salary for each of these positions by $33,000 per year.
F.13. Approval of Revised 2022-2023 Supervisory and Unrepresented Employees Salary Schedule
Summary The purpose of this Agreement is to allow the Sonoma County Office of Education (SCOE) to reimburse SRCS for a portion of costs associated with the Math TOSA’s contract, in an amount not to exceed $100,000. SRCS agrees to pay for all required costs that exceed this amount.
This contract appears to be a repeat of an earlier contract from a prior year. How was that evaluated? How will this implementation be improved from the past attempt?
It seems prudent to include Dept Chairs at their Steering Committee meeting of intentions to engage in efforts such as these. The Math Chairs just met on October 3, and there was no information shared about this.
Will this be an additional TOSA that will need to be hired? Will this pull an experienced Math Teacher out of their classroom, and subject another site of students to an unstaffed math position?
F.15. Approval of Contract with Nelson Staffing for Child Nutrition Service (CNS)
Summary The Board will consider approval of the contract submitted for Nelson Connects to provide temporary workers for Child Nutrition Services.
This contract will pay Nelson 60% beyond the salary for up to five CNS staff, with the intent of hiring these temporary workers. How many temp to hires would make this effort a success?
Has SRCS advertising and recruiting been updated to highlight the bonus benefits approved by the board? Could someone looking at EdJoin miss this?
The schools being reviewed are Cesar Chavez Language Academy, James Monroe Elementary, Luther Burbank Elementary, Helen Lehman Elementary and Lincoln Elementary. All evidence will be uploaded to folders by December 8th. The State & Federal Programs will upload all evidence to the CDE Centralized Monitoring Tool by the end of December. During the visit the reviewers will be looking for findings. School districts have 45 days from the date they have received their notification of findings to make corrections.
